Solicitation_WRM_ 07152022_Signed.pdf

RFP Issuance Date: July 15, 2022 Questions Date: July 25, 2022 at 5:00 PM, GMT Closing Due & Time: August 25, 2022 at 5:00 PM, GMT

Subject: USAID Request for Proposals (RFP) No.: 72068522R00006 Senegal Water Resource Management (WRM) Activity

The United States Government, represented by the U.S. Agency for International Development (USAID), Senegal Mission (USAID/Senegal) is seeking a Contractor to implement the Senegal Water Resource Management (WRM) Activity as stipulated in the subject RFP.

USAID invites interested and qualified offerors to submit a proposal in accordance with the requirements of the RFP for the implementation of this activity. USAID will conduct this procurement through full and open competition, under which any type of organization (large or small commercial [for profit] firms, educational institutions, non-profit organizations) are eligible to compete.

USAID encourages the participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity, or as a subcontractor in accordance with Part 19 of FAR. Proposals from consortia or partnerships between eligible organizations are welcome. Teaming arrangements that include regional and local partners are highly encouraged in order to adequately provide the expertise required for the implementation of an integrated program. The NAICS code for this solicitation is 541990. The authorized geographic code for this procurement is 937.

The procedures set forth in Federal Acquisition Regulation (FAR) Part 15 will apply. The Government plans to award a Cost-Plus- Fixed-Fee (CPFF) completion type contract. The maximum estimated cost of the contract (including both costs and fee) is $10-$12 million over a four (4) year period for the implementation of this activity. The Government is in no way obligated to make an award within the above range. Revealing the cost range for the contract does not mean that offerors should strive to meet the maximum amount. Cost proposals will be evaluated as part of a best value determination for the contract award. The offeror is to propose the activities and staffing according to the offeror's approach for achieving results.

Offerors are encouraged to read the entire solicitation. Special attention should be paid to Section L – Instructions, Conditions and Notices to Contractors, and Section M – Evaluation Factors.

Senegal Water Resource Management (WRM) Activity Solicitation No.: 72068522R00006

All Amendments to this solicitation will be made available through the System for Awards Management website at http://www.Beta.Sam.gov. It is the offeror’s responsibility to check this site periodically for official updates and amendments to the solicitation. Proposals submitted in response to this solicitation must be valid for 240 days.

Electronic Responses are required. Please submit proposals to dakaregosolicitations@usaid.gov by the date and time specified above. All attachments must be less than 25MB. Receipt time is when the proposal is received by the USAID internet server.

Any questions regarding the RFP’s requirements must be submitted via-email only to dakaregosolicitations@usaid.gov by the date and time specified above. Answers will be published on www.fbo.gov as an amendment to the solicitation by the date and time specified above. Answers will be published on Beta.SAM.gov as an amendment to the solicitation.

This RFP does not obligate the United States Government to award a contract, nor does it commit USAID to pay for any costs incurred in the preparation or submission of proposals.

USAID reserves the right to award this contract without discussions.

Sincerely, Albert P. Asante Regional Contracting Officer USAID/Senegal Regional Acquisition & Assistance Office mailto:dakaregosolicitations@usaid.gov

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (Rev. 9-97) Previous edition is usabble Prescribed by GSA – FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

PAGE OF PAGES

3 | 169

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

RFP No. 72068522R00006

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

See Box 28

6. REQUISITION/PURCHASE NO.

7. ISSUED BY CODE SENEGAL 8. ADDRESS OFFER TO (If other than Item 7)

USAID/Senegal US Embassy, Route des Almadies, BP 49 Dakar, Senegal

USAID/Senegal US Embassy, Route des Almadies, BP 49

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”

SOLICITATION

Sealed offers in original and 20 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, at the Lyndon B.

Johnson Space Center until 4:30 p.m., local time on July 21, 2003. If offeror does not have access to Building 1, offers will be accepted in Building 111, Attn:

Industry Assistance until July 21, 2003, 4:30pm local time. All offers are subject to the terms and conditions contained in this solicitation. CAUTION — Late Submission Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-10. All offers are subject to terms and conditions contained in this solicitation.

10. FOR A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

INFORMATION SENT MAIL

TO:

Alioune Mody Ndiaye NUMBER

EXT.

dakaregosolicitations@usaid.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 3 X I CONTRACT CLAUSES 70

X B SUPPLIES OR SERVICES AND PRICE/COST 10 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 13 X J LIST OF ATTACHMENTS 97

X D PACKAGING AND MARKING 15 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 17 X K REPRESENTATIONS, CERTIFICATIONS 127

X F DELIVERIES OR PERFORMANCE 18 AND OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION DATA 30 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 145

X H SPECIAL CONTRACT REQUIREMENTS 35 X M EVALUATION FACTORS FOR AWARD 168

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND OFFER (Type or print)

ADDRESS

OF

OFFEROR

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE 17. SIGNATURE 18. OFFER DATE

AREA CODE

NUMBER

EXT.

