SOL-R4-15-00001_(Rv_3)_9-1-15.docx

SOL-R4-15-00001

SECTION A - Solicitation/Contract Form

SECTION B - Supplies or Services/Prices

B-1 EPAAR 1552.216-73 FIXED RATES FOR SERVICES-INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT. (APR 1984)

The following fixed rates shall apply for payment purposes for the duration of the contract.

The rate, or rates, set forth above cover all expenses, including report preparation, salaries, overhead, general and administrative expenses, and profit.

Fixed labor rates apply only to the employees of the listed contractors and team subcontractors. The fixed labor rates are not applicable to labor provided by personnel who are not employees of the listed prime contractors and team subcontractors. Such labor shall be considered subcontracted effort for which the contractor shall be reimbursed at cost subject to those limitations in the paragraph below. (See Section B clause entitled, "Fixed Rates for Labor, Equipment and Other Items"; and Section H clause entitled, "Definitization of Provisional Rates".)

If the Contractor provides a labor category for which a fixed rate has not been established, whether or not it is provided from the contractor's own resources (i.e. their employees), or through a third-party subcontract, reimbursement shall be at a cost subject to the following conditions:

(i) Provisional rates may be established solely by the Contracting Officer. Provisional rates shall include direct cost, indirect cost, and profit. (See Section H clause entitled, “Definitization of Provisional Rates”.)

(ii) The Contracting Officer will determine if the provisional rates will be negotiated on a site by site basis, or on a contract-wide basis.

The Contractor shall voucher for only the time of the personnel whose services are applied directly to the work called for in individual Delivery Orders and accepted by the EPA Project Officer. The Government shall pay the Contractor for the life of a delivery order at rates in effect when the delivery order was issued, even if performance under the delivery order crosses into another period. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records must document time worked and work performed by each individual on all Delivery Orders.

(End of clause)

B-2 FIXED RATES FOR LABOR, EQUIPMENT, AND OTHER ITEMS

A. LABOR

1. The fixed rates for labor specified in the Pricing Schedule (Attachment 1) are inclusive of all expenses, including report preparation, salaries, overhead, general and administrative expenses and profit The "Straight Time Rates" shall be charged for the first 40 hours worked by an employee during any 7-day weekly period, except for Sundays and Holidays or in accordance with the contractor's established policy.

2. EPA shall not reimburse the Contractor for any straight time, overtime, or holiday time rates unless those amounts are actually paid to employees. "Overtime Rates" shall apply for work in excess of 40 hours per week, except for exempt (salaried) employees in accordance with the contractor's established policy.

3. Labor costs shall be computed by multiplying the appropriate hourly rate by the actual number of direct labor hours performed.

4. All overtime work must be approved in advance by the Contracting Officer or Ordering Officer.

5. When an individual employee's normally assigned category of labor is higher than the function he/she is performing during any period of work at a specified site, the rate charged for that employee shall be based on the function that the employee is performing, (e.g. a Chemist who is performing the duties of a laborer shall be charged at the fixed rate for a laborer during the period of time he or she is performing these duties.)

6. When an individual employee's normally assigned category of labor is lower than the function he is performing during any period of work at a specific site, the rate charged for that employee shall be based on the actual rate paid to that employee (e.g. a Laborer, performing the duties of a Truck Driver, shall be charged at the fixed rate of a Truck Driver, only if the employee is paid by the Contractor at the rate of a Truck Driver.) If the employee is not paid at the higher rate, the Contractor shall only bill at the rate of the employee's normally assigned category of labor. The employee must meet the qualifications set forth under this contract for the labor category being performed.

7. When an employee is required to travel in excess of fifty (50) miles one way from his/her residence or place of employment (whichever is less) to a site and return within a standard work day, such travel time is considered work time for which reimbursement by the Government may be made at straight time rates. Reimbursement for travel time will not be made by EPA if the contractor's employees are not paid for travel time.

