SolicitationAttachment1StatementOfWork_1232SA26Q0986.pdf

FURNACE REPLACEMENT

KLINGERSTOWN, PA

STATEMENT OF WORK

May 12, 2026

1.0 SCOPE

The United State Department of Agriculture (USDA), Agricultural Research Service (ARS), Pasture Systems & Watershed Management Research Unit (PSWMRU) field site located at 31 Watershed Rd., Klingerstown, Pennsylvania 17941 (i.e. the “Location”) requires removal and replacement of the existing furnace in the main office building.

Provide a separate quote for the Base Quote and Option. Award will be made based on general site conditions at time of installation. Contractor shall provide all personnel, equipment, tools, transport and other items or services to:

1. BASE QUOTE:

Disconnect, remove and properly dispose of existing 125,000 BTU oil fired furnace.

Furnish, install, connect and start up new 125,000 BTU propane fired furnace. Ensure fuel oil supply is maintained to the Fabrication Shop during all construction activities (The current tank(s) provide fuel to the Fabrication Shop and the Office Building).

2. OPTION 1: Furnish and install one (1) mini-split air conditioning unit system on the east side of the Office Building to serve the 1st floor space.

3. OPTION 2 : Furnish and install one (1) mini-split air conditioning unit system on the west side of the Office Building to serve the 2nd floor space.

4. OPTION 3: Furnish and install one (1) mini-split air conditioning unit system on the west side of the Office Building to serve the Technician’s Workshop space.

2.0 WORK

The Contractor shall provide all labor, insurance, permits, tools, material, equipment, and travel to complete the work listed. All work shall be completed by properly trained and licensed personnel or subcontractors in accordance with the terms, conditions, and specifications contained in this document. The Contractor shall keep the work premises clean, free of accumulations of waste and rubbish, as well as construction material, to the extent possible and practical, during the period of performance and at the time of final inspection and acceptance.

2.1 REFERENCES

• Attachment 2 – USDA General Requirements Specifications February 29, 2024

• Attachment 3 – Site photo of the Location

• Attachment 4 – Floor plans of existing Office Building

• Attachment 5 – Interior & Exterior Office Building Photos

2.2 BASE - REMOVAL & REPLACEMENT OF EXISTING FURNACE

The Contractor shall disconnect, remove and properly dispose of the existing 125,000 BTU oil fired furnace. Include all work and components required to install, power, control, support and anchor the new unit and produce a fully functioning furnace.

1. Disconnect all oil fuel lines, electric lines, control lines, etc. necessary to remove the furnace.

2. Capture all oil fuel contained in the furnace to ensure none is spilled in the building and properly dispose of off-site.

3. Remove the existing furnace from the building and properly dispose of offsite.

Demolish the existing oil fuel line back to its source and cap/terminate as appropriate.

Ensure fuel oil supply is maintained to the Fabrication Shop during all construction activities (The current tank(s) provide fuel to the Fabrication Shop and the Office Building).

4. Prepare the area to receive the new furnace.

5. Furnish and install one (1) 125,000 BTU propane fired furnace.

6. Modify existing air duct and flue duct piping as necessary to connect to new furnace.

7. Furnish and install new propane service line from the furnace and extend to the exterior of the building and connect to the new propane tank (propane tank shall be furnished and installed by separate Government contractor).

8. Connect all fuel lines, electric lines, control lines, etc. necessary to make the furnace fully functional.

9. Start up and test the furnace to ensure it is operating per the manufacturer's requirements.

2.3 OPTIONS

OPTION 1 - Furnish and install one (1) multizone high efficiency mini-split air conditioning unit properly sized for the space on the west side of the

Office Building to serve the 1st floor space. Condenser unit shall be placed on a new concrete pad (pad furnished and installed by the Contractor).

OPTION 2 - Furnish and install one (1) multizone high efficiency mini-split air conditioning unit properly sized for the space on the east side of the

Office Building to serve the 2nd floor space. Condenser unit shall be placed on the wall a minimum of 8’ above grade.

OPTION 3 – Furnish and install one (1) single zone high efficiency mini-split air condition system on the west side of the Office Building to serve the

Technicians Workshop. NOTE: The workshop does not have a ceiling and is open to the structure above (two stories). Condenser unit shall be placed on a new concrete pad (pad furnished and installed by the

Contractor).