ADDRESS IS DIFFERENT FROM ABOVE

- ENTER SUCH ADDRESS IN

SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

TBD

21. ACCOUNTING AND APPROPRIATION

23. SUBMIT INVOICES TO ADDRESS

SHOWN IN (4 copies unless otherwise specified)

ITEM

Clause G.3

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

USAID/SENEGAL

26. NAME OF CONTRACTING OFFICER (Type or print) Albert P. Asante Regional Contracting Officer

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

PART I – SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS 7

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 CONTRACT BUDGET AND TOTAL PRICE

B.5 INDIRECT COSTS

B.6 CEILING ON INDIRECT COST RATES AND FINAL REIMBURSEMENT FOR INDIRECT COSTS

B.7 COST REIMBURSABLE

B.8 CANCELLATION PROCEDURES

B.9 PAYMENT OF FIXED FEE

B.10 MULTI-YEAR CONTRACT

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK 11

SECTION D – PACKAGING AND MARKING 12

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING STRATEGY AND MARKING PLAN

SECTION E – INSPECTION AND ACCEPTANCE 14

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE 15

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 KEY PERSONNEL

F.6 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

F.7 REPORTS AND DELIVERABLES

F.8 PROJECT EVALUATION

F.9 LANGUAGE OF REPORTS AND OTHER OUTPUTS

SECTION G - CONTRACT ADMINISTRATION DATA 27

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 CONTRACTING OFFICER’S AUTHORITY

G.3 CONTRACTING OFFICER

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.5 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.6 ACCEPTANCE AND APPROVAL

G.7 PAYING OFFICE

G.8 ACCOUNTING AND APPROPRIATION DATA

G.9 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

SECTION H - SPECIAL CONTRACT REQUIREMENTS 32

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 USAID-FINANCED THIRD-PARTY WEB SITES (AUGUST 2013)

H.3 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014)

H.4 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCT 2014)

H.5 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.6 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.7 AIDAR 752.7005, SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEPT

2013) 37

H.8 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.9 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.10 AUTHORIZED GEOGRAPHIC CODE

H.11 INSURANCE AND SERVICES

H.12 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JULY 2007)

H.13 CONTRACTOR’S STAFF SUPPORT, AND ADMINISTRATIVE AND LOGISTICS ARRANGEMENTS

H.14 LANGUAGE REQUIREMENTS

H.15 EXECUTIVE ORDER ON TERRORISM FINANCING

H.16 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

H.17 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.18 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY RESOURCES

H.19 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APRIL 2018)

H.20 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)

H.21 CLOUD COMPUTING (APRIL 2018)

H.22 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (APRIL 2018)

H.23 SECTION 508 OF THE REHAB. ACT OF 1978 AND FAC 97-27 “ELECTRONIC IT ACCOUNTABILITY”

H.24 ELECTRONIC PAYMENTS SYSTEM

H.25 EMPLOYEE COMPENSATION LIMITATIONS UNDER THE CONTRACT AND SUBCONTRACTS

H.26 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

H.27 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (APR

2014)

H.28 AIDAR 752.229.71 REPORTING OF FOREIGN TAXES (JUL 2007)

H.29 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED AFTER AWARD (JUN

1993)

H.30 DISCLOSURE OF INFORMATION

H.31 BUSINESS CLASS TRAVEL

H.32 TITLE TO AND CARE OF PROPERTY

H.33 AIDAR 752.222-71 NON DISCRIMINATION (JUNE 2012)

H.34 PROHIBITION AGAINST DISCRIMINATION (OCT 2011)

H.35 PROHIBITION ON THE USE OF FEDERAL FUNDS TO PROMOTE, SUPPORT, OR ADVOCATE THE

LEGALIZATION OR PRACTICE OF PROSTITUTION-TIP ACQUISITION (MAY 2007)

H.36 CONTRACTOR' S PERSONNEL INTEGRITY IN FOREIGN ASSISTANCE

H.37 REQUESTS FOR CONSENT TO SUBCONTRACT

H.38 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.39 CONTRACTOR' S USE OF PROJECT VEHICLES AND LIABILITY INSURANCE REQUIREMENTS FOR

