Solicitation X-Ray 040ADV-26-Q-0037-SAM pdf.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1. REQUISITION NUMBER

2. CONTRACT NUMBER

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

040ADV-26-Q-0037

6. SOLICITATION ISSUE

7/9/26

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

WEBB, JASMIN A

b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

7/27/26 @ 2:00 PM

9. ISSUED BY CODE GPO 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 0 % FOR:

GPO

732 North Capitol St NW Washington, DC, 20401, US

11. DELIVERY FOR FREE ON

12. DISCOUNT TERMS

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

13a. THIS CONTRACT IS A

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

13b. RATING

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

BOARD (FOB) DESTINATION RATED ORDER UNDER 14. METHOD OF SOLICITATION REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

15. DELIVER TO

See Schedule

CODE 16. ADMINISTERED BY CODE

Same As Issuing Office

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE GPO INVOICES

GPO INVOICES

U.S. Government Publishing Office (GPO) Comptroller, North Capitol & H Streets, NW, Mail Stop: FMCS Washington, DC, 20401, US

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

STOCK RECORD (S/R) 40. PAID BY

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Section B - Supplies or Services and Prices/Costs

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

13. Section M - Evaluation Factors for Award

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

2. Section B - Supplies or Services and Prices/Costs

Item Number Base Item

Number Supplies/Services Quantity Unit

0001 5 Units for DC, Post 10, 11, 22, 41, 5 EA

Contract Type: Firm Fixed Price Unit Price Extended Price

Description:

All dimensions IAW SOW

Purchase Requisitions

IDC Type: Not Applicable

Supplies/Services Quantity Unit

0002 One (1) Unit Washington, DC Mail Room

1 EA

Contract Type: Firm Fixed Price

Supplies/Services Quantity Unit

0003 Two (2) Units Main GPO (DC) and Stennis, MS

2 EA

Contract Type: Firm Fixed Price

Supplies/Services Quantity Unit

0004 One (1) Unit Loading Dock (Pallet X-ray System)

1 EA

Contract Type:Firm Fixed Price

3. Section C - Description/Specifications/Work Statement

STATEMENT OF WORK (SOW)

Replacement of X‑Ray Screening Systems Government Publishing Office (GPO)

1. BACKGROUND:

The U.S. Government Publishing Office (GPO) currently operates legacy X-ray screening systems that are obsolete and no longer meet current security, safety, reliability, or operational requirements. These systems present increased risk due to reduced detection capability, limited parts availability, and diminished performance.

This project will replace existing systems with modern, high-performance X-ray screening equipment that enhances detection capabilities, improves operational efficiency, and ensures compliance with applicable federal standards. The upgraded systems will provide improved image resolution, increased reliability, and advanced functionality to support GPO’s security mission.

2. SCOPE:

The Contractor shall provide all labor, materials, equipment, supervision, and transportation necessary to furnish, deliver, install, configure, test, and provide training for X-ray screening systems at multiple GPO locations.

The scope includes, but is not limited to:

• Removal and proper disposal of existing X-ray equipment (if directed)

• Delivery and installation of new X-ray systems

• System configuration and calibration

• Integration of all required components and accessories

• Operational testing and certification

• On-site user training

• Provision of documentation, warranties, and support plans

All systems must be fully operational and accepted by the Government prior to project completion.

This project includes the procurement, delivery, installation, testing, and training associated with replacing X‑ray screening systems across multiple GPO entry points, mail rooms, and screening areas. Work includes removal of existing systems, installation of new units, verification of operational readiness, and user training.

3. Critical Requirement:

Dimensions provided represent the Government’s available space constraints based on existing facility layouts and operational requirements. Offerors shall propose systems that fit within these constraints.

Minor dimensional variances may be considered only to the extent that the proposed system can be fully accommodated within the intended installation space without requiring structural modifications or impacting operational use.

Systems that meet or exceed performance requirements will be considered, provided they are compatible with installation locations.

