Sol_75H70726Q00092 terms and conditions.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

203CODE 16. ADMINISTERED BYCODE

X

X

X

811210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/20/2026 1500 MT

08/07/2026

505-256-6768SHANNON ELDRIDGE-SHORTY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70726Q00092

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 15 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110

4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

Albuquerque NM 87110

4101 Indian School Rd NE, Suite 225

Albuquerque Indian Health Service

24.

AMOUNT

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UNIT PRICE

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UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

A. SOLICITATION INFORMATION

This is a Combined Synopsis/Solicitation for commercial Preventive Maintenance (PM) Services for Government-owned Optometry Equipment prepared in accordance with the applicable Federal Acquisition Regulation (FAR) commercial acquisition procedures. This announcement constitutes the only solicitation. Quotations are being requested in response to this notice, and a separate written solicitation will not be issued.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

SHANNON ELDRIDGE-SHORTY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

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19.

ITEM NO.

Solicitation No. 75H70726Q00092 is issued by the

Department of Health and Human Services (HHS), Indian Health Service (IHS), Albuquerque Area

Office (AAO).

This solicitation is issued as a Total Small

Business Set-Aside. Only quotations submitted by responsible Small Business concerns will be considered for award.

This solicitation incorporates the provisions and clauses in effect through Federal Acquisition

Circular (FAC) 2026-01, applicable Health and

Human Services Acquisition Regulation (HHSAR), and applicable class deviations.

NAICS Code: 811210 – Electronic and Precision

Equipment Repair and Maintenance. Small Business

Size Standard: $34.0 Million (Average Annual

Receipts)

Content of Quotation Submission:

To be considered for award, each Quoter shall submit the following:

1. Technical Qualifications (Volume I)

2. Past Performance (Volume II) (Past Performance

Survey Template attached)

3. Price Quotation (Volume III)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

15 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 15

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70726Q00092

4. Signed Standard Form (SF) 1449

5. Acknowledgment of all solicitation amendments, if applicable

Question Submission:

Questions regarding this solicitation shall reference Solicitation No. 75H70726Q00092 and be submitted using the attached Question and Answer

(Q&A) template, no later than August 13, 2026, at

12:00 p.m. Mountain Standard Time (MST).

Responses to timely submitted questions will be provided through a solicitation amendment, as applicable.

Quotation Submission:

Quotations shall be submitted electronically no later than August 20, 2026, at 03:00 p.m.

Mountain Standard Time (MST) to: Shannon

Eldridge-Shorty, Contract Specialist, email:

shannon.eldridge-shorty@ihs.gov

Failure to comply with the requirements of this solicitation may result in the quotation being determined ineligible for award.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation: 75H70726Q00092 Optometry Equipment OEM Service

SECTION B – GENERAL INFORMATION

1. Requirement

The Government requires annual preventive maintenance (PM) and authorized corrective maintenance services for Government-owned optometry equipment located at the Zuni Comprehensive Community Health Center (ZCCHC), Zuni, New Mexico. The Contractor shall provide all personnel, supervision, labor, tools, test equipment, transportation, and other resources necessary to perform the requirements of this solicitation.

2. The Government intends to make a single award resulting from this solicitation.

3. Contract Pricing

a. Contract Type

This acquisition will result in a Firm-Fixed-Price (FFP) purchase order for annual preventive maintenance services.

b. Taxes

The Contractor shall be responsible for all applicable Federal, State, Tribal, and local taxes, including New Mexico Gross Receipts Tax (NMGRT), as applicable. The Contractor is solely responsible for complying with all Internal Revenue Service (IRS), State of New Mexico, and other applicable tax requirements. The Government will not withhold taxes from payments made under this contract and will not issue Form W-2 to the Contractor.

c. Pricing table:

The Quoter shall provide firm-fixed pricing for the base period and each option period. Prices shall include all labor, travel, supervision, equipment, materials, tools, testing equipment, documentation, and any other costs necessary to perform the preventive maintenance services described in this solicitation.