PRIVATELY OWNED VEHICLES

H.40 FRAUD REPORTING

H.41 AIDAR 752.242-70, PERIODIC PROGRESS REPORTS (OCT 2007)

H.42 AIDAR 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING REQUIREMENTS (OCT 2017) H.43 FAR 52.232-40 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS (NOV

2021)

H.44 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING (JUNE 2008)

H.45 AIDAR 752.219-70 USAID MENTOR-PROTÉGÉ PROGRAM (July 2007)

H.46 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.47 AUTHORIZED WORKDAY/WEEK

H.48 AGRICULTURAL ACTIVITIES (BUMPERS AMENDMENT) (FY 2008 Act Sec. 613(b), as interpreted by the conference report for the original enactment)

H.49 ENVIRONMENTAL COMPLIANCE

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES 67

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2. FAR 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS

OR STATEMENTS

I.3. FAR 52.203-99, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS (APR 2015) (DEVIATION 2015-02)

I.4 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.5 FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

I.6 FAR 52.210-1 MARKET RESEARCH (NOV 2021)

I.7 FAR 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

I.8 FAR 52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA OR SUPPORTING A

DIPLOMATIC OR CONSULAR MISSION OUTSIDE THE UNITED STATES (MAY 2020)

I.9 52.217-8 Option to Extend Services (Nov 1999)

I.10 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006)

I.11 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

I.12 FAR 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.13 FAR 52.229-8 TAXES – FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR 1990)

I.14 PRESS RELATIONS

I.15 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVAL (M/OAA-DEV-AIDAR-22-05c). 92

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – ATTACHMENTS 94

ATTACHMENT J.1: STATEMENT OF OBJECTIVES

ATTACHMENT J.2 to J.10

ATTACHMENT J.11 : CONTRACTOR EMPLOYEE BIOGRAPHICAL DATA SHEET

ATTACHMENT J.12: LLL - DISCLOSURE OF LOBBYING ACTIVITIES

ATTACHMENT J.13: ORGANIZATIONAL CAPACITY ASSESSMENT (OCA) EXAMPLE OUTLINE FOR FOCUS

AREAS 117

ATTACHMENT J.14: PAST PERFORMANCE REPORT AND PAST PERFORMANCE MATRIX

ATTACHMENT J.15: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) TEMPLATE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 124

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2022)

K.3 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.4 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.5 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

K.6 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.7 FAR 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.8 FAR 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

K.9 FAR 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS OPERATIONS IN SUDAN -

CERTIFICATION (AUG 2009)

K.10 FAR 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN SANCTIONED

ACTIVITIES RELATING TO IRAN - REPRESENTATION AND CERTIFICATION (JUN 2020)

K.11 FAR 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS - REPRESENTATION (APR 2015) (DEVIATION 2015-02)

K.12 FAR 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED COMPUTER

SOFTWARE (DEC 2007)

K.13 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2020)

K.14 FAR 52.230-7 PROPOSAL DISCLOSURE - COST ACCOUNTING PRACTICE CHANGES (APR 2005)

K.15 FAR 52.204-3 TAX PAYER IDENTIFICATION (OCT 1998)

K.16 FAR 52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016) 140

K.17 AUTHORIZED NEGOTIATORS 141

K.18 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 142

L.1 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.2 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.3 GENERAL INSTRUCTIONS TO OFFERORS

L.4 SUBMISSION/DELIVERY INSTRUCTIONS

L.5 OFFEROR’S RESPONSIBILITIES

L.6 INSTRUCTIONS FOR PREPARATION OF TECHNICAL PROPOSAL

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

L.8 INSTRUCTIONS FOR PREPARATION OF THE BRANDING IMPLEMENTATION AND MARKING PLANS . 161

L.9 GOVERNMENT OBLIGATION

L.10 OFFER VALIDITY

L11. WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES AND EQUIPMENT (DEC 2021)

SECTION M – EVALUATION FACTORS FOR AWARD 165

M.1 GENERAL INFORMATION

M.2 TECHNICAL PROPOSAL EVALUATION CRITERIA

M.3 COST/BUSINESS EVALUATION

M.4 DETERMINATION OF THE COMPETITIVE RANGE

M.5 SOURCE SELECTION

PART I – SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of the Senegal Water Resource Management (WRM) activity is to increase inclusive economic growth through improved and more equitable management of water resources for present and future generations.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) completion type contract.

