Solicitation - W912WJ25QA072.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

1 39

W912WJ25QA072 24 JUL 2025

W2SD ENDIST NEW ENGLAND

KO CONTRACTING DIVISION, 696 VIRGINIA ROAD CONCORD, MA 01742-2751 UNITED

STATES

JENNIFER SAMELA 978 318-8324

08 AUG 2025

SEE SCHEDULE

Section A - Solicitation/Contract Form

Office Building Repairs, North Springfield Lake, Springfield, VT and Upper Connecticut River Basin Office, Perkinsville, VT

W912WJ25QA072

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

VENDORS SUBMITTING A QUOTE IN RESPONSE TO A SOLICITATION ARE RESPONSIBLE FOR ADHERING TO ALL INSTRUCTIONS AND TERMS AND CONDITIONS INCLUDED IN THE SOLICITATION. FAILURE TO DO SO MAY RESULT IN QUOTES BEING DEEMED

NON-RESPONSIVE

INFORMATION:

1. This is a Request for Quotations (RFQ) in accordance with Federal Acquisition Regulation (FAR) Part 13.

2. Potential vendors are notified that the basis on which award will be made is price alone.

3. All responsible sources may submit a quote which, if timely received, must be considered by the Agency.

4. The Government may request that a vendor respond to a Quote Verification after the solicitation closes, but prior to award. The vendor shall respond in sufficient detail to all questions or statements no later than the response date and time listed in the correspondence. Failure to do so may result in quotes being deemed non-responsive and removed from consideration. The Government is under no obligation to provide extensions for responses.

QUESTIONS REGARDING SOLICITATIONS:

1. Questions regarding the solicitation shall be directed to the Contract Specialist:

a. Name: Jennifer M. Samela

b. Phone: 978-318-8324

c. Email: Jennifer.M.Samela@usace.army.mil

2. Technical Points of Contact shall not provide responses to interested vendors.

3. Please direct questions to the Contract Specialist. Any information received at the site visit which conflicts with this solicitation should be brought to the attention of the Contract Specialist. The solicitation and resulting contract shall be the governing document in all cases.

QUOTE SUBMISSION:

1. Quotes shall be submitted via email to the Contract Specialist listed above no later than the closing date and time identified in the solicitation or subsequent amendments.

2. The Government is under no obligation to consider any quote received after the solicitation closing date or time.

BID SCHEDULES:

1. If a Bid Schedule is included in the solicitation, vendors shall complete the bid schedule in its entirety (all tasks, all years).

2. Vendors shall enter $0.00 on Bid Schedules in which items are Not Separately Priced. Blank entries will not be considered and will result in quotes being deemed non-responsive.

3. Failure to complete the Bid Schedule in its entirety and return same with a quote will result in quotes being deemed non-responsive.

SITE VISITS:

1. SITE VISITS ARE HIGHLY RECOMMENDED PRIOR TO PROVIDING A QUOTE. SEE CLAUSE 52.236-27 or 2.236-27 ALT I FOR

ADDITIONAL INFORMATION.

2. If date(s)/time(s) for site visits are included in the solicitation, then interested vendors will be permitted to visit the site during those dates/times. No other dates/times will be permitted for site visits.

3. If no dates/times for site visits are included in the solicitation, then interested vendors shall contact the Technical Point of Contact as identified in the solicitation to schedule a site visit.

4. No site visits will be permitted AFTER a solicitation closes.

BONDING:

1. In accordance with FAR 28.101-1(c), the Contractor will NOT be required to provide a Bid Guarantee.

2. In accordance with FAR 28.102-2(b), the Contractor will be required to provide the following payment protections for all construction contracts at or above $150,000.00.

(i) Payment Bond or

(ii) Irrevocable Letter of Credit and

(iii) Performance Bond

A Payment Bond or Irrevocable Letter of Credit is the SELECTED payment protection for the Government. The penal amount of bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall be submitted to the Contracting Officer within 10 days after receipt of award.

A Performance Bond shall be required if the total price of the quote is $150,000.00 or above. The penal amount of the Performance Bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall also be submitted to the Contracting Officer within 10 days after receipt of award.

3. In accordance with FAR Part 28.102-2(c), the Contractor will be required to provide one of the following payment protections for all construction contracts $35,000.00 or above, but not exceeding $150,000.00.

(i) Payment bond or

(ii) Irrevocable letter of credit

A Payment Bond or Irrevocable Letter of Credit is the SELECTED payment protection for the Government. The penal amount of bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall be submitted to the Contracting Officer within 10 days after receipt of award.

