Solid Door and Hardware Replacement RFQ-JC-909-101025 - Final.pdf

COUNTY OF JACKSON, MICHIGAN

REQUEST FOR QUOTES

FOR

REPLACEMENT AND INSTALLATION OF INTERIOR DOORS AND HARDWARE

JC-909-101025

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BID SUMMARY

Commodity/Service Being Requested: Solid Doors with Sidelights and Hardware Replacement

Type of Solicitation: Request for Quotes - It is the intention of Jackson County to bid and award a Master Agreement to a contractor capable of installing solid doors with sidelights and hardware at the Jackson County Courthouse.

Type of Resulting Contract: Jackson County will use the results of this process to award a contract to a Vendor capable of meeting the terms and conditions outlined in this RFQ.

Resulting Contract Term: Project to be completed in its entirety by March 31, 2026.

ANTICIPATED TIMETABLE

Release of RFQ: October 30, 2025 Bidders Questions Due by (5:00 pm/EST): November 6, 2025 Questions and Answers Responses Posted: November 12, 2025 Bids Due by (10:00 am/ EST) *: November 21, 2025

*Any response received later than the specified deadline will be disqualified.

Final Agreement Award Determination: Jackson County reserves the right to make one total award, one award for each section, multiple awards, or a combination of awards, and to exercise its judgment concerning the selection of one or more bids, the terms of any resultant agreement(s), and the determination of which, if any, bid(s) best serves the interests of Jackson County.

Contacts with Jackson County Personnel: All contact with Jackson County regarding this RFQ or any matter relating thereto must be in e-mailed as follows:

Email address: purchasing@mijackson.org

If it is discovered that a Bidder contacted and received information regarding this solicitation from any Jackson County personnel other than the Procurement Contact, Jackson County, in its sole discretion, may disqualify its bid from further consideration. Only those communications made by Jackson County in writing will be binding with respect to this RFQ.

mailto:purchasing@mijackson.org

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Contents

SECTION 1.0 – SCOPE OF WORK AND BIDDER RESPONSES

1.1 Minimum Mandatory Requirements

1.2 Description of Deliverables

1.3 Scope of Work

1.4 Contractor Responsibilities

1.5 Jackson County Responsibilities

1.6 Product and Service Offerings

1.7 Service Capabilities

1.8 Customer Service

1.9 Pricing Schedule

1.10 Price Assurance

SECTION 2.0 – BIDDING, EVALUATION, SELECTION & AWARD PROCESS………………………………….…8

2.1 Jackson County Responsibility

2.2 Truth and Accuracy of Representations

2.3 Bidders Questions

2.4 Preparation of the Bid

2.5 Bid Submission Deadline

2.6 Adherence to Mandatory Requirements (Pass/Fail)

2.7 Evaluation Process

2.8 Evaluation Criteria

2.9 Optional Tools to Enhance Evaluation Process

2.10 Jackson County Option to Reject Bids

2.12 Freedom of Information Act

2.13 Contacts with Jackson County Personnel

2.13 Final Agreement Award Determination

2.14 Statutory Requirements

SECTION 3.0 – BIDDER INFORMATION AND ACCEPTANCE

3.1 Company Profile

3.2 References

3.3 Ethics in Contracting Vendor Form

ATTACHMENT A – PRICING

ATTACHMENT B – INSURANCE REQUIREMENTS

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SECTION 1.0 – SCOPE OF WORK AND BIDDER RESPONSES

1.1 Minimum Mandatory Requirements

All Bids will be reviewed for compliance with the mandatory requirements. Bids deemed non-responsive will be eliminated from further consideration.

1) Bidder must have five (5) years’ experience providing a range of services equivalent to or similar to the services being requested by Jackson County in this RFQ.

2) The Bidder shall submit a list of five (5) references, including name of institution, address, contact person, and telephone number

3) The Bidder shall submit a list of five (5) references for each subcontractor to be used on the project.

Identify the work each subcontractor will be designated to do for the project.

