Solicitation - W913E526RA001.pdf

WOMEN-OWNED SMALL

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

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7. FOR SOLICITATION

INFORMATION CALL:

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14. METHOD OF SOLICITATION

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15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

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FACILITY

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

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18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

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SEE ADDENDUM

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SCHEDULE OF SUPPLIES/SERVICES

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UNIT PRICE

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AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

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Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

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AND ALLOCATIONS

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8(A)

ECONOMICALLY

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SERVICE-DISABLED

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SMALL BUSINESS

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HUBZONE SMALL

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NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

PERFORM SNOW/ICE REMOVAL

W913E526RA001

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

0001 PERFORM SNOW/ICE REMOVAL

Pricing Arrangement: Firm Fixed Price

5 Months

0002 SPRING SAND CLEAN-UP

Pricing Arrangement: Firm Fixed Price

1 Job

Continuation of Description

Performance Work Statement

1. DESCRIPTION OF SERVICES. The Contractor shall furnish all labor, supervision, tools, materials, equipment, and other items and services necessary to ensure snow and Ice removal is performed at the Cold Regions Research and Engineering Laboratory, 72 Lyme Road, Hanover, NH in a manner that will maintain clear and safe roads and pathways in the winter, and present a clean, neat, and professional appearance. All services shall be performed in accordance with this performance work statement and Drawing 1.

The Contractor shall be responsible for obtaining any and all necessary licenses and permits and comply with any applicable Federal, State or local laws, codes or ordinances in connection with the performance of this contract.

1.1. SITE SUPERVISOR. The Contractor shall designate a site supervisor in charge of the work being performed during the execution of the contract.

The site supervisor shall be responsible for the work schedule, safety, and quality control. The site supervisor shall keep the Government's Technical Point of Contact (TPOC) or the contracting officer's representative (COR) informed of the work progress and be available to the TPOC in the event of a change in the schedule or if any problems arise. The site supervisor contact information shall be provided to the Government at or before the post-award conference. During the performance of the contract, Government notification of a change in the site supervisor shall be provided to the Government not later than five (5) business days prior to the change or as soon as possible if the change occurs within five (5) days from the implementation of a change.

1.2. PERFORM SNOW/ICE REMOVAL. Performance of snow and ice removal shall maintain clear and safe roads and pathways in the winter. The Contractor is responsible for snow and ice removal and treatment with salt, sand and ice melt in the areas identified in Drawing 1. Areas include all walkways, steps, driveways, parking lots, building entrances, dumpsters, propane and fuel tanks, overhead doors, emergency generator access and gates. Removal is defined as clear of ice and snow, down to bare surface or pavement. This may require multiple snow/ice removals each day.

Winter snow removal season is five (5) months long, from November 2025 through March 2026.

1.3. Timing of Removal. Plowing and shoveling operations shall be timed such that the Priority Area (identified in Drawing 1 is plowed and shoveled for secure footing and safe driving conditions prior to 0700 hours, Monday through Friday. The treatment of the remaining areas shall be completed by 1200 hours. If the event begins after 0700 and/or is an ongoing storm, operations will begin and/or continue throughout the storm to prevent accumulations from exceeding one (1) inch.

1.3.1. On weekends and holidays, snow removal commences when accumulation exceeds two (2) inches or if icy conditions exist and completion shall be within six (6) hours. The following areas may be completed on the next normal work day; Navy Pond, Storage Pad and Hazardous Waste Area by 0900 hours.

Bare pavement shall be achieved within 24 hours after the snow event ends.

1.3.2. Winter Season Oversight. The Contractor is responsible for keeping track of the weather during the winter snow and ice season. The Government may call the Contractor's Point of Contact in the event a localized snowfall occurs on site.

1.3.2.1. Non-Snow/Ice Events. During the winter season, snow and ice may accumulate on walkways and pavement due to wind and changes in temperature. The Contractor is responsible for walking the Priority Area daily and checking for ice and snow drifts that have formed overnight. These areas shall be treated prior to the start of normal working hours, by 0700.

1.3.3. Supplies. The Contractor is responsible for supplying all tools, equipment, salt, sand and ice melt necessary for the winter season.

1.3.3.1. Salt Storage. The Contractor shall provide, maintain, and place salt in the salt storage shed identified in drawing 1. The Contractor shall maintain a supply of salt in the storage shed for use during the winter season. No salt will be stored in the shed outside of the winter months. The Contractor shall keep the area in and around the storage shed clean and dispose of all trash and debris found in this area.

1.3.3.2. Sand. The Contractor shall use sand when temperatures are too low for salt to be effective (approx. 15 degrees F). The sand supplied shall be mixed with approximately 20% salt. The Contractor shall remove and dispose of excess accumulations of sand in the spring in accordance with subparagraph 1.5.1.

1.3.3.3. Ice Melt. The Contractor shall use Calcium Magnesium Acetate (CMA) or equivalent, for ice melt. Ice melt shall be spread on the walkways, building entrances, outside steps and stairways, sidewalks, handicapped designated areas, ramps and areas of heavy foot traffic from the parking lots.

The Contractor shall provide, maintain, and place ice melt containers (approximately 16) in areas identified by the CRREL COR or TPOC. The Contractor shall keep the containers full of ice melt throughout the winter season. The Contractor shall keep the area in and around the ice melt containers clean.

1.3.5. Utility/Fire Ammonia Plant Access. The Contractor shall maintain all access pathways to the propane tanks (6), the fuel oil tanks (5), fire hydrants (6), fire pull stations at the Technology Information Analysis Center (TIAC) and the Ice Engineering Facility (IEF) (2), emergency generator access (3), dumpster locations (8), and Ammonia Plant. Locations are identified in drawing #1.

1.3.6. Gates. The Contractor shall clear all snow and ice around the north and south gate entrances, ensuring free movement of the automatic gates.

The boxes for the gate operators and the hydraulic units for the pop-up barriers shall be kept clear and accessible. The manual access gates to the Logistics Storage Pad, the Night Vision Lab fenced in area, and the Northwest Gate shall also be cleared of snow and ice for proper operation.

1.3.7. Pathways. The Contractor shall ensure a minimum pathway 3 feet wide on all walkways.

1.3.8. Snow Piles. Snow pile accumulation in parking areas shall not force CRREL employees to move to remote parking areas due to loss of parking capacity or cause damage to surrounding fences. When snowfall is heavy or accumulations begin impinging traffic and/or parking areas, the Contractor must place excess snow in accumulation areas identified in drawing 1. If the accumulation areas become too full to accommodate the amount of snow collected, the Contractor shall remove the excess snow and dispose of it off-site.

1.3.9. Plowing Markers. Contractor shall install plastic or fiberglass pole markers along the CDC fence line and the TDY parking area to prevent plow damage.

1.4. SPRING SAND CLEAN-UP.

1.4.1. Remove Sand. The Contractor shall remove all winter sand accumulated on the parking lots, roadways, sidewalks and lawn areas where the sand has collected from the winter snow piles. This shall be accomplished by 15 April 2025.

1.4.1.1. Schedule for Sand Clean-up. The Contractor shall schedule the sand clean-up to take place after hours to prevent dust from entering ventilation systems and to move vehicles out of parking areas. No clean-up will take place in parking lots while employee vehicles are present. A water spray shall be used to minimize the amount of dust stirred up around the buildings. The Contractor shall remove the sand from CRREL premises and dispose of it in accordance with existing local, state, and federal regulations.

2. PERFORMANCE REQUIREMENTS SUMMARY. The Contractor's performance requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. [See Performance Requirements Summary (PRS) -- Appendix B]

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES The Contractor will be provided access to potable water for watering during seeding and for dust prevention during spring sand clean-up. Storage area of approximately 500 sq ft will be provided for tools and small equipment.

Large equipment will not be allowed on site without prior approval of technical point of contact.

4. GENERAL INFORMATION.

The Contractor shall develop and implement procedures to identify, prevent, and ensure quality compliance. As a minimum the Contractor shall develop quality control procedures addressing how the areas identified in the Appendix B, and a work schedule that captures all known requirements.

4.2. QUALITY ASSURANCE. The government will evaluate the Contractor's performance in accordance with the PRS.

4.3. HOURS OF OPERATION. Normal hours at USACRREL are Monday thru Friday from 0700 to 1600 excluding Federal holidays. Contract services shall be performed during normal working hours unless written otherwise specified in the contract or authorization is received from Contracting Officer (KO) or COR; or an emergency condition arises and the contractor is notified by the KO or COR. Lawn maintenance and snow plowing operations may take place outside of these hours, as long as noise is kept to a minimum so as not to disturb the neighboring residents.

