SON Dental Chairs End User.pdf

STATEMENT OF NEED

VA Pittsburgh Medical Center (HJ Heinz Campus)

STATEMENT OF NEED AND GENERAL SPECIFICATIONS FOR REPLACEMENT DENTAL

CHAIRS

1. Background

The Pittsburgh VAMC (646A) has a brand name only requirement for eighteen (18) 511-A-DEC 511 Dental Chairs, Delivery Systems, and accessories to be used in existing operatories. Dental chairs, delivery systems and lights are used by the VA Pittsburgh HJ Medical Center to provide comfort and support for patients undergoing Dental procedures and treatment. The current systems have reached life expectancy and requires replacement due to age and consistent failure.

The VAPHS Dental Clinic is busy with increased dental eligible Veterans over the past year due to the PACT ACT. In FY-23 there were 13,182 encounters in the dental clinic with a procedure count of 34,773. There was a 12.85% increase in the number of Dental eligible Veterans in FY’23 which is expected to continue to increase.

2. Project Scope

The new A-Dec Dental chairs will provide patient safety option to include a suction line for a physical barrier in the oral cavity called Isolite. The new chairs will provide an option for electric handpiece which can reduce dental anxiety for Veterans as it has reduced noise levels and reduced vibrations. The low level of sound is also a benefit for all Dental staff. In addition, electric handpieces are run at a constant torque for a more efficient, smooth procedure. By increasing efficiency, the clinic would increase availability for Veterans to be scheduled. This would also assist by not having to refer to Community Care Dental as we can keep open availability for Dental Eligible Veterans. Please note that the VA Pittsburgh Dental Clinic has the lowest average cost per eligible Veteran in the VISN 4 at $21.35 along with the second lowest average cost per unique Veteran seen at $5,072.04 in the VISN 4. This is because the current VA Dentists along with the Dental Specialist can complete specialty care to include oral maxillofacial surgery, implant dentistry, endodontics, and periodontal procedures.

The new track lighting to be purchased with the new, updated chairs provides improved lighting which in turn improve visibility and aids patient safety. The new dentist and dental assistant operatory chairs are improved ergonomic design for staff longevity and safety. The current Dental chairs are 12 years old and within the End of Lifecycle Replacement. Per BioMed, $538.89 is the average repair costs on the chair with a range of $151.90-1526.59 and$41.45 annually on chair repairs for the life of these chairs.

To summarize, the new chairs have enhanced options that can directly assist Veteran safety, staff performance, increased efficiency, and production.

This procurement requests eighteen (18) A-DEC brand name dental chairs, One (1) Wheelchair Operatory upgrade, delivery systems and lights for the Pittsburgh Heinz Dental Clinic.

Item # Description Quantity 511 A-DEC 511 Chair 18 533 A-DEC Continental Delivery System 18

545 12 O’Clock ASST INSTM 18 577L A-DEC 577L LED Dental Light 18 551 A-DEC ASST Instrumentation 1 482 A-DEC Monitor MT 18 521 A-DEC Doctor’s Stool 19 522 A-DEC Asst. Stool 19 BLANKETWRAP Blanket Wrap Service 1 INSTALLATION Install Labor 1

DE-

INSTALLATION

De-Install Labor 1

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INSTALLATION

De-Install Labor 1

a. Technical Requirements All requirements within the scope of this procurement must be from brand name only A-DEC as each unit of the system must integrate with each other.

A-DEC Brand Name required items:

511 A-dec 511, Dental Chairs (quantity 18):

o Chair sub-components:

Headrest Back Upholstery Armrests Seat Upholstery (or Toeboard) Footswitch Touchpad Chair Stop Plate Floor Box o Controls:

Power ON/OFF Button Back DOWN/UP Base DOWN/UP Program Button (for presetting) Entry/Exit – Automatically moves the chair for patient entry/exit Buttons to automatically position for the following:

The chair base and back in a supine operating position The chair base and back in an operating position for working direct The chair base and back for either x-ray or rinse. Can toggle between this option and the last setting.

o Features:

Service Life: 20 years.

Chair rotation: Any position within 30° either side of center.

Chair can be operated both manually and using a programmed preset Headrest must be double articulating to allow for ease of access to the oral cavity The headrest must also be capable of changing positions to support wheelchairs

Armrests must allow easy access for both clinician and patient (i.e., lift and lower armrest for entry/egress)

Chair dimensions (must fall within range stated due to oversized chairs creating issues with patient comfort)

Back rest width: 24-26” Back rest thickness: not greater than 1.5” Chair lift: must meet or exceed range of 14” – 31” (measurement from floor to bottom of seat) Baseplate width: 26-28”

Upholstery must be seamless due to infection prevention concerns Includes a chair monitor mount a Base color: White Patient load (must meet or exceed): 500 lbs. and UL rated 300 W power supply for chair mounted dental light and monitor o Safety Considerations:

The chair stop plate halts the chair from lowering if an object presses against it, and reverses motion. If pressure is applied to the stop plate, this will stop the chair from moving down.

Swivel Brake: Stops the chair from swiveling during a procedure o Alarms/Indicators:

Indicator showing normal operation of chair and power is on Indicator showing chair stop plate or cuspidor limit switch is active

533 - A-dec 533, Continental Delivery System (quantity 18):

o Delivery system sub-components:

Touchpad Master toggle Handpiece flush Tray holder FlexArm Water Bottle o Features:

Chair mounted Base color: White Material: Meets requirements within the Safe Drinking Water Act Master toggle to turn on the power, water and air.

Autoclavable syringe, syringe tips can be removed and reprocessed. Must include a starter package.

Must be capable of attaching the following accessories and activating them

(starter tubing must be included):

Handpiece (with or without water coolant) Chip blower Intraoral camera

Includes two options for activating accessories Disc foot control Lever foot control

FlexArm brake maintains the vertical position (and must hold up to 8 lbs. of additional weight)

Radius mount with touchpad capable of operating the following:

Chair

Cuspidor Dental Lights Electric motors Other integrated devices

Standard bottom mount tray holder that’s adjustable side-to-side and front-to-back

577L - A-dec 577L, LED Dental Light (quantity 18):

o Features:

Track mounted Touchless on/off sensor and touchpad controls Forward tilt adjustment Light handlebars Must have the capability of different light intensity modes (4 at a minimum); low medium, high and cure-safe Power (maximum requirement): 22 watts Focal Range (must include the range or greater): 16 – 30” White LED Heat Output (maximum requirement): 77 BTU/hour

Accessories: All accessories, cables, or connectors required for functionality must be included in the base bundle cost (i.e., power cord, starter kits).

3. Installation Requirements

Equipment installation will occur over a scheduled weekend determined by Clinical, Biomedical Engineering and the Contractor. The Contractor will work with Biomedical Engineering staff to provide any additional documentation required and coordinate the necessary tasks for deployment of the new hardware.

4. Warranty

All equipment will have a A‐DEC warranty which is as follows:

Warranty: Parts only, covering defects in material and workmanship.

• 5 Years for Dental Chairs, Lights, Delivery Systems, and Monitor Mounts

• 2 Years for A‐DEC EA‐53 Electric Motor, Tubing and Control Modules •1 Year for Clinical Products

5. Delivery Location

VA Pittsburgh Medical Center (HZ Campus) Attn: Biomed – Dental Clinic 1010 Delafield Rd.

Pittsburgh, PA 15215

Prior to delivery, Contractor shall verify shipment with the designated VA Pittsburgh Point of Contact (POC). Once confirmed, tracking information, quantity and estimated arrival shall be provided.

6. Delivery Coordination

Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with VA POC once a ship date is established. The Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the VA POC.