8. When an employee with a classification similar to that in the Section I, Clause entitled “Service Contract Act” (FAR 52.222-41), as amended, is required to travel in excess of fifty (50) miles one way from his/her residence or place of employment (whichever is less) to a site and return, and if such travel extends beyond their normal working hours, the travel time shall be considered work time. When the hours worked are in excess of forty (40) hours per week, then that time is also considered work time for which overtime shall be paid at the applicable overtime rate. If travel is by an employee with a classification other than that listed under the Service Contract Act of 1965 As Amended (FAR 52.222-41 in Section I) (i.e., Project Manager, Chemist, etc) and results in a workday in excess of a standard workday, such additional time shall be reimbursed at the applicable rates (straight time or overtime as identified in the Pricing Schedule (Attachment 1), provided however, that these employees are actually paid for such additional time.

9. For an employee, routine daily commuting time (less than 50 miles one-way) to and from the work site is not an allowable charge under the contract. The Contractor agrees to make every effort to utilize employees from the nearest possible location.

10. In the event that on-going work on-site is interrupted at any time due to inclement weather, unsafe conditions, or some other conditions beyond either the control of the contractor or the control of the Government, EPA will not reimburse the contractor for any labor costs during such interruptions; that is, EPA will not reimburse the contractor in excess of those hours actually worked on the site.

11. Allowable travel expenses shall be determined in accordance with Federal Acquisition Regulations (FAR) subpart 31.205-46, Travel Costs. Travel expenses include costs for transportation, lodging, meals and incidental expenses incurred by contractor personnel in performance of this contract. Travel expenses are allowable for each employee required on-site if the work site is in excess of fifty (50) miles one way from the individual’s place of employment or residence and total work day (including travel time) exceeds 12 hours per day. The over “50 miles in 12 hours” is the current stipulation in the Federal Acquisition Regulation for travel costs and may be superseded by later editions of the FAR and travel regulations. The regulations in effect at any given time govern travel costs under this contract. Travel expenses may include General and Administrative expenses to the extent that the Contractor's normal accounting practice to charge on such a basis. In the performance of necessary travel allocable to a particular task order, the Contractor shall use the least expensive means available to the extent consistent with the requirements of each response action. Once employees are working on site, the Contractor may elect to make personnel substitutions. However, EPA will not pay any associated travel charges for any such substitution unless determined to be appropriate by the OSC. On occasions where an employee takes sick or vacation leave from an EPA site, the government will not pay any travel costs associated with the departing employee or for the employee designated as the replacement. Reimbursement of travel expenses by EPA will be consistent with the Federal Travel Regulations and subject to the following:

(i) Costs incurred for lodging, meals and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations (FTRs). NOTE: The FTRs include a daily ceiling amount that is not to be exceeded. Within the total "daily" amount, there are two separate ceilings (one for per diem and one for lodging) that also cannot be exceeded. For example, if a city has a daily total allowable travel amount listed at $100.00-consisting of $75.00 for lodging and $25.00 for meals and incidental expenses (M&IE)--the allowable costs for lodging shall not exceed $75.00 and the allowable costs for MI&E shall not exceed $25.00. Documentation to support actual costs incurred shall be in accordance with the contractor's established practice; however, notwithstanding the contractor's policy, a receipt is required for each expenditure in excess of $25.00 and all hotel receipts and other receipts in excess of $75.00. Thus, lodging costs will be reimbursed by EPA for only actual costs incurred and paid by the contractor up to the ceiling established in the FTR'S. The contractor may elect to reimburse its employees for meals and incidental expenses on a per diem basis, and the Contractor will be reimbursed for such PAYMENTS, provided the employees are actually paid on a per diem basis. In no event shall the reimbursement be more than what is paid to the recipient employee.

(ii) Consistency shall be maintained between the 1900-55s and invoicing procedures for audit verification purposes. The Contractor shall document employee receipt of these allowances.

12. To the maximum extent practicable consistent with travel requirements, the contractor agrees to use the reduced air transportation and hotel/motel rates and services provided through available Government discount air fares and lodging rates for bonafide employees' travel that are otherwise reimbursable as a direct cost pursuant to this contract and when use of such rates results in the lowest overall costs. The contractor shall submit requests, including pertinent information, for specific authorization to use these rates to the Contracting Officer.