4.4 . SPECIAL EVENTS. The contractor will be notified by the COR of the event dates a week in advance to allow time for rescheduling of services.

4.5. CONTRACTOR LIABILITY. Government-owned or privately owned property damaged by the Contractor's operations under this contract shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

4.6. SECURITY REQUIREMENTS.

4.6.1. U.S. Citizens. Contractor personnel must be U. S. citizens. All Contractor personnel are required to sign in with Security to obtain and wear security identification badges. A picture ID is required. Contractor personnel shall follow all sign-in and security regulations as directed by the CRREL Security Office and the TPOC.

4.6.2. No Weapons Allowed. All persons and vehicles entering a US Government facility are subject to inspection for firearms, explosives and dangerous weapons, per RA 190-22.

4.6.3. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor ("Contractor") and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as "RAMs"), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

4.6.4.Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as "NCIC-III") and Terrorist Screening Database (commonly referred to as "TSDB"). Contract personnel shall comply with all personal identity verification requirements specified in installation /facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

4.6.5. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4.6.6. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

4.7. SAFETY REQUIREMENTS.

4.7.1. Safety Regulations. Safety shall be in accordance with applicable provisions of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, available at http://www.usace.army.mil/CESO/Documents/EM385-1-1FINAL.pdf/ for review, and OSHA 29 CFR 1910 regulations, which covers personal protective equipment. All applicable state and federal safety regulations relating to protection of eyes, other extremities, and hearing protection shall be followed. Machinery and equipment shall be operated in accordance with the manufacturer's instructions and recommendations. Ensure operation of machinery and equipment does not jeopardize pedestrian safety, use.

4.7.2. Accident Prevention Plan. Contractor shall prepare and submit an Accident Prevention Plan (APP) to the COR for approval by the USACRREL Safety Office seven (7) calendar days prior to the pre-performance meeting. The APP shall focus on the Contractor's Safety Programs and shall be site specific to the work being performed. This plan will be a statement of the company's policy concerning accident prevention and any other guidance statements normally furnished new employees. The minimum basic outline for an Accident Prevention Plan is spelled out in EM 385-1-1 and attached in Appendix C.

4.7.3. Employee Safety Awareness. In order to help promote safety awareness, the Contractor shall insure that each employee reviews the Accident Prevention Plan prior to beginning work.

4.7.4. Operating Vehicles. Contractor personnel shall wear seatbelts at all times when driving on CRREL premises. Contractors shall obey speed limit of 10 mph. Contractor vehicles shall be equipped with back-up alarms. Particular care shall be used while operating vehicles in the Child Development Center parking area where small children will be entering and exiting. FAR clause 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving is applicable to this contract.

4.7.5. Material Safety Data Sheets. The Contractor shall provide Material Safety Data Sheets (MSDS's) for any products or materials brought on the facility for use in the performance of this contract (e.g. ice melt, weed killer, etc...). No product may be used without the prior approval from the

TPOC.

4.7.6. No Smoking. There is no smoking allowed in any ERDC building or facility, or within 50 feet of any building entrance. A designated smoking shack is located by the north FE parking lot.

4.8. Post Award Orientation. Prior to beginning any work under this contract, the Contractor shall meet formally with the Contracting Officer and/or TPOC/COR at a time, date and location established by the TPOC/COR for the purpose of coordinating the initiation of work. The Contractor and his /her Authorized Representative (if one is to be appointed) shall be present at this meeting. An Authorized Representative must be capable of making decisions on behalf of the company.

APPENDIX A

ESTIMATED WORKLOAD DATA

*All quantities are estimated and shall be verified by the Contractor.

ITEM

NAME

ESTIMATED QUANTITY

6 Snow/Ice Removal Of:

6a Roads 1.2 Miles

6b Parking lots 5 Acres

6c Sidewalks, Stairs and Landings 1350 Square yards

6d Road Sand 50 Tons

6e Ice Melt (CMA) 12500 Pounds

6f Road Salt 200 Tons

APPENDIX B

PERFORMANCE REQUIREMENT SUMMARY (PRS)

FOR

Snow and Ice RemovalSERVICES

INTRODUCTION

A performance requirement summary (PRS) has been developed to evaluate contractor actions while implementing this PWS. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective.