4) Bidders must be qualified vendors who have proven, extensive experience in providing and installing solid doors with sidelights and hardware or similar to those being requested in this

RFQ.

5) The successful contractor and subcontractors must be licensed and insured.

1.2 Description of Deliverables

The Jackson County Courthouse serves as the county’s main courthouse for the judicial department.

The County is looking to install solid doors with sidelights and hardware at Jackson County Courthouse to increase security for County employees.

The purpose of this RFQ is to secure a contractor to install solid doors with sidelights and hardware.

Jackson County will purchase the doors, sidelights, and hardware from a supplier that will be used by the contractor for installation.

The contractor will be responsible to receive and handle the doors. Jackson County will provide a place for the contractor to store them onsite.

The manufacturer/supplier has already performed field measurements and contractor will be responsible for confirming each door before installation. The doors are to be installed on the existing frames.

The supplier will provide a copy of the product and manufacturer warranty information for the doors and hardware.

All work is to be done in accordance with industry and safety standards, including manufacturer’s recommendations for installation.

Installation to be completed by a licensed, certified, and insured installer. Vendor will supply name of installation company including references with proposal.

Vendor is responsible for verification of measurements and quantities prior to bid submission.

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1.3 Scope of Work

Vendor will install solid doors with sidelights and hardware purchased by Jackson County at the Jackson County Courthouse located at 312 S. Jackson Street.

Specifications:

• 1 - 2-7 X 6-5 X 1 3/8, PS Red Oak, Nutmeg Finish

• 2 - 3-0 X 7-0 X 1 3/4, PS Red Oak, Nutmeg Finish

• 8 - 3-2 X 7-0 X 1 3/4, PS Red Oak, Nutmeg Finish

Doors non-rated and prefinished

Metal 4” x 25” visible glass light kits for all doors with ¼” tempered glass

• 33 - Hinges, MPB79 4-1/2" x 4-1/2" NRP

• 9 - Lockset, AU-4607LN x 497 x MCD234 x 2806-C Entrance

New brushed chrome lever cylindrical locks

Reuse existing mortise locks on 1st floor #9 and #10

1.4 Contractor Responsibilities

A. Contractor responsible for all necessary labor, equipment, safety items (including required fall protection), and transportation and material costs incurred to fulfill contract per plans, specs and permits not specifically outlined as Jackson County’s responsibility.

B. Contractor is responsible for thorough review and understanding, and obtaining, all plans, permits, licensing, and requirements outlined.

C. Completion of necessary bid documents, in entirety.

D. Contractor must be able to provide installation services during the hours of 7:00 am to 6:00 pm EST. It will be the Vendor’s responsibility to determine shift times. Vendor may request work extended hours each day, and/or seven (7) days per week in order to ensure timely completion of the project.

E. Contractor must supply an adequate number of personnel to complete the project by the designated deadline.

F. Safety Measures: Vendor shall take all necessary precautions for the safety of employees on the worksite and shall erect and properly maintain at all times, as required on job conditions and process of the work, all necessary safeguards for the protection of the personnel and public.

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G. Vendor shall be responsible for supplying and placing signage, barricades, tarps, plastic, flag tape, and other safety/traffic control equipment required to protect its employees, the public, County employees, and clients, surrounding areas, equipment, and vehicles. The flow of traffic shall not be impeded at any time during the contract. The safety of the Vendor’s employees and the public is of prime concern to the County, and the Vendor must take all necessary steps to assure proper safety during the performance of the contract.

H. Permits, Licensure, and Insurance Requirements:

• Vendor and all subcontractors must be licensed and insured.

• Vendor shall submit proof of professional license, insurance, and business license upon award.

I. Subcontracting: Any person undertaking a part of the work under the terms of the contract, by virtue of an agreement with the Vendor, must receive the approval of the Jackson County’s Department Director or designee prior to any such undertaking. The County may terminate the contract if the subcontracting is done without this approval.