Pricing Schedule

CLIN Period of Performance Description of Services: Unit: Qty: Unit Price:

Extended

Price:

Base Period

TBD/2026-TBD/2027

Preventive Maintenance Services for Government-Owned Optometry Equipment

Job 1 $ $

Base Period

TBD/2026-TBD/2027

*Corrective Maintenance Services (Labor Only)

Hours 40 $ $

Option Period One

TBD/2027-TBD/2028

Preventive Maintenance Services for Government-Owned Optometry Equipment

Job 1 $ $

Option Period One

TBD/2027-TBD/2028

*Corrective Maintenance Services (Labor Only)

Hours 40 $ $

Option Period Two

TBD/2028-TBD/2029

Preventive Maintenance Services for Government-Owned Optometry Equipment

Job 1 $ $

Option Period Two

TBD/2028-TBD/2029

*Corrective Maintenance Services (Labor Only)

Hours 40 $ $

Option Period Three

TBD/2029- TBD/2030

Preventive Maintenance Services for Government-Owned Optometry Equipment

Job 1 $ $

Option Period Three

TBD/2029-

TBD/2030

*Corrective Maintenance Services (Labor Only)

Hours 40 $ $

Option Period Four

TBD/2030-

TBD/2031

Preventive Maintenance Services for Government-Owned Optometry Equipment

Job 1 $ $

Option Period Four

TBD/2030-

TBD/2031

*Corrective Maintenance (Labor Only) Hours 40 $ $

Grand Total (Base Period with Four Option Periods): $

*Corrective Maintenance: The Contractor shall provide corrective maintenance services, including troubleshooting, diagnosis, repair, adjustment, calibration, and functional testing, only upon Government request and authorization by the Contracting Officer (CO), as applicable, to restore Government-owned optometry equipment to proper operating condition in accordance with Original Equipment Manufacturer (OEM) specifications. Replacement parts shall be furnished only when authorized by the Contracting Officer. The estimated labor hours identified in the pricing schedule are provided for evaluation purposes only and do not represent a guaranteed minimum or maximum quantity of services.

SECTION C – SCOPE OF WORK

1. Purpose

The purpose of this requirement is to ensure Government-owned optometry equipment is maintained in a safe, reliable, and fully operational condition through annual preventive maintenance performed in accordance with Original Equipment Manufacturer (OEM) recommendations and applicable regulatory requirements. These services support direct patient care, maximize equipment reliability, extend equipment service life, and maintain compliance with applicable accreditation and regulatory standards.

2. Description of Services The Contractor shall perform annual preventive maintenance on all Government-owned optometry equipment in accordance with OEM recommendations and applicable regulatory requirements. Preventive maintenance shall be performed to ensure equipment used for direct patient care remains safe, reliable, and fully operational.

At a minimum, preventive maintenance services shall include:

• Inspection of each device;

• Cleaning of internal and external optical components;

• Lubrication and adjustment of mechanical components;

• Calibration and alignment to OEM specifications;

• Functional and operational testing;

• Electrical safety testing, where applicable;

• Verification that equipment performs within manufacturer specifications;

• Documentation of all preventive maintenance performed;

• Identification of equipment deficiencies requiring repair or replacement; and

• Placement of a preventive maintenance label indicating the date of service and the next scheduled preventive maintenance date.

Upon completion of each preventive maintenance service, the Contractor shall provide a preventive maintenance report for each equipment item serviced. At a minimum, each report shall include:

• Equipment manufacturer, model, serial number, and location;

• Date of service;

• Technician name;

• Preventive maintenance procedures performed;

• Calibration and operational test results;

• Electrical safety test results, where applicable;

• Deficiencies identified;

• Recommended corrective actions; and

• Equipment status (Pass, Fail, or Requires Repair).

The Contractor shall immediately notify the Contracting Officer's Representative (COR) of any equipment determined to be unsafe, inoperable, or requiring corrective maintenance beyond the scope of this contract.