Under the contract, the contractor will furnish all personnel, materials, equipment, supplies, services (except as expressly set forth in this contract as furnished by the Government) and perform all activities necessary for, or incidental to, the performance of objectives described in Section C and F. The contractor’s Performance Work Statement (PWS) will be incorporated in Section C.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The total estimated cost for the performance of the work required hereunder, exclusive of fee (if any), is $TBD. The total fixed fee (if any) is $TBD. The total estimated cost plus the total fixed fee amount (if any) is $TBD.

(b) Within the estimated cost-plus fixed fee specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee) for performance of the contract period hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract titled “Limitation of Funds (APR 1984)” FAR 52.232-22.

(c) Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4 CONTRACT BUDGET AND TOTAL PRICE

(a) The contract budget found herein is based on the contractor’s original proposal and/or final proposal revision, which was accepted by USAID through award of this contract.

(b) Without the prior written approval of the Contracting Officer, the Contractor may not exceed the total estimated costs set forth in the budget hereunder or the total obligated amount, whichever is less.

(c) The following budget table captures the final negotiated cost elements for the performance of work required hereunder. The Budget is below:

Cost Elements Total Salary and Wages $TBD Fringe Benefits $TBD Allowances $TBD Travel and Transportation $TBD Supplies and Equipment $TBD Other Direct Costs $TBD Subcontractors $TBD Indirect Costs $TBD Total Fixed Fee $TBD Total Estimated Cost-Plus Fixed Fee $TBD

B.5 INDIRECT COSTS

The contract clause titled “Allowable Cost and Payment (August 2018),” FAR Subpart 52.216-7, specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

1/ 1/ 1/ 2/ 2/ 2/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Type of Rate:

Period:

NOTE: The Contractor is allowed to recover applicable indirect costs (i.e., overhead, general and administrative (G&A), etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA). Indirect costs shall not be allowed for local organizations. All costs for local organizations shall be budgeted and billed as direct costs.

B.6 CEILING ON INDIRECT COST RATES AND FINAL REIMBURSEMENT FOR

INDIRECT COSTS

(a) For each of the contractor’s accounting periods during the term of this contract, the parties agree as follows:

(1) The distribution base for establishment of final overhead rates is ___________________.

(2) The distribution base for establishment of final G&A rates is ______________________.

(The Offeror having Government approved rates agreement is to complete, subject to negotiations of the ceiling rates)

(b) The Contractor must make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

(c) Reimbursement for indirect costs must be at final negotiated rates, but not in excess of the following ceiling rates for each fiscal year:

Indirect Cost Type FY 23 FY 24 FY 25 FY 26

1.

2.

3.

(d) The government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(e) This advance understanding must not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable must be limited to reasonable, allocable and necessary costs determined in accordance with FAR 31 (Contract Cost Principles), Office of Management and Budget (OMB) Circular A-21 (Cost Principles for Educational Institutions), OMB Circular A- 122 (Cost Principles for Non-Profit Organizations), FAR 52.216-7 (Allowable Cost and Payment), FAR 52.216-8 (Fixed Fee), if applicable, and USAID Acquisition Regulation (AIDAR) 752.7003 (Documentation for Payment).

B.8 CANCELLATION PROCEDURES

In accordance with FAR 17.106-1(d), Cancellation procedures, all program years except the first are subject to cancellation. The cancellation ceiling shall be established below for years: two, three, four and five of the awarded contract.

Cancellation dates for years two, three and shall be the following:

Contract Year Two:

Contract Year Three: TBD Contract Year Four: TBD

Cancellation Ceiling:

This is a CPFF completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be canceled in accordance with FAR 52.217-2.

Therefore, the cancellation ceiling for each cancellation date is [TBD].

B.9 PAYMENT OF FIXED FEE

Payment of fixed fee will be in accordance with FAR 52.216-8

B.10 MULTI-YEAR CONTRACT

This contract is considered non-severable and is therefore a multi-year contract as defined in FAR 17.103. Consequently, this contract is subject to the requirements of FAR 17.106.

This is a CPFF Completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” The Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be canceled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling established pursuant to FAR 17.106-1(c)(1) for each program year is detailed in the table below.

In the event that the Government cancels requirements for services in subsequent program years under this contract, the following conditions will apply: [Amount and dates to be filled in at time of award]

Cancellation Dates:

Contract Year 2: DATE TBD, [Award year + 1 year] Cancellation Ceiling: TBD Contract Year 3: DATE TBD, [Award year + 2 years] Cancellation Ceiling: TBD Contract Year 4: DATE TBD, [Award year + 3 years] Cancellation Ceiling: TBD

The cancellation dates and ceiling amounts will be established at the time of award. The amounts will be based on the nonrecurring costs to be incurred by the awardee, which would be applicable to, and which normally would be amortized over the life of the contract, and the items or services to be furnished under the multi-year requirement.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF OBJECTIVES

SENEGAL WATER RESOURCE MANAGEMENT (WRM) ACTIVITY

[USAID will insert the contractor’s Performance Work Statement (PWS) here at award. See Section J.1 for the description that provides information for the development of Section C.]