J. Reporting Capabilities: Proposers are required to submit quarterly sales reports and other reporting documents as required by County personnel.

K. Shipping Errors: The receiving agencies have been instructed to make immediate inspection on receipt of products/services and to process payment documents promptly. Payment documents, however, will be delayed if the work fails to comply with specification requirements.

1.5 Jackson County Responsibilities

RESERVED

1.6 Product and Service Offerings

Jackson County is seeking a service provider that has the depth, breadth, and quality of resources necessary to provide services for the installation of solid doors with sidelights and hardware. Vendors shall prepare a written bid to include, but not be limited to, the following terms and conditions:

• The Vendor will be required to furnish properly trained and equipped personnel capable of completing the project according to the provided plans and specifications.

• Vendor shall supply a detailed list of other venues where it has provided its services for a similar project as described in this RFQ.

• Proposer must include a detailed timeline from start to completion of the project described in

Section 1.3 Description of Deliverables.

1.7 Service Capabilities

1.7.1 Communication Plan/Contract Management

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Bidders shall identify their company standards of communication as they relate to contract performance, issue management, and change management. An issue is an identified event that, if not addressed, may affect schedule, scope, service, delivery, quality, or budget. A change is identified as a change in corporate leadership, structure, merger, or acquisition.

1.7.2 Primary Account Representative

Bidders must identify by name and location the primary account representative and key contact who will be responsible for the performance of a resulting contract. Include name, title, address, phone number, and email address.

1.8 Customer Service

The County prefers that the Vendor have an accessible customer service department with an individual specifically assigned to Jackson County. Describe your company’s Customer Service Department (designated customer service representative, designated delivery manager, hours of operation, number and location of service centers, regular and emergency response times, etc.)

1.9 Pricing Schedule

Respondents shall provide pricing on the price sheet (Attachment A).

1. Payment Terms

Bid pricing must reflect Net 30 payment terms.

2. Tax Excluded from Price

(a) Sales Tax: Jackson County is exempt from sales tax for direct purchases. The Bidder's prices must not include sales tax.

(b) Federal Excise Tax: Jackson County and local units of government may be exempt from Federal Excise Tax, or the taxes may be reimbursable, if articles purchased under any resulting Contract are used for Jackson County's exclusive use. Certificates showing exclusive use for the purposes of substantiating a tax-free, or tax-reimbursable sale will be sent upon request. If a sale is tax exempt or tax reimbursable under the Internal Revenue Code, the Bidder's prices must not include the Federal Excise Tax.

1.10 Price Assurance

The awarded vendor agrees to provide pricing to Jackson County and its participating entities that are the lowest pricing available and the pricing shall remain so throughout the duration of the contract. The awarded vendor agrees to promptly lower the cost of any product/service purchased through Jackson County following a reduction in the manufacturer or publisher's direct cost. If respondent has existing cooperative contracts in place, Jackson County requests equal or better than pricing to be submitted.

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All deliveries shall be freight prepaid, F.O.B. destination and shall be included in all pricing offered unless otherwise clearly stated in writing.

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SECTION 2.0 – BIDDING, EVALUATION, SELECTION & AWARD PROCESS

This section contains key project dates and activities as well as instructions to Bidders on how to prepare and submit their bid.

2.1 Jackson County Responsibility

Jackson County is not responsible for representations made by any of its officers or employees prior to the execution of the Master Agreement unless such understanding or representation is included in the Master Agreement.

2.2 Truth and Accuracy of Representations

False, misleading, incomplete, or deceptively unresponsive statements in connection with a bid shall be sufficient cause for rejection of the bid. The evaluation and determination in this area shall be at Jackson County Administrator/Purchasing agent designee’s sole judgment and his/her judgment shall be final.

2.3 Bidders Questions

Bidders may submit written questions regarding this RFQ by e-mail to the address identified below. All questions must be received by 5:00 pm EST (Eastern Standard Time) no later than Thursday, November 6, 2025. All questions, without identifying the submitting company, will be compiled with the appropriate answers and issued as an addendum to the RFQ.