3. Preventive Maintenance Procedures

The Contractor shall perform preventive maintenance in accordance with the applicable Original Equipment Manufacturer (OEM) recommendations for each item of Government-owned optometry equipment. The detailed preventive maintenance procedures identified below establish the minimum service requirements for each equipment type. Where a conflict exists, the OEM's current maintenance procedures shall govern unless otherwise directed by the Contracting Officer (CO).

The detailed preventive maintenance procedures include, but are not limited to, the following equipment:

• Phoroptors/Refractors

• Slit Lamps

• Tonometers

• Keratometers

• Lensometers

• Projection Systems

• Binocular Indirect Ophthalmoscopes

• Examination Chairs and Instrument Stands

• Radiuscopes

4. Security and Conduct Requirements Contractor personnel shall:

• Wear company identification at all times.

• Remain within authorized work areas.

• Follow all Government security requirements.

• Conduct themselves professionally.

• Comply with facility safety procedures.

The facility is a tobacco-free campus. Smoking, vaping, chewing tobacco, and all tobacco use are prohibited on Government property.

5. Deliverables The Contractor shall provide the following deliverables:

Deliverable Frequency Recipient

Preventive Maintenance Report for each equipment item serviced

Upon completion of each preventive maintenance service

COR

Preventive Maintenance Label affixed to each serviced equipment item

Upon completion of each preventive maintenance service

Equipment

Written notification of unsafe or inoperable equipment requiring corrective maintenance

Immediately upon discovery COR

Recommended corrective actions for deficiencies identified during preventive maintenance

With the Preventive Maintenance Report

COR

6. Contractor Qualifications

a. Experience

The Contractor shall have a minimum of three (3) years of experience providing preventive maintenance, inspection, calibration, and repair services for optometry and/or ophthalmic diagnostic equipment in hospitals, clinics, or other healthcare facilities.

b. Licensure The Contractor shall maintain all applicable business licenses, registrations, permits, and an active registration in the System for Award Management (SAM) throughout the period of performance.

c. Technical Qualifications Contractor personnel performing services shall be qualified and trained to maintain the equipment identified in this Statement of Work (SOW) in accordance with Original Equipment Manufacturer (OEM) recommendations or equivalent manufacturer-authorized training. The Contractor shall use calibrated test equipment traceable to the National Institute of Standards and Technology (NIST) or an equivalent nationally recognized standard. Documentation of technician qualifications, training, and calibration certificates shall be provided to the Government upon request.

7. Place of Performance

The facilities covered under this contract include the following:

Zuni Comprehensive Community Health Center (ZCCHC)

Optometry Clinic Route 301 North 21 B. Avenue Zuni, New Mexico 87327

8. Hours of Performance Routine services shall be performed during normal business hours:

• Monday through Friday, 08:00 a.m. to 04:30 p.m. (Mountain Time).

Federal holidays excluded. Services outside normal business hours shall be coordinated and approved by the COR.

Federal holidays include those established by 5 U.S.C. § 6103 and any other day designated by Federal statute or Executive Order.

9. Government-Owned Equipment The Contractor shall provide preventive maintenance services for all Government-owned optometry equipment identified in the Government's equipment inventory. The Government reserves the right to add, remove, relocate, or replace equipment during the period of performance. Any changes to the equipment inventory will be provided in writing by the Contracting Officer (CO) or Contracting Officer's Representative (COR).

10. Government Furnished Information

The Government will provide reasonable access to Government facilities, Government-owned equipment, designated points of contact, and available maintenance records necessary for contract performance.

11. Subcontracting

The Contractor shall not subcontract, assign, or otherwise transfer any portion of the services required under this contract without the prior written approval of the Contracting Officer (CO). Any approved subcontracting arrangements shall not relieve the Contractor of responsibility for the satisfactory performance of all contract requirements. The Contractor shall remain fully responsible and accountable for the performance of all work performed under this contract.

SECTION D – INSPECTION AND ACCEPTANCE

1. All services performed under the resulting purchase order shall be subject to inspection and acceptance by the

Contracting Officer’s Representative (COR).

The Contractor shall be paid upon satisfactory performance, Government acceptance of the services, and receipt of a proper invoice in accordance with terms of the purchase order.

SECTION E – CONTRACT ADMINISTRATION

1. Shannon Eldridge-Shorty, Contracting Officer Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, New Mexico, 87110 Phone: 505-256-6768; email: shannon.eldridge-shorty@ihs.gov

2. Contracting Officer Representative (COR):

• Primary COR, Bernard Ghachu, phone: 505-782-7319; email: bernard.ghachu@ihs.gov

• Alternate COR, Michelle Sanchez, 505-782-7352, email: michelle.sanchez2@ihs.gov

The COR shall monitor contract performance, coordinate access to facilities, review deliverables, and serve as the primary point of contact for technical matters.

The COR shall be responsible for:

(1) Monitoring the Contractor’s technical progress, including surveillance and assessment of performance and recommending technical changes,

(2) Interpreting the scope of work (SOW) in coordination with the Contracting Officer (CO),

(3) Conducting technical evaluation as required,

(4) Performing technical inspections and acceptance,

(5) Assisting the Contractor in the resolution of technical problems encountered during the performance of the contract.

3. Invoice Requirements

• Invoices for annual preventive maintenance services shall be submitted upon completion and Government acceptance of the scheduled preventive maintenance services.

• Invoices for authorized corrective maintenance services may be submitted monthly for all corrective maintenance services completed and accepted during the billing period, unless otherwise authorized by the Contracting Officer (CO).

• All invoices shall be submitted electronically through the Invoice Processing Platform (IPP) at www.ipp.gov and shall include the purchase order number, invoice number, billing period, applicable Contract Line Item Number (CLIN), description of services performed, date(s) of service, total amount due, and the Contractor's Unique Entity Identifier (UEI).

• The Contractor shall ensure a current IRS Form W-9 is on file with the Albuquerque Area Indian Health Service (IHS) before submitting invoices for payment.

SECTION F – SPECIAL CONTRACT REQUIREMENTS

1. Contractor Performance Reporting

Contractor performance may be evaluated in CPARS in accordance with FAR Subpart 42.15.

2. Contract Discrepancy Report (CDR)

In the event of unsatisfactory performance, the Contracting Officer (CO) may issue a Contract Discrepancy Report (CDR) identifying the deficiency. The Contractor shall acknowledge receipt of the CDR and provide a written mailto:shannon.eldridge-shorty@ihs.gov http://www.ipp.gov/ correction action plan to address the deficiency and prevent recurrence. The Government will review the corrective action response and may consider complete CDRs in evaluating Contractor performance for current and future contractual actions.

SECTION G – APPLICABLE CLAUSES/PROVISIONS

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR Overhaul - Part 52 | Acquisition.GOV (End of clause)

FAR Clause No.: Title: Date:

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management - Maintenance JUL 2026

52.204-19 Incorporation by Reference of Representation and Certifications DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

JUL 2026

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations JUL 2026

52.212-4 Terms and Conditions—Commercial Products and Commercial Services JUL 2026

52.216-4 Economic Price Adjustment-Labor and Material JAN 2017

52.222-3 Convict Labor JUL 2026

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)

JUL 2026

52.222-50 Combating Trafficking in Persons JUL 2026

52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements

JUL 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors JUL 2026

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024

52.232-33 Payment by Electronic Funds Transfer-System for Award Management OCT 2018

52.233-3 Protest after Award JUL 2026

52.237-3 Continuity of Services JAN 1991

52.242-13 Bankruptcy JUL 1995

52.245-1 Government Property SEP 2021

52.246-4 Inspection of Services-Fixed-Price AUG 1996

52.252-6 Authorized Deviations in Clauses NOV 2020

FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1

FAR 52.217-9 Option to Extend the Term of Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and six (6) months. (End of clause)

Per FAR Class Deviation 2025-09 Amendment 2 System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

HHSAR Clause No. Title: Date:

352.203-70 Anti-Lobbying JUN 2026 RFO DEVIATION

352.224-71 Confidential Information DEC 2015

352.227-72 Publications and Publicity JUNE 2026 RFO DEVIATION

HHSAR 352.232-71 – Electronic Submission of Payment Requests (APR 2026) (RFO DEVIATION)

(a) Definitions. As used in this clause –Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements in FAR 32.905(b) and the applicable payment clause included in this contract.