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY AND MARKING PLAN

The cover page of all report deliverables required in Section F must include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), Contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), Activity number, and Activity title, “Senegal Water Resource Management (WRM) Activity”.

Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitted the materials.

Co-branding and no branding will only be considered on a case-by-case basis as deemed appropriate by the COR and with prior written CO approval.

The Contractor must comply with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy. The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [date TBD] and incorporated into this Contract as Attachment [TBD].

When applicable, the Contractor must comply with the requirements of the USAID “Graphic Standards Manual,” or any successor branding policy, and the Agency Branding Guide.

http://www.usaid.gov/branding

When applicable, the Contractor must comply with the requirements and procedures outlined in ADS 320.3.2, “Branding and Marking in USAID Direct Contracting.” USAID policy requires exclusive branding and marking in USAID direct acquisitions.

Prime and subcontractors’ must not use corporate identities and logos on USAID-funded program materials in accordance with USAID policy.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar and http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Number Clause Title Date 52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS Oct 2016 52.246-3 INSPECTION OF SUPPLIES – COST REIMBURSEMENT May 2001 52.246-5 INSPECTION OF SERVICES – COST REIMBURSEMENT Apr 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place at:

U.S. Agency for International Development (USAID) Embassy of the United States at Dakar Economic Growth Office (EGO) Route Des Almadies or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

[END OF SECTION E]

http://www.acquisition.gov/far/ http://www.usaid.gov/ads/policy/300/aidar http://www.usaid.gov/ads/policy/300/300

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar and http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Clause Number Clause Title Date 52.242-15 Stop-Work Order Aug-89 Alternate I Apr-84 52.204-14 Service Contract Reporting Requirements Oct-16

F.2 PERIOD OF PERFORMANCE

The estimated period of performance for this contract is five years from the date of award.

F.3 PLACE OF PERFORMANCE

The place of performance will be the Republic of Senegal.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance will be in accordance with the performance standards set forth in Section C. Evaluation of the Contractor’s overall performance will be conducted jointly by the COR and the Contracting Officer and will form the basis of the Contractor’s permanent performance record about this contract as required under the FAR 42.15 and AIDAR 742.15.

During the period of the contract, the USAID COR will conduct periodic performance reviews to monitor the progress of work and the achievement of required results under this Contract. A variety of mechanisms will be used to monitor the progress and success of this award and the Contractor’s performance in achieving agreed results:

● Monthly meetings with USAID;

● Review of Contractor’s scheduled reports (which include updates to the Work Plan, fiscal expenditures and accruals, progress reports, consultancy reports, etc.);

● Site visits by USAID personnel;

● Periodic impact/performance assessments/evaluations; and

● Regular planning meetings between USAID and the Contractor to finalize annual work plans and/or identify emerging priorities requiring attention.

http://www.acquisition.gov/far/ http://www.acquisition.gov/far/ http://www.usaid.gov/ads/policy/300/aidar

F.5 KEY PERSONNEL

Offerors are required to propose the number of Key Personnel required to lead implementation of the proposed PWS. Where possible, the Contractor is encouraged to utilize Senegalese staff for these positions. When recruiting Key Personnel or making changes thereto, the Contractor will recommend the names with resumes of the qualified candidates to the Contracting Officer for approval prior to making final hiring decisions. All Key Personnel require the Contracting Officer’s written consent prior to any placement under this Activity.

F.6 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

(a) The contractor shall prepare and submit progress reports as specified in the contract schedule. These reports are separate from the interim and final performance evaluation reports prepared by USAID in accordance with (48 CFR) FAR 42.15 and internal Agency procedures, but they may be used by USAID personnel or their authorized representatives when evaluating the contractor's performance.

(b) During any delay in furnishing a progress report required under this contract, the contracting officer may withhold from payment an amount not to exceed US$25,000 (or local currency equivalent) or 5.0 percent of the amount of this contract, whichever is less, until such time as the contractor submits the report or the contracting officer determines that the delay no longer has a detrimental effect on the Government's ability to monitor the contractor's progress.

F.7 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports by AIDAR 752.242-70, “Periodic Progress Report,” the Contractor must submit the following reports and outputs to the COR specified in Section G.