When submitting questions please specify the RFQ section and paragraph number, and quote the language that prompted the question. This will ensure that the question can be quickly found in the RFQ.

Jackson County reserves the right to group similar questions when providing answers. Questions should be addressed to:

Email: purchasing@mijackson.org

Jackson County may modify the RFQ at any time during the bid process. All changes to the RFQ will be posted under the bid number and each posting officially revises the RFQ.

2.4 Preparation of the Bid

Each Bidder must submit a complete bid in response to this RFQ. The bid must remain valid for at least 90 days from the due date for responses to this RFQ.

All bids should include the following:

1. Cover Letter – introducing the firm and providing a brief synopsis of their experience in providing the services being requested in the RFQ.

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2. Firm’s response to the Scope of Work outlined in Section 1 of the RFQ.

a. Bidders must complete the requested documentation in its entirety. Failure to submit completed forms and information identified in preparation of the proposal may result in disqualification of the proposal.

b. Bidders will be responsible for completing and submitting the following forms of this RFQ and provide required signatures:

• Section 3.1 Company Profile

• Section 3.2 References

• Section 3.3 Ethics in Contracting Vendor Form and Certification

• Attachment A – Pricing – The Bidder will be required to complete the pricing form and identify a Primary Account Representative.

3. Vendor’s Experience – Given the project objectives, the firm should demonstrate an established competence with respect to installing solid doors with sidelights and hardware. The firm should list at least five (5) references from County or other governmental entities within the State of Michigan.

a. Proposals should include in this section a listing of qualifying experience, including the name of the County or governmental entity and the number of years of providing service to that entity. Additionally, include the name, address, and phone number of the official responsible for the client organization who may be contacted.

4. Vendor’s Insurance Requirements – Vendor shall furnish Jackson County with certificates of insurance indicating proof of insurance and level of insurance in the following areas:

a. Workers Compensation

b. Employer’s Liability

c. Commercial General Liability (or Comprehensive)

d. Motor Vehicle Insurance

5. Indemnification - The vendor shall hold harmless, defend, and indemnify Jackson County, its officers, and employees, from all claims of bodily injury, including death, and property damage arising from or alleged to be caused by the vendor’s acts or omissions related to the performance of the contract.

6. Billing Procedures - The vendor will describe their firm’s billing procedures in detail. The proposal should include a sample invoice and detailed explanation.

2.5 Bid Submission Deadline

The Deadline for receipt of Bids is: November 21, 2025, 10:00 AM EST (the "Due Date").

1. Submit an electronic version of your Bid to Jackson County via email to purchasing@mijackson.org not later than 10:00 a.m. on Friday, November 21, 2025. Jackson County has no obligation to consider any bid that is not timely received. Note: Timely delivery

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is regarded as to the time and date that the e-mail arrives within Jackson County not when the e-mail was sent. Bids will not be accepted via U.S. mail or any other delivery method.

2. APPLICANTS ARE RESPONSIBLE FOR ASSURING THAT THE FOLLOWING IDENTIFYING

INFORMATION APPEARS IN THE SUBJECT LINE OF YOUR EMAIL: “RFQ

– JC-909-101025” with Company Name, and “message 1 of 3” as appropriate if the bid consists of multiple emails. Note: All e-mails from a Bidder must be received by Jackson County by the stated time and date in order for the bids to be deemed submitted on time.

3. No Bid may be withdrawn after the deadline for submission.

2.6 Adherence to Mandatory Requirements (Pass/Fail)

Jackson County Administrator or designee shall review Section 3.0 Bidder Information and determine if the Bidder meets the minimum requirements as outlined in this RFQ.

Failure of the Bidder to comply with the minimum mandatory requirements may eliminate its bid from any further consideration. Jackson County may elect to waive any informality in a bid if the sum and substance of the bid is present.

