DURHAM COUNTY

NORTH CAROLINA

REQUEST FOR PROPOSALS

Solid Waste Hauling Services for Durham County Convenience Sites

RFP No. 27-015

Proposals Due:

December 10, 2026

2:00 P.M. Eastern Time

Table of Contents

PROPOSAL SCHEDULE

REQUEST FOR PROPOSALS

LEGAL NOTICE

INSTRUCTIONS TO PROPOSERS

2. PRE-PROPOSAL CONFERENCE:

3. SITE VISIT:

4. PROPOSAL DUE DATE:

5. COMMUNICATION WITH PROPOSERS:

6. LATE PROPOSALS:

EQUAL EMPLOYMENT OPPORTUNITY

QUALIFICATIONS AND SUBMISSION REQUIREMENTS

Tab 1 – Signed Forms

Tab 2 – Executive Summary

Tab 3 – Corporate Overview

Tab 4 – Approach

Tab 5 – Organization and Staffing

Tab 6 – Qualifications and Experience

Tab 7 – Conflict of Interest

EVALUATION AND AWARD CRITERIA

SCOPE OF WORK

ATTACHMENTS AND AFFIDAVITS

PROPOSAL FORM

NO PROPOSAL REPLY FORM

ADDENDUM ACKNOWLEDGEMENT

NON-COLLUSION AFFIDAVIT

AFFIDAVIT OF COMPLIANCE

VENDOR APPLICATION & W-9

PROJECT TITLE

PROPOSAL SCHEDULE

(Note: The below dates are subject to change)

Advertisement Date

October 25, 2026

Pre-Proposal Conference Date

November 05, 2026

10:00AM EST

Site Visit Date/Location

November 05, 2026

Durham County Northern Convenience Site, 11894 Roxboro Road, Rougemont, NC 27572

Last Date for Questions

November 17 ,2026

3:00PM EST

Proposal Due Date

December 10, 2026

2:00PM EST

REQUEST FOR PROPOSALS

SOLID WASTE HAULING SERVICES FOR DURHAM COUNTY CONVENIENCE SITES

ISSUE DATE: October 25, 2026

ISSUING DEPARTMENT: County of Durham Purchasing Division of Finance 201 East Main Street, 7th Floor, Room 703 Durham, NC 27701

Sealed proposals will be received until 2:00 P.M., Eastern Time on December 10, 2026. The purpose and intent of the Request for Proposals (RFP) is to solicit proposals from qualified firms to provide Solid Waste Hauling Services for Durham County Convenience Sites.

All inquiries concerning the Scope of Work, Proposal Submission Requirements or Procurement Procedures should be directed to:

Nicodemus Monts, Procurement Specialist

Purchasing Division

Email: purchasinggroup@dconc.gov

Telephone: 919-560-7629

Sealed proposals shall be mailed and/or hand delivered to the Issuing Department shown above, and the envelope shall bear the name and number of this Request for Proposals (RFP). It is the sole responsibility of the Proposer to ensure that his/her Proposal reaches the Purchasing Division by the designated date and hour indicated above.

In compliance with this Request for Proposals and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the goods and services described in accordance with the attached signed proposal.

Firm Name: ____________________________________________ Date:

Address: _____________________________ __________ (Name Typed/Printed) (Signature in Ink) Phone:

mailto:purchasinggroup@dconc.gov

LEGAL NOTICE

The County of Durham will receive sealed proposals for qualified Contractor(s) to establish a contract to provide Solid Waste Hauling Services for Durham County Convenience Sites on

December 10, 2026, at 2:00 P.M Eastern Time, in the Durham County Purchasing Division of Finance, 201 East Main Street, 7th Floor, Room 703, Durham, North Carolina 27701. No proposals will be accepted after the official time and date.

NOTE: The United States Postal Service does not deliver to the proposed address. Alternative means of delivery (UPS, FedEx, etc.) are strongly recommended.

PRE-PROPOSAL CONFERENCE:

A Pre-Proposal Conference will be held at 10:00 A.M. Eastern Time, on November 05, 2026, located at the Durham County Northern Convenience Site, 11894 Roxboro Road, Rougemont, NC 27572.

SITE VISIT:

A Site Visit will follow immediately after the Pre-Proposal Conference on November 05, 2026, located at the Northern Convenience Site, 11894 Roxboro Road, Rougemont, NC 27572.

An electronic copy of this Request for Proposal (RFP) and bid documents can be obtained by registering with Durham County’s eBid System located under Bid Opportunities https://dconc.gov/Finance/Purchasing/Bid-Opportunities.

The County reserves the right to accept or reject, in whole or in part, such proposals as appear in its judgment to be in the best interest of the County.

Publication Date: October 25, 2026

INSTRUCTIONS TO PROPOSERS

1. In order for a proposal to be considered, it must be based on terms, conditions and Scope of Work contained herein and must be a complete response to this RFP. One (1) hard copy Original, and two (2) hard copies” of the Original and shall be submitted to the Issuing Department. The original Proposal should be marked “Original”. The copies must consist of all documents that are included in the “Original” Proposal. No other distribution of the Proposal shall be made by the Proposer. Proposals shall be limited to thirty (30) double-sided or sixty (60) single-sided pages or less and must be signed by an authorized representative. Each Proposal should be bound in a single volume with all relevant documentation. The coversheet, the letter of introduction, section dividers, detailed résumés, forms and dividers are not included in this page limit. The County may elect to require oral presentations after receipt of the proposals.

PRE-PROPOSAL CONFERENCE: A Pre-Proposal Conference will be held at 10:00 A.M.

Eastern Time, on November 05, 2026, located at the Durham County Northern Convenience Site, 11894 Roxboro Road, Rougemont, NC 27572. The purpose of this Conference is to allow all potential Proposers an opportunity to present questions and obtain clarifications relative to this solicitation. While attendance at this Conference will not be a prerequisite to submitting a proposal, all potential Proposers are strongly encouraged to attend and read the entire solicitation in advance. Any changes resulting from this Conference will be issued in a written Addendum to the solicitation.

2. SITE VISIT: Site Visit will follow the Pre-Proposal Conference on November 05, 2026.

For additional Site Visit information contact:

Project Manager: Darius Allen

Telephone: 919-560-0402

Email: dlallen@dconc.gov

3. PROPOSAL DUE DATE: Sealed proposals will be received until 2:00 P.M. Eastern Time, on

December 10, 2026.

Proposals must be mailed, or hand delivered to:

Durham County Purchasing Division

Attn: Nicodemus Monts, Procurement Specialist

201 East Main Street, 7th Floor, Room 703

Durham, NC 27701

Sealed proposals shall be duly marked and/or identified with Proposer name, address and RFP number. NOTE: The United States Postal Service does not deliver to the proposed address. Alternative means of delivery (UPS, FedEx, etc.) are strongly suggested.

4. COMMUNICATION WITH PROPOSERS: All communications between the Purchasing

Division and prospective Proposers shall be in writing. E-mailed questions will be accepted and can be sent to purchasinggroup@dconc.gov. Any inquiries, requests for interpretation, technical questions, clarification, or additional information shall be directed to Nicodemus Monts, Procurement Specialist at the email address above. All questions concerning this RFP shall reference the RFP number, section number and paragraph. Questions and responses affecting the

Scope of Work will be provided to all Proposers by issuance of an Addendum. All questions shall be received by the Purchasing Division no later than 3:00 P.M., Eastern

Time on November 17, 2026. NO EXCEPTIONS.

5. LATE PROPOSALS: Sealed proposals received after the date and time specified will not be considered for award and will be returned to the Proposer unopened.

7. VENDOR APPLICATION: All Proposers shall complete and submit the Vendor Application along with the W-9 Form. This information will be used to create or update the County’s electronic vendor database upon award of contract.

8. DISCREPANCIES AND OMISSIONS: Should a Proposer find discrepancies in, or omissions from the documents, or should be in doubt as to their meaning, he/she should at once notify the

County, and a written Addendum shall be issued. The County will not be responsible for any oral instructions. Acknowledgment of any Addendum received shall be noted on the Addendum

Acknowledgement Form included in the Proposal. In closing of a contract, any Addendum issued shall become a part thereof.

9. SECURITY OF NON-PUBLIC RECORDS: Pursuant to N.C.G.S. § 132-1.7, entitled, “Sensitive

Public Security Information”, public records, as defined in G.S. 132-1, shall not include information containing specific details of public security plans and arrangements or the detailed plans and drawings of public buildings and infrastructure facilities. Therefore, all information provided, received, gathered or obtained by BIDDER containing specific details of public security plans and arrangements or the detailed plans and drawings of public buildings and infrastructure facilities shall be held confidential and shall be used by the BIDDER only for the purpose of responding to this bid. All plans and drawings shall be returned to the County. Any breach of this paragraph by the BIDDER may result in BIDDER being barred from being awarded any contracts with the COUNTY.

mailto:purchasinggroup@dconc.gov

10. E-VERIFY: As a condition of payment for services rendered under this agreement, CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if

CONTRACTOR provides the services to the County utilizing a subcontractor, CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the

General Statutes as well. CONTRACTOR shall verify, by affidavit, compliance of the terms of this section upon request by the COUNTY.

END OF INSTRUCTIONS TO PROPOSERS

EQUAL EMPLOYMENT OPPORTUNITY

During the performance of this contract, the contractor agrees as follows:

A. The contractor will not discriminate against any employee or applicant for employment because of race, handicap, age, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, handicap, age, color, religion, sex or national origin. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruiting advertising, layoff or termination rates of pay or other forms of compensation, and selection for training including apprenticeship. The contractor agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of the nondiscrimination clause.

B. The contractor will in all solicitations or advertisements for employees placed by or on behalf of the contractor state that all qualified applicants will receive consideration for employment without regard to race, handicap, age, color, religion, sex, or national origin.

C. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding a notice to be provided advising the labor union or workers' representative of the contractor's commitments under the

Equal Employment Opportunity section of this contract and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

D. In the event of the contractor's noncompliance with nondiscrimination clauses of this contract or with any such rules, regulations or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further County contracts.

E. The contractor will include the provisions of this section in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Board of County Commissioners of the

County of Durham, North Carolina so that such provisions will be binding such Subcontractor or

Proposer.

QUALIFICATIONS AND SUBMISSION REQUIREMENTS

The Proposal must include all of the information set forth in this Section and other Sections of this

RFP and should be organized and tabbed appropriately. Unnecessary elaborate brochures or other materials beyond those sufficient to present a complete and effective response to this solution are not desired and may be construed as an indication of the Proposer’s lack of cost consciousness.

Therefore, elaborate artwork, expensive paper and bindings, etc., are strongly discouraged.

One (1) Original hard copy, and two (2) hard copies of the Original, shall be submitted to the

Issuing Department.

Tab 1 – Signed Forms

This Tab should include the following forms and information.

a. Proposal Form

b. No Proposal Reply Form (If Applicable)

c. Addendum Acknowledgement Form

d. Non-Collusion Affidavit Form (Must be Notarized)

e. Affidavit of Compliance (E-Verify) Form (Must be Notarized)

f. Vendor Application/W-9 Form

Tab 2 – Executive Summary

This Tab should provide a brief summary of the Proposer’s understanding of the Scope of Work presented in this RFP and emphasize any unique aspects or strengths of the Proposal.

Tab 3 – Corporate Overview

This Tab should present an overview of the Proposer’s organization and should include the firm’s name, address, phone and fax numbers, firm history, email address and phone number of the firm’s representative for the Proposal.

Tab 4 – Approach

This Tab should present the Proposer’s approach to providing the services specified in this RFP. This

Tab should describe the services to be provided, who will provide the services, how the services will be provided, etc. This Tab should include a description of activities, such as the project methodology and timeline for project completion, etc. The Proposer should also include in this Section its plan for managing the work requirements. Most of the proposed responses to the requirements found in

Work Requirements should be included under this Tab.

Tab 5 – Organization and Staffing

This Tab should present the Proposer’s proposed organization structure and staffing chart showing specific job classifications, number of employees and full-time equivalent employees by position and reporting relationships. Résumés for all managerial and key personnel should be provided in sufficient detail to be able to determine the nature and depth of each individual’s relevant experience.

This Tab should also identify any of the required services that the Proposer intends to subcontract, if any, providing for each (i) the reasons for subcontracting, (ii) the proposed subcontractor’s responsibilities, and (iii) information identifying proposed subcontractor’s name, location, relevant personnel and experience.

Tab 6 – Qualifications and Experience

In this Tab, the Proposer should describe its track record in performing services comparable to those specified in this RFP and other information relevant to making a determination as to the ability of the

Proposer to perform these services. This tab should also include a list of all similar work performed by your firm over the past five (5) years. This list should include the name of each client, a client contact and telephone number, the size and Scope of Work provided, effective dates of the contract(s) with this client, and the annual contract amount.

Tab 7 – Conflict of Interest

In this Tab the Proposer should describe any involvement that your firm, its employees, or its owner(s) have that may constitute a conflict of interest.

EVALUATION AND AWARD CRITERIA

Based on the evaluation criteria outlined below, all Proposals will be evaluated and scored by the

Evaluation Committee designated by the County of Durham. Written or oral discussions may be requested to resolve issues relating to individual proposals.

1. Evaluation Criteria:

Category Description Percentage

Experience and Qualifications Experience providing similar solid waste hauling services, including public-sector experience, qualified personnel, and references from previous clients.

10%

Service Delivery and Reliability

Ability to provide scheduled and on-call hauling services, respond to service requests, and maintain consistent service without interruptions.

20%

Equipment and Operational Capacity

Availability of trucks, equipment, backup vehicles, and personnel necessary to meet the County's hauling requirements.

10%

Approach in Methodology Proposed hauling schedules, procedures for providing services, communication with County staff, and plans for addressing service delays or equipment problems.

10%

Cost Proposal Proposed cost per haul, estimated annual cost, and any additional fees associated with providing the services.

40%

Financial Stability Financial ability to maintain operations and provide services throughout the contract period, including

10% the ability to manage fluctuations in fuel costs, hauling volumes, and other operating expenses.

Total Possible Percentage: 100% (Adjust as needed)

2. Award of Contract

The County reserves the right to award to a single contractor or multiple contractors deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals. Price shall be considered but shall not be the sole determining factor. Once the proposals are ranked and the most qualified firm is determined, the County may conduct further negotiations, and/or request presentations from firm to further assist in the clarification of information and selection process.

The County reserves the right accept or reject, in whole or in part, such proposals as appears in its judgment to be in the best interest of the County.

SCOPE OF WORK

This Scope of Work will become an integral part of the contract between the County of Durham and the Contractor. The Contractor hereby agrees to provide services and/or materials to the County pursuant to the provisions set forth below.

1.0 PURPOSE: The purpose and intent of the Request for Proposals (RFP) is to solicit proposals from qualified firms to provide solid waste hauling services for Durham County

Convenience Sites (hereinafter referred to as the Service Area). Services to be provided in the Service Area include the collection, transportation, disposal, and processing of solid waste, commingled recycling, and yard waste.

2.0 INVOICE PAYMENT: Invoices submitted will be paid net 30 days. Invoices shall be forwarded to the County’s Designated Representative for review and payment approval.

3.0 TERMS OF CONTRACT: The dept. should modify this AS NEEDED for your project (5 years is the max)

The initial term of the contract is from Date of Award through June 30th of the year in which the contract is awarded, with the option to renew by the County for up to four (4) additional terms in one (1) year increments under the same terms and conditions. Any renewal shall be based on satisfactory performance by the Contractor(s) during the previous years as the services provided.

4.0 CANCELLATION OF CONTRACT: The County of Durham reserves the right to cancel and terminate any resulting contract(s), in part or in whole, without penalty, upon 30 days written notice to the Contractor. Any contract cancellation shall not relieve the Contractor(s) of the obligation to deliver and/or perform services on all outstanding orders issued prior to the effective date of cancellation.

5.0 COUNTY DESIGNATED REPRESENTATIVE:

Name: Darius Allen

Phone: 919-560-0402

Email: dlallen@dconc.gov

5.0 BACKGROUND:

The land area of Durham County is 299 square miles. The economy is comprised mainly of industry, business, and some agriculture. Durham County is located in the North Piedmont region of the State. The predominate incorporated municipality centered in Durham County is the City of Durham. As reported by the North Carolina Office of State Budget and Management, the estimated total population for Durham County, which includes populations of the City of Durham and portions of Chapel Hill and Raleigh as of July 1, 2022 are as follows:

Durham County – 334,379 Unincorporated Areas – 37,111

The Solid Waste Division within the Department of General Services is responsible for providing solid waste and recycling services to citizens of the unincorporated areas of Durham County and the employees and visitors of its government facilities.

7.0 WORK REQUIREMENTS:

The County’s contract with the selected proposer(s)/contractor(s) will provide solid waste and recycling services that are:

• At a reasonable cost

• In a clean, courteous, and well executed manner

• Uninterrupted and continuous service, and

• Efficient to limit the number of trucks utilizing County roads.

Although the primary requirements of this proposal are for collection, transportation, receipt, processing, and disposal, the Contractor may be asked to perform routine maintenance and/or emergency repair to the compactors, roll off containers, or pre-crushers, and should have staff available for such repairs. The Contractor will be the primary hauler for solid waste and yard waste. The County currently hauls their own recycling; however, the Contractor will be expected to serve as a backup for recycling hauling in the event the County is unable to haul.

7.1. DISPOSAL: Solid waste, yard waste, and commingled recyclables collected on the County’s behalf shall be disposed of properly at the City of Durham’s Waste Disposal and Recycling Facility (Transfer Station) located at 2115 East Club Boulevard, unless otherwise instructed by the County. In the event that the Transfer Station becomes inoperable at any time during the term of the contract, the Contractor would be required to direct haul to another transfer station or landfill designated by the County. Recyclables collected on behalf of the County may not be deposited in any landfill or as MSW at a transfer station.

7.2. EQUIPMENT: The Contractor shall repair and maintain its equipment in a clean, sanitary, and serviceable condition.

7.3. PICKUP REQUESTS: The County will establish a routine hauling schedule when appropriate, and shall have on call collections as needed. For example, a site may always receive service on Mondays and Wednesdays, and as needed on the days in between.

7.4. INCLEMENT WEATHER: The Contractor shall notify the County within 24 hours of any weather-related situation that will result in the cancellation or delay of services.

7.5. INVOICING: Invoices shall be submitted monthly. A separate invoice should be submitted for each facility. Tipping fees from the City of Durham’s Waste Disposal and Recycling Facility will be direct billed to the County and should not be included on the Contractor’s invoice to the County.

7.6. OFFICE HOURS: The Contractor shall maintain an office or such other facility through which they can be contacted. It shall be equipped with sufficient local telephone service and shall have a responsible person in charge from 8:00 am to 5:00 pm daily on regular collection days. The Contractor shall provide an after hours phone number for issues that arise on weekends and after 5pm.

7.7. COLLECTION LOCATIONS AND FREQUENCY:

(NOTE: Contractor will serve as a back-up for recycling collections when the County is unable to complete the service due to staff shortage or vehicle maintenance)

Site 1: Parkwood Convenience Site* 5928 Highway 55, Durham, NC 27713

Average 970 Customer Visits Per Month Material Average

Monthly Tons

Average Monthly Hauls

Container Type County Owned or Leased

Bulky/MSW 10 3 2 40-yd open top County owned 1 30-yd open top Leased

Commingled Recycling (back-up service only)

4 1 1 Compactor County Owned

Yardwaste 5 2 1 40-yard open top dumpsters

Leaased

*Due to the low visitation, the Parkwood Site operates on a limited schedule and is primarily hauled by the County. However, the Contractor may be asked to haul at this location when the County is unable.

Site 3: Redwood Convenience Site** 100 Electra Road, Durham NC 27704

Average 3900 Customer Visits Per Month Material Average

Monthly Tons

Average Monthly Hauls

Container Type County Owned/Leased

Bulky/MSW 130 12

2 pre-crushers County owned 2 30-yd open top Leased

Commingled Recycling (Back up only)

14 6 1 compactor County owned 1 30-yd recycler County owned

Yardwaste 12 8 2 40-yd open top Leased

** The Redwood Convenience Site is currently under renovation and is expected to reopen in April 2027. Customers have been redirected to the Northern Site. After renovation, the Site will have a similar set up to the Northern Durham Convenience Site.

Site 4: Northern Durham Convenience Site 11894 N. Roxboro Road, Durham, NC 27712

Average 7100 Customer Visits Per Month Material Average

Monthly Tons

Average Monthly Hauls

Container Type County Owned/Leased

Bulky/MSW 115 10

2 Pre-Crushers 2 30 -yd open top

County owned 1 Leased, 1 County owned

Commingled Recycling (Back up only)

29 10

2 Compactors County owned

Yardwaste 13 7 2 40-yard open top dumpsters

County owned

7.8 COLLECTION VEHICLE SPECIFICATIONS:

a) TRUCK CAPACITY: All collection vehicles used in accordance with the provisions of this contract shall be of the type capable of lifting, transporting, and dumping the specified cubic yard containers identified in this Proposal. Trucks shall be equipped with a fully enclosed body sufficiently tight in construction to prevent leakage or spillage of the loaded refuse and/or recyclables. All loads exiting the County locations must be covered.

b) VEHICLE IDENTIFICATION: All collection and service vehicles used in performance of the obligations herein created shall be clearly marked with the Contractor's name, telephone number and unit number legible from 150 feet. No advertising shall be permitted on vehicles unless approved in writing by the County.

c) VEHICLE MAINTENANCE AND CLEANLINESS: All collection equipment shall be maintained in a first class, safe, and efficient working condition throughout the term of the Contract. Contractor’s vehicles shall be maintained and painted as often as necessary to preserve and present a well-kept appearance and be on a regular preventative maintenance program. Vehicle loaders and/or hoppers are to be washed on the inside and sanitized with a suitable disinfectant and deodorant as needed.

Vehicles shall be externally washed and painted or repainted as often as necessary to keep them in a neat and sanitary condition. Contractor shall, hand-clean all spillage and power wash all hydraulic oil and vehicle fluid leaks from public and/or private property resulting from its collection activities by end of the next business day after learning of such spillage or leak.

d) VEHICLE INSPECTION: The County may inspect the Contractor’s vehicles at any time to ensure compliance of equipment with the Contract or require equipment replacement schedule to be submitted to County.

8.0 SCHEDULES/TIMELINES:

The Northern and Parkwood Convenience Sites are open Monday – Friday from 7am – 6pm and from 7am-noon on Saturdays. The Redwood Site is currently closed for renovation and expected to reopen April 2027. When Redwood reopens, the Parkwood operational hours may decrease to Monday, Wednesday, and Friday from 7am – 2:30pm; Tuesday, Thursday from 10:30am – 6pm; and The 2nd Saturday of each month from 7am- 12:30pm.

Sites are closed on official County Holidays. Contractor will be expected to haul from each site on a combination of scheduled and “On Call” basis. For on call hauls, a representative will notify the contractor the afternoon prior. The Contractor will provide the County with a phone number and email address to use for this purpose.

ATTACHMENTS AND AFFIDAVITS

Attachment A

PROPOSAL FORM

In accordance with the attached instructions, terms, conditions, and Scope of Work we submit the following proposal to the County of Durham.

TOTAL PROPOSED COST

Location Cost per haul

Est. hauls per month*

Est.Monthly Cost

Est Annual Cost

Example: Site A $50 3 $150 $1800

Site 1: Parkwood 5

Site 3: Redwood (currently closed for renovation)

Site 5: Northern Durham

Total Estimated Cost

(Provide the Total Proposed Cost in writing, as indicated on the line above)

Optional additional services as requested by the County

Container Monthly Rental Fee

40 Yard Dumpster

30 Yard Dumpster

The above Total Proposed Cost should be based on being awarded the entire project.

Contractor will haul containers as described in the Scope of Services from the designated Convenience Site to the City of Durham’s Waste Disposal and Recycling Center. To determine annual cost, the bidder should multiply the estimated monthly fee by twelve.

*Recycling Collection is not included in the estimated hauls per month. A contingency amount will be added to the final contract to cover the back-up service.

I certify that the contents of this proposal are known to no one outside the firm, and to the best of my knowledge all requirements have been complied with.

Date: _______________________ Authorized Signature:

Name

Title

Firm Name

Attachment B

NO PROPOSAL REPLY FORM

TO: Durham County PROPOSAL #: RFP NO. 27-015 Purchasing Division 201 East Main Street, 7th Floor Durham, NC 27701 PROPOSAL TITLE: SOLID WASTE HAULING

SERVICES FOR DURHAM COUNTY CONVENIENCE SITES

To assist us in obtaining good competition on our Request for Proposals, we ask that each firm that has received an invitation, but does not wish to submit a proposal, state their reason(s) below and return to this office. This information will not preclude receipt of future invitations unless you request removal from the

Bidders’ List by so indicating below, or do not return this form or bona fide proposal.

Unfortunately, we must offer a “No Proposal” at this time because:

____________ 1. We do not wish to participate in the proposal process.

____________ 2. We do not wish to submit a proposal under the terms and conditions of the Request for

Proposal document. Our objections are:

____________ 3. We do not feel we can be competitive.

____________ 4. We cannot submit a Proposal because of the marketing or franchising policies of the manufacturing company.

____________ 5. We do not wish to sell to the Durham County. Our objections are:

____________ 6. We do not sell the items/services on which Proposals are requested.

____________ 7. Other: ______________________________________________________________

FIRM NAME DATE

SIGNATURE PHONE

____________ We wish to remain on the Bidders’ List.

____________ We wish to be deleted from the Bidders’ List.

Attachment C

ADDENDUM ACKNOWLEDGEMENT

Receipt of the following Addendum is acknowledged:

Addendum no.__________________ Date____________________

___________________________________________________ Date: ____________________ Signature

Print Name

Title

Name of Firm

Attachment D Required to be submitted with the bid)

NON-COLLUSION AFFIDAVIT

State of ______________________

County of ______________________

____________________ , being first duly sworn, deposes and says that:

1. He/She is the of , the Proposer that has submitted the attached proposal;

2. He/She is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

3. Such Proposal is genuine and is not a collusive or sham Proposal;

4. Neither the said Proposer nor any of its officers, partners, owners agents, representatives, employees or parties of interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the contract for which the attached Proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices in the attached Proposal or of any other

Proposer, or to fix any overhead, profit or cost element of the Proposal price of any other Proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Durham or any person interested in the proposed contract; and

5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

Signature of Proposer Date

State of ____________________________, County of __________________________________________

Subscribed and sworn to before me this _____day of _________________20___

Notary Public__________________________________________________________________

My commission expires_______________________________________________________

SEAL

Attachment E (Required to be submitted with the bid)

AFFIDAVIT OF COMPLIANCE

STATE OF ______________________ AFFIDAVIT OF COMPLIANCE

COUNTY OF ______________________ with N.C. E-Verify Statutes

I, _________________________________ (hereinafter the “Affiant”), being duly authorized by and on behalf of

____________________________________ (hereinafter "Contractor") after first being duly sworn hereby swears or affirms as follows:

1. Contractor understands that E-Verify is the federal E-Verify program operated by the United States Department of

Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with Article 2 of Chapter 64 of the North

Carolina General Statutes; and

2. Contractor understands that an “Employer”, as defined in NCGS§64-25(4), is required by law to use E-Verify to verify the work authorization of its employees through E-Verify in accordance with NCGS§64-26(a). The term “Employer” does not include State agencies, counties, municipalities, or other governmental bodies.

3. Contractor is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in the state of North Carolina. (mark Yes or No)

a. YES _____

b. NO _____

4. Contractor will ensure compliance with E-Verify to the extent applicable and will ensure compliance by any subcontractors subsequently hired by Contractor to perform work under Contractor’s contract with Durham County.

This ______ day of ____________________, 20_____.

Signature of Affiant

Print or Type Name: ____________________________________________________

State of ____________________________

County of __________________________

Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 20____.

My Commission Expires:

Notary Public

(A ffix O fficial/N o tarial Seal)

Attachment F

VENDOR APPLICATION & W-9

Vendor Application and W9 Form | Durham County

(Click link above) https://dconc.gov/Finance1/Documents/Purchasing/DCo-Vendor-App--W-9-Fillable---ATTACH-TO-BID-PACKET-Updated-71025.pdf