The Contractor must submit the following outputs to the USAID/Senegal COR or his/her designate. Each of the reports must be submitted electronically using Microsoft Word, Excel, or PowerPoint software. All reports must be written in plain, grammatically correct English. All reports are subject to approval by the USAID/Senegal COR. Written reports will be in the form of regular reports (as described below) as well as ad hoc written reports for which content and length will be determined jointly by the USAID/Senegal COR and the Contractor.

The Contractor/Recipient must submit quarterly reports within 30 days following the end of the quarter, i.e., January 30, April 30, July 30, and October 30. Quarterly reports must include a narrative report and indicator results systematically uploaded into the Development Information Solution (DIS). In accordance with 2 CFR 200.328, the report must contain a comparison of actual accomplishments to the objectives established for the performance period;

reasons why established goals were not met; and additional pertinent information

The Contractor and the COR will agree upon the appropriate format and length for each, as well as other reports to be attached (EMMP update, CRM Plan update, etc.). In addition, a French-https://www.law.cornell.edu/cfr/text/48/42.15 language version of some of these documents is required (see below) to facilitate information sharing with partners and stakeholders. They will be written with that audience in mind.

All objectives identified in Section C Statement of Objectives must be achieved within the period specified above in F.2 Period of Performance, in accordance with the following delivery schedule (Note that this schedule may need to be revised based on anticipated new dates for annual reporting according to the OP process):

Table 1: Summary of Deliverables

A. Planning and Startup Reports / Deliverables 1 Activity Start-up Plan Due 30 days after contract award 2 Quality Assurance Surveillance Plan Due 30 days after contract award 3 Climate Risk Assessment Due 45 days after contract award 4 Additional Vulnerability Assessment Due 180 days after contract award 5 Gender Analysis Report Due 90 days after contract award

6 Annual Work Plans Due 60 days after award for the first Annual Work Plan; 30 days before end of fiscal year for subsequent work plans

7 Local capacity development and exit strategy plan

90 calendar days after award and updated 30 days before end of fiscal year for subsequent plans

8 Environmental Monitoring and Mitigation Plan, and Compliance Report

Initially as agreed upon with the COR, then updates annexed to annual report

9 Activity Monitoring, Evaluation, and Learning Plan (AMELP)

Due 90 days after contract award; 45 days after end of fiscal year for annual updates

10 Baseline report covering each AMELP indicator Due 90 days after contract award B. Periodic Reports / Deliverables 11 Quarterly Progress Report Due 30 days after end of reporting quarter 12 Annual Reports Due 30 days after reporting year 13 Annual Pause-And-Reflect Sessions Annually planned between Contractor and COR

14 Collaboration, Learning and Adapting (CLA) report

Brief report on learning and major conclusions of the annual pause-and-reflect session

15 Annual Inventory Due 30 days after reporting year 16 Participant Training Reports Annex of Annual Report (see above).

17 Activity Geospatial Location Data Annex of 2nd Quarterly and Annual Report (see above).

18 Bi-monthly Updates Due the 2nd and 4th Thursday of every month 19 Short-Term Consultant Reports Due 14 days after the end of each consultancy

C. Financial Reports 20 Quarterly Accruals Report Due 14 days prior to the end of each quarter D. Other Reports / Deliverables 21 Close-out Plan 180 days before contract completion date 22 Final Report 30 days before contract completion date

A. Planning and Startup Reports / Deliverables

1. Start -Up Plan

Covering the first ninety (90) days of activity, the plan will include a timeline and deliverables of specific activities, management tasks, and procurements required for a successful operational start-up. This brief start-up work plan not to exceed five (5) pages is due thirty (30) days after award. In consultation with the COR, the contractor will develop a start-up plan that will serve as the basic blueprint for the first three months of the contract. The start-up plan will be submitted to the COR for written approval within 30 days of award and will outline the key tasks required to make the project fully operational. These include but are not limited to:

● Establishing an office;

● Developing a staffing plan;

● Consulting with stakeholders and donors;

● Developing a performance monitoring, evaluation, and learning plan;

● Preparation of the first year work plan.

This plan will focus on how to efficiently and effectively use the human, technical, and organizational resources to successfully establish project operations. The Contractor will address the following in this plan:

● What authorizations are needed from USAID and when to purchase commodities and equipment?

● What commodities will be procured and when to establish project operations?

● How will the Contractor mobilize in terms of personnel, logistics set-up, and establishment of management and financial control systems?

Project Start-up Plan Updates: Until all USAID authorizations, equipment, and commodities are received and installed, the quarterly report will include a brief update on the start-up plan, appended to the quarterly report. The update should inform on the status of field office operations, solicitations in preparation, solicitations out for bid, awards, shipment, carrier name, and expected arrival date.

2. Quality Assurance Surveillance Plan

The Contractor must submit within 30 days of award a Quality Assurance Surveillance Plan (QASP) that provides a systematic method to assess performance for the Contract. Consistent with the terms of the contract, the QASP should include:

● What will be monitored?

● How monitoring will take place?

● Who will conduct the monitoring?

● How monitoring efforts and results will be documented?

The QASP should not detail how the Contractor accomplishes the work (as opposed to the Annual Work Plan, discussed above). Rather, the QASP is created with the premise that the Contractor is responsible for management and quality control actions to meet the terms of the Contract. It is USAID’s responsibility to be objective, fair, and consistent in evaluating performance. USAID will utilize the QASP to monitor and assess whether the performance standards under the Contract have been met and expected results are being achieved. The QASP will form the basis for an annual management review conducted by USAID and program staff to assess program directions, priorities, achievements, and prior year implementation results, as well as management and implementation impediments, and to make recommendations for revisions. Further, the performance reports derived from the QASP will be considered in the annual Contractor Performance Assessment Report (CPARS).

3. Climate Risk Assessment and Climate Vulnerability Assessment

A more detailed initial analysis of potential climate risks to the activity objectives must be submitted within 45 days and the analysis shall inform the work plan and AMELP. The analysis must include the methodology for a more comprehensive sector wide vulnerability assessment.

The additional vulnerability assessment should be done within the first 180 days. In the proposal offerors must describe their approach to climate risk assessment and how the assessment will inform activity implementation and adaptive management. This assessment must make use of any guidance and requirements set forth by the Agency’s new Climate Change Strategy due out in October 2021, as well as USAID’s Climate and Water Toolkit.

4. Climate Vulnerability Assessment <see above>

5. Gender Analysis

Gender analysis is a tool for examining the differences between the roles that women and men play in communities and societies, the different levels of power they hold, their differing needs, constraints and opportunities, and the impact of these differences on their lives. Gender Analysis and integration is mandatory per USAID ADS 201.3.11.6. All activities must address gender issues in a manner consistent with the findings of any analytical work performed. Findings from gender analyses can help to determine how gender can be addressed in the activity.

The gender analysis must identify root causes of existing gender inequalities or obstacles to female empowerment in the context of the activity, so that the offeror can seek out opportunities to promote women’s leadership and participation. The gender analysis must also identify potential adverse impacts and/or risks of gender -based exclusion that could result from planned activities, including: (a) Displacing women from access to resources or assets; (b) Increasing the unpaid work or caregiver burden of females relative to males; (c) Conditions that restrict the participation of women or men in project activities and benefits based on pregnancy, maternity/paternity leave, or marital status; (d) Increasing the risk of gender -based violence, including sexual exploitation or human trafficking, sexually transmitted diseases, and HIV/AIDS; and (e) Marginalizing or excluding women in political and governance processes.

Because males and females are not homogenous groups, the gender analysis must also to the extent possible disaggregate by income, region, caste, race, ethnicity, disability, and other relevant social characteristics and explicitly recognize the specific needs of young girls and boys, adolescent girls and boys, adult women and men, and older women and men. A Gender Analysis Report and Gender Action Plan is due within 90 days of award.

6. Annual Work Plan

Based on the final awarded agreement, the offerors shall prepare and submit a detailed annual work plan to guide the implementation process with a breakdown of activities and timelines and anticipated progress in the achievement of the activity results (consistent with the Activity M&E Plan), as well as the associated costs. The offerors shall ensure a collaborative process in work plan development, consulting beneficiaries, partners, USAID and other relevant stakeholders in preparing the annual work plan to ensure complementarity and shared ownership. In addition, the COR may work with the offerors to define particularly relevant sections of the work plan that would enhance implementation, such as key assumptions and risks (as well as plans to mitigate and update these), lessons learned and work plan adjustments going forward. A summary of the approved work plans must also be submitted in French.

7. Local Capacity Development and Exit Strategy Plan:

A plan that outlines the strategy that will build local capacity to ensure entrepreneurship promotion and business investment grows as USAID resources recede, contributing to Senegal’s sustainable development beyond the end of the activity. The plan must be no more than ten (10) pages in length, due ninety (90) days after award.

8. Environmental Monitoring and Mitigation Plan

This will be developed by the offeror and approved by USAID prior to the launch of each activity having a potential adverse impact on the physical and natural environment. For any activity implemented under an Initial Environmental Examination (IEE) that has a Positive Determination (PD) or a Negative Determination with Conditions, contractors and grantees must develop an Environmental Mitigation and Monitoring Plan (EMMP) to implement these conditions. If a project contains no sub grants and all project activities are known in advance, the EMMP shall be included in the work plan and/or submitted with the work plan at the onset of the project (an annotated EMMP template can be found at http://www.usaidgems.org). If a project contains sub grants, subcontracts, or any activities that are not known at the time of the preparation of the work plan, subproject Environmental Reviews with EMMPs signed by the COR/COR/AM and the MEO are necessary prior to the approval of a sub grant or sub activity.

Signed Environmental Review Forms (ERFs) and Environmental Review Reports (ERRs) will be kept in USAID’s official files. Formats for ERF and ERR can be found at the following website: http://www.usaidgems.org

9. Activity Monitoring, Evaluation and Learning Plan (AMELP)

The AMELP is a management tool that enables the offeror and USAID to track whether desired results are being achieved and project implementation is being adapted to changing conditions.

This plan must define critical performance indicators, data collection methods and the offeror’s plans for analyzing utilizing and sharing information for reporting, accountability, learning and adaptation. The activity MEL plan is a required document, due within 90 days of the award. The AMELP must also include the activity’s approach for establishing effective procedures for collecting and responding to feedback from beneficiaries and reporting to USAID a summary of beneficiary feedback and how the implementing partner and the Mission addressed it. The AMELP must be updated and submitted 45 days before the start of the fiscal year for subsequent years. Unlike the initial draft AMELP submitted in the proposal, a complete AMELP includes Performance Indicators Reference Sheets (PIRS).

10. Baseline report

Each activity must determine whether they need a baseline survey to establish the pre-intervention conditions to inform the development of tailored interventions and provide a basis for monitoring activity results and impacts. (Define here what is the anticipated scope of this baseline assessment, how will the findings be shared with USAID and other partners). The assessment must provide gender disaggregated statistics and also investigate specific gaps that exist between males and females with respect to the problem that is being addressed and explain or indicate potential causes of those gaps and indicate what opportunities there are to promote women’s leadership and empowerment to project outcomes. This baseline and therefore the baseline report must be conducted after the offeror has secured an approved activity M&E plan but within 6 months of contract award.

B. Periodic Reports / Deliverables

11. Quarterly Reports

The offerors shall submit quarterly reports that include narratives of quarterly achievements, and progress against the work plan, and agreed upon performance indicators. A format for the quarterly report shall be approved by the COR. The quarterly report shall describe and assess the overall progress to date based upon agreed performance indicators. The reports shall also describe the accomplishments of the offerors and the progress made during the past quarter;

include information on key activities, both ongoing and completed during the quarter (e.g.

meetings, trainings, workshops, significant events, subcontracts, and grants). Indicator results must be systematically uploaded into the Agency’s new Development Information Solution

(DIS).

http://www.usaidgems.org/

The quarterly reports must provide information on the extent to which gaps between males and females were closed; what new opportunities for men and women were created; what differential negative impacts on males/females were addressed or avoided; and what needs and gender inequalities emerged or remained. Offerors shall notify USAID of developments that have a significant impact on the award-supported activities.

The quarterly report provides the opportunity to discuss impacts of learning on the program, updates in key assumptions and the underlying development hypotheses. Also, notification shall be given in the case of problems, delays, or adverse conditions which materially impair the ability to meet the objectives of the award or which may have an impact on the development hypothesis or theory of change for the activity, and/or other activities (USG-funded or not) which might be informed by such learning. This notification shall include a statement of the action taken or contemplated, and any assistance needed to resolve the situation. The offeror shall also prepare quarterly financial reports showing the amount of funding and level of effort spent and accrued during the quarter, cumulative spending, and estimates for the next quarter.

The quarterly activity and financial reports are to be submitted within 30 days after the end of each fiscal quarter to the COR at USAID/Senegal. Quarterly executive summaries in French must also be submitted.

12. Annual Report

Annual performance reports on the project activities and progress against indicators are the responsibility of the offeror and are needed by USAID/Senegal to provide timely input to the USG’s Operational Plan. To the extent possible, the annual performance report must cover activities and results through the end of the fiscal year, and must review the cumulative experience, learning, adaptations and the implications of these for the year. However, the draft annual performance reports must be received by USAID 30 days after the end of the year and in final no later than 90 days after the end of the year. Annual reports must also be submitted in French.

13. Annual…