4. APPLICABLE DOCUMENTS:

All equipment shall comply with applicable federal, state, and industry standards, including but not limited to:

• FDA Radiation Safety Standard: 21 CFR 1020.40

• OSHA safety requirements

• Applicable electrical and safety codes

• Manufacturer safety and radiation emission certifications

Specifications represent minimum requirements. Offerors may propose systems with equivalent or superior capabilities, even if individual characteristics vary, provided all operational needs are met.

5. TECHNICAL REQUIREMENTS

5.1 General Requirements (All Units)

All X-ray systems shall at a minimum:

• Meet or exceed the technical requirements identified in this Statement of Work.

• Meet all applicable federal safety and radiation standards.

• Meet or exceed 20–30 mm steel penetration capability (minimum baseline)

• Operate at 100% duty cycle

• Include safety interlocks and visual/audible X-ray emission indicators

• Provide high-resolution imaging with threat detection capability

• Include self-diagnostic functionality

• Provide local image storage and image review capability

• Be user-friendly with intuitive operator controls

• Demonstrate high reliability and low failure rates

• Include roller tables or extensions where applicable

• Be fully compatible with the intended installation location.

• Include all hardware, software, accessories, cables, and components necessary for a complete operational system.

• Include manufacturer-supported software and firmware.

• Include operator documentation and training materials.

• Be supported by the manufacturer or an authorized service provider.

The Contractor shall furnish all labor, materials, supervision, equipment, transportation, installation, testing, calibration, training, documentation, warranty services, and technical support necessary to provide fully operational X-ray screening systems.

As part of contract performance, the Contractor shall provide, at a minimum:

• Manufacturer safety documentation

• Operator manuals

• Installation documentation

• Warranty documentation

• Preventive maintenance documentation

• Recommended maintenance schedules

• Technical support contact information

• Parts availability information

• Service support information

• User training

These items are contract deliverables and shall be provided prior to final Government acceptance.

5.2 Location-Specific Requirements

A. Five (5) Units – Washington, DC (Posts 10, 11, 22, 35, 41)

Intended Use: Personnel and package screening in high-traffic urban security environments

Maximum Unit Dimensions:

• Length: ≤ 52.4 in.

• Width: ≤ 30.1 in.

• Height: ≤ 48.2 in.

Maximum Tunnel Dimensions:

• Width: ≤ 21 in.

• Height: ≤ 14.1 in.

Conveyor Height: ≤ 32 in.

Duty Cycle: 100% Power: 120V

B. One (1) Unit – Washington, DC Mail Room

Intended Use: Screening bags and parcels at controlled checkpoints

Unit Dimensions (Allowable Range):

• Length: 70–82 in.

• Width: 30–34 in.

• Height: 52–57 in.

Tunnel Dimensions (Allowable Range):

• Width: 21–25 in.

• Height: 15–17 in.

Conveyor Height: ≤ 32 in.

C. Two (2) Units – Main GPO (DC) and Stennis, MS

Intended Use: Screening luggage, backpacks, and medium parcels

Unit Dimensions (Allowable Range):

• Length: 81–88 in.

• Width: 34–39 in.

• Height: 55–58 in.

Tunnel Dimensions (Allowable Range):

• Width: 25–30 in.

• Height: 17–22 in.

D. One (1) Unit – Loading Dock (Pallet X-ray System)

Intended Use: Screening palletized cargo and large freight

Maximum Unit Dimensions:

• Length: ≤ 252 in.

• Width: ≤ 96 in.

• Height: ≤ 100 in.

Maximum Tunnel Dimensions:

• Width: ≤ 68 in.

• Height: ≤ 72 in.

Maximum Object Size:

• Width: ≤ 57 in.

• Height: ≤ 67 in.

Conveyor Requirements:

• Height: ≤ 13 in.

• Load Capacity: ≥ 4,400 lbs

Performance Requirements:

• Resolution: 36–38 AWG

• Minimum Penetration Capability: ≥ 30 mm steel

• Duty Cycle: 100%

• Power: 208V, 60 Hz

6. GPO RESPONSIBILITIES

• Provide escorts for contractor personnel while on GPO property.

• Provide access to water and electricity during installation.

• Provide workspace for installation and assembly.

• Provide reasonable support as needed.

• Parking is available at contractor expense; coordination required by 7 a.m. the workday prior.

• Issue visitor badges; contractor must provide identification.

• Installation will occur during normal operating hours (weekdays, 6 a.m.–4 p.m., excluding federal holidays) unless otherwise negotiated.

7. DELIVERABLES & DELIVERY SCHEDULE

• Delivery of X‑ray units

• Installation of X‑ray units

• Testing and warranty documentation

• User training

• Delivery timeline

8. PLACE OF PERFORMANCE

Main GPO 732 North Capitol St. NW Washington, DC 20401

Stennis U.S. Government Publishing Office Bldg. 9101, Leonard Kimble Road Stennis Space Center, MS 39529

9. SECURITY

Security classification for this contract is UNCLASSIFIED.

4. Section D - Packaging and Marking

None

5. Section E - Inspection and Acceptance Terms

Supplies/Services will be inspected/accepted at:

Line Number Inspect At Inspect By Accept At 0001 Destination Government Destination 0002 Destination Government Destination 0003 Destination Government Destination 0004 Destination Government Destination

6. Section F - Delivery or Performance

Line Item: 0001 Delivery Date Delivery Address

11/30/26 GPO

732 North Capitol St NW Washington DC Dist of Columbia US 20401

Line Item: 0002 Delivery Date Delivery Address

11/30/26 GPO

732 North Capitol St NW Washington DC Dist of Columbia US 20401

Line Item: 0003 Delivery Date Delivery Address

11/30/26 GPO

732 North Capitol St NW Washington DC Dist of Columbia US 20401 And U.S. Government Publishing Office Bldg. 9101, Leonard Kimble Road Stennis Space Center, MS 39529

Line Item: 0004 Delivery Date Delivery Address

11/30/26 GPO

732 North Capitol St NW Washington DC Dist of Columbia US 20401

7. Section G - Contract Administration Data

Requesting Office Address

732 North Capitol St NW Washington DC 20401 Phone: 202-512-1178 Fax:

Contact Details:

WRIGHT, ANNIE E

aewright@gpo.gov

Property Administration Office Address

732 North Capitol St NW Washington DC 20401

Phone: Fax:

Contact Details:

COR Office Address

732 North Capitol St NW Washington DC 20401 Phone: Fax:

Contact Details:

CHANEY JR, ROBERT L

rchaney@gpo.gov mailto:aewright@gpo.gov mailto:rchaney@gpo.gov

Issuing Office Address

732 North Capitol St NW Washington DC 20401 Phone: Fax:

Contact Details:

WEBB, JASMIN A

jwebb@gpo.gov

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

Clauses incorporated by reference

Article Number Reference Text 52.212-4 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2002)

Clauses incorporated by full text

52.212-5 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders

- Commercial Items (MAY 2002)

52.212-5Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (MAY 2002)

a) The Contractor shall comply with the following MMAR clauses, which are incorporated in this contract by reference, to implement provisions of law or executive orders applicable to acquisitions of commercial items

(1) 52.222-3, Convict Labor (E.O. 11755).

(2) 52.233-3, Protest after Award (31 U.S.C. 3553).

(b) The Contractor shall comply with the MMAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402)(JUL 1995)

(2) 52.222-21, Prohibition of Segregated Facilities (Feb 1999)

(3) removed

X (4) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans

(38 U.S.C.4212) (DEC 2001)

X (5) 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C.

793)

(JUN 1998)

X (6) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C.4212)(DEC 2001)

X (7) 52.222-19, Child Labor-Cooperation with Authorities and Remedies.(SEP

2002)

(8)(i)52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Products (42 U.S.C. 6962(c)(3)(A)(ii)). (AUG 2000)

(ii) Alternate I of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (AUG 2000) mailto:jwebb@gpo.gov

(9) 52.225-1, Buy American Act-Supplies (41U.S.C. 10a - 10d).

(MAY 2002) (10)(i) 52.225-3, Buy American Act-North

American Free Trade Agreement-Israeli Trade Act (41 U.S.C. 10a- 10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note).

(ii) Alternate I of 52.225-3.

(iii) Alternate II of 52.225-3.

