Attachment_3_Key_Personnel_(rv_1).docx

ATTACHMENT H-1

PERSONNEL RESPONSIBILITIES AND MINIMUM QUALIFICATIONS

PROPOSED PERSONNEL RESPONSIBILITIES AND MINIMUM QUALIFICATIONS FOR REGION 5 and 6 ERRS REQUIREMENTS

The National Incident Management System (NIMS), as developed and administered by the Department of Homeland Security, provides the template on which the National response Plan (NRP) was built. To be compliant with the NIMS requirements, non-government first responder personnel and disaster workers are required to take NIMS, NRP, and ICS training. Further information and guidance documents may be found on FEMA’s webpages (www.fema.gov/emergency/nims.)

The following minimal NIMS training courses are required as specified below of ERRS personnel in performing response and disaster work:

RESPONSE ROLE

REQUIRED TRAINING

ERRS PERSONNEL

Entry level first responders and disaster workers

FEMA IS-700: NIMS, an Introduction

ICS-100: Introduction to ICS or equivalent

All field workers Technical Specialists

First line supervisors, single resource leaders, field supervisors and other emergency management and response personnel

In Addition to IS-700 and ICS-100;

ICS -200: Basic ICS or equivalent

Foreman Field Cost Accountants

Middle Management, including strike team leaders, unit leaders, division/group supervisors branch directors and multi- agency coordination system/EOC staff

In addition to IS-700, ICS-100, and ICS-200;

FEMA IS-800:NRP ICS-300/400:

Intermediate/ Advanced ICS or equivalent

Response Managers Senior Foreman Transportation & Disposal Coordinator Program Managers

All ERRS staff proposed for response and disaster work shall comply with the above training requirements within the first three months after contract award.

Specific Site Personnel Responsibilities

1. Response Manager - Key Personnel

The Response Manager (RM) shall be the "primary" contractor contact with the On Scene Commander/Remedial Project manager (OSC/RPM) and shall be responsible for the management and execution of all response actions. The RM will be responsible for the implementation of the statement of work for the task order and will execute services under the technical direction of the OSC/RPM.

The RM shall be on the scene on a daily basis unless authorized by the OSC/RPM. In these instances, the contractor shall appoint a qualified on-site representative with authority to act for the contractor and coordinate subcontract activities. The RM shall:

a. Meet with the OSC/RPM, as requested, upon issuance of a task order to plan and coordinate the response action. In some cases, the OSC/RPM may request that the RM conduct an initial on-scene survey and/or develop a project work plan with a schedule and cost estimate prior to a full scale mobilization.

b. Ensure that appropriate contractor personnel operate equipment properly, provide materials and conduct the required response as presented in the task order, approved site work plan, and/or technical direction. These services shall be provided within the response time requirements for emergencies or within the response time specified by the OSC/RPM for other type of removal or remedial actions.

c. Maintain communication and coordination with OSC/RPM including reporting problems encountered in performing task orders. The RM shall immediately notify the OSC/RPM, and be responsible for taking immediate corrective action, when performance does not conform to contract requirements or to the directions given by the OSC/RPM for a response action.

d. Be knowledgeable in the use of the Removal Cost Management System (RCMS), which will report daily expenditures on-site.

e. On a daily basis, unless otherwise directed by the OSC/RPM, be responsible for providing the OSC/RPM with a detailed accounting of all costs incurred at a site using the EPA Standard Form 1900-55 from the RCMS.

f. If requested on the Task Order, implement a comprehensive site specific health and safety plan (HASP) to protect all response personnel. Have the ability to serve as site safety officer. Prepare site specific health and safety plans (HASP). Modify the HASP when site conditions warrant. Insure that the elements of the HASP are being properly carried out. Report any non-compliance with the HASP to the OSC/RPM immediately. The HASP shall include the minimum requirements set forth in 29 C.F.R. Part 1910. The RM shall perform site specific safety audits using EPA forms as directed in the task order, work plan, or by technical direction.

g. Develop, implement, and manage a Quality Assurance Project Plan (QAPP) when any environmental monitoring, sampling or measurement is specified in the Task Order, or as otherwise directed by the OSC/RPM. The QAPP shall meet the minimum QA requirements as described in the Statement of Work.

h. Ensure that environmental samples are collected and transported to laboratories for analyses. Ensure that waste profile samples are collected and transported to prospective off-site treatment or disposal facilities for waste acceptance.