The PRS provides a systematic method to evaluate the services the contractor is required to furnish. This PRS is based on the premise that the Government desires to maintain a quality standard in the performance of the required services and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract the quality control program is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a "self-correcting" contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is implemented, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

SURVEILLANCE: Government quality assurance (QA) is performed by the COR. Contract Deficiencies will be reported to the Contractor's site supervisor, or Quality Control Inspector (if identified as different from the site supervisor), for correction. Customer complaints, although not considered a method of surveillance, will be investigated to establish validity. All valid complaints will prompt an inspection of the deficiency. It should be noted that the method of surveillance identified in the PRS table is intended to represent the primary method(s) anticipated for each requirement. However, the Government reserves the right to conduct quality assurance by any means necessary to ensure the requirements of the contract are being fully satisfied. See the following table for the further details

Performance Objectives

Standard(s) Acceptable

Quality Level (%)

Method of Surveillance

Incentives/Remedies (if applicable)

Timing of Removal

(Snow & Ice Removal)

Removal of snow and ice to bare surface or pavement shall be completed in the Priority Area prior to 0700 Monday - Friday, completion of remaining areas by 1200; on-going storm accumulations shall not exceed 1"; bare pavement shall be achieved within 24 hrs after snow event ends;

weekends and holidays, snow removal commences when

Removal complete by deadlines 95% of the time.

Periodic Inspection or Planned Sampling

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government; customer complaints will lead to increased inspections;

recurring deficiencies may accumulation exceeds two 2" or if icy conditions exist and completion shall be within 6 hours

Customer Complaints will lead to 100% inspection lead to termination or the option period not being exercised.

Non-Snow/Ice Events

Treat walkways and pavements in Priority Area daily, prior to 0700, as warranted due to overnight accumulations resultant from wind and temperature changes.

100% compliance

Periodic Inspection or Planned Sampling

Customer Complaints will lead to 100% inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government; customer complaints will lead to increased inspections

Ice Melt

Spread ice melt on specified areas IAW standards identified for PWS above.

Provide, maintain, and place approximately 16 ice melt containers in areas identified by COR; keep containers full throughout winter season; keep areas in and around containers clean

100% compliance with ice melt placement

Containers shall be kept at least half full at all times.

Periodic Inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government; customer complaints will lead to increased inspections

Plowing Markers

Install plastic or fiberglass pole markers along the TDY parking area at the beginning of the winter season

100% complete prior to first snow/ice event

100% inspection Immediate service upon notification by the COR of non-compliance

Remove Sand Remove all winter sand accumulated on specified areas prior to new grass growth

95% of all sand removed on time

Periodic Inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government

Quality Control

Provide complete and accurate work schedule for effective POP to the COR NLT at the post award orientation; revisions shall be provided as soon as practical; work schedules for option periods shall be provided NLT 10 calendar days after the effective date of the modification

100% compliance

100% inspection

First invoice shall not be approved until the COR is in possession of the work schedule.

An Authorized Representative of the company, fully invested with the

Post Award Orientation authority to make decisions on behalf of the company shall attend a post award orientation prior to beginning any work under this contract

100% compliance

100% inspection Performance shall not commence until the post award orientation has be completed

APPENDIX C

ACCIDENT PREVENTION PLAN DATE________________

Accident Prevention Plans shall be job specific and shall address all unusual and unique aspects of the project or activity for which it is written. Plan shall address the how, who, when, what, where for requirements of EM 385-1-1.

NAME OF CONTRACTOR: ________________________________________________________________

CONTRACT NUMBER: ________________________________________________________________

PROJECT/WORK TO BE PERFORMED AND LOCATION (Bldg, Floor, Room, etc.) _____________________

NAME OF SUPERVISOR/OWNER: _________________________________________________________

MEDICAL CAPABILITIES: ________________________________________________________________

NAME OF HOSPITAL ________________________________________________________________

AMBULANCE SERVICE: (Ex: 88-911 if calling from a CRREL phone; notify Security via Ex. 4800) _______

NAME OF DOCTOR: ________________________________________________________________

FIRE PHONE NUMBER: ________________________________________________________________

TRAINING: State what your initial indoctrination for your employees will be, and outline any on-the-job training and continuing training such as "tool box meetings, safety meetings" etc., You must address procedures for the prevention of alcohol and drug abuse in the workplace.