**No Payment Protections Required for construction contracts less than $35,000**

4. Prior to award, the Government may request that the Contractor provide a Letter of Bond Ability issued by a Surety that is listed on US Treasury Circular 570 (https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html).

Letter of Bond Ability shall be issued to the Contractor and shall state that the Contractor is pre-qualified for bonding, include the single and aggregate bond limits that the bond company will support, and provide contact information of the bond agent or attorney-in-fact.

Failure to provide a Letter of Bond Ability as required will result in the Contractor's quote being deemed non-responsive.

QUOTATION INSTRUCTIONS:

1. If subcontractor will be used for this work, please provide company name and contact information:

2. In accordance with FAR Part 52.204-7(b)(1) Contractors must be registered in the System for Award Management (SAM) database (www.SAM.

gov) to submit a quote. Registered is considered when a SAM registration is marked "Active".

3. In accordance with FAR Clause 52.204-8(d), Representations and Certifications are to be completed in www.sam.gov.

NOTE: SAM.gov registration takes approximately 3 weeks (Unique Entity Identified (UEI) 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor's responsibility to track SAM.gov registration and follow-up with required tasks.

4. Provide business Unique Entity Identifier (UEI): _______________________________

5. Provide business CAGE code: __________________________________

6. Contractors are not required to submit an Accident Prevention Plan (APP) with their quote. The successful Contractor will be required to submit this document at the direction of the Technical Point of Contact. The APP must be accepted by the Government Designated Authority prior to the commencement of work.

Item Supplies/Service Quantity Unit Unit Price Amount

North Springfield Lake Project Office Mini-Split, Water Heater, Door Replacements and Upper Connecticut River Basin Office Mini-Split Replacement

Contractor shall furnish all labor, materials, and equipment necessary to replace the mini-split units, water heater, and doors in the North Springfield Lake Project Office and the mini-split units in the Upper CT River Basin Office in accordance with the Statement of Work.

Product Service Code: Y1QA Pricing Arrangement: Firm Fixed Price

1 Job

North Springfield Lake Project Office Seamless Gutter Replacement

Contractor shall furnish all labor, materials, and

Option Line Item equipment necessary to replace the gutters the North Springfield Lake Project Office in accordance with the Statement of Work.

Product Service Code: Y1QA Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

North Springfield Lake Project Office Repair and Paint Ceiling

Contractor shall furnish all labor, materials, and equipment necessary to repair and paint the ceiling the North Springfield Lake Project Office in accordance with the Statement of Work.

Product Service Code: Y1QA Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

North Springfield Lake Project Office Vent Fan

Contractor shall furnish all labor, materials, and equipment necessary to install a vent fan at the North Springfield Lake Project Office in accordance with the Statement of Work.

Product Service Code: Y1QA Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

North Springfield Lake Project Office Urinal

Contractor shall furnish all labor, materials, and equipment necessary to install a urinal at the North Springfield Lake Project Office in accordance with the Statement of Work.

Product Service Code: Y1QA Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Upper Connecticut River Basin Office Exterior Building Cleaning

Contractor shall furnish all labor, materials, and equipment necessary to clean the building exterior of the Upper CT River Basin Office in accordance with the Statement of Work.

Product Service Code: Y1QA Pricing Arrangement: Firm Fixed Price

1 Job

Section C - Description/Specifications/Statement of Work

PROJECT OFFICE & BASIN OFFICE BUILDING REPAIRS

U.S. ARMY CORPS OF ENGINEERS

NORTH SPRINGFIELD LAKE

NORTH SPRINGFIELD, VERMONT

STATEMENT OF WORK

I. General:

1. Scope - Furnish all labor, materials, and equipment necessary to:

a. North Springfield Lake Project Office

i. Replace two (2) mini split ductless heat pumps

ii. Replace two (2) entry doors and trim

iii. Replace one (1) heat pump hot water heater

b. Upper Connecticut River Basin Office

i. Replace three (3) mini split ductless heat pumps

Additionally, the Government may choose to exercise optional tasks that include:

c. North Springfield Lake Project Office

i. Repair and painting of a drywall ceiling

ii. Install of seamless gutters

iii. Install of bathroom vent fan

iv. replace of a bathroom urinal

d. Upper Connecticut River Basin Office

i. Cleaning of exterior siding, trim, decks and handicap ramp on the Upper Connecticut River Basin Office.

The Government may elect to exercise no option tasks, or any combination of option tasks.

All work shall be performed in accordance with the following Statement of Work.