(b) Submission instructions. Except as provided in paragraph (c) of this clause, the Contractor must submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) Alternate submission procedures. The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) Submission of alternate payment procedures authorization. If alternate payment procedures are authorized, the Contractor must include a copy of the Contracting Officer's written authorization with each payment request.(End of clause)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): Revolutionary FAR Overhaul | Acquisition.GOV (End of provision)

Provisions No. Title: Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

SEP 2024

52.204-7 System for Award Management-Registration JUL 2026

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services JUL 2026

52.212-2 Evaluation – Commercial Products and Commercial Services JUL 2026 https://www.acquisition.gov/far-overhaul

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (JUL 2026)

(a) Definitions. As used in this clause—

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-3(b) applies or the requirement is waived in accordance with the procedures at 9.108-5.

(c) Representation. The Offeror represents that-

(1) It □ is, □ is not an inverted domestic corporation; and

(2) It □ is, □ is not a subsidiary of an inverted domestic corporation. (End of provision)

FAR 52.209-5 Certification Regarding Responsibility Matters (JUL 2026) (a)(1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals—

(A) Are □ are not □ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have □ have not □, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are □ are not □ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; and

(D) Have □, have not □, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds the threshold at 9.104-5(a)(2) for which the liability remains unsatisfied. Federal taxes are considered delinquent if both of the following criteria apply:

(1) The tax liability is finally determined. The liability is finally determined if it has been assessed.

A liability is not finally determined if a pending administrative or judicial challenge remains. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(2) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(ii) The Offeror has □ has not □, within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principal," for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

52.233-2 Service of Protest JUL 2026

52.252-5 Authorized Deviations in Provisions NOV 2020

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the Government will consider the certification in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) This provision does not require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a). The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If the Government later determines that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. (End of provision)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (JUL 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Technical Qualifications

2. Past Performance

3. Price Evaluation factors other than price, when combined, are significantly more important than price.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

SECTION H - ATTACHMENTS

Attachment Description Attachment 1 Equipment list PM service Attachment 2 Past Performance Template Attachment 3 Pricing Table Attachment 4 Q&A template

SECTION I – REPRESENTATIONS AND CERTIFICATIONS

The representations and certifications contained in this solicitation and any incorporated provisions apply to this acquisition.

SECTION J - INSTRUCTIONS TO QUOTERS

1. Technical Qualifications

The Quoter shall submit a technical proposal demonstrating its qualifications to successfully perform the preventive maintenance services. At a minimum, the proposal shall include:

• A description of Quoter’s technical approach to performing preventive maintenance services for Government-owned optometry equipment.

• A description of the quality control procedures that will be used to ensure services are performed in accordance with Original Equipment Manufacturer (OEM) recommendations.

• A proposed schedule for completing the annual preventive maintenance services.

• Documentation demonstrating the qualifications of technicians assigned to perform the work, including applicable training or OEM certifications, if available.

• A description of Quoter’s experience performing preventive maintenance services on optometry and/or ophthalmic diagnostic equipment of similar size and scope within the last three (3) years, including customer name, contract number (if available), period of performance, and a point of contact with telephone number and email address.

• A description of the Quoter's capability to provide corrective maintenance services, including troubleshooting, diagnosis, repair, calibration, functional testing, and return-to-service procedures.

2. Past Performance The Quoter shall provide evidence of recent and relevant past performance for contracts of similar size, scope, and complexity performed within the last three (3) years.

The Quoter shall submit a completed Past Performance Survey (PPS) for each reference, if available. If a completed Past Performance Survey cannot be obtained, the Quoter may submit a narrative describing the contract performed. At a minimum, the narrative shall include:

• Customer/Agency name

• Contract number (if available)

• Period of performance

• Description of services provided

• Contract value

• Customer point of contact, including name, title, telephone number, and email address

• A summary of the Quoter’s performance, including quality of services, timeliness, and overall contract performance

The Government reserves the right to obtain and evaluate past performance information from sources other than those identified by the Quoter.

3. Price

The Quoter shall submit a completed pricing schedule for the Base Period and all Option Periods. The proposed prices shall be firm-fixed and include all labor, supervision, travel, transportation, tools, test equipment, materials, supplies, documentation, overhead, profit, and all other costs necessary to perform the preventive maintenance services.

Failure to submit a completed pricing schedule may result in the quotation being determined ineligible for award.

SECTION K - EVALUATION FACTORS

The Government will evaluate quotations and make award to the responsible Quoter whose quotation represents the best value to the Government, considering the evaluation factors identified below.

The evaluation factors are listed in descending order of importance:

Factor 1 – Technical Qualifications The Government will evaluate Quoter’s demonstrated ability to successfully perform the requirements of the Statement of Work (SOW). The evaluation will include, but is not limited to:

• Demonstrated understanding of the requirement.

• Technical approach and methodology for performing preventive maintenance services.

• Quality control procedures.

• Qualifications and experience of personnel assigned to perform the work.

• Ability to perform preventive and corrective maintenance in accordance with Original Equipment Manufacturer (OEM) recommendations while minimizing disruption to clinical operations.

Adjectival Rating:

The Government will evaluate the non-price factors using the adjectival rating definitions below. These ratings reflect the Government's assessment of the strengths, weaknesses, and deficiencies identified in each quotation as they relate to the solicitation requirements. The adjectival ratings will be used to evaluate the relative merits of each quotation and support the Government's best-value determination.

Rating: Definition:

Outstanding

The quotation demonstrates an exceptional understanding of the solicitation requirements and contains multiple strengths with no significant weaknesses. The quotation exceeds the solicitation requirements in a manner that provides significant benefit to the Government.

Good The quotation demonstrates a thorough understanding of the solicitation requirements and contains strengths that outweigh any weaknesses. The quotation provides benefits to the Government beyond the minimum solicitation requirements.

Acceptable The quotation demonstrates an adequate understanding of the solicitation requirements and meets all material requirements. Any weaknesses are minor and are not expected to significantly affect contract performance.

Marginal The quotation demonstrates a limited understanding of the solicitation requirements.

One or more weaknesses may adversely affect the Quoter's ability to successfully perform the required services.

Unacceptable The quotation fails to meet one or more material solicitation requirements and contains one or more deficiencies. The quotation is not eligible for award.

The following definitions apply to the evaluation of quotations and will be used by the Government in assessing the strengths, weaknesses, and deficiencies of each quotation.

Term: Definition:

Strength An aspect of a quotation that exceeds the solicitation requirements or otherwise provides a benefit to the Government during contract performance.

Weakness A flaw in a quotation that increases the likelihood that the Quoter may have difficulty successfully performing the contract requirements.

Deficiency A material failure of a quotation to meet a solicitation requirement or a combination of significant weaknesses that renders the quotation unacceptable.

Factor 2 – Past Permance The Government will evaluate the Quoter's recent and relevant past performance on contracts of similar size, scope, and complexity. The evaluation will consider the quality of services, timeliness of performance, customer satisfaction, responsiveness, and overall contract performance.

The Government may consider information obtained from the submitted Past Performance Surveys (PPS), narratives, and any other sources available to the Government.

Factor 3 – Price The Government will evaluate the Quoter's proposed price to determine whether it is fair and reasonable. The evaluation will also consider the completeness of the pricing schedule and whether the pricing demonstrates a clear understanding of the requirements.

Basis for Award Technical Qualifications and Past Performance, when combined, are significantly more important than Price. As quotations become more equal under the non-price factors, Price will become increasingly important in the best-value determination.

The Government intends to issue a single Firm-Fixed-Price purchase order to the responsible Quoter whose quotation represents the best value to the Government. The Government reserves the right to make award without exchanges.