13. Nothing in this clause shall authorize transportation, lodging or accommodations, or related services which are not otherwise reimbursable under this contract. Nothing in this clause requires vendors to make available to the contractor city-pair contract fares, other Government discount air fares, or special hotel/motel rates.

B. EQUIPMENT

1. Fixed equipment rates constitute billable charges to the Government for use of equipment items. Equipment is billable at the fixed rate amount starting at the point equipment arrives on the site up to the time equipment is demobilized from the site. The Contracting Officer may negotiate a different billing arrangement for a site or a task order with unusual circumstances or unusual duration.

2. Fixed rates established for equipment items shall represent the maximum ceiling or cap for such items, whether contractor-owned or based on rental/lease quotes. In the event that the contractor obtains equipment through a short-term lease or rental arrangement (i.e. less than 12 months) the contractor shall obtain competitive bids from the geographical area in which the work is taking place. While the government may pay less than the fixed rate for equipment items due to competition, the contractor may not exceed the rate specified in the contract unless authorized by the Contracting Officer.

3. Fixed rates are exclusive of operators unless otherwise specified. All equipment must be provided in good working order; routine maintenance and any repairs necessitated by equipment breakdown or failure shall be accomplished in a timely manner and at the contractor's expense. Thus, repairs and maintenance performed on site by fixed rate labor personnel will be excluded from the labor charged during such occurrences.

4. The equipment rates shall apply to equipment whether it is contractor-owned or rented/leased and shall be inclusive of all costs (operation and maintenance, repair costs, depreciation and other acquisition costs and indirect costs, as applicable). Equipment shall be reflect “dry” rates.

5. The daily rate for equipment shall not be charged to the contract when the equipment is not available for use. Examples include: routine repair or scheduled maintenance.

6. If, after the OSC or RPM informs the Contractor that the equipment is no longer needed at the site and the contractor elects for his convenience to store the equipment on site, the equipment shall not be charged to the contract.

7. The contractor shall coordinate with the OSC/RPM to utilize equipment resources in the most cost effective manner. Due consideration shall be given to the known requirements of the removal action, in order to reduce equipment idle-time.

8. When the contractor elects to remove an item of equipment from the site during the period of the task order, such removal shall be permitted subject to the consent of the OSC or RPM provided that the equipment is returned to its location for use when required by the OSC or RPM. No charge shall be incurred by the government, while the equipment is off site.

9. Repairs or maintenance necessitated by extraordinary circumstances beyond the control of the contractor and outside the normal course of doing business and not due to negligence or carelessness on the contractor's part, may be allowed as a direct charge at the discretion of the OSC, RPM and/or Contracting Officer. This approval by EPA must be documented on the 1900-55 or other mechanism verifying approval. In such cases, damaged equipment will be evaluated based on the following general guidelines: 1) issues raised by the contractor prior to damage or actual usage, 2) extraordinary circumstances/conditions, 3) emergency conditions, and 4) carelessness/negligence.

10. Low Value Equipment (LVE), low capital value, non-consumable items with less than an average purchase price of $1,500, as well as computers, scanners, printers, copiers, and phones should be included in the contractor’s allowable indirect costs in accordance with the Contractor’s usual accounting practices. These items will not be direct charged to the contract. For a task order of unusual magnitude or circumstances, the contractor may request the Contracting Officer approve direct reimbursement of specific item(s) by submitting a written request which has been concurred upon by the OSC.

11. Method of Charging

(i) The maximum charge for each specific equipment item used on a task order shall not exceed the contractor's average purchase price/average capital value for all pieces of equipment in that category in his inventory. The average purchase price cap also applies for the rental or long term lease of equipment utilized at the site. These values will be provided on a rate disk annually on the anniversary date of the contract. The number provided will be verified as the appropriate value on the anniversary date of the contract. In the event that the average purchase price is reached on a particular task order, a usage rate must be negotiated with the Contracting Officer before any additional costs are incurred. The usage rate is to reimburse the contractor for operating costs such as maintenance, license, insurance, etc.

(ii) Notwithstanding any of the provisions stated herein, the rate which results in the lowest total overall cost to the Government shall apply regardless of the amount of usage.