X (11) 52.225-5, Trade Agreements (19 U.S.C. 2501, et seq., 19 U.S.C.3301 note).

(12) 52.225-13, Restriction on Certain Foreign Purchases (E.O. 12722, 12724, 13059, 13067, 13121, and 13129). (JUL 2000)

(13) 52.225-15, Sanctioned European Union Country End Products (E.O. 12849). (FEB 2000)

(14) 52.225-16, Sanctioned European Union Country Services (E.O. 12849). (FEB 2000)

X (15) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332). (MAY 1999)

(16) 52.232-34, Payment by Electronic Funds Transfer-Other than

Central Contractor Registration (31 U.S.C. 3332). (MAY 1999)

(17) 52.232-36, Payment by Third Party (31 U.S.C. 3332). (MAY 1999)

(18) 52.239-1, Privacy or Security Safeguards (5 U.S.C. 552a). (AUG 1996)

(19) (i)52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (46 U.S.C.1241). (JUN 2000)

(ii) Alternate I of 52.247-64. (APR 1984)

(15) The Contractor shall comply with the MMAR clauses in this paragraph (c), applicable to commercial services, which the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items or components

a. 52.222-41, Service Contract Act of 1965, As Amended (41 U.S.C. 351, et seq.).

(MAY 1989)

b. 52.222-42, Statement of Equivalent Rates for Federal Hires (29 U.S.C. 206 and 41

U.S.C. 351, et seq.).(MAY 1989)

c. 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).(MAY 1989)

d. 52.222-44, Fair Labor Standards Act and Service Contract Act-Price Adjustment (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). (FEB 2002)

e. 52.222-47, SCA Minimum Wages and Fringe Benefits Applicable to Successor Contract Pursuant to Predecessor Contractor Collective Bargaining Agreement (CBA) (41 U.S.C. 351, et seq.). (MAY 1989)

(16) Comptroller General Examination of Record.The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in MMAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) or (d) of this clause, the Contractor is not required to include any MMAR clause, other than those listed below (and as may be required by an addenda to this paragraph to establish the reasonableness of prices under Part 15), in a subcontract for commercial items or commercial components

(1) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212); (DEC 2001)

(2) 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793); (JUNE 1998)

(3) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (46 U.S.C. 1241)

(flow down not required for subcontracts awarded beginning May 1, 1996); (JUNE 2000) and

(4) 52.222-41, Service Contract Act of 1965, As Amended (41 U.S.C 351, et seq.).

(End of clause)

52.233-2 52.233-2 Service of Protest (AUG 1996) 08 28 25

52.233 2 Service of Protest (AUG 1996)

a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

U.S. Government Publishing Office Agency

Acquisitions, Room A530 732 North Capitol Street, NW Washington, DC 20401

Agency protests filed with the Chief of Agency Acquisitions shall be sent to the following address: Chief of Agency Acquisitions

U.S. Government Publishing Office Agency

Acquisitions, Room A530 732 North Capitol Street, NW Washington, DC 20401

b) If a protest is filed with either the Director of Acquisition Services or with the Government Accountability Office (GAO), a complete copy of the protest (including all attachments) shall be served upon the Contracting Officer and the GPO General

Counsel within one day of filing with the Managing Director, Government Publishing and Print Procurement or with the GAO. Service upon the GPO Office of the General Counsel shall be made as follows

General Counsel Office of the General Counsels. Government Publishing Office 732 North Capitol Street, NW Room C 814, Stop GC Washington, DC 20401FAX (202) 512 0076

DISPUTES DISPUTES (GPO Clause June 2008) 08 29 25

(a) This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613, and as modified by Section 1501 of Title I of Division H of the Consolidated Appropriations Act, 2008, Public Law No. 110-161).

(b) Except as provided in the Act, all disputes arising under or relating to this contract shall be resolved under this clause.

(c) Claim; as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the Contractor seeking the payment of money exceeding $50,000 is not a claim under the Act until certified. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under the Act. The submission may be converted to a claim under the Act, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time.

(d) (1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this contract, submitted within 6 years after accrual of the claim to the Contracting Officer for a written decision. A claim by the Government against the Contractor shall be subject to a written decision by the Contracting Officer.

(2)(i) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of this clause when submitting any claim exceeding $50,000.

(ii) The certification requirement does not apply to issues in controversy that have not been submitted as all or part of a claim.

(iii) The certification shall state as follows ;I certify that the claim is made in good faith; that the supporting data are accurate and complete to the best of my knowledge and belief; that the amount requested accurately reflects the contract adjustment for which the Contractor believes the Government is liable; and that I am duly authorized to certify the claim on behalf of the Contractor;

(3) The certification may be executed by any person duly authorized to bind the Contractor with respect to the claim.

(e) For Contractor claims of $50,000 or less, the Contracting Officer must, if requested in writing by the Contractor, render a decision within 60 days of the request. For Contractor-certified claims over $50,000, the Contracting Officer must, within 60 days, decide the claim or notify the Contractor of the date by which the decision will be made.

(f) The Contracting Officer's decision shall be final unless the Contractor appeals, within ninety (90) days of receipt of a Contracting Officer’s decision, to the U.S. Government Accountability Office Contract Appeals Board (GAO CAB), 441 G Street, NW, Room 7182, Washington, DC, 20548;

Facsimile: 202-512-9749; E-Mail: CAB@gao.gov.

(g) If the claim by the Contractor is submitted to the Contracting Officer or a claim by the Government is presented to the Contractor, the parties, by mutual consent, may agree to use alternative dispute resolution (ADR). If the Contractor refuses an offer for ADR, the Contractor shall inform the Contracting Officer, in writing, of the Contractor's specific reasons for rejecting the offer.

(h) The Government shall pay interest on the amount found due and unpaid from (1) the date that the Contracting Officer receives the claim (certified, if required); or (2) the date that payment otherwise would be due, if that date is later, until the date of payment. With regard to claims having defective certifications, interest shall be paid from the date that the Contracting Officer initially receives the claim. [A defective certification means a certificate which alters or otherwise deviates from the language in(d)(2)(iii) above, or which is not executed by a person duly authorized to bind the contractor with respect to the claim. Failure to certify shall not be deemed to be a defective certification.] Simple interest on claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which is applicable to the period during which the Contracting Officer receives the claim and then at the rate applicable for each 6- month period as fixed by the Treasury Secretary during the pendency of the claim.

(i) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the Contracting Officer.

(j) This contract clause, Disputes (GPO Clause June 2008), cancels and supersedes the contract clause, MMAR Dispute 52.233-1 (July 2002), and all other references to the contract clause, Disputes. This contract clause also cancels and supersedes any other disputes language currently included in existing contractual actions.

GPO 0003 GPO Invoice Clause July 2024 GPO INVOICE INSTRUCTIONS July 2024

I. Invoices shall be paid in accordance with the contract s terms and conditions, following receipt of a proper invoice under Part 3 of these instructions. Please note that the Prompt Pay Act (31 USC Chapter 39) does not apply to GPO.

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information and questions please send an email to InvoiceGPO@gpo.gov.

The Contractor shall submit each invoice electronically via email to the following address invoicegpo@gpo.gov.

mailto:CAB@gao.gov mailto:InvoiceGPO@gpo.gov mailto:invoicegpo@gpo.gov

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration is required for all vendors doing business with the federal government with some exceptions. For mailing in invoices, use the following GPO s address

US Government Publishing Office (GPO) Office of Finance Mail Stop FMCE North Capitol & H Streets, NW Washington, DC 20401 Phone (202) 512 0874

II. Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

NOTICE The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference

Materials Management Acquisition Regulation (MMAR) 52.232 33 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

III. To constitute a proper invoice, each invoice must include the following information and/or attached documentation

(1) Name, address and telephone of the Contractor

(2) Date of invoice and invoice number

(3) Contract number (Delivery or Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) and also modification number, if applicable. All relevant information to the invoice that the contract contains must be reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies or services rendered (including hours incurred and billing rate, as applicable to the contract). All relevant information that the contract contains must be reflected on the invoice.

(5) Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information a Amount Invoiced The Total Amount of Invoice and this Invoice Period separated by each CLIN Number (if applicable) b Total contract Price and price for each CLIN c Cumulative Amount Invoiced and Authorized Value of Contract Balance Remaining on Contract d If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(7) Add all payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer s Representative (COR) and

(9) Signature of authorized representative of the firm with the following invoice certification

The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid or to the extent allowed under the applicable payment clause will be paid by the Contractor when due in the ordinary course of business, the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME

TITLE

IV. In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

V. Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

L.1 GENERAL INSTRUCTIONS

Offerors shall prepare and submit quotations in accordance with the instructions contained in this Request for Quotation (RFQ). Failure to follow these instructions may adversely affect the Government's ability to evaluate the quotation.

All questions concerning this solicitation shall be submitted in writing via email to:

Contract Specialist:

Tawanda Mizelle tmizelle@gpo.gov

Contracting Officer:

Jasmin Webb jwebb@gpo.gov mailto:invoicegpo@gpo.gov mailto:tmizelle@gpo.gov mailto:jwebb@gpo.gov

The solicitation number shall be included in the subject line of each email. Questions shall be submitted no later than 11:00 a.m. Eastern Time (ET) on July 13, 2026. Responses to timely submitted questions will be provided through a written amendment to the solicitation NLT July 14, 2026 Offerors are responsible for monitoring SAM.gov for amendments and other solicitation updates.

Questions shall be submitted using the following format:

• Solicitation Page Number

• Section

• Subsection

• Paragraph

• Question

The Government intends to evaluate quotations and make award without discussions. Therefore, Offerors are strongly encouraged to submit their best technical and price quotation in response to this solicitation.

The Government intends to award one Firm-Fixed-Price contract for all required X-ray screening systems identified in this solicitation.

Offerors shall submit quotations covering all required system categories and Contract Line Item Numbers (CLINs). Quotations that fail to include all required system categories and CLINs may be determined unacceptable and may not be considered for award.

Offerors are responsible for submitting a complete quotation containing sufficient information to enable the Government to determine compliance with all solicitation requirements. The Government is not obligated to seek clarification of missing proposal information or infer compliance from information that is not contained within the quotation.

L.2 QUOTE SUBMISSION REQUIREMENTS

Offerors shall submit quotes in two (2) volumes:

1. Volume I – Technical Quote (Compliance-Based)

2. Volume II – Price Quote

The Technical Quote shall not exceed 25 pages, excluding:

• Cover letter

• Table of contents

• SF 1449

• Manufacturer specification sheets

• Completed Technical Compliance Matrix (Attachment 1)

• Warranty documentation

• Maintenance documentation

• Other manufacturer literature submitted solely to support compliance with the solicitation requirements.

Product brochures excluded from page count

L.2.1 TECHNICAL SUBMISSION REQUIREMENTS

The Technical Quote shall contain sufficient information for the Government to determine that the proposed equipment satisfies the requirements of Section C.

The Offeror shall submit the following for each proposed X-ray system.

A. Product Identification

• Manufacturer

• Model Number

• Product Literature

• Product Specifications

B. Technical Compliance

The Offeror shall clearly identify how the proposed equipment complies with the requirements of Section C, including:

• Unit dimensions

• Tunnel dimensions

• Conveyor height

• Duty cycle

• Power requirements

• Steel penetration capability

• Resolution

• Safety features

If proposing any dimensional variance, the Offeror shall explain:

• Nature of the variance

• Why the variance does not require structural modification

• Why the variance will not impact operational use

• Why the proposed equipment remains suitable for the intended location

C. Installation

Provide a brief description of:

• Delivery

• Installation

• Testing

• Calibration

• Training

D. Warranty and Support

Provide sufficient information to demonstrate availability of:

• Manufacturer warranty

• Preventive maintenance services

• Replacement parts

• Technical support

• Service network

This information may consist of published manufacturer information, vendor service literature, warranty summaries, or other documentation demonstrating support capability.

The Government does not require submission of complete maintenance manuals or complete lifecycle analyses with the quotation.

E. Technical Sufficiency

The quotation shall contain sufficient information for the Government to determine compliance with all solicitation requirements.

Failure to provide sufficient information for the Government to evaluate compliance may result in the quotation being determined Technically Unacceptable.

For each proposed system (Sections 5.2 A–D), Offerors shall provide:

Product Identification

• Manufacturer name

• Model number

• Product data sheets or specifications

Dimensional Information (CRITICAL)

Offerors shall provide:

• Unit dimensions (Length × Width × Height)

• Tunnel dimensions (Width × Height)

• Conveyor height

Compliance Statement

Offerors shall clearly state:

• The proposed system meets all SOW requirements

OR

• Identify any minor dimensional variance, including:

o Specific deviation o Explanation of how the system:

Fits within the intended installation space Does not require structural modification Does not impact operational use or safety

Installation Approach (Brief)

Provide a concise description of:

• Delivery and installation process

• System setup and configuration

• Testing and certification

• User training

VOLUME II – PRICE QUOTE

Offerors shall provide pricing for all required systems, including:

• Equipment

• Delivery

• Installation

• Training

• Warranty and support

Pricing shall include all costs necessary to meet the requirements of the SOW.

The Government recognizes that commercial manufacturers may provide this information in various formats.

Documentation may consist of manufacturer literature, published specifications, warranty information, maintenance summaries, service documentation, or other information demonstrating compliance with the requirements.

The Offeror is responsible for submitting sufficient information to permit the Government to evaluate compliance with the solicitation requirements.

Failure to submit sufficient information may result in the quotation being determined Technically Unacceptable.

L.3 BASIS OF AWARD (REFERENCE TO SECTION M)

Award will be made in accordance with Section M.

The Government will:

Evaluate Technical Capability on an Acceptable/Unacceptable basis

1. Consider only those quotes rated Technically Acceptable

2. Select the quote with the lowest evaluated price that is determined fair and reasonable

END OF SECTION L

13. Section M - Evaluation Factors for Award

M.1 Basis of Award:

The Government will evaluate quotes and make award on a Lowest Price Technically Acceptable (LPTA) basis.

The evaluation is intended to determine whether the Offeror has demonstrated that its proposed equipment satisfies the requirements of Section C.

Award will be made to the responsible Offeror whose quote:

• Is determined Technically Acceptable, and

• Has the lowest evaluated price, and

• Is determined fair and reasonable

M.2 Technical Capability

The Government will evaluate the following:

Product Compliance

Whether the proposed equipment meets the required technical specifications.

Dimensional Compliance

• Whether the proposed equipment can be accommodated within the intended installation location.

• Where dimensional variances are proposed, the Government will evaluate whether the proposed system:

• Can be fully accommodated within the intended installation space;

• Does not require structural modifications;

• Does not adversely impact operational use;

• Remains suitable for the intended Government application.

Installation Capability

Whether the Offeror has demonstrated an understanding of installation, testing, calibration, and training requirements.

Warranty and Support Capability

Whether the information submitted demonstrates that manufacturer warranty, maintenance support, replacement parts, and technical support are available to support successful contract performance.

Technical Sufficiency

The Government will evaluate whether the quotation contains sufficient information to determine compliance with the solicitation requirements.

The Government is not obligated to infer compliance from information not contained in the quotation.

A quotation that does not provide sufficient information to permit the Government to determine compliance may be rated Technically Unacceptable.

Technical Rating Definitions

Rating Description ACCEPTABLE Quote demonstrates compliance with all material solicitation requirements and contains sufficient information for the Government to determine compliance.

UNACCEPTABLE Quote fails to demonstrate compliance with one or more material solicitation requirements or does not contain sufficient information for the Government to determine compliance.

Price will be evaluated to determine:

• Total evaluated price (sum of all CLINs)

• Whether the price is fair and reasonable in accordance with MMAR 15.404-1(b)

The Government may use price analysis techniques including, but not limited to:

• Comparison of prices received

• Comparison with the Independent Government Cost Estimate (IGCE)

M.3 Responsibility Determination

(a) The Contracting Officer will conduct a responsibility determination for the selected contractor per MMAR Part 9.103.

End of Section M