BNJA VAPHS Dental Chairs Over SAT BC Signed_Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C244-25-AP-1088

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C244-25-AP-1088

1. Contracting Activity: Department of Veterans Affairs, VISN 04, VA Pittsburgh Healthcare System, 1010 Delafield Road, Pittsburgh, PA 15215. 2237# 646-25-1-233-0090

2. Nature and/or Description of the Action Being Processed: The VA Pittsburgh Healthcare

System (VAPHS) has a firm fixed price requirement for eighteen (18) A-Dec dental chairs, delivery systems, and lights for use at the HJ Heinz Medical Center.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Supplies and services to meet VAPHS needs include:

a. Patient chairs

b. Patent delivery systems

c. Dental assistant instruments

d. Doctor’s stools

e. Assistant’s stools

f. Monitors and mounts

g. Track lighting

h. Deinstallation of existing equipment

i. Installation of new equipment

The lead time for all equipment is eight (8) weeks. Removal and installation is to completed during non-duty hours and will not disrupt patient care.

The total estimated cost of this acquisition is

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR

6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C244-25-AP-1088

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

A-Dec dental chairs offers two unique features required by the VAPHS dental clinc and it’s patients. A-Dec chairs have a patient lift capacity of 500lbs, which is necessary to serve the Veteran population treated at the VAPHS dental clinic. A-Dec chairs also have a lower vertical range than other dental chairs and can be lowered to 13.5”. This feature is important for assisting patient with mobility issues as many of the Veterans treated have these mobility issues.

Additionally, the Pittsburgh VAMC Dental Clinic currently operates its eighteen (18) Dental Treatment rooms with the A-Dec dental chairs and equipment. Personnel using the equipment are currently familiar with the use, care, disinfecting procedures of this brand of equipment. The training and written SOPs for use, care, cleaning, are currently specific to A- Dec brand equipment. The operating inventories of consumable supplies to support A-Dec brand equipment are currently on hand to support existing A-Dec brand equipment. The training of repair personnel and available bench stock inventories of spare parts are also available to support existing A-Dec brand equipment. The current structural electrical, air, and water have the correct plumbing, piping, conduit, receptacles, and breakers that the A- Dec Dental Chair and systems use.

Purchasing another brand of equipment would require a duplicative and uneconomical investment in not only additional operating and bench stock inventories of consumables and spare parts unique to another brand, but also an investment of provider and technician time in training for use, care, cleaning, disinfecting, and repair of another brand of equipment.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A Request for Quote will be issued through SAM.gov to obtain maximum practicable competition.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Cost is anticipated to be fair and reasonable based on adequate competition in the open market. All offers will be compared to each other as well as against historical contracts listed in FPDS as well as USASpending.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted: The end user searched GSA for available FSS contracts and searched FPDS A-Dec dental chairs. The VAPHS Chief of Dental Service also obtained a quote and also a list of authorized SDVOSB resellers from A-Dec. The CS searched for mandatory sources of supplies and found SAC contract 36C10G24D0046. The