2.4 SITE LOGISTICS AND SCHEDULING

The Contractor shall ensure the work does not negatively affect the operation of any research activities. The Contractor shall schedule the work with the Location Monitor (LM) to avoid any impact to ongoing research activities. Onsite parking, staging and laydown areas are available for the Contractors’ use, coordinate the location of each with the Location Monitor (LM).

2.5 CODE COMPLIANCE

All construction shall conform to the International Building Code (IBC).

2.6 SUBMITTALS DISTRIBUTION AND FORMAT

Provide submittals for all materials and tests required by the project. Submittals shall include the following:

2.6.1 SCHEDULE OF SUBMITTALS

.1 All new equipment and accessories (i.e. furnace, mini-split systems, concrete pad, piping, electronics, etc. and controls) product data & shop drawings.

.2 Equipment start up test report .3 Material & Workmanship Warranty

Submit to the Contracting Officer (CO), the Contracting Officer’s Representative (COR), Engineering Project Manager (EPM) and the Location Monitor (LM) for review and approval.

Distribute product submittals as follows:

2.6.2 CO, COR, EPM, and LM: Submittals in pdf format via email.

2.6.3 Comments and approval of the submittals by the Government shall not be construed as releasing the Contractor from compliance with the specified requirements herein or any applicable Codes.

2.7 PERIOD OF PERFORMANCE

2.7.1 The Period of Performance (PoP) of this work shall be forty-five (45) days from the Notice to Proceed (NTP).

3.0 GENERAL REQUIREMENTS

See Attachment 1 – Specification 01 01 00 General Requirements February 29, 2024.

4.0 KEY PERSONNEL

Name Phone E-Mail Address

Contracting Officer (CO) TBD TBD TBD

Contracting Officer’s Representative (COR)

Chris Morris 301-837-8771 christopherg.morris@usda.gov

Research Leader (RL) Dr. Kathy Soder 814-480-9429 kathy.soder@usda.gov

Administrative Officer (AO) James Beck 814-388-0462 james.beck@usda.gov

Location Monitor (LM) Terry Troutman 570-556-6546 terry.troutman@usda.gov

4.1 WORKING HOURS

Normal work hours are from 7:30 a.m. to 4:00 p.m., Monday through Friday, excluding

Federal holidays.

4.2 INSPECTIONS

The Contractor shall notify the Contracting Officer that they are ready for a substantial completion inspection ten (10) days before the end of the contract period. The Contractor shall submit a written request to the Contracting Officer for a final inspection in writing at least seven (7) days prior to completion of the project.

4.3 SAFETY

USDA ARS PSWMRU is an OSHA compliant facility for all staff and Contractors working at the location. This compliance requires that all work is conducted in a safe manner, hazardous conditions are recognized and reported, and the Contractor is complying with local, state, federal and installation regulations, and laws. Contractor safety and security efforts must guarantee all work is alignment with USDA ARS and OSHA regulations and requirements.

4.3.1 Contractor personnel must adhere to all location safety and security requirements when entering, exiting work areas and when working at the facility the requirement extends to obtaining any required excavation, entrenchment, and hot work permits.

4.3.2 Access to the site by the Contractor shall be coordinated with the Location

Monitor (LM). Further, Contractor shall:

.1 Perform OSHA mandated safety training for all employees contracted to mailto:christopherg.morris@usda.gov mailto:kathy.soder@usda.gov mailto:james.beck@usda.gov mailto:terry.troutman@usda.gov work at the location prior to the start of work.

.2 Obtain and use USDA identification cards always when present at the worksite.

.3 Coordinate additional required measures with the Location Monitor (LM).

4.4 HOUSEKEEPING

The Contractor shall remove and dispose of dirt and debris and keep the premises always clean during construction. This shall be done as frequently as needed but not less than once a week.

4.5 SITE ENTRY

4.5.1 The foreman or superintendent must sign in all workers at the Location office daily and before work starts.

4.5.2 Government engineers and contracting personnel shall be allowed access to the site at all times. Others may visit the site with permission of the Contracting Officer. The Contracting Officer shall be informed of all suspected unauthorized visitors.

4.6 SITE VISIT

A site visit is highly recommended for potential bidders but is not mandatory.

END