(iii) Where items of equipment are shared at concurrent or consecutive response actions between two or more sites, the contractor shall charge rates as though it were a single task order. For example, if an item of equipment were shared on two sites in one day, the government should be charged for only one day use instead of two days use. For purposes of this clause, concurrent and consecutive response action sites are those sites within 100 miles of the original site.

C. OTHER ITEMS

Other Direct Costs (ODCs) are items which are allowable direct costs to the contract for which EPA may reimburse the contractor. ODCs will be treated in accordance with the FAR Clause entitled "Allowable Cost and Payment" (FAR 52.216-7). Such items shall be charged in accordance with the contractor’s established and accepted accounting practices.

The Contractor shall not direct charge items that are included in their indirect cost structure. However, for any individual task order which is of unusual magnitude or circumstances, the contractor may request the Contracting Officer to approve direct reimbursement of a specific item for that task order only.

D. RENEGOTIATION OF SPECIFIC RATES.

Notwithstanding any of the fixed rates specified in the Pricing Schedule (Attachment 1), for any individual task order which, in the opinion of the Contractor and the Contracting Officer, is of unusual duration or circumstances, or in any situation where it is determined by the Contracting Officer to be in the best interest of the Government, the rates associated with that individual task order may be renegotiated upon mutual agreement of the parties.

E. ADVANCE APPROVAL OF COSTS.

All costs, whether incurred through fixed rates, on a cost reimbursement basis, or on a fixed price basis, must be approved IN ADVANCE by the On-Scene Coordinator, Remedial Project Manager, or Contracting Officer as appropriate. These costs must be incurred by the contractor and paid to the subcontractors and/or vendors as a precondition to Government payment or reimbursement.

NOTE: The term "costs" is defined to mean allowable amounts for response services in accordance with the terms and conditions of the contract as modified, including but not limited to: straight time labor, overtime labor, equipment usage, mobilization, demobilization, travel time, per diem, subcontracted items, and materials.

F. NEGOTIATION OF ADDITIONAL FIXED RATES AND USE OF PROVISIONAL RATES

1. From time to time, additional items may be added to the list in the Pricing Schedule (Attachment 1), with fixed rates negotiated and agreed to between the parties. If mutually agreed to by the Contracting Officer and the Contractor, specific rates (fixed or provisional) for items which are not included in the list may be negotiated. If the contractor identifies additional items for inclusion in the Pricing Schedule (Attachment 1) or an item for which development of a fixed rate applicable to an individual task order is appropriate, the contractor shall furnish the Contracting Officer a written request identifying the item and the proposed rates. The request shall include cost and pricing data (i.e., rental quotes) supporting the proposed rate which is acceptable to the Contracting Officer which includes, but is not limited to, the Contractor's company-wide equipment usage log.

2. If an item of equipment is utilized on a task order prior to a fixed rate being negotiated with the Contracting Officer, a provisional rate applicable to only that task order or the contract may be approved by the Contracting Officer and invoiced by the Contractor, for labor categories or equipment items only. Charges for the item or equipment shall be at the applicable provisional rate(s) established by the Contracting Officer. If a different rate is then negotiated under Paragraph F.1 above or at the time of task order or provisional rate finalization, the Contractor shall make an appropriate adjustment on the next invoice for the task order. Provisional rates for equipment items will only be approved in unusual circumstances.

G. MOBILIZATION

1. The Government will not reimburse the contractor for mobilization and demobilization costs, except when the equipment is utilized for its intended function. For example: If an over-the-road tractor and lowboy trailer are utilized in transporting a bulldozer to or from a site, only the tractor and trailer would be paid at the applicable negotiated rate listed in the Pricing Schedule (Attachment 1) since its function is mob/demob. The bulldozer would be billable at the point it arrives on the site up until the time of demobilization. The truck driver labor during mobilization or demobilization will be reimbursed at the applicable fixed rate specified in the person and equipment in the Pricing Schedule (Attachment 1).

2. The Contractor agrees to make every effort to mobilize equipment and personnel from the nearest location to the site of the response action. The Contractor shall have the option to mobilize from more than one location, utilizing several subcontractors. However, the Contractor must charge from the closest mobilization point for that prime or subcontractor. Once mobilized, the Contractor may elect to substitute identical equipment or labor types for what is already on site; however, EPA will not pay any additional mobilization charges for any such item(s). The Contractor’s mobilization points are:

To be determined at time of award

3. Mobilization shall not apply to equipment and/or personnel which are mutually determined to be outside that which is normally identified in the contract. The Contractor shall receive prior verbal or written approval from the Contracting Officer before mobilizing equipment and/or personnel determined to be "uniquely specialized".

H. ITEMS NOT IDENTIFIED ON EQUIPMENT LIST

For items not identified on the Equipment List in the Pricing Schedule (Attachment 1), but required to accomplish tasks at the site, the contractor may provide owned, rented, or leased equipment. Where the cost of the equipment to be charged to the task order exceeds $3,000.00, the equipment shall be obtained competitively. In cases where the contractor owns the equipment, the contractor may submit a quotation/bid for that owned equipment along with quotations/bids from other sources. The contractor’s owned equipment rate to be charged to the task order may be the fourth bid out of three or more competitively sourced bids. In order to provide the best value to the government, the evaluation of the quotes/bids submitted must include the addition of G&A to the quotes/bids of outside sources, if appropriate, any mobilization and demobilization costs for owned or rented equipment, and any other factors necessary to reflect total costs to the task order for that particular piece of equipment. When other sources are available, owned equipment rates must be competitive with market rates and the price determined to be reasonable.

B-3 LOCAL CLAUSES EPA-B-16-101 MINIMUM AND MAXIMUM AMOUNTS

During the period specified in the "Ordering" clause, the Government shall place orders totaling a minimum of $150,000.00 per contract for the base period. The amount of all orders shall not exceed the total contract value of (to be completed at time of contract award)

Total Contract Value (Years 1-5)

Base Period: Years 1-5

Year 1

Year 2

Year 3

Year 4

Year 5

Subtotal

Grand Total

B-4 RESPONSE TIME

(a) The contractor shall provide a management and personnel structure that will ensure that personnel are available on a 24 hour-a-day basis and that responses are conducted in accordance with the technical direction outlined in TOs or as provided by the On-Scene Coordinators (OSCs). The contractor shall respond to all locations within the Region within 6 hours, inclusive of all preparation time unless agreed otherwise on a site specific basis between the Contractor and the Contracting Officer (or Contracting Officer Representative). The response times for the following areas will be agreed upon by the contractor and CO:

Michigan – Upper Peninsula Illinois – Area south of the latitude line bordering East St. Louis, IL Wisconsin – Area north of the latitude line bordering Marinette, WI.

Minnesota – Area north of the latitude line bordering St. Cloud, MN

(b) Typically, for other than emergency removal responses (time critical and non-time critical removals), the contractor will be required to deliver all required personnel, equipment, materials and other necessary items within 72 hours of notification. The exception to this is if the task order (TO) or the ordering officer requests a specific mobilization date and time.

(c) Regional cross-over (See H.30 Local Clauses EPA-H-09-108) responses to areas outside of Region __ are a possibility. Response times for such a cross-over will be negotiated at the time the TO is issued.

(d) The minimum requirements for response services in the zone of coverage in the time limits specified is: one (1) Response Manager or Foreman, and two (2) Response Technicians along with appropriate equipment to take immediate response actions followed closely by any additional resources required to completely address the incident. Actual needs for each individual response will be discussed with the OSC at the time of the response.

(e) The Region will issue task orders (TOs) to a central single point-of-contract (POC), designated by the contractor as the representative for the overall administration of task orders. The contractor’s POC and Project Manager (PM) or Response Manager (RM) may be the same person, if listed under Key Personnel for both positions.

(f) The POC, or PM shall be the contractor’s representative to initiate work, assign response personnel and commit equipment, materials, and other resources specified with this contract. The POC, or PM will ensure that all such items are available within the required response time limits.

