RFP – SOLID WASTE & DISPOSAL SERVICE - 031022 Page 1

REQUEST FOR SEALED PROPOSAL

ADVERTISEMENT for CONTRACTUAL SERVICE

RFP - SOLID WASTE & DISPOSAL SERVICE - 031622

The City of College Park is accepting sealed proposals from qualified vendors for SOLID WASTE & DISPOSAL SERVICE. Proposals will be received no later than WEDNESDAY, MARCH 16, 2022 at 9:30 am (EST) at the City of College Park Purchasing Department, 3667 Main Street, College Park Georgia, 30337. Proposals received after the above date and time, or in any other location other than the Purchasing Department will not be considered.

A bid packet may be obtained by clicking the related solicitation link on the City of College Park website www.collegeparkga.com under the Bids / RFPs section.

Timeline

Q&A and Clarifications deadline (email only to wmoody@collegeparkga.com) Ref: Solid Waste Disposal

March 8, 2022 12:00 pm (EST)

Any/All Addendum(s) published deadline March 11, 2022 4:00 pm (EST)

Open Sealed Bids March 16, 2022 10:00 am (EST)

Any/all addenda must be signed and dated and made a part of the bid packet. It is always the vendor’s responsibility to check the City of College Park’s website for any/all addenda.

The City of College Park reserves the right to reject any or all bids based on past performance waive technicalities and informalities and re-advertise. All Minorities, Woman and Small Businesses are strongly encouraged to apply. Only responsive bids that are determined to meet the requirements and criteria set forth by the City of College Park will be considered.

http://www.collegeparkga.com/ mailto:wmoody@collegeparkga.com

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CITY OF COLLEGE PARK

PURCHASING DEPARTMENT

“GENERAL INSTRUCTION TO PROPOSER”

1. The following instructions are to be considered an integral part of this proposal; unless otherwise requested and MUST BE TYPEWRITTEN OR PRINTED IN INK. See checklist for number of submittals to provide. The person signing the bid form must initial any changes or corrections made to this proposal, using blue ink.

2. The person, firm or corporation making the proposal shall submit their bid attaching the final page of this proposal to the front of their proposal to City Hall. The cover submittal page must be complete with the bidding company’s name, bid title, bid number and bid date. No proposal may be withdrawn or modified in any way after the bid-opening deadline.

3. If descriptive literature is attached to the bid, bidding company’s name, bid title, bid number and bid date must appear on all sheets.

4. If there is any question whatsoever regarding any portion of the instructions or specifications, it shall be the bidding company’s responsibility to seek clarification immediately from the City of College Park Purchasing Department during the question period stated herein. It shall be the bidder’s responsibility to check the City’s website (www.collegeparkga.com) for any/all addenda(s). Answer(s) to all questions will be answered after the deadline for questions has expired, and posted on the City’s web site, if applicable, within the specified timeline on page one (1).

5. Any variation from the specifications must be clearly stated by the bidding company in writing and submitted with his/her proposal.

6. The apparent silence of the specifications and any supplement specifications as to any details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be of first quality. All interpretations of this specification shall be made upon the basis of this statement.

7. The following bid shall be awarded to one “responsible” bidder on a total lump sum price basis.

An award shall be made to one vendor, or split between vendors, for the total bid. Unit prices and extensions will be verified and total checked. Unit price extension and net total must be shown. .

8. In most cases, proposals shall be evaluated on the following items, but not necessarily in this order:

a. Lowest Price (not always the winning proposal)

b. Adherence to specifications

c. Delivery of good/service(s)

i. If Applicable to Scope of Work

ii. Though delivery will be a large consideration, please be as truthful and precise with your date(s) as possible.

d. Past record of vendor’s delivery/performance to the City of College Park

9. The City of College Park desires delivery of the material or services specified at the earliest possible time after the date of award. An unreasonable delivery proposal may be cause for disqualification of a bid. Each bidder shall state a definite time and avoid using the terms ASAP or approximately so many days.

10. The bidder or contractor shall provide copies of Workers’ Compensation Insurance with a limit of not less than required by the State of Georgia or otherwise stated in the bid instructions. In

RFP – SOLID WASTE & DISPOSAL SERVICE - 031022 Page 3 addition, a copy of your Commercial General Liability Insurance (if applicable) shall be provided.

11. All prices shall be for delivery, our destination, and F.O.B. freight prepaid and allows, College Park, Georgia unless otherwise shown. (if applicable)

12. Federal or State Sales Tax is inapplicable

a. The City of College Park’s Tax Identification Number (TIN) is 58-6000542

b. The City of College Park is tax-exempt under the code of Georgia, Charter 88-18

13. Cash discounts or end of month terms should be shown separately, even if terms are net.

14. The City of College Park:

a. Reserves the right to accept or reject any or all bids, due to past performance, etc. and waive any informality. Further, the City expressly reserves the right to postpone the opening of proposal for its own convenience and to reject any or all proposals in response to this RFP without indicating any reasons for such rejection(s).

b. Request and consider the submission of proposal modifications at any time before the award is made, if such is in the best interest of the City.

c. Request clarification and/or additional information from proposers during the evaluation process.

d. Negotiate with the selected consultant to include further services not identified in this RFP.

e. In the event of contract termination, enter into contract negotiations with other qualified companies that submitted acceptable proposals, rather than redoing the proposal process for the project.

f. The City of College Park will accept or reject all bids within 90 days from the date of the bid opening

SIGNATURE: ___________________________________________ DATE: _____________________

NOTE: This solicitation document is a standard boilerplate form in addition; take into consideration this may not be modified for every solicitation.

The undersigned on the bid proposal certifies that he/she has carefully examined the instructions to bidders, terms and specifications applicable to and made a part of this proposal.

He/she further certifies; the prices shown in the schedule of items on which he/she is bidding, are in accordance with the conditions, terms and specifications of the proposal and that any exception taken thereto may disqualify the bid.

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CITY OF COLLEGE PARK

PURCHASING DEPARTMENT

SIGNATURE: ______________________________________ DATE: ___________________

REF: SOLID WASTE & DISPOSAL SERVICE

Show all exceptions and comments below

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E-VERIFICATION AFFIDAVIT

The College Park contract holder, signed below, confirms and verifies its compliance with Georgia law (See OCGA § 13-10-91), and affirmatively states that the business (Sole Proprietor, Partnership, Corporation, Non-Profit, LLC Corporation, or LLC Partnership) which performs services for the College Park: (check and complete #1 or #2 below)

____ 1. Has registered with, is authorized to use, and uses the federal work authorization program commonly known as “E-Verify”, or any subsequent replacement program. Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period. The undersigned will contract for the physical performance of services for the contract only with subcontractors who present an affidavit to the contract holder with the information required by OCGA § 13-10-91, as amended. The undersigned hereby attests that its federal work authorization user identification number and date for authorization are as follows:

Federal Work Authorization User Identification Number (not Taxpayer ID)

Date of Authorization

Legal Business Name of City of College Park Contract Holder/Applicant

____ 2. Employs no employees, or otherwise does not fall within the requirements of OCGA § 13-10-91.

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________________________, 20____ in _______________________________ (city) _______ (state)

Signature of Authorized Owner/Officer

Printed Name and Title of Authorized Owner/Officer

NOTARY PUBLIC

My Commission Expires: _____________________

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BID DOCUMENT

REQUIREMENTS & CHECKLIST

Complete, sign and submit the following bid documents in the order listed below. The proposal shall be submitted using the forms included in the bid document.

1. Form of Proposal completed, signed and dated

2. Bid document requirements & checklist completed, signed and dated

3. One (1) marked “Original” and One (1) marked “Copy” drive of the proposal

4. AIA Document A310 Bid Bond (5%) (NOT provided, proposer locates own agency and includes document in bid package)

5. Exceptions Sheet

6. Proofs of Insurance (must be included in proposal package)

7. List of subcontractors

8. Reference Request pages

9. Addendum Acknowledgement page

10. Current Form W-9

11. Purchasing Vendor Questionnaire

12. Successful bidder acknowledges requirement to provide Performance and Payment Bond before execution of contract, if applicable

1. Is the company’s physical location within the College Park city limits? _________

2. Is your company a minority-owned business? ________ if yes, which category? ____________ * Include copy of current MBE certificate(s) in packet

A “Minority Business Enterprise” (MBE) is a business, which is an independent and continuing operation for profit, performing a commercially useful function, owned and/or controlled by one or more minority group member(s).

African American Business Enterprise (AABE), Hispanic Business Enterprise (HBE), Female Business Enterprise (FBE), Asian Business Enterprise (ABE), Native American Business Enterprise (NABE), Minority Veteran (MV)

3. Has the vendor previously conducted business with College Park? ________

4. Has your company ever been debarred from doing business with any federal, state or local agency?

_______ (If yes, on a separate sheet of paper, provide details including agency name, date(s) and reason for debarment.)

Vendor Contact Name (print) Title

Vendor Contact Signature Date

Faxed, emailed or late proposals will not be accepted. The City of College Park will not be held responsible for submissions not properly identified, late or undelivered mail or courier service(s).

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The City of College Park Purchasing Department is seeking vendor information to create a database of current and new businesses doing business with the City of College Park. We ask that all vendors take this time to provide the following information so that we can update our records and develop a process to benefit the needs of the community. The information collected from this questionnaire will not be used in the award of bids. The City will continue to utilize a fair, equitable and impartial process and award bids based upon the lowest responsible bidder.

Vendor Name:

Vendor Category:

Physical Address:

City, State, Zip:

Telephone: Fax:

Alternate Phone:

Remit To:

City, State, Zip:

◊ A “Minority Business Enterprise” (MBE) is a business, which is an independent and continuing operation for profit, performing a commercially useful function, which is owned and/or controlled by one or more minority group member(s).

African American Business Enterprise (AABE), Hispanic Business Enterprise (HBE), Female Business Enterprise (FBE), Asian Business Enterprise (ABE), Native American Business Enterprise (NABE), Minority Veteran (MV)

◊ An “Owned” is a minority or female owner which possesses an ownership interest 51% of the business ◊ A “Controlled” is a minority or female, which possess and exercise the legal authority and power to manage business assets, good will and daily operations of the business and actively and continuously exercise such managerial authority and power in determining the policies and directing the operations of the business.

Classification of your MBE Company (requested) _________________________________________________

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Insurance Requirements

Within ten (10) days of Notice of Award, and at all times that this contract is in force, the contractor shall obtain, maintain and furnish the City of College Park, Certificates of Insurance from licensed companies doing business in the State of Georgia and acceptable to the City of College Park covering:

1. Worker’s Compensation Insurance

2. Comprehensive General Liability Insurance - Minimum limit of $1,000,000

3. Automobile Liability - Not less than $500,000

4. Umbrella Liability Insurance

Copies of these Certificates of Insurance shall be furnished to the City of College Park prior to execution of the contract. Such policies shall be non-cancellable except on thirty-day (30) written notice to the City of College Park.

Local Preference Policy

Local preference may be given to businesses that have a business location within the geographic boundaries of the City of College Park (Fulton County) as long as all requirements of the bid have been met. Should a local vendor submit a bid proposal that is not more than three percent (3%) greater than the bid of the lowest non-local vendor for bids up to $150,000 or not more than three percent (3%) greater than the bid of the lowest non-local vendor for bids in excess of $150,000, then the local vendor’s bid shall be recommended for approval provided all requirements of the bid proposal/process have been met.

This policy shall not apply to any purchases of materials, equipment or services in excess of $1,000,000. The term business location means that the business has a staffed, fixed, physical place of business located within City of College Park City Limits and has had the same for at least one

(1) year prior to the date of the business’ submission of its proposal or bid, as applicable and has held a valid business license from the City of College Park.

Sealed Bid Delivery Service(s)

If your company elects to use a delivery service (FedEx, UPS, USPS, etc.), the City assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason.

If proposals are delivered other than by hand delivery, it is recommended that the proposer verify delivery. Any proposal received after the specified time and date will not be considered and may be returned unopened to the Proposer.

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Permits (required)

The contractor shall be responsible for all inspections and ensuring compliance with all Federal, State, and County laws and codes. The contractor shall be solely responsible for obtaining all permits. The contract awardee will need to file with the Building & Inspections with the City of College Park projects; there is no cost for the permit.

Basis of Award

The contract, if awarded, will be awarded to the most responsive and responsible bidder, which may not be the lowest response. Each bid must be accompanied by a bid bond, on a surety company’s standard bid bond form acceptable to the City in an amount no less than 5% of the amount bid.

The successful bidder will be required to furnish a performance bond and payment bond, on or before the issuance of Notice to Proceed, each for 100% of the Contract Amount. All other required contract documents must be fully completed and executed by the contractor and his/her Surety, and submitted to the Owner on or before the issuance of the Notice to Proceed.

The performance bond shall remain in effect for one (1) year after final acceptance of the work or the guaranty period under the agreement, whichever is the larger. The payment bond shall remain in effect for the period required under Georgia law for the payment bonds on public construction agreements. Do not date these bonds, the City will date this bond the same date or later than the date of the Agreement.

Professional Licenses (if applicable)

The State of Georgia requires that the following professions be required by state law to be licensed:

1. Electricians

2. Plumbers

3. Conditioned Air Contractors

4. Low voltage Contractors

Bidders and any sub-contractors performing any of the above-described work must provide a copy of current license(s) for the work they will perform on this project.

Ethics Hotline

The City of College Park has an ethics hotline for anyone with the knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the “hotline” to report such activities, anonymously online or by phone.

Phone: 1-844-714-0962

Online: collegeparkga.ethicspoint.com

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Subcontractor

I will / will not propose to subcontract some of the work on this project? _________________ (response) I propose to subcontract work to the following:

Note:

1. The City of College Park requires the (primary) contracted vendor to complete no less than fifty-one (51) percent of the proposed projected.

2. It is the sole responsibility of the prime contractor to ensure any/all subcontractors are properly insured for the type and amount of work completing under the contract.

Subcontractor Print Name

Brief Description of Work to be Performed by Subcontractor

Percent of Work

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Subcontractor Affidavit Under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _____________________________________________ (name of subcontractor) on behalf of THE CITY OF COLLEGE PARK, GEORGIA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b).

Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the contractor.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (not Taxpayer ID)

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________________________, 20____ in _______________________________ (city) _______ (state)

Signature of Authorized Owner/Officer

Printed Name and Title of Authorized Owner/Officer

NOTARY PUBLIC

My Commission Expires: _____________________

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Reference Request

The following references are from current and past government, educational and/or commercial accounts of similar size and scope. Your list should consist of a minimum of five (5) references, and will not include the City of College Park. Nor should your references be current of former City of College Park employees.

REFERENCE # 1:

Name of Company/Entity: _______________________________________________________

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

Brief Description of Work Performed _______________________________________________

REFERENCE # 2:

Name of Company/Entity: _______________________________________________________

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

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REFERENCE # 3:

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

Brief Description of Work Performed _______________________________________________

REFERENCE # 4:

Name of Company/Entity: _______________________________________________________

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

REFERENCE # 5:

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

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Non-Collusion

By signing below, I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid, and certify that I am authorized to sign this bid for the bidder.

In addition, the selected company will be required to comply with all existing State and Federal laws, including applicable equal opportunity employment provisions. The Contract between the company and the City shall be construed and governed in accordance with the law of the State of Georgia and the City of College Park. The company, at its own expense, shall secure all occupational and professional licenses and permits necessary for the fulfillment of its obligations under this contract.

It shall be unethical for any City Employee or City Official to transact any business or participate directly or indirectly in a procurement contract when the City Employee or City Official knows;

the City Employee or City Official or immediate family of such has a substantial interest pertaining to the procurement contract, except that the purchase of goods and services from businesses, which a member of the city council or other City Employee has a substantial interest is authorized as per O.C.G.A. § 36-1-14, or the procurement contract is awarded pursuant to O.C.G.A. § 45-10-22 and § 45-10-24, or the transaction is excepted from said restrictions by O.C.G.A. § 45-10-25, interpreting such statutes as if they were applicable to a municipality.

Vendor Name:

Physical Address:

City, State, Zip

Phone: Fax:

Signature:

Date:

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ADDENDUM ACKNOLEDGEMENT

The offer has examined and carefully studied the speciation(s) and the following addendum receipt of all of which is hereby acknowledged:

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

There were no addendum published (initial): ____________

I/We the undersigned hereby offer and agree to supply and deliver the service as outlined in the Request for Proposal documents. The signature(s) below dignify that I/we have read and agree with the procedures outlined in the Request for Proposal document.

Proposals that fail to acknowledge the offer’s receipt of any/all addendum will result in the rejecting of the proposal

Signature:

Print/Type Name:

Company Title:

Date:

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GENERAL PURPOSE

The City of College Park (the City) provides solid waste collection services for its residential and commercial customers located within the city limits. Terms of contract shall be for three (3) years with an optional one-year renewal for two (2) years.

The average quantity collected is approximately 1,300 tons of solid waste per month. The City of College Park does not operate a landfill or solid waste transfer facility and plan to enter into a contract for services with a private firm.

REQUIREMENTS

A. The firm selected to provide solid waste transfer and landfill disposal services must agree to accept and dispose in a lawful manner solid waste generated and collected by the City of College Park;

A. The selected firm’s transfer station shall be the least distance from 2233 Harvard Ave, College Park;

B. The City of College Park’s solid waste shall be within a 50-mile radius from the City limits;

in addition, the distance to the site will be considered as part of the bid evaluation process;

C. Shall consist of a fully enclosed and under roof facility accessed by a paved roadway;

D. Must have a current operating permit from the Georgia EPD;

E. Shall be open to receive solid waste material between the hours of 4:00 am until 5:00 pm, Monday through Friday and from 4:00 am – 11:30 am on Saturdays. The transfer station will be in operation from 4:00 am – 11:30 am on all City approved holidays, excluding Thanksgiving Day and Christmas Day;

F. Shall be capable of receiving solid waste during inclement weather conditions;

G. The selected firm shall weigh all solid waste material delivered by the City and provide the hauler with an appropriate weight receipt indicating date, time and weight. In addition, the firm selected shall maintain delivery records so as to provide a monthly invoice detailing the quantity of solid waste delivered in the month including date, time, and weight of each delivery by the City;

H. The selected firm can only use one (1) transfer stations;

I. The selected firm’s transfer station hours of operations can be negotiated for efficiency;

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ASSURANCE of LANDFILL CAPACITY

The selected firm shall provide with the bid and thereafter annually to the City of College Park written assurance the firm has sufficient landfill capacity to accommodate the expected solid waste volume delivered by the City of College Park for a minimum period of three (3) years.

RESPONSIBILITIES of SOLID WASTE

B. The selected firm shall be solely responsible for all solid waste transfer and disposal activity conducted under the service contract issued under this specification, including the techniques sequences, procedures, means and coordination of all work.

C. The selected firm shall provide all labor, material(s) and equipment to provide solid waste transfer and disposal services to the City of College Park.

D. The selected firm shall supervise and direct the work in a professional manner and provide all daily and continuous attention necessary for such proper supervision and direction.

E. The selected firm shall comply with all laws, ordinances, rules, regulations and orders of all public authorities relating to the operation of solid waste transfer and disposal facilities.

If any terms of the specification are at variance with any such law, ordinances, rules, regulation or order, the City of College Park shall be notified promptly on discover of such variance.

F. All firms responding shall submit to the City of College Park a copy of all state permits issued for or authorizing solid waste transfer and disposal operations.

RECORDING KEEPING AND PAYMENT REMITTANCES SERVICES

A. The City of College Park must be billed on a monthly basis by the contractor for the actual tonnage of solid waste delivered by the City of College Park to the solid waste transfer station.

B. Weight slips must accompany invoices from a certified scale documenting the actual net weight of the solid waste delivered to the solid waste transfer station, the date of delivery and the vehicle number used by the City of College Park.

C. Invoices will be due and payable within thirty (30) days of receipt of a properly completed invoice.

PRICING of SOLID WASTE

Indicate the price per ton in dollars and cents to be charged for solid waste transfer and disposal services. Bid prices must include all cost related to the receipt, transfer, and disposal of solid waste delivered by the City of College Park to the solid waste transfer station, including all landfill charges and all applicable local and state governmental fees.

Pricing of solid waste should be per ton beginning July 1st of current year thru June 30th, of preceding year.

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Form of Proposal

To: The City of College Park College Park, GA 30337

I/We the undersigned hereby offer and agree to supply and deliver the service(s) as outlined in the Request for Proposal documents. The signatures(s) below dignify the I/We have read and agree with the procedures outlined in the Request for Proposal documents.

Proposal Submitted By:

Company Name

Address

City, State, Zip

Phone

Email

Website

Print/Type Name

Signature

Title

Date

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QUOTE SHEET

Bidding Company:

Company Rep:

Project Name: Solid Waste & Disposal Service

ITEM DESCRIPTION COST/TON

GRAND TOTAL

BIDDERS SIGNATURE DATE

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