SON - Landscaping Supplies.docx

Statement of Need Landscaping Materials Riverside National Cemetery

1. Background:

The Department of Veterans Affairs, National Cemetery Administration (NCA), requires a consistent and reliable source of landscaping materials to support day-to-day operations at Riverside National Cemetery. To maintain its mission as a national shrine, RNC requires recurring deliveries of landscaping supplies that meet the National Cemetery Administration’s National Shrine Commitment Operational Standards and Measures (Version 5.1, July 2014 or most current) and Handbook 3130: Organizational Assessment and Improvement Guide (OAI).

The cemetery has extensive turf, landscaped areas, and decorative features requiring reliable access to bulk materials such as amended topsoil, mulch, sand, gravel, rock, and edging.

2. Objective The objective of this procurement is to establish a reliable contract vehicle for the as-needed delivery of landscaping materials that meet established specifications, ensuring the cemetery grounds are properly maintained in accordance with national shrine standards.

3. Purpose of Requirement The contractor shall furnish all labor, transportation, and incidentals necessary to procure and deliver bulk landscape supplies to RNC within seven (7) days of order placement. The contractor must deliver materials by dump-load only (no bagged materials) and coordinated with the COR. The contractor must provide the following material; amended topsoil, mulch, rock, gravel, sand, and steel edging as described below.

4. Period of Performance: This contract will have a base year and four (4) (12 months) options.

5. TYPE of CONTRACT: Firm-Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ).

6. Salient Characteristics Landscaping materials:

6.1 Amended Topsoil (60/25/10/5 sandy loam / fir shavings / compost / manure)

- Composition: 60% sandy loam, 25% fir shavings, 10% compost, 5% manure (by weight).

- Topsoil: ASTM D5268, pH 5.5–7.0, minimum 2% organic matter, free of stones >1 inch and debris harmful to plant growth.

- Compost: Stable, weed-free organic matter, 35–55% moisture content, 100% passing ½-inch sieve, free of toxins.

- Fir shavings: Decomposed, nitrogen-treated wood fibers, uniform texture, free of soil or contaminants.

- Manure: Well-rotted stable or cattle manure, unleached, free of toxic substances and weed seeds.

- Delivery: Bulk dump load (no bagged material).

6.2 Premium Red Dyed Mulch (1”–3”)

- Organic decorative mulch, premium quality.

- Size: 1”–3” length, uniform texture.

- Color: Red dyed, UV resistant, consistent with existing cemetery mulch.

- Free of weeds, pests, plastics, or foreign matter.

- Delivery: Bulk dump load (no bagged material).

6.3 Southwest Brown Crushed Rock (¾” minus)

- Hard, durable crushed granite.

- Size: ¾” maximum, ¼” minimum.

- Color: Uniform southwest brown, washed and free of clay/loam/silt.

- Delivery: Bulk dump load (no bagged material).

6.4 3/8” Birds-Eye Pea Gravel

- Rounded pea gravel, washed and durable.

- Size: 3/8” minus.

- Color: Multi-color blend, natural gravel tones, matching existing cemetery features.

- Free of dust, fines, or foreign substances.

- Delivery: Bulk dump load (no bagged material).

6.5 Playground Sand

- Clean, washed, natural sand.

- Free of clay, silt, organic matter, and debris.

- Particle size distribution suitable for safe playground and landscaping use.

- Delivery: Bulk dump load (no bagged material).

6.6 Washed Plaster Sand

- Clean, washed sand with fine grading suitable for plaster/masonry.

- Free of loam, clay, silt, and contaminants.

- Delivery: Bulk dump load (no bagged material).

6.7 Gold Dust Crushed Rock (4” minus)

- Crushed decorative stone.

- Size: Up to 4” minus.

- Color: Gold/tan tones consistent with natural stone features.

- Hard, durable, and washed free of dirt and debris.

- Delivery: Bulk dump load (no bagged material).

6.8 Pewter Gray Crushed Rock (3” minus)

- Crushed stone, pewter gray color.

- Size: Up to 3” minus.

- Hard, durable, and washed free of dirt, loam, or debris.

- Delivery: Bulk dump load (no bagged material).

6.9 Borcon Rustic Steel Edging (1/8” x 4” x 16’)

- Material: Borcon rustic steel.

- Size: 1/8” thick x 4” height x 16’ length.

- Each piece to include six (6) stakes for proper anchoring.

- Palletized delivery: 100 pieces per pallet (with stakes).

- Steel must be free of defects, rust beyond intended finish, or structural weakness.

7. Delivery Schedule The Contractor shall provide the following materials and supplies as-needed on a recurring basis:

8. Delivery Quantity

9. Delivery Location:

Riverside National Cemetery 22495 Van Buren Blvd.

Riverside, CA 92518 (End of Avenue “A,” spoils area beside railroad tracks, adjacent to the I-215 freeway. COR to be contacted upon arrival.)

10. After Receipt of Order Order shall be fulfilled within 7 business days after receipt of order.

8. Deliveries shall be made during normal business hours to Riverside National Cemetery. Contractor shall provide tracking information for all shipments

Delivery Hours:

Monday to Friday, 8:00 AM to 2:30 PM (excluding Federal Holidays)

11. Point of Contact for Delivery:

· Lincoln Sii – (909) 735-7846

· David Childers – (951) 653-8417 EXT. 4361

12. Packaging and Labeling Bulk Deliveries: All materials must be delivered in dump-load trucks only; no bagged materials will be accepted. Steel Edging Pallets: Pallets of Borcon rustic steel edging must be shrink-wrapped or securely banded to prevent shifting during transport. Stakes shall be bundled and clearly associated with each piece. Labeling: Each delivery ticket must include: contract number, CLIN, material type, quantity (cubic yards, tons, or pallets), and date of delivery. Marking: All pallets (steel edging) must be labeled with product description, quantity, and supplier name.

13. Warranty Material Quality Warranty: Contractor shall warrant that all materials delivered meet the specifications in Section 8 (Salient Characteristics) and are free of contaminants, weeds, pests, or extraneous matter harmful to plant growth.

Duration: Warranty coverage shall remain in effect for 90 calendar days after delivery for soils, mulches, sand, and gravel, and one (1) year for steel edging.

Remedy: Any material found non-compliant or defective within the warranty period shall be removed and replaced by the contractor at no additional cost to the Government.

14. Acceptance Criteria Inspection: The COR will inspect all deliveries at time of receipt for compliance with specifications, correct quantities, and proper packaging/labeling.

Pass/Fail Standard: Deliveries will be accepted if:

• Quantities match the delivery ticket.

• Material meets the salient characteristics.

• Material is free of weeds, debris, or contamination.

• Packaging and labeling.

Rejection: Non-compliant deliveries will be rejected, documented by the COR, and must be corrected by the contractor within five (5) business days at no additional cost to the Government.