2.7 Evaluation Process

All bids will be reviewed for compliance with the mandatory requirements stated within this RFQ. Bids not meeting the mandatory requirements will be deemed non-responsive and eliminated from further consideration. Jackson County may elect to waive any informality in a bid if the sum and substance of the bid is present.

A. Jackson County may contact the Bidder for clarification of the Bid.

B. Jackson County may use other sources of information to perform the evaluation.

C. Jackson County may require the Bidder to submit additional and/or supporting materials.

Responsive bids will be evaluated on the factors identified in this RFQ. The Bidder(s) whose bid is advantageous to the County, taking into consideration the evaluation factors, will be recommended for award approval.

Pursuant to Jackson County Purchasing Policy, when buying supplies, materials, equipment and services, preference shall be given to vendors located within Jackson County whenever substantially equivalent quotes or bids are received.

After a prospective vendor has been selected, Jackson County and the prospective vendor(s) will negotiate a Master Agreement. If a satisfactory Master Agreement cannot be negotiated, Jackson County may, at its sole discretion, begin negotiations with the next qualified bidder who submitted a bid.

2.8 Evaluation Criteria

The County is seeking a solution as described herein, not a bid/quotation meeting firm specifications for

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the lowest price. As a result, the lowest price proposal does not guarantee an award recommendation.

Experience with similar projects, past project performance and documented experience providing similar, high-quality work will be heavily weighted.

It is the intent of Jackson County to conduct a comprehensive, fair, and impartial evaluation of the bids received in response to this RFQ. Bids will be evaluated based upon the criteria below which are determined to be the most critical including qualifications, experience, and timeliness which could be overriding factors, and price may not be determinative in the issuance of a contract or award. The selected bid will be the response deemed most advantageous to Jackson County based on the following criteria:

1. Evaluation Factors for Statement of Work/Description of Estimated Timeline for Completion of

Project (Section 1) – 40 points

2. Company Profile (Section 3.1) - 10 points

3. References and Experience (Section 3.2) – 30 points

4. Pricing (Attachment A) – 20 points

The County of Jackson reserves the right to request references in addition to those provided by the proposer, to investigate any references or representatives of projects that the proposer worked on whether or not furnished by the proposer, and to investigate the past performance of any proposer. The County of Jackson investigation of proposer qualifications may include inquiry into the proposer’s performance of similar services, compliance with specifications and contractual obligations, completion, or delivery of services on schedule, proposer’s lawful payment of suppliers, subcontractors, and workers, and other relevant matters.

2.9 Optional Tools to Enhance Evaluation Process

Jackson County during the evaluation of bids may find it necessary to utilize one or multiple tools, as listed below, to facilitate their understanding of the bid(s) in order to select the best offering to Jackson County:

• Clarifications

• Deficiency Report

• Oral Presentation

• Site Visit

2.10 Jackson County Option to Reject Bids

Jackson County may, in its sole and absolute discretion, reject any or all bids submitted in response to this RFQ. Jackson County shall not be liable for any costs incurred by the Bidder in connection with the preparation and submission of any bid. Jackson County reserves the right to waive inconsequential disparities in a submitted bid.

2.11 Freedom of Information Act

This contract and all information submitted to Jackson County by the Contractor and Bidders is subject to the Michigan Freedom of Information Act (FOIA), 1976 PA 442, MCL 15.231, et seq.

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Jackson County shall not, in any way, be liable or responsible for the disclosure of any such record or any parts thereof, if disclosure is required or permitted under the Michigan Freedom of Information Act or otherwise by law. The Bidder(s) must specifically label only those provisions of the bid, which are actually trade secrets, confidential, or proprietary in nature. A blanket statement of confidentiality or the marking of each page of the bid as "Trade Secret", "Confidential", or "Proprietary" shall not be permitted. Any such designation will be disregarded.

By submitting a response to this RFQ, the Bidder shall be deemed to have agreed to indemnify and hold harmless Jackson County for any liability arising from or in connection with Jackson County's failure to disclose, in response to a request under the Michigan Freedom of Information Act, any portion or portions of the Bidder's response to this RFQ which have been marked "Trade Secret," "Confidential," or "Proprietary."

2.12 Contacts with Jackson County Personnel

All contact with Jackson County regarding this RFQ or any matter relating thereto must be in e- mailed as follows:

If it is discovered that a Bidder contacted and received information regarding this solicitation from any Jackson County personnel other than the Procurement Contact, Jackson County, in its sole discretion, may disqualify its bid from further consideration. Only those communications made by Jackson County in writing will be binding with respect to this RFQ.

2.13 Final Agreement Award Determination

Jackson County reserves the right to make one total award, one award for each section, multiple awards, or a combination of awards, and to exercise its judgment concerning the selection of one or more bids, the terms of any resultant agreement(s), and the determination of which, if any, bid(s) best serves the interests of Jackson County.

2.14 Statutory Requirements

The contractor and all subcontractors must comply with all requirements of 1976 PA 453 (Elliott- Larsen Civil Rights Act), the 1976 PA 220 (Persons with Disabilities Civil Rights Act), and Executive Directive 2019-09, as amended. In accordance with these laws, all contracts the grantee enters into must contain a covenant by the contractor and any subcontractors not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, partisan considerations, or a disability or genetic information that is unrelated to the individual’s ability to perform the duties of a particular job or position.

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SECTION 3.0 – BIDDER INFORMATION AND ACCEPTANCE

1. The undersigned declares that the Bid Documents, including, without limitation, any RFQ Addenda and Exhibits have been read.

2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFQ-JC-909- 101025.

3. The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid including, but not limited to, the requirements under the County Provisions, and that each Bidder who is awarded a contract shall be, in fact, a prime Contractor, not a subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

4. The undersigned acknowledges receipt and acceptance of all addenda.

5. The undersigned agrees to the following terms, conditions, certifications, and requirements found on the County’s website:

• Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

• Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

• Assurance Regarding Access to Records and Financial Statements

• Iran Economic Sanctions Act

6. The undersigned acknowledges that Bidder will be in good standing in the State of Michigan, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFQ and associated Bid Documents.

7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

8. Pricing: In cases where discrepancies are found on the pricing sheet when computing the total amount on the price sheet, the unit price shall prevail.

9. Duplicate Bids: No more than one (1) bid from any Respondent, including its subsidiaries, affiliated companies, and franchises will be considered by the County. In the event multiple bids are submitted in violation of this provision, the County will have the right to determine which bid will be considered, or at its sole option, reject all such multiple bids.

10. Procurement Policy: Procurement for Jackson County will be handled in a manner providing fair opportunity to all businesses. This will be accomplished without abrogation or sacrifice of quality and as determined to be in the best interest of Jackson County.

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11. Bid Signatures: Bids must be signed by an authorized official of the Respondent. Each signature represents binding commitment upon the Respondent to provide the goods and/or services offered to the County if the Respondent is determined to be the lowest responsive and responsible bidder.

The resulting contract is not binding until fully executed should the contract require County Board approval.

12. Contract Award: Jackson County reserves the right to award by item, group, or total to the lowest responsive, responsible Respondent. The apparent successful Respondent will be notified at the earliest possible date of the recommendation to award a contract. Award decisions are subject to approval by the County Board, and the resulting contract is not binding until the contract has been fully executed.

13. Patent indemnity: Vendors who do business with the County shall hold the County of Jackson, its officers, agents and employees, harmless from liability of a nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

14. Insurance certificates are not required at the time of submission. However, if awarded, the Contractor agrees to meet the minimum insurance requirements posted in the terms and conditions. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Jackson, which meets the minimum insurance requirements, as stated in the terms and conditions.

15. Contract Term: The contract shall be for the term of the entire project construction until such time that a certificate of final completion has been issued. After a final award and full execution of the contract has occurred, the Contractor must complete said Agreement.

16. Liquidated Damages: Liquidated damages of $1,000 per day may be assessed for each calendar day beyond the stipulated date for substantial completion. The project shall be deemed to be substantially complete when all major work items contained in this contract are delivered, installed, and functional, with only minor punch-list items remaining.

17. Estimated Quantities: The quantities shown are estimates only, for the purpose of comparing bids and the County reserves the right to increase or decrease amounts as circumstances may require.

18. Equals: Bids submitted as alternates, as “equals,” or on the basis of exceptions to specific conditions of purchases and/or required specifications, must be submitted with an attachment referencing the specific paragraph numbers and adequately defining the exception submitted. The County reserves the right to expect and require complete compliance with the brands, specifications, and conditions of the plans and specifications; and the County has the sole right to determine what constitutes an equal for substitution.

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3.1 Company Profile

Failure to complete this form may result in your Bid being deemed non-responsive and rejected without any further evaluation.

Official Name of Bidder: Type of Entity/Organization (check one):

Corporation

Joint Venture

Limited Liability Partnership

General Partnership

Limited Liability Corporation

Individual

Non-Profit / Church

Other:

Street Address:

City:

State: Zip Code:

Website:

Primary Contact Name:

Primary Contact Phone Number:

Primary Contact Email Address:

Company’s Dun & Bradstreet (D&B) number and/or CCR number:

Has your company been debarred by the Federal Government? Yes No If yes, has it been lifted and if so, when?

Has your company been debarred by State Governments? Yes No If yes, has it been lifted and if so, when?

Brief history of your company, including the year it was established:

I hereby certify that the foregoing business information is true, correct, and complete to the best of (my/our) knowledge and belief:

Signature: Date:

Name of Signer: Title of Signer:

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3.2 References

Provide a minimum of five (5) customer references for products and/or services of similar scope within the past 5 years.

Entity Name:

Contact Name: Title:

City: State:

Phone Number: Years Serviced:

Description of Services:

City: State:

City: State:

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City: State:

City: State:

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3.3 Ethics in Contracting Vendor Form

Disclosure of Relationships with County Contract Managers by Owners, Officers, and Key Personnel of Company Failure to complete this form may result in your Bid being deemed non-responsive and rejected without any further evaluation.

• This form must be completed by a person holding a key position in the business, such as an officer, director, trustee, partner, senior engineer, or sales manager and have influence in making this bid or response or in performing the contract if the County awards it to your company.

• Please fill out this form to the best of your knowledge and belief.

• Detach and make additional copies of this form if needed.

• If you are unsure about what to disclose, contact the County’s representative.

• You are not required to question family members beyond what you already know of their affairs.

• Submit this form with your bid/quote/proposal. A copy will be kept on file by the County.

• If you fail to fully disclose the required information below, the County may terminate your contract if your company is awarded one.

• If you are awarded a contract and changes occur that would impact your responses below, it is your responsibility to update and resubmit this form.

1. Are you a County employee or an immediate family member of a County employee? Yes No If yes, Name: Relationship:

Department: Title:

2. Without any further inquiry, are you aware if your company has employed a County employee or an immediate family member of a County employee within the previous twelve (12) months? Yes No If yes, Name of Employee:

Department: Title:

3. Without any further inquiry, are you aware if your company has discussed hiring a County contract/project manager or an immediate family member of a County contract/project manager within in the previous twelve (12) months? Yes No If yes, Name of Contract Manager:

Department: Title:

4. Do you and a contract/project manager each have a financial interest in one or more of the same business ventures? Yes No If yes, Name of Contract Manager:

Department: Title:

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ETHICS CERTIFICATION

I certify that I have disclosed all information within my knowledge, which is required by this disclosure form.

Name: (Please print):

Signature: Date:

Company Name:

Last Four Digits of Company Tax ID Number:

ETHICS DEFINITIONS

Contract Manager: An elected or appointed Jackson County official or a key employee identified as having significant discretion over County contracts.

Immediate Family: Your spouse, children, parents, brothers, and sisters.

Financial Interest:

• Ownership of any interest or involvement in any relationship, which results in the receipt in $500 or more per year.

• Holding a key position in a business such as officer, director, trustee, partner, member, shareholder, or sales manager. Exceptions: Officers who serve without compensation on the boards of charitable organizations.

• Receipt of any financial benefit, whether direct or indirect.

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ATTACHMENT A – PRICING

RFQ JC-909-101025

Solid Door and Hardware Replacement

Failure to complete this form may result in your Bid being deemed non-responsive and rejected without further evaluation.

Jackson County reserves the right to make one total award, one award for each section, multiple awards, or a combination of awards, and to exercise its judgment concerning the selection of one or more bids, the terms of any resultant agreement(s), and the determination of which, if any, bid(s) best serves the interests of Jackson County

1. The bid must remain valid for at least 90 days from the due date for responses to this RFQ.

2. Complete and submit this price sheet with the bid response.

BIDDER NAME:

BID SUBCATEGORIES PRICE

Hourly Rate

Number of Employees required for installation:

Total Hours to complete installation:

Total Cost

Timeframe for duration of installation

Primary Account Representative: Please identify by name and location the primary account representative and key contact who will be responsible for the performance of a resulting contract. Include name, title, address, phone number, and email address.

Name: Title:

Address: Phone Number

Email Address:

22 JC-909-101025

ATTACHMENT B – INSURANCE REQUIREMENTS

The Contractor, at its own expense, shall provide insurance coverage along with a certificate naming the County as an insured party for the project and scope of work. The following specific conditions shall apply:

Prior to the commencement of activities, such vendors shall provide a Certificate of Insurance with the following provisions.

Certificate Holder: County of Jackson

County Administrator/Controller’s Office 6th Floor 120 West Michigan Avenue Jackson, Michigan 49201

The foregoing is considered minimum acceptable coverages and limits. For specific circumstances, determined solely at the option of the County of Jackson and its boards, commissions, or agencies, other insurance coverages or higher limits of liability, may be required.

Contractors working for the County of Jackson shall maintain and pay for such insurance as will provide protection from any or all claims which may arise or result from the activities of such contractors, whether such activities be by themselves, or by subcontractors, or by anyone directly or indirectly employed by them including the following:

a. Claims under Workers' Compensation acts and other employee benefit acts.

b. Claims for damages because of Bodily Injury, including death, or Property Damage to any third party, arising from the work performed by the contractor or any subcontractor.

c. Claims for damages under any provision of the Michigan No-Fault law

d. Other insurance as may be required at the request of Jackson County

e. Prior to the commencement of any activity, and during the entire duration of the contract, the contractor(s) shall provide a Certificate of Insurance with the following minimum coverage and provisions.

f. Workers’ Compensation Insurance: including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

g. Commercial General Liability Insurance: on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent, if not already included: (E) Deletion of all Explosion, Collapse, and Underground (XCU) Exclusions.

23 JC-909-101025

h. Motor Vehicle Liability: including Michigan No-Fault Coverages, with limits of liability not less than $1,000,000 per occurrence combined single limit for Bodily Injury, and Property Damage. Coverage shall include all owned vehicles, all non- owned vehicles, and all hired vehicles.

i. Additional Insured: Commercial General Liability and Motor Vehicle Liability, as described above, shall include an endorsement stating that the following shall be Additional Insured: The County of Jackson, all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof.

j. Cancellation Notice: Workers’ Compensation Insurance, Commercial General Liability Insurance, and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “It is understood and agreed that Thirty (30) days Advance Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: (Name and address of responsible party).”

All contractors and subcontractors hereby agree to the following indemnification and hold harmless agreement:

To the fullest extent permitted by law, contractor agrees to defend, pay on behalf of, indemnify, and hold harmless the County of Jackson, its elected and appointed officials, employees and volunteers against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed, or recovered against or from the County of Jackson by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of any and all work performed by the contractor.