(g) The OSCs are authorized and duly delegated to direct and coordinate the execution of the TO for each response action. This includes directing the execution of the TO, through the designated contractor’s Project Manager (PM) who is assigned by the contractor’s POC for the specific removal actions. The PM is the contractor’s representative for the site and shall be responsible for the day-to-day decision making processes pertaining to on-site activities, which are approved by the EPA OSC.

(h) The POC, or PM for the contractor will also be the primary contact for coordination of contractual activities and programmatic requirements with the EPA Project Officer (PO) and the EPA Contracting Officer (CO). Coordination responsibilities include reporting on work progress, providing cumulative financial data, discussing contract status and resolving programmatic issues.

(i) The RM will coordinate the approval of the Daily Work Order with the OSC prior to initiating work.

SECTION C - Description/Specifications

C-1 LOCAL CLAUSES EPA-C-10-101 STATEMENT OF WORK/PERFORMANCE WORK STATEMENT/SPECIFICATIONS

The Contractor shall furnish the necessary personnel, material, equipment, services, and facilities (except as otherwise specified), to perform the statement of work included as Attachment 2. Work will be ordered against the subject statement of work through Contracting Officer issuance of task orders.

C-2 LOCAL CLAUSES EPA-C-10-102 INCORPORATION OF CONTRACTOR'S TECHNICAL PROPOSAL

The Contractor's technical proposal entitled, TBD dated TBD is/are incorporated by reference and made a part of this contract. In the event of any inconsistency between the clauses of this contract and the Contractor's technical proposal, the contract clauses take precedence.

SECTION D - Packaging and Marking

(No clauses are in this section)

SECTION E - Inspection and Acceptance

E-1 FAR 52.246-4 INSPECTION OF SERVICES - FIXED-PRICE. (AUG 1996)(IBR)

E-2 FAR 52.246-6 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR. (MAY 2001)(IBR)

E-3 FAR 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT. (DEC 2014)

The Contractor shall comply with the higher-level quality standard selected below.

As authorized by FAR 52.246-11, the higher-level quality standard ANSI/ASQC E4 is tailored as follows:

The solicitation and contract require the offeror/contractor to demonstrate conformance to ANSI/ASQC E4 by submitting the quality documentation described below.

In addition, after award of the contract, the Contractor shall revise, when applicable, quality documentation submitted before award to address specific comments provided by EPA and submit the revised documentation to the Contracting Officer’s Representative.

After award of the contract, the Contractor shall also implement all quality documentation approved by the Government.

EPA quality requirements documents may be accessed electronically at the following websites:

http://www.epa.gov/quality http://www.epa.gov/region4/sesd/fbqstp/index.html

A. Pre-Award Documentation:

The offeror must submit the following quality system documentation as a separate and identifiable part of its technical proposal:

This documentation will be prepared in accordance with the specifications identified above, or equivalent specifications defined by EPA. Work involving environmental data generation or use shall not commence until the Government has approved this documentation and incorporated it into the contract.

B. Post-Award Documentation:

The Contractor shall submit the following quality system documentation to the Contracting Officer’s Representative at the time frames identified below:

EPA Guidance for Quality Assurance Project Plans (EPA/240/R-02/009, dated December 2002) As Directed Via Task Order

This documentation will be prepared in accordance with the specifications identified above or equivalent specifications defined by EPA. The Government will review and return the quality documentation, with comments, and indicating approval or disapproval. If necessary, the Contractor shall revise the documentation to address all comments and shall submit the revised documentation to the government for approval. The Contractor shall not commence work involving environmental data generation or use until the Government has approved the quality documentation.

SECTION F - Deliveries or Performance

F-1 FAR 52.242-15 STOP-WORK ORDER. (AUG 1989)(IBR)

F-2 EPAAR 1552.211-75 WORKING FILES. (APR 1984)(IBR)

F-3 EPAAR 1552.242-71 CONTRACTOR PERFORMANCE EVALUATIONS (JUL 2011)(IBR)

F-4 LOCAL CLAUSES 1552.211-70 ALT I REPORTS OF WORK (OCT 2000)(DEVIATION)

The Contractor shall prepare and deliver the below listed reports, including plans, evaluations, studies, analyses and manuals to the designated addressees. Each report shall cite the contract number, identify the U.S. Environmental Protection Agency as the sponsoring agency, and identify the name of the contractor preparing the report. ALL Confidential Business Information (CBI) shall be clearly identified, but blanket CBI claims are not acceptable. Required reports are:

A. MANAGEMENT REPORTS

1. Contractor Daily Cost Report (EPA Form 1900-55)

a. Type: Final

b. Title: Contractor's Daily Cost Report (EPA Form 1900-55)

c. Content Requirements:

Estimated or actual daily usage and cost information on personnel, equipment, materials, sample analysis, transportation, disposal, subcontract charges, travel and subsistence, and miscellaneous and other direct costs. The Daily Contractor Cost Report, EPA Form 1900-55, shall be generated using the EPA developed Removal Cost Management System (RCMS) and the data set forth in this paragraph. A draft EPA Form 1900-55 shall be generated by the contractor and reviewed and finalized by the COR. If electronic power and/or a computer are not available, the contractor shall submit handwritten 1900-55s to the COR. All handwritten Daily Cost/Receiving Reports must be entered into RCMS within three working days. Handwritten comments shall be incorporated into the next 1900-55 generated.

Within 60 calendar days of the completion of each task order, the contractor shall have entered into RCMS all costs incurred, but not previously recorded into RCMS. All estimated costs, sometimes referred to as "pending", shall be finalized by the contractor and a 1900-55 submitted to the COR within 90 calendar days after site activity completion or final disposal of the wastes, whichever is later. All invoices shall be generated from the contractors’ accounting system.

d. Distribution:

1. COR (on-site) original signed document

2. Contracting Officer/Contracting Specialist (CD only, no hard copy)

3. Project Officer (as documentation on the invoice CD)

* The Contractor shall forward signed copies of 1900-55s to the Contracting Officer with the Contractor's invoice on a CD with receipts and backup documentation.

e. Delivery Schedule:

Onsite - At the end of each work day, or no later than noon the following day, or as approved by OSC through written technical direction. After demobilization from the site, the contractor shall submit the 1900-55s to the EPA OSC Support Personnel for tracking and distribution to the COR. The contractor may submit a monthly 1900-55 to capture pending bills being finalized after demobilization from the site.

2. CERCLA Off-Site Disposal Report

a. Type: Final

b. Title: CERCLA Off-site Disposal Report

c. Content requirements:

Refer to the following form entitled: Example CERCLA Off-Site Disposal Report

d. Distribution:

1. COR (1 CD copy)

e. Delivery Schedule:

Report to be completed by contractor for all TOs with Off-Site Disposal requirements and to be received by COR within 10 calendar days after disposal has been completed at each site.

3. Contractor's Final Site Report

a. Type: Draft and Final

b. Title: Contractor's Final Site Report:

After completion of each task order, (unless an extension is authorized in writing by the Contracting Officer) the Contractor shall send to the Contracting Officer or designated Contract Specialist, a written summary of activities and all final costs claimed in an acceptable format to be established between EPA and the Contractor. Completion of a task order is defined as when site personnel and equipment are demobilized and all subcontractor final invoices are received by the Contractor.

c. Content Requirements:

The Final Site Report shall contain the following information:

1. Cost Summary:

i. Fixed Rates for Labor, Equipment and Cost Reimbursement Items:

This portion of the report shall detail all task order costs by dollar and percentage utilization for all cost categories associated with mobilization and demobilization charges, if applicable, the number of hours and applicable rates for each category of labor and equipment, materials used, team subcontractors and other subcontract costs, sampling, transportation and disposal costs, travel and subsistence costs, miscellaneous expenses, applicable indirect costs claimed, and any other charges for which the contractor has requested reimbursement. Team subcontractor’s costs should be detailed to the same extent as the prime contractor’s cost, i.e., by task order, by cost element and a summary comparable to the prime contractor. The contractor shall make timely submission of its Fiscal Year Indirect Rate proposals as required by paragraph (d) of FAR 52.216-7, so that these rates can be incorporated into the Final Site Report, if possible.

ii. Provisional Rates:

For items included in the Final…