SON Instrument_Cabinets 08-25-2026.docx

Eastern Colorado Healthcare System (ECHCS) Rocky Mountain Regional (RMR) VA Medical Center

1700 N. Wheeling Street Aurora, CO 80045

FY26 Instrument Cabinets – Sterile Processing Service

Statement of Need:

Purpose:

The Rocky Mountain Regional VA Medical Center (RMRVAMC) has an identified requirement to procure two (2) medical KTW Group Inc. Instrument Cabinets or Equal for the Sterile Processing Service.

Table 1 – Package Item(s) Summary

Salient Characteristics:

Minimum Salient Characteristics – Fully Assembled Four Drawer Instrument Cabinet

• Stainless steel construction suitable for medical and sterile processing environments.

• Overall cabinet dimensions: 48 inches (W) x 28 inches (D) x 91 inches (H)

• Four‑drawer instrument cabinet design

• Two double‑sided heavy‑duty slide‑out frames

• Internal drawer dimensions: 43 inches (W) x 21 inches (D) x 3 inches (H)

• Designed for secure, organized storage of clean or sterile instruments

• Corrosion‑resistant materials suitable for long‑term use in Sterile Processing Service environments

Scope of Work:

The Sterile Processing Service at the Rocky Mountain Regional VA Medical Center (RMRVAMC) requires a one-time procurement of two (2) Stainless Steele instrument cabinets fully assembled.

RMRVAMC currently stores sterile processing service (SPS) instruments in peel packs on open shelving, a practice that increases labor demands and reduces instrument longevity due to exposure to contaminants and potential damage. To support a more efficient workflow, there is a one-time need to acquire stainless steel instrument storage cabinets for the prep and pack area, allowing clean replacement instruments to be stored in a controlled environment and made immediately available when defects are identified. Without these cabinets, staff must continue the time‑consuming process of sterilizing replacement instruments on demand, which is inefficient and adds to the workload. Purchasing these cabinets will protect instrument integrity, reduce repetitive sterilization labor, and ensure the timely availability of clean instruments, ultimately enhancing the overall efficiency and effectiveness of the SPS service.

Equipment will be shipped in original OEM packaging and will be inspected upon receipt to ensure equipment is free of defect and/or damage. The equipment will ship complete; no partial shipments will be accepted.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

The vendor will provide all applicable service manuals, maintenance requirements, and part lists.

Tracking information will be emailed to the following Point of Contact (POC) The shipping label and packing slip will contain the following information for ease of receipt:

1) Ship To:

2) Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045

3) Mark For:

i. Sterile Processing

4) Contract Number: N/A

5) Purchase Order: N/A Delivery:

Delivery shall be within 30 days from time of award.

Equipment shall be delivered to the Rocky Mountain Regional VA Medical Center located at 1700 N. Wheeling Street, Aurora, CO 80045.

Delivery Hours of Operation: Monday – Friday; 0700hrs – 1500hrs; excluding all Federal Holidays.

Delivery will be coordinated through the On-Site Point of Contacts (POCs) Inspection:

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the government.

Warranty:

The Contractor shall provide all manufacturer’s warranty with products upon delivery. Warranty shall commence upon acceptance by VA representative and verification of operational functionality.

The warranties shall include all travel and shipping costs associated with any warranty repair.

Deliverables:

Operation and Maintenance Manuals Recalls:

The Vendor shall immediately notify all affected VA Medical Centers and designated POC in the event of a device recall, removal, required adjustment, or required modification that is suggested or mandated by the Vendor, distributor, manufacturer, or any regulatory or government agency. The following information shall be included in this notification:

A complete item description and identification (to include lot or serial numbers where applicable); administrative identification data including order numbers and order date; reasons for recall, removal, adjustment, or modification; and Instructions for appropriate corrective action.

Special Work Requirements:

The removal/disposal of waste and/or excess material shall be the responsibility of the vendor.

Installation Required (Yes ☐ No ☒) Training Required (Yes ☐ No ☒)