Attachment_1_-_PEPFAR_Expenditure_Analysis_Overview_Slide_Set.pdf
PDF 161 KB Posted
- Solicitation number
- SOL-OAA-16-000004
About this file
This slide set provides a brief overview and purpose of the EA Initiative and additional background information.
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Other files
| File | Type | Posted |
|---|---|---|
| SOL-OAA-16-000004_Amendment_1.pdf | ||
| EATAP_II_SOL-OAA-16-000004_Amendment_1.pdf | ||
| Attachment_6_-_Summary_Budget_Worksheet_-_Amendment_1.xlsx | XLSX spreadsheet | |
| Attachment_6_-_Summary_Budget_Worksheet.xlsx | XLSX spreadsheet | |
| Attachment_3_-_Expenditure_Analysis_Data_Collection_Template.xlsx | XLSX spreadsheet | |
| Attachment_5_-_Estimated_LOE_Chart_(1).pdf | ||
| Attachment_2_-_Expenditure_Analysis_Guifance.pdf | ||
| EATAP_II_SOL-OAA-16-000004.pdf |
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Text version
12/10/2015
• Routine financial monitoring of PEPFAR portfolio
• PEPFAR Implementing Partners provide annual data on expenditures by four elements: program area, cost category, point-of-service, and geography
What is Expenditure Analysis?
• When available and applicable, expenditure data linked to routinely collected PEPFAR indicator data, allowing for a PEPFAR expenditure per output, or unit expenditure
• To better understand the expenses USG incurs to provide a range of HIV services
• To improve accountability and oversight of PEPFAR efforts by tracking spending and accomplishments over time
• To improve transparency, collaboration, and strategic planning with other stakeholders
• To estimate the resources needed to support programs in future
Purpose of Expenditure Analysis
• Cost-effectiveness Analysis
• Micro Cost Analysis
• Expenditure Analysis
Why choose the EA methodology?
DETAIL
TIME
(and $$)
Cost-effectiveness
Micro Cost Analysis
Expenditure Analysis
Least intensive, but has sufficient detail to improve
PEPFAR programming
Other cost and financial studies are not replaced by EA, and still required to answer other program questions.
Extensive Piloting and Phased Institutionalization
Phase 1: 9 OUs ~75% of PEPFAR Budget
Phase 2: 19 OUs ~95% of PEPFAR Budget
Phase 3: 36 OUs 100% of PEPFAR Budget
Data Quality
Data Quality
Annual Launch
Data Collection
Data Cleaning
Data Review by
USG
Data Dissemination
Data Vetting and
Finalization
Data Use for COP
Aug/Sept
Oct 1 – Nov 13
Nov 13 – Nov 25 Early Dec
Early Jan
Mid/Late Jan
The 2015 EA Process & Timeline
Roles and Responsibilities
Implementing PartnersImplementing Partners Complete EA template and upload to PROMIS website by Nov 13, 2015 Complete EA template and upload to PROMIS website by Nov 13, 2015
Work with EA HQ team and AM/AOR/COR to correct any data quality issues by Nov 25, 2015 Work with EA HQ team and AM/AOR/COR to correct any data quality issues by Nov 25, 2015
Review previous years data alongside
AM/AOR/COR
Review previous years data alongside
AM/AOR/COR
Roles and Responsibilities
EA Points-of- Contact
EA Points-of- Contact
Serve as primary liaison between the EA advisor and the country team
Serve as primary liaison between the EA advisor and the country team
Communicate EA updates and deadlines to IPs and USG team
Communicate EA updates and deadlines to IPs and USG team
USG
AM/AOR/CORs
USG
AM/AOR/CORs
Engage with partners throughout data collection process to ensure reporting
Engage with partners throughout data collection process to ensure reporting
Review their IP’s data per a short checklist to ensure high quality data by Nov 25
Review their IP’s data per a short checklist to ensure high quality data by Nov 25
Review past year’s data with partner
Review past year’s data with partner
USG Technical Teams
USG Technical Teams
Critically review program area specific results immediately for data quality issues
Critically review program area specific results immediately for data quality issues
Use data for country operational planning and budgeting
Use data for country operational planning and budgeting
Roles & Responsibilities
EA AdvisorsEA Advisors
Manage data collection activities and data cleaning process
Manage data collection activities and data cleaning process
Provide high-level technical assistance to IPs and USG during data collection/cleaning as needed
Provide high-level technical assistance to IPs and USG during data collection/cleaning as needed
Provide support to USG teams on use of EA data during COP Provide support to USG teams on use of EA data during COP
TA ProvidersTA Providers Deliver in-person and/or technical assistance to partners on a day-to-day basis
Deliver in-person and/or technical assistance to partners on a day-to-day basis
Ensure that data are accurate and complete prior to the submission
Ensure that data are accurate and complete prior to the submission
Monitor PROMIS access, reporting status, and USG approval
Monitor PROMIS access, reporting status, and USG approval
Assist USG to review and IPs address data quality concerns Assist USG to review and IPs address data quality concerns
• Data is entered by partners into an Excel template and then uploaded to the PROMIS website for submission
• Data collection will be run from Thursday, Oct 1 - Friday, November 13
• All EA guidance documents are available on the PROMIS website www.promisea.pepfarpromis.net
Systems & Deadlines
• New users will need to register for PROMIS at www.promisea.pepfarpromis.net
• Users with a PROMIS account will not need to re-register, but WILL need to re-request access to mechanisms
• PROMIS website will be available and monitored beginning on October 1st
• PROMIS users guide available and to be distributed
PROMIS
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