i. Assist the OSC/RPM in completing waste profile forms, shipping manifests, and related documents. The RM shall have professional and working knowledge of the commercial facilities permitted to accept wastes typically encountered at CERCLA and/or other removal sites defined by Federal, State, and Local regulations. The RM shall have the ability to prepare a written treatment/disposal plan which would, for example, list the site waste streams by type and quantity and provide a cost analysis of disposal and/or treatment options. The RM shall be responsible for identifying and procuring the services of prospective waste transporters and CERCLA compliant, RCRA permitted off-site treatment, storage or disposal facilities for all wastes requiring off-site treatment, storage and/or disposal.

j. Ensure that all contractor personnel meet the personnel qualifications for the positions they will occupy during any project, document those qualifications against the contract personnel qualifications, and provide a certified written evaluation to the OSC/RPM.

k. Must have a minimum delegated procurement authority in the field up to $250,000 without causing delays in site activities.

2. Chemist

The Chemist shall provide the following services:

a. Prepare sampling plans for collection of multi-media samples (e.g. air, soil, water, and waste,). Oversee the implementation of sampling plans. Collect samples.

b. Recommend, in consultation with OSC/RPM, the appropriate type and quality of analyses to be performed to attain EPA's data quality objectives.

c. Calibrate, maintain, and use field screening devices/meters to conduct site surveys. Interpret data and evaluate hazards from field results.

d. Prepare and/or assist in the preparation of waste disposal profiles.

e. Perform field chemistry tests (e.g. pH, presence of oxidizers, cyanide and sulfide compounds, flash point and/or flammability, and water solubility,(full field hazard categorization testing) for the purpose of identifying hazardous characteristics of waste samples.

f. Develop treatability schemes for wastes. Shall be familiar with, and have experience in utilizing on-site treatment methods; such as, but not limited to, neutralization, precipitation, flocculation, oxidation, reduction, and dissolving of contaminants.

g. Prepare and oversee implementation of waste bulking, consolidation, and/or packaging plans.

h. Keep a written log of activities on sampling and analytical results. Prepare written technical reports of sampling, survey, treatability, and analyses.

3. Transportation and Disposal Coordinator(s) - Key Personnel

The T&D coordinator shall provide the following services:

b.

Implement a working knowledge of hazardous materials transportation regulations, including proper labeling, shipping and containerization of wastes for transportation according to US DOT regulations.

c.

Provide a working knowledge of current innovative treatment technologies.

d.

Prepare written technical reports covering the transportation and disposal operations.

e.

Manage and insure proper execution of multiple simultaneous contracts.

f.

Assist the OSC/RPM in completing waste profile forms, shipping manifests, and related documents. The T&D Coordinator shall have professional and working knowledge of the commercial facilities permitted to accept wastes typically encountered at CERCLA and/or other removal sites defined by Federal, State, and Local regulations The T&D Coordinator shall have the ability to prepare a written treatment/disposal plan which would, for example, list the site waste streams by type and quantity and provide a cost analysis of disposal and/or treatment options. The T&D Coordinator shall be responsible for identifying and procuring the services of prospective waste transporters and CERCLA compliant, RCRA permitted off-site treatment, storage or disposal facilities for all wastes requiring off-site treatment, storage and/or disposal.

g. The T&D Coordinator shall maintain a list of all commercial disposal facilities within the United States and be able to provide all or a portions of that information to the OSC/RPM.

4. Program Safety Officer - Key Personnel

The Program Safety Officer shall provide the following services or ensure that anyone on site performing the function of a Site Safety Officer is knowledgeable about the requirements and capable of fulfilling the function:

a. Prepare site specific health and safety plans (HASP). Modify HASP when site conditions warrant. Ensure that the elements of the HASP are being properly carried out.

b. Establish work zones (exclusion, contamination reduction, support) on site, in accordance with the HASP. Ensure that work zones are physically delineated and maintained throughout the response action. Ensure that personnel and equipment decontamination stations are constructed and maintained in accordance with the HASP.

c. Conduct heat and cold stress monitoring of site personnel. In consultation with the OSC/RPM, adjust duration of hot zone work according to worker stress monitoring results.

d. Calibrate, maintain, and use field screening devices/meters to conduct site surveys. Interpret data and evaluate hazards from results. Calibrate, maintain, and use air sampling devices such as personnel air samplers, detection tubes, etc.

e. Keep a written log of health and safety and monitoring activities and results; and prepare written technical reports.

f. Conduct health and safety audits of site activities when requested by the OSC/RPM. Hold safety meetings with site workers. Prepare and conduct health and safety training classes. Oversee the training of Site Safety Officers to ensure anyone performing the function of a Site Safety Officer has the appropriate knowledge, training, and authority to maintain required safety standards.

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PERSONNEL

QUALIFICATIONS

NOTE: For Non-Key Personnel that have degree, experience, or certification requirements – the contractor shall provide a copy of appropriate documentation, such as resume or certification, to be submitted with the 1900-55 for the first day that person is charged at that labor category for each task order.

A. Point-of-Contact/Program Manager Minimum Qualifications - Key Personnel

I. The Point-of-Contact/Program Manager shall have the following minimum qualifications and experience:

" M.S. or MBA degree with 6 years or more experience, as described below; or

" B.S. degree with 8 years or more experience, as described below; or

" Fifteen or more years’ experience, as described below.

2. Experience Factors: Managerial and/or technical experience in response services involving the releases of hazardous substances, oil and other contaminants or pollutants to the environment. Managerial and/or technical experience in emergency response, removal or remedial activities, including knowledge of transportation and disposal activities or other discipline directly related to the requirements of this contract. Experience in the management of technical and administrative support services to multi-disciplinary professionals*. General contract execution skills involving scheduling, resource allocation, performance monitoring, contract administration, budgetary and cost accounting requirements, and issue resolution. Experience in managing multiple sites, multiple subcontract issues is required.

B. Response Manager Minimum Qualifications - - Key Personnel

Response Manager shall have the following minimum qualifications and experience:

1. A Bachelors degree in a related field such as physical, chemical or biological science, engineering, or construction management from an accredited college or university. Nine (9) years of direct on-scene response experience in the clean-up of hazardous substances, oil and other contaminants or pollutants at a site, to include the development of site safety plans, heavy equipment operation and field construction, or other discipline directly related to the requirements of the contract. Four (4) years of required experience must be in a capacity managing and supervising multi-disciplinary response personnel*, with two (2) years experience as a supervisory responder for emergency response actions involving hazardous substances, oil and other contaminants or pollutants at a site, OR

High School Diploma/GED with extended training in health and safety, hazardous waste/substances/materials, emergency response, waste disposal, sampling/monitoring, construction, cost estimating, project management. At least twelve (12) years of direct on-scene response experience in the clean-up of hazardous substances, oil and other contaminants or pollutants at a site, to include the development of site safety plans, heavy equipment operation and field construction, or other discipline directly related to the requirements of the contract. At least eight (8) year of the 12 years must be in a capacity of managing and supervising multi-disciplinary response personnel*, with two (2) years experience as a supervisory responder for emergency response actions involving hazardous substances, oil and other contaminants or pollutants at a site,

2. Working and professional knowledge of oil, petroleum, and hazardous substance disposal regulations, including, at a minimum but not limited to, ability to correctly complete hazardous waste manifests, knowledge of types of analytical information required for waste profiling, knowledge of and ability to profile and assign to wastes their proper regulatory classifications.

3. Working and professional knowledge of DOT hazardous materials transportation regulations and RCRA hazardous waste disposal. Ability to, at a minimum, identify proper shipping containers, determine correct shipping labels and hazardous waste marks on containers, assign hazard class, group and proper shipping name to the wastes, and determine placarding needs for hazardous materials transportation in accordance with US DOT regulations.

4. Capable of preparing written technical reports covering all aspects of removal operations, including but not limited to, hazardous evaluation, waste profiling, transportation and disposal, data evaluation, and day-to-day summary of site operations.

5. Capable of managing and insuring proper execution of multiple simultaneous subcontracts of varying type and complexity. Serves as contractor point-of-contact with subcontractors. Ability to independently negotiate and resolve subcontractor disputes.

6. Knowledge of site cost management systems used to track and document site costs on a daily basis. Ability to operate the computer software and prepare daily cost reports.

7. Knowledge of Occupational Safety and Health Administration (OSHA) health and safety regulations regarding hazardous waste site and general construction site operations. Ability to prepare, and modify site specific health and safety plans in accordance with EPA and OSHA regulations, policies, and procedures. Ability to serve as site safety officer.

8. Knowledge of theory of operation and ability to calibrate and use field screening instrumentation such as organic vapor analyzers, combustible gas indicators, toxic gas meters, portable gas chromatographs, pH/Conductivity meters, and radiation monitors to measure the presence of chemical, explosive and radiological hazards at cleanup sites. Ability to interpret data and evaluate hazards from survey results.

* Multi-disciplinary skills are those possessed by a professional such as a site safety officer, chemist, geologist, or engineer and non-professional such as a foreman, equipment operator, lab technician, or laborer.

C. Chemist Minimum Qualifications

1. Bachelor of Science or Bachelor of Arts degree, with major in Chemistry, from an accredited college or university and field experience in oil, petroleum, and hazardous substance cleanup operation.

2. Knowledge of EPA QA/QC data collection protocols for removal activities, including, but not limited to the guidance set forth in the document entitled "Quality Assurance/Quality Control Guidance for Removal Activities Sampling QA/QC Plan and Data Validation Procedures - Interim Final" dated April 1990 (EPA/540/G-90-004). This guidance is outlined in the Quality Assurance Sampling Plan for Emergency Response (QASPER), Version 4.0, which is a PC-based software package used to draft site specific quality assurance plans and is based on OSWER Directive 9360.4-01. Ability to insure that these protocols are adhered to. Ability to collect data in accordance with these protocols. Experience in using QA/QC data collection protocols for the collection of data.

3. Comprehensive knowledge of EPA standard methods of analyses of multi-media (solid, liquid, air) waste and environmental samples. Ability to determine appropriate analyses to be performed, including identifying QA/QC limits, to obtain desired results.

4. Knowledge of theory of operation and ability to calibrate and use field screening instrumentation such as organic vapor analyzers, combustible gas indicators, toxic gas meters, portable gas chromatographs, pH/Conductivity meters, and radiation monitors to measure the presence of chemical, explosive and radiological hazards at cleanup sites. Ability to interpret data and evaluate hazards from survey results.

5. Ability to prepare written technical reports and sampling plans.

6. Knowledge of chemical characteristics of oil, petroleum, and hazardous substances and compatibilities. Ability to determine, develop, provide recommendation for, and oversee implementation of waste characterization, bulking, and treatment actions. Experience applying chemical characteristics of oil, petroleum, and hazardous substances and compatibilities. Experience in determining, developing, providing recommendation for, and overseeing the implementation of waste characterization, bulking, and treatment actions.

D. Program Safety Officer Minimum Qualifications -- Key Personnel

1. A Certified Industrial Hygienist with at least seven years (7) of on- scene experience in oil, petroleum, and hazardous substance response and cleanup actions. At least five years of the seven years required experience must be in a capacity of site safety officer with responsibility for preparing and insuring proper implementation of site specific health and safety plans or responsible for directly overseeing the work and responsibilities of site safety officers.

2. Knowledge of OSHA health and safety regulations regarding hazardous waste site and general construction site operations. Ability to prepare site specific health and safety plans (HASP) in accordance with EPA and OSHA regulations, policies, and procedures. Capable of training, or ensuring the training of, site safety officers and ensuring any person performing that function is trained and familiar with regulations and requirements.

3. Knowledge of theory of operation and ability to calibrate and use field screening instrumentation and sampling devises such as organic vapor analyzers, combustible gas indicators, toxic gas meters, and radiation monitors, personnel air samplers, and passive detection devices to collect samples and measure the presence of chemical, explosive and radiological hazards at cleanup sites. Ability to interpret data and evaluate hazards from survey results.

4. Ability to independently assess the need, and provide recommendations for amendments to the HASP, depending upon a change in response.

5. Knowledge of resources available which provide chemical specific facts to supplement industrial hygiene data. Knowledge of exposure limits, chemical and physical properties of hazardous substances. Ability to evaluate exposure limits of hazardous substances against site survey results. Ability to develop and institute site specific controls to protect workers against exposure to hazardous substances. Ensures anyone performing the function of site safety officer is fully versed in these requirements for the individual site.

6. Knowledge of factors which may contribute to worker heat and cold stress conditions. Ability to monitor for and recognize symptoms of workers suffering from heat and cold stress. Ability to develop and institute site specific controls to abate worker heat and cold stress conditions.

7. Ability to prepare written technical reports and HASPs. Has QA oversight for reports from Site Safety Officers.

8. Capable of ensuring the overall health and safety program is managed correctly and that appropriate personnel are assigned for site safety officers.

E. Transportation and Disposal Coordinator(s) Minimum Qualifications - Key Personnel

The Transportation and Disposal Coordinator(s) shall have the following minimum qualifications and experience:

F. Other On-Scene Personnel Minimum Qualifications

All other personnel shall demonstrate experience in performing routine duties typical to oil, petroleum, or hazardous waste site operations. All personnel shall meet minimum OSHA training, medical monitoring, and health and safety requirements for hazardous waste site workers, unless otherwise noted. Where applicable, personnel must be qualified to operate heavy equipment, standard cleanup equipment such as air compressors, pumps, generators, etc., have a working knowledge of standard hazardous material handling safety procedures and personnel safety equipment, and operate testing, sampling, and/or survey equipment. Must demonstrate abilities to trouble-shoot malfunctioning equipment and make simple repairs.

FOREMAN

On-scene experience in oil, petroleum, and hazardous substance cleanup response to carry out the necessary tasks appropriately. On larger sites, provides coordination assistance to the RM. Directs and oversees response activities of the cleanup crew at the direction of the RM. May coordinate all activities on a response where a RM is not needed. Must have skills in directing both general labor and on-site personnel, and trained for work using all levels of personal protective equipment.

LABORER (OSHA 1910-120 40-Hour Trained)

Performs labor related to sampling and cleanup of hazardous wastes. Applies technical skills in handling hazardous substances. Trained for work using all levels of personal protective equipment. May also perform general activities involved in hazardous waste site control, including the operation of support equipment such as generators, air compressors, pumps, outboard motors, unloaders, sweepers, air blowers, etc.

EQUIPMENT OPERATOR

Meets OSHA/DOT minimum training requirements to operate heavy equipment, such as, but not limited to, backhoes, excavators, dozers, and loaders. Experienced in hazardous waste equipment operations; ie does not cross- contaminate areas, does not remove more soil than required for the cleanup effort, onsite demonstrated aptitude for equipment operations. Trained for work in all levels of personal protective equipment.

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TRUCK DRIVER

Must have all the applicable state and Federal Department of Transportation motor vehicle operator's licenses. Operates trucks used to transport temporary structures, equipment, materials, and supplies, as well as oil, petroleum, hazardous substances and hazardous wastes onto and off of a response site.

FIELD COST ADMINISTRATOR

As a minimum, the Field Cost Administrator shall be proficient in the following areas: performing various administrative duties (i.e., on-site cost tracking and documentation; coordinating the acquisition of materials, supplies, and subcontracting activities; performing general site duties such as typing, filing, and answering telephones; processing payrolls and maintaining payroll records; managing inventory and storage of inventory, cataloging, and property utilization); performing accounting tasks such as posting to registers, ledgers, and journals; balancing and reconciling accounts; verifying the internal consistency, completeness, and mathematical accuracy of accounting documents; assigning prescribed accounting distribution codes; identifying subsidiary accounts affected and debit and credit entries to be made and assigning proper codes; examining and verifying the clerical accuracy of various types of reports, lists, calculations, postings, etc.; reviewing computer printouts against manually maintained journals, detecting and correcting erroneous postings, and preparing documents to adjust accounting classifications and other data; preparing journal vouchers; making entries or adjustments to accounts; and reviewing lists of transactions rejected by an automated system, determining reasons for rejections and preparing necessary correction material. The Field Cost Administrator shall be proficient in the use of and have a working knowledge of the terminology, codes, and processes used in an automated accounting system. The Field Cost Administrator shall display a knowledge and understanding of the established and standardized bookkeeping and accounting procedures and techniques used in an accounting system, or a segment of an accounting system. The Field Cost Administrator also prepares the Contractor Daily Cost Reports (1900-55) using RCMS. The Field Cost Administrator assists with on-site procurement and subcontracting issues and may assist in the packaging and dispatch of samples. The Field Cost Administrator must be able to assist the RM by making field purchases.

INDUSTRIAL HYGIENIST/HEALTH AND SAFETY

A bachelor degree in Industrial Hygiene or related field with one year experience related to hazardous materials or at least four years’ experience in health and safety for hazardous materials with training completed for hazardous materials and OSHA requirements.