SON Drying Cabinet.docx

Eastern Colorado Healthcare System (ECHCS) Rocky Mountain Regional (RMR) VA Medical Center

1700 N. Wheeling Street Aurora, CO 80045

FY25

AMSCO Drying Cabinet – Sterile Processing Statement of Need:

Purpose:

The Rocky Mountain Regional VA Medical Center has a requirement to purchase AMSCO Drying Cabinet with an authorized vendor to supply and deliver the items identified in Table 1 below. This is a Brand Name or Equal requirement; refer to the salient characteristics below.

Table 1 – Package Item(s) Summary

Salient Characteristics:

Unit Dimensions and Weight

· Must be within 38" W x 29.4" D x 78" H (965 x 747 x 1981 mm)

· Must have 18 shelves and a touch screen control, with a timer for each shelf.

· Electrical Standards: 110-120 Vac, 20 Amp Dedicated Wall Plug

· Environmental Conditions must operate within:

· 63-86°F (17-30°C)

· Relative Humidity Range: 20-60%

· A-Weighted Sound Power Level: 53 dBa

· Pollution Degree: 2

· Installation Category (Overvoltage Category): II

· 10 Air Exchanges ans Hour

· Altitude: Less Than 2000 m

· Must include Door Swing Restricting Bracket for Amsco Cabinet Door Swing Restrictor Bracket for Drying Cabinets - Two Brackets Required Per Door Scope of Work:

AMSCO Drying Cabinet is intended for drying manually washed devices prior to sterilization. The cabinet provides a way to reduce manual drying time. The 38-inch-wide cabinet is equipped with 18 shelves and a touch screen control, with a timer for each shelf. The purge option provides on the top 4 shelves one leur lock purge tube. Instrument specific tubing needs to be purchased separately.

VHA Directive 1116(2), AAMI ST90 and 108. The impact on patient safety is the possible of scope not being properly cleaned and can exposed them to infections. It impacts care on workload because it is essential to dry washed devices prior to sterilization. It does not impact future purchases. We are not replacing existing equipment; this device is needed due to the quantity of medical devices that our department cleans and sterilizes.

Equipment will be shipped in original OEM packaging and will be inspected upon receipt to ensure equipment is free of defect and/or damage. The equipment will ship complete, no partial shipments will be accepted.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

The vendor will provide all applicable service manuals, maintenance requirements, and part lists.

The shipping label and packing slip will contain the following information for ease of receipt:

1) Ship To:

2) Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045

3) Contract Number: N/A

4) Purchase Order: N/A Delivery:

Delivery shall be within 30 days from time of award.

Equipment shall be delivered to the Rocky Mountain Regional VA Medical Center located at 1700 N. Wheeling Street, Aurora, CO 80045.

Delivery Hours of Operation: Monday – Friday; 0700hrs – 1500hrs; excluding all Federal Holidays.

Delivery will be coordinated through the On-Site Point of Contacts (POCs):

Inspection:

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the government.

Warranty:

The Contractor shall provide all manufacturer’s warranty with products upon delivery. Warranty shall commence upon acceptance by VA representative and verification of operational functionality.

The warranties shall include all travel and shipping costs associated with any warranty repair.

Deliverables:

Operation and Maintenance Manuals Invoicing and Supporting Documentation:

The supporting documentation and invoice shall be submitted within 30 days at the end of each month. Subsequent changes or corrections shall be submitted by a separate invoice. In addition to information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4 (g), all invoices must include the following information:

a. Name and Address of Contractor

b. Contractor’s Tax Identification Number

c. Date of Invoice

d. Invoice Number

e. Contract Number

f. Purchase Order Number

g. Date of Service

h. Contract Line Item Number (CLIN)

i. Description, Quantity, Unit of Measure, Unit Price, and Extended Price of the items delivered

j. Total Price Recalls:

The Vendor shall immediately notify all affected VA Medical Centers and designated POC in the event of a device recall, removal, required adjustment, or required modification that is suggested or mandated by the Vendor, distributor, manufacturer, or any regulatory or government agency. The following information shall be included in this notification:

A complete item description and identification (to include lot or serial numbers where applicable); administrative identification data including order numbers and order date; reasons for recall, removal, adjustment, or modification; and Instructions for appropriate corrective action.

Special Work Requirements:

The removal/disposal of waste and/or excess material shall be the responsibility of the vendor.

Installation Required (Yes ☐ No ☒) Training Required (Yes ☐ No ☒) Confidentiality and Non-Disclosure:

This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, Block 6, the C&A requirements do not apply to this requirement, and a Security and Accreditation Package in not required.

This equipment does not hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, Block 7, Appendix B and C provisions do not apply.