SAFETY DOCUMENTATION: The contractor will provide the following information: _____________________

PERSONAL PROTECTIVE EQUIPMENT (PPE) __________________________________________________

HOUSEKEEPING (daily job site cleanup will be performed) __________________________________________

EMERGENCY PLAN (Including provisions for MSDS's) __________________________________________

ACCIDENT REPORTING: All accidents (whether injuries requires lost time or not) requiring medical attention, and property damage accidents in which the property exceeds $2,000 will be reported to the CRREL Safety Officer within 48 hours of accident. Accidents shall be reported using ENG

Form 3394 available at http://www.usace.army.mil/inet/usace-docs/forms/engforms.htm. The contractor is also responsible for notifying the COTR who will notify the CRREL Safety Officer when one or more of their employees are severely injured, a fatal injury or when three or more persons are admitted to the hospital. ___________________________________

EMERGENCIES AND DRILLS: During emergencies or drills follow directions of CRREL personnel.

PRIME CONTRACTOR DATE

Plan has been reviewed & determined acceptable. ___________________________ _________________

CONTRACTING OFFICER/COTR DATE

CONCUR _____ NONCONCUR _____ ______________________ _________________

CRREL SAFETY OFFICER DATE

Requirements The Contractor shall furnish all labor, supervision, tools, materials, equipment, and other items and services necessary to ensure snow and Ice removal is performed at the Cold Regions Research and Engineering Laboratory, 72 Lyme Road, Hanover, NH in a manner that will maintain clear and safe roads and pathways in the winter, and present a clean, neat, and professional appearance.

Product Service Code: S208

Product Service Code: S208

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: The Contractor shall furnish all labor, supervision, tools, materials, equipment, and other items and services necessary to ensure snow and Ice removal is performed at the Cold Regions Research and Engineering Laboratory, 72 Lyme Road, Hanover, NH in a manner that will maintain clear and safe roads and pathways in the winter, and present a clean, neat, and professional appearance.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

Inspection and Acceptance Location

Both Destination Instructions: The Contractor shall furnish all labor, supervision, tools, materials, equipment, and other items and services necessary to ensure snow and Ice removal is performed at the Cold Regions Research and Engineering Laboratory, 72 Lyme Road, Hanover, NH in a manner that will maintain clear and safe roads and pathways in the winter, and present a clean, neat, and professional appearance.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

Continuation of Deliveries or Performance

Party to Pay Transportation Cost: Contractor

Point Type: Destination

Line Item Delivery Schedule Quantity Address and POC

5 Months Place of Performance DoDAAC: W913E5

SCOTT L. BROWN, DELIVER_TO_EMP_ID_NO

Email: scott.l.brown@usace.army.mil

1 Job Place of Performance DoDAAC: W913E5

SCOTT L. BROWN, DELIVER_TO_EMP_ID_NO

Email: scott.l.brown@usace.army.mil

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.

Dec 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Nov 2021

52.204-27 Prohibition on a ByteDance Covered Application. Jun 2023 52.219-6 Notice of Total Small Business Set-Aside. Nov 2020 52.222-50 Combating Trafficking in Persons. Oct 2025 52.225-13 Restrictions on Certain Foreign Purchases. Feb 2021 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim. Oct 2004

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC W916TX Issue By DoDAAC W913E5 Admin DoDAAC W913E5 Inspect By DoDAAC W913E5 Ship To Code W913E5 Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) W913E5 Service Acceptor (DoDAAC) W913E5 Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Scott Brown: scott.l.brown@usace.army.mil

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to Contract Clauses

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov 2015 52.223-23 Sustainable Products and Services. May 2024 52.223-5 Pollution Prevention and Right-to-Know Information. May 2024

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities.

Nov 2024

52.223-10 Waste Reduction Program. May 2024 52.223-19 Compliance with Environmental Management Systems. May 2011 52.226-7 Drug-Free Workplace. May 2024

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.225-7041 Correspondence in English. Jun 1997 252.232-7008 Assignment of Claims (Overseas). Jun 1997 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023

Solicitation Provisions

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-16 Commercial and Government Entity Code Reporting. Aug 2020

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

Nov 2021

52.204-7 System for Award Management. Nov 2024

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

May 2021

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Section L - Instruction to Offerors

1. INTRODUCTION:

a. Offerors should carefully examine the specifications and fully inform themselves as to all conditions and matters which can in any way affect the work or the cost thereof. Should an offeror find discrepancies in or omissions from the specifications, other documents, or should he or she be in doubt as to their meaning, the offeror should notify the Contracting Officer at once and obtain clarification prior to submitting their offer.

b. Offeror's Responsibility. It is the offeror's responsibility to ensure the completeness and accuracy of his or her proposal. Corrections will not be made by the Government.

c. Offerors are required to have an active System for Award Management (SAM) registration, with no active exclusions. Representation and certifications should be completed by the proposal due date to avoid any unnecessary delays in contract award.

d. Proposals shall be submitted via email with the subject line reading CRREL Snow and Ice Removal Services RFP to: kwamaine.d.clark@usace.

army.mil Only electronic submissions will be accepted. All questions concerning this solicitation must be submitted to the Government via email to kwamaine.d.clark@usace.army.mil. The Government will accept questions up to ten (10) calendar days of the due date.

3.0 PROPOSAL CONTENT

Factor Location Description

FACTOR 1 VOLUME 1

Technical - Offerors shall describe their Corporate Capacity.

FACTOR 2 VOLUME 1 Pricing

3.1 Volume I - Technical Proposal

A. Factor 1: Corporate Capacity

The Offeror's Corporate capacity will be evaluated on the offeror's demonstrated ability to execute Contract requirements. Corporate capacity shall be proven through demonstrating the Personnel, Equipment, and Materials available to the Contractor to successfully execute this requirement. Relevant Experience should also be used to demonstrate corporate capacity.

B. Factor 2: Price Proposal

a. Pricing

Addendum to Evaluation - Commercial Product and Commercial Services

Section M- Evaluation Factors for Award

1.0 BASIS OF AWARD

The source selection for this Competitive Procurement will be conducted utilizing FAR Part 15 "Best Value Trade off" Procedures. Award will be made to the offeror the Government determines will be able to accomplish the necessary work in the manner most advantageous to the Government and whose offer represents the best value to the Government; as determined by the Contracting Officer after considering all factors, including evaluated cost. Best value tradeoff means the expected outcome of an acquisition that, in the Government's evaluation, provides the greatest overall best value in response to the requirement and to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. Award will be made based on the overall best value proposal that is determined to be the most beneficial to the Government. Proposals will be evaluated utilizing the following evaluation procedures and factors:

EVALUATION PROCUEDURES:

Factor I - Technical is more important than Price.

The Government intends to select ONE contractor for award of this effort. For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:

3.0 Evaluation Factors

Factor Location Description

FACTOR 1 VOLUME 1

Technical - Offerors shall describe their Corporate Capacity.

FACTOR 2 VOLUME 1 Pricing.

I. FACTOR 1: TECHNICAL CAPABILITY

The Offeror must submit evidence of its capability as specified in this solicitation. Contractors will be evaluated on the following.

A. FACTOR 1: CORPORATE CAPACITY:

The Offeror's Corporate capacity will be evaluated on the offeror's demonstrated ability to execute Contract requirements. Corporate capacity shall be proven through demonstrating the Personnel, Equipment, and Materials available to the Contractor to successfully execute this requirement. The contractor shall provide a least of subcontractors and describe what work they will be performing under this contract. The Contractor shall also describe relevant experience performing similar work required by this contract.

B. FACTOR 2: PRICING

The contractor shall submit a completed pricing. The contract line items will be totaled. This total will be used to determine price.

Addendum to Solicitation Provisions

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.201-1 Acquisition 360: Voluntary Survey. Sep 2023

FAR Clauses Incorporated by Full Text

52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures. (Dec 2023)

Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(c) Procedures.

(1) The Offeror shall search for the phrase "FASCSA order" in the System for Award Management (SAM)( https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)