SOW_DRAFT.docx

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY

REGION III EMERGENCY AND RAPID RESPONSE SERVICES (ERRS)

STATEMENT OF WORK

SMALL BUSINESS 72- and 24-Hour Response

TABLE OF CONTENTS

I. INTRODUCTION

II. TECHNICAL REQUIREMENTS

8. Construction and Support Facilities in Support of

C. Drills and Exercises

III. CONTRACT MANAGEMENT

I. INTRODUCTION

A. ACRONYMS

B. BACKGROUND

Under the authority of Section 104 of the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) or Superfund of 1980, as amended; Section 311 of the Clean Water Act (CWA), as amended by the Oil Pollution Act (OPA) of 1990; Subtitle I of the Resource Conservation and Recovery Act (RCRA) and pursuant to the National Oil and Hazardous Substances Pollution Contingency Plan (NCP) (40 CFR Part 300); Presidential Decision Document (PDD) # 39; the Robert T. Stafford Natural Disaster Act and pursuant to the National Response Framework (NRF) and in accordance with any reauthorizations or amendments to any of the above named statutes an/or new response legislation, the Environmental Protection Agency (EPA) has been delegated the responsibility to undertake assessments and response actions with respect to the discharge/release or threat of discharge/release of oil, petroleum products, hazardous substances, or pollutants and/or contaminants, that pose an actual or potential threat to human health or welfare, or to the environment.

In addition, the EPA has the obligation pursuant to Emergency Support Functions (e.g., ESF #10) under the NRF and pursuant to other laws to help and/or mitigate endangerment of the public health, welfare or environment during emergencies or natural disasters and to support states and communities in preparing for responses to releases of oil, petroleum products and hazardous substances and to provide response and removal services in response to incidents involving acts of terrorism, nuclear, biological and/or chemical incidents, and federally-declared disaster incidents.

C. PURPOSE

The purpose of this contract is to provide response services for emergency actions, time-critical removal response actions, non-time- critical removal response actions and early remedial actions, including drills and exercises simulating emergency actions, taken pursuant to any of the authorities cited above to Federal officials responsible for the activities described in the background for EPA Region III (Delaware, Maryland, Pennsylvania, Virginia, West Virginia, and the District of Columbia). A regional cross-over, a response in another EPA region, may also be requested under this contract.

D. SCOPE

The Contracting Officer or his representative, a warranted EPA On-Scene Coordinator (OSC), or Ordering Officer identified in the contract or subsequent modification(s) to the contract, will issue Task Orders for all work required under this contract in accordance with the terms and conditions of the contract. General guidance by the Ordering Officer does not relieve the Contractor of the responsibility for performance under the contract by the Contractor or its subcontractors.

The Contractor shall take any action, under the direction of the Ordering Officer, consistent with the terms and conditions of the contract, and in accordance with the directions of the Task Order. Task Orders may be issued verbally but will be formalized in writing within two business days. The Contractor shall provide personnel, labor, materials, and equipment, as detailed in this contract. The Contractor shall take any actions required to mitigate or eliminate any hazard or damage to the environment resulting from, or drills and exercises simulating and preparedness activities for, the following:

- a discharge/release or threat of a discharge/release of oil, petroleum products, hazardous substances, pollutants or contaminants into the environment

- a discharge/release or threat of a discharge/release of oil, petroleum products, hazardous substances, pollutants or contaminants involving terrorist acts

The types of field activities required under this contract are identified in Section II of this Statement of Work.

The Contractor shall accomplish all off-site storage, transportation, treatment and disposal of oil, petroleum products, hazardous substances, pollutants or contaminants, including contaminated media, in accordance with and meeting all applicable safety and health laws and regulations at the Federal, state and local level. The Contractor shall be responsible for obtaining all necessary off-site transportation and treatment and/or disposal licenses and permits.

While conducting response activities pursuant to CERCLA authorities, including activities funded by Stafford Act or other funding authority when the CERCLA provisions of the NCP are applicable, as determined by EPA, the Contractor shall be responsible for complying with applicable or relevant and appropriate regulations to the extent practicable for on-site response activities, as determined by the OSC, and obtaining permits for on-site activities as directed by the OSC. While conducting response activities pursuant to OPA or other authorities when the CERCLA provisions of the NCP are not applicable, as determined by EPA, the Contractor shall be responsible for complying with applicable regulations and obtaining necessary permits.

The Contractor shall normally provide CLIN personnel and equipment to perform the services required in the Task Order or Daily Work Order. The Contractor shall obtain (e.g., through leases, subcontract agreements, or rental agreements) specialized services, specialized equipment, personnel with specialized qualifications, and non-CLIN personnel and equipment which may be needed to safely and effectively conduct activities required by the Task Order or Daily Work Order in a timely and cost efficient manner.

The Contractor shall provide the personnel and equipment capabilities to respond to the location required in the Task Order within 72 hours unless otherwise specified in the Task Order.

The Contractor shall provide the OSC with a detailed breakdown of all costs incurred at a specific site utilizing the Removal Cost Management System (RCMS) computer tracking system provided by EPA.

NOTE: The RCMS is strictly for EPA removal site cost data management. It is not intended to augment or replace the contractor’s cost accounting system. The Contractor is required to track and account for their costs with their own system.

II. TECHNICAL REQUIREMENTS

The technical requirements of this contract are performed during response actions conducted on either an emergency, time-critical, or non-time-critical basis. The technical requirements may also be conducted during early remedial actions. The technical requirements generally fall under one or more of the categories listed below. Examples of technical requirements conducted during response operations under this contract follow this generic list.

A. RESPONSE OPERATIONS

The Contractor shall provide response services for removal of oil, petroleum products, hazardous substances, pollutants or contaminants as specified in Task Orders issued to the contractor. The Contractor shall provide removal services in response to terrorist, weapons of mass destruction, and chemical-biological-radiological-nuclear incidents as specified in Task Orders. The following examples are outlined for purposes of illustration and are not intended to be an exhaustive list of action(s) that may be conducted under this Statement of Work:

1. Project Planning and Support

The Contractor shall accomplish the following tasks when required by a Task Order:

2. Containment and Countermeasures

The Contractor shall perform containment and countermeasures to protect health, welfare and the environment. More specifically, the Contractor shall:

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- provide non-technical labor and equipment to assist with multi-media sampling

install/service/maintain wells; install temporary and/or permanent water distribution lines

3. Decontamination and Mitigation

The Contractor shall perform decontamination, response mitigation, treatment and disposal actions to recover the pollutant from the affected media and/or to dispose of contaminated media. More specifically, the Contractor shall:

The Contractor shall accomplish physical collection of pollutants in lieu of, or following any treatment action, followed by temporary storage prior to ultimate disposal at an approved treatment, storage and disposal facility (TSDF). More specifically, the Contractor shall:

- flush contaminants from waterways and marsh areas followed by collection and holding for treatment/disposal

4. Treatment, Transportation and Disposal (T&D) Operations

Disposal may include temporary storage and ultimate disposal at an approved Treatment, Storage and Disposal Facility (TSDF). Disposal may be on-site or off-site. For this contract, all off-site transportation and disposal must be subcontracted. (See section H of the contract)

More specifically, the Contractor shall:

Disposal techniques may include the following:

5. Restoration and Soils Stabilization

The Contractor shall use due care to prevent damage to property or materials of third parties. The Contractor shall restore, replace and stabilize buildings, structures or personal or real property or material damaged by contamination or response operations. The Contractor shall take actions to restore and stabilize soils and the damaged environment to as near pre-response conditions as possible, as approved by the OSC. Specifically, the contractor shall:

6. Analytical Support Services

The Contractor shall perform on-site and off-site analytical activities for waste characterization and disposal. The Contractor shall perform on-site and off-site analytical activities necessary to provide accurate waste profile information to treatment, storage and disposal facilities and allow for waste bulking. Additionally, the Contractor may need to perform site-specific OSHA-required health and safety monitoring.

8. Construction and Support Facilities in Support of Removal Action

The Contractor shall construct and provide facilities in support of removal actions. More specifically, the Contractor shall:

9. Marine Operations

Marine operations are inclusive of all areas of the SOW e.g. containment, etc. During marine operations the Contractor shall display signal lights and conduct operations in accordance with the General Regulations of the Department of the Army and of the Coast Guard governing light and day signals to be displayed by vessels, other craft, or booms in the cleanup operations (33 CFR, Parts 84-90 and 207) and applicable state and Federal boating standards.

Should the Contractor, during progress of work, lose, dump, throw overboard, sink or misplace any material, plant machinery, or appliance which in the opinion of the OSC, may be dangerous to or obstruct navigation, the same contractor shall immediately recover and remove the same at no expense to the Government.

The Contractor shall give immediate notice, with description and location of such obstructions to the OSC, and when directed by the OSC, shall mark or buoy such obstructions until the same are removed.

Should the Contractor refuse, neglect or otherwise fail to comply with the above requirements, such obstructions may be removed by the Government and the cost of such removal may be deducted from any money due or to become due to the Contractor.

The liability of the Contractor for the removal of a vessel wrecked or sunk without fault or negligence shall be limited to that provided in Section 407,415, and 419 of the Rivers and Harbors Act of March 3, 1899 (33U.S.C.A. 401 et seq.)

If the balance of allowable contract costs is less than the credit for recovered substances, the Contractor shall reimburse the Government the difference.

10. Level A Response

The Contractor may be expected to provide capability to respond under a situation requiring Level A personal protective equipment. Such response, as described below, shall occur as specified in Section B.1 of the contract and as requested at the time of the Task Order.

The Contractor shall describe how it will provide for a Level A response capability (e.g., through contractor personnel, team arrangement, subcontracting, or other means) that, at a minimum, can support one self-sustaining Level A team. A Level A Team shall include a minimum of 6 Level A entry personnel. The 6 fully-trained, qualified entry personnel may include personnel also used as back-up personnel, decontamination personnel, and support personnel (i.e. personnel may rotate positions) as long as the total number of personnel on a Level A Team can support continuous Level A entries by two personnel (a two person entry every one to two hours depending upon work being performed and conditions), including appropriate rest periods between entries for entry personnel, and all the support and management personnel necessary to support such continuous two man-entries for up to 12 hours a day (not including lunches and regular breaks). Conduct of any Level A entry requires a minimum of 8 individuals, including two trained entry personnel, two backup personnel (back-up personnel are by definition trained entry personnel), two decontamination personnel, one support person, and one manager (RM or foreman). This described Level A team is what is considered necessary by EPA to support Level A work required by EPA, or to work directly with or support work by trained, qualified EPA Level A entry personnel or other trained and qualified Level A entry personnel working for or with EPA. These minimums do not include other personnel that may be required by the Contractor’s own plans, protocols and safety requirements or by the circumstances and conditions in the field. All qualified Level A personnel must participate in at least two Level A drills and/or exercises per year. One drill or exercise per year may be substituted with a live Level A entry during an actual response requiring Level A.

B. RESPONSE MANAGEMENT

1. Response Time and Minimum Requirements

The amount of work requiring response capability within any timeframe specified in this contract (as defined below) cannot be pre-determined, however, reasonable percentage estimates are: 72-hour Response (70%) and 24-hour Response (30%).

a) The Contractor shall routinely provide response capability throughout the entirety of Region III which includes the States of PA, DE, MD, VA and WV as well as the District of Columbia (Washington DC). The Contractor shall provide capability to respond to any location within Region III within 72 hours with any or all of the CLIN personnel and equipment specified in Section B.1 of the contract as required at the time of the Task Order.

The Contractor shall provide the additional capability to respond more quickly (i.e., within 24 hours) to any area within Region III as specified in Section B.1 of the Contract. The Contractor shall provide capability to respond to any location within Region III within 24 hours, minimally, with the following CLIN personnel and equipment: a Response Manager, Field Cost Administrator, Equipment Operator, two Cleanup Technicians, a Truck Driver, and any Truck, any Trailer used to mobilize equipment, any Field Equipment item, any Pump, and a Backhoe (Case 580 or equivalent) and a Uniloader w/bucket as specified in the Task Order.

Services may be provided in response times longer than those indicated above, if specified in the Task Order. The contractor is not precluded from providing these services in less than these response time limits.

2. Level of Respiratory Protection

The work required under this contract typically requires personal protective equipment (PPE) including respiratory protection. The amount of work requiring any specific level of respiratory protection (as defined below) cannot be pre-determined, however, reasonable percentage estimates are: Level D (40%), Level C (30%), Level B (25%), and Level A (5%). There is no respiratory protection required under Level D. An air purifying respirator or powered air purifying respirator is required under Level C. A self-contained breathing apparatus (SCBA) with individual tank(s) or air line is required under Level B. Level A also requires SCBA, but is performed using a fully encapsulating protective suit. The contractor is responsible for providing (and including in the appropriate rates specified in Section B.1 of the contract) all respiratory protection equipment including SCBA and associated tank(s), cascade system, regulators, hoses, masks, facepieces, nosecups, straps, air purifying respirators, and related non-expendable appurtenances under this contract. Fully encapsulating protective suits required under a Level A response shall be included in the rates for Level A work. Rates for a specific level of respiratory protection specified in Section B.1 of the contract are to be charged on a daily basis and the personnel subject to the rate include foreman, cleanup tech, and operator and are to be documented on a “hot zone entry” log.

3. Personnel Qualifications

The minimum qualifications for the Contractor personnel are set forth below. Contractor personnel shall demonstrate hands-on experience, as indicated below, in performing assignments dealing with oil, hazardous materials, or hazardous waste response and in performing routine manual labor both with or without personal protective equipment levels (unless otherwise specified) as described in 29 CFR 1910.120. In addition all personnel shall be trained and refreshed according to the hazardous waste awareness training criteria as stipulated in the 29 CFR 1910.120.

All below listed Contract personnel will have a minimum training equivalent to ICS-100 (Introduction to the Incident Command System) and IS-700 (National Incident Management System, An Introduction) unless otherwise specified, below. This introductory training can be received online in several hours and is important for a basic understanding of what incident command is and why it is needed. Anyone who might work at sites managed with the incident command system should have this basic knowledge even though they may never interface with the management functions of the ICS. Positions which are specified below as requiring higher levels of ICS training are positions that may be required to fill specific lead or supervisory roles within an incident command or, by the nature of their position, are likely to have need to interface with different areas/levels of incident command structure and, therefore, need a fuller understanding of the incident command system, structure and workings. The Contractor’s corporate management is encouraged to be familiar with and understand the ICS system and in its workings.

Response Manager (RM): Each Response Manager shall have as a minimum qualification four (4) years of direct on-scene field experience in operations involving oil, hazardous materials, or hazardous or radioactive waste removal; chemical/oil spill cleanup activities; or hazardous site cleanup. Each RM experience shall include hazardous material disposal, site safety plan development and implementation, and construction activities involving heavy equipment. In addition, each RM will have a minimum of two years of the required experience in direct field management/supervision of multi-disciplinary (professional and labor) oil and chemical cleanup personnel. A Response Manager is required to have a cell phone and access to a laptop computer and Internet and E-Mail service on site. These RM-provided electronic site communications are to be included in the rate specified in Section B.1 of the contract. Response Managers are the Contractor’s primary site/project manager. The EPA OSC is the EPA Site lead and is the primary EPA technical representative under the contract for his/her site and provides almost all technical direction for all site/project related issues under a given Task Order. The RM interfaces directly with the OSC and receives the EPA’s technical direction for implementation of the Task Order directly from of the OSC. The RM/OSC working relationship is the most important Contractor/EPA working relationship under the Task Order and the primary level of communication for any given site at the Task Order level. The RM should also have ICS-200 (ICS for Single Resources and Initial Action Incidents) training.

Foreman (FM): Each Foreman shall have a minimum of two (2) years hands-on experience in operations involving oil, hazardous materials, or hazardous or radioactive waste removal; chemical/oil spill cleanup activities; or hazardous site cleanup. Additionally, each FM shall have a minimum of one (1) year experience as a site foreman and/or superintendent directing hazardous materials laborers and equipment operators at oil and hazardous or radioactive wastes removal sites or one (1) year as a site foreman and/or superintendent directing laborers and equipment operators at general construction sites. The FM must be OSHA trained for using Level C & B personal protective equipment at a minimum. The Foreman is the Contractor’s first line site/field supervisory personnel managing specific activities and field crews, and reporting to the RM while working directly with the crew in the work area. The FM may replace the RM as overall site lead when the RM is required to be offsite for short periods of time with the concurrence of the OSC. The FM should also have ICS-200 (ICS for Single Resources and Initial Action Incidents) training.

Cleanup Technician - Hazardous Wastes Materials Laborer/Handler: Minimum field experience of one (1) year in related work. The Cleanup Technician is the basic level of labor for all general field activities.

Equipment Operator: The Equipment Operator possesses a valid heavy equipment operator license or certification appropriate to the operation of heavy equipment. The Operator is trained for work in all levels of personal protective equipment. A minimum experience in heavy equipment operation of one (1) year required. Equipment Operators are responsible for operating the Contractor’s heavy CLIN equipment and other types of basic construction equipment.

Truck Driver: The truck driver is appropriately licensed in the operation of over-the-road vehicles specified in this contract. A minimum of one (1) year experience required. Truck Drivers are responsible for driving large over-the-road trucks and equipment on public roads and particularly for mobilization and demobilization of heavy equipment and for other instances where a CDL or similar license is needed by law or preferred by EPA.

Chemist: Possesses a minimum of a Bachelor of Science Degree in Chemistry. The Chemist shall have a minimum of two (2) years experience handling chemicals and conducting hazardous categorization testing in the field. A Chemist is required only infrequently under the contract and primarily for hazardous categorization testing of wastes, disposal characterization, disposal and/or handling of more critical and difficult products/chemicals.

Field Cost Administrator (FCA): The Field Cost Administrator shall have a minimum hands-on experience of two (2) years -or- a minimum educational requirement of a two (2) year associates degree with emphasis in accounting, finance, mathematics or business and one (1) year work experience relating to finance or accounting and bookkeeping operations or six months of RCMS experience. The FCA is required to have to a cell phone and laptop computer and Internet and E-Mail on site. These FCA-provided electronic site communications are to be included in the rate provided in Section B.1 of the contract. FCAs are primarily responsible for all Contractor’s field administrative activities, including cost accounting and documentation, RCMS (1900-55s) and other required Site paperwork.

Waste Transportation and Disposal Coordinator (T&D COORDINATOR); T&D Coordinator shall have a minimum of three (3) years experience in the coordination, manifesting, transportation and disposal of hazardous wastes. In addition, the T&D Coordinator shall be trained and certified to conduct waste manifesting and coordinating shipping and transportation of hazardous wastes in accordance with the Department of Transportation (DOT) requirements as stipulated in the 49 CFR 172. The T&D Coordinator has the necessary expertise and is responsible for arranging for disposal of regulated Site wastes (other than site generated trash and sewerage).

Civil Engineer: Possesses a BS in civil engineering with at least two-years experience civil engineering design and application to general construction activities. Applies civil engineering principles to hazardous materials cleanup and response activities. The Civil Engineer oversees construction activities in compliance with approved design and specifications and general engineering practices and applicable standards and analyses operating procedures, equipment and components to reduce time and costs.

Safety Officer: A Safety Officer is typically an Industrial Hygienist or Heath Physicist or similarly trained professional. An Industrial Hygienist or Health Physicist possesses a minimum bachelors degree and is certified in their profession. The Safety Officer shall have a minimum of four (4) years of professional experience developing or monitoring compliance with health and safety plans consistent with the requirements of 29 CFR 1910.120. The Safety Officer would most often be involved in the development of a Site-Specific Health and Safety Plan.

4. Prior Approval of Costs

All costs and charges under the contract must be in accordance with the contract and the Task Order SOW and approved by EPA in advance. Charges can be pre-approved in two ways:

Daily Work Orders - All personnel, equipment, services and other costs shall be documented in a Daily Work Order approved and signed by the OSC or EPA Project Officer and the Contractor. During an emergency, the OSC may verbally approve such costs and charges and document such approval in a Daily Work Order the next day or as soon as possible thereafter. The Contractor shall deliver the personnel, equipment, services and materials as approved in the daily work order. The Daily Work Order may be amended by mutual agreement between the OSC or EPA Project Officer and the Contractor. A Daily Work Order may be issued on a less frequent basis (e.g., weekly) should site operations become routine.

CO Approved Work Plans and Proposals - Under certain circumstances, EPA may request fixed-price proposals or negotiate fixed price work plans with the Contractor. Upon approval, such fixed price proposals or work plans will be incorporated into a Task Order and the Contractor will charge EPA according to the approved proposal or work plan.

5. Electronic Site Communications

The Contractor shall provide real-time electronic field communications (radios or cell phones) for direction, monitoring and assuring safety of daily site activities. On-site communication shall be provided for management personnel (RMs, foreman), Level A entry teams, key site operations, key equipment operations, and key site support personnel (FCA, and safety operations.) Also, RMs and FCAs shall be provided with cell phones and provided with laptops, email and internet service for use over telephone lines (in an established command post or hotel room) in the field. This electronic communications equipment is not directly billable under the contract.

6. Joint Operations

During a major incident (e.g., natural disaster), the Contractor, the Contractor’s personnel, and the Contractor’s equipment and operators, may be required to work cooperatively with and/or in support of other agencies, state and local officials, or other contractors working for EPA, other agencies, or state and local officials. Such joint operations are considered vital for successful response efforts. As long as the other response personnel are properly trained and qualified, The Contractor must undertake such joint work unless, by doing so, it presents a clear safety hazard to Contractor’s personnel due to the unsafe and/or improper actions of other personnel. In the event of such a hazard, the Contractor must notify EPA immediately and specify, in writing, the nature of the hazard, the cause of the hazard, the actions of the other responders that create the hazard, and all other pertinent information related to the Contractor’s determination of hazard. The Contractor’s written documentation relates directly to public and worker safety and shall become part of the public record. Any personal identifiers and other private information shall be redacted, but the nature, cause and specifics of the hazard shall not be considered private.

7. Green

Where practicable and/or feasible, the contractor should utilize clean fuels or alternate fuels for equipment at the Site. An anti-idling policy to control air pollution and reduce fuel usage is appropriate for all sites where such policies do not reduce performance or safety. These policies would include turning off diesel engines on heavy equipment when not in active use and on trucks waiting to load or unload materials when such action would not reduce performance or safety.

Where practicable and after initial response activities have stabilized, the contractor shall also evaluate and implement strategies and applications that are sustainable, reduce energy and water usage, and promote industrial materials reuse and recycling. Finally, material recycling activities are encouraged at EPA sites under this contract.

C. DRILLS AND EXERCISES

In addition to any corporate training and exercising that the Contractor performs on its own, the Contractor shall plan, coordinate, execute and participate in chemical and emergency response drills, exercises, and deployments with EPA personnel, other EPA contract personnel and other local, federal, and state response personnel pursuant to a standing Planning, Drills, Exercise, and Deployment Task Order. The Contractor may be required to train with, use, transport and/or deploy with EPA emergency response equipment. The Planning, Drills, Exercise, and Deployment Task Order shall be issued at award of the contract and funded at a minimum of $100,000 over the life of the contract. The subject Task Order will be managed by the ERRS Project Officer (or other EPA personnel) and shall include regularly scheduled activities planned and negotiated between the Contractor and EPA and other planned and unplanned (surprise) activities the Contractor shall be directed to participate in by EPA. The funding for the subject Task Order shall be counted against any annual contract minimum.

D. SITE RELATED DOCUMENTATION

1. Technical Support of Government Enforcement Proceedings

The Contractor may need to compile information for use in CERCLA 104 and 106 enforcement actions, for use in CERCLA 107 cost-recovery actions, and for inclusion in the EPA Administrative Record as defined in Section 113(k) of CERCLA. Such records may include: the records, data, and guidance generated by the Contractor that EPA used to determine the Federal response action. In addition to compiling records, technical services may consist of the following:

2. Site-related Documentation

The Contractor shall furnish to EPA the site-related documents (e.g., analytical results, correspondence, sign-in sheets, hot-zone entry logs) written or developed regarding or pursuant to activities conducted under a Task Order.

The Contractor shall utilize the EPA’s Removal Cost Management System (RCMS) to track costs on a daily and cumulative basis. RCMS shall be kept updated to reflect actual site occurrences.

Comments in RCMS shall state - on the day of occurrence:

III. CONTRACT MANAGEMENT

A. Administrative Contract Management

The Contractor shall provide contract management and oversight which may include a support staff, facilities and administrative capabilities as needed to receive and implement new TOs from the Ordering Officers, and manage the operation and performance of all Task Orders under this contract.

More specifically the Contractor shall:

B. Contract Site Administration

The contractor shall be on scene on a daily basis unless instructed otherwise by the Ordering Officer. More specifically, the contractor shall:

C. Site Cost Management and Tracking

The Contractor shall provide the OSC with a detailed breakdown of all costs incurred at a specific site utilizing the Removal Cost Management System (RCMS) computer tracking system provided by EPA.

NOTE: The RCMS is strictly for EPA removal site cost data management. It is not intended to augment or replace the contractor’s cost accounting system. The Contractor is required to track and account for their costs with their own system. The Contractor shall invoice from their own accounting system. At no time will billing from any other system, including RCMS, be acceptable.

D. Work Plans

If a work plan is specified in a Task Order, the Contractor shall conduct an initial on-scene survey. The purpose of the survey shall be to gain sufficient familiarity with the Task Order to enable the Contractor to propose a detailed work plan to accomplish the project in the most effective, efficient and safe manner. This work plan shall define the types and quantities of response personnel, equipment and materials that would be needed, the proposed project schedule by subtask, and the estimated cost. If a work plan is requested by EPA, the Contractor shall not be authorized to begin work covered by the work plan request until such work plan has been approved by the CO via a Task Order modification. Work not covered by the work plan request shall proceed pursuant to Daily Work Order(s) issued by the Ordering Officer.

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