2. Location -

a. The North Springfield Lake Project Office is located at 98 Reservoir Rd. Springfield, Vermont.

b. The Upper Connecticut River Basin Office is located at 1678 Reservoir Rd. Perkinsville Vermont.

3. Site Visit - Contact the Technical Point of Contact (TPOC) to arrange a site visit. The TPOC for the project is Project Manager, Jason Farnsworth 978-318-8456 or Jason.Farnsworth@usace.army.mil.

4. Schedule - The work shall be completed no later than 180 days from Notice to Proceed. The Contractor will coordinate with the Government for the estimated start date. Work shall be performed Monday through Friday 7:00 AM to 3:30 PM unless otherwise approved by the Technical Point of Contact. No work shall be done on weekends or Government holidays.

All pre-construction submittals shall be submitted within twenty-one (21) days of Notice to Proceed. The Government reserves up to twenty-one (21) days for review and acceptance on each submittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within fourteen (14) days of the Government's response, unless additional time is granted by the Government in writing.

5. Safety Requirements-

a. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385- 1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), Federal, State, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_2023Aug31.pdf

A preparatory meeting shall be conducted by the Prime Contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the Technical Point of Contact upon request.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines.

The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_2023Aug24.pdf

d. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3.b and 2-4.

b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the Prime Contractor's SOH program.

Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6282_2023Aug28.pdf

e. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided an effective means of communication to call for assistance in the event of an emergency.

Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

f. Additional Personnel Requirements:

Other Competent Person (CP) or Qualified Persons (QP) may be required per EM 385-1-1 and/or other sections of this Scope of Work, based on the definable features of work for this project.

g. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor and reported to the TPOC in accordance with EM 385-1-1, Table 2-1.

The mandatory ENG Form 3394 shall be completed and submitted to the TPOC within seven (7) days of an incident: https://www.publications.usace.

army.mil/Portals/76/Publications/EngineerForms/Eng_Form_3394_2021Aug.pdf

h. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the TPOC by close of business on the 10th calendar day of the following month.

6. Specific Safety Section-Fall Protection

a. General: The requirements of this section are applicable to Contractors when their employees are working at heights above 6 feet, exposed to fall hazards, and/or using fall protection equipment. Every Contractor is responsible for establishing, implementing, and managing a fall protection program in accordance with EM 385-1-1, Chapter 21.

b. Submittals: A site-specific Fall Protection and Prevention Plan is required to be submitted and approved by the TPOC prior to any work being completed at heights. USACE will provide a non-mandatory, fillable template plan. However, the Contractor is permitted to submit their own plan, at a minimum it must address the items listed in EM 385-1-1, Chapter 21-7:

i. General:

1) Detailed description of the activity being performed;

2) Description of anticipated hazards and fall hazard prevention and control;

3) Assignment of personnel and their duties and responsibilities;

4) Inspection and oversight methods to insure adherence to the plan;

5) Describe maintenance and storage of fall protection equipment;

ii. Rescue Plan:

1) Methods for rescue;

2) Identify, select, and document anchorages for rescue;

3) Rescue equipment;

4) Identify safety spotters;

NOTE: It is realized that a means of fall protection for the first-person establishing anchorages can be difficult. In this situation, fall protection may not be required while the individual is installing the initial anchorage point. Once this is installed, fall protection is required. These activities need to be addressed in the Activity Hazard Analysis (AHA) and Fall Protection and Prevention Plan.

c. Competent Person (CP): The person designated in writing by the employer to be responsible for immediate supervising, implementing, and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating, and addressing existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards. The CP shall:

i. Be onsite at all times while work at height is being performed;

ii. Be trained in accordance with EM 385-1-1, Section 21-3. c, to include a minimum of 24-hour CP in fall protection training made up of classroom and practical hands-on components.

iii. Prepare, update, review and approve fall protection and prevention plans;

iv. Review procedures as workplace activities change to determine if additional practices, procedures, or training need to be implemented;

v. Supervise the selection, installation, use and inspection of non-certified anchorages;

vi. Verify End Users who work at heights are trained and authorized to do so;

vii. Inspect fall protection equipment at the frequency required by the manufacturer and EM 385-1-1.

d. Qualified Person (QP): A person with a recognized degree, or professional certificate, with extensive knowledge, training and experience in the fall protection and rescue field who is capable of designing, analyzing, evaluating, and specifying fall protection and rescue systems. The QP shall:

i. Be trained to the applicable level, as described in EM 385-1-1, Chapter 21-3. b;

ii. Provide technical support for the fall protection program;

iii. Have advanced understanding and knowledge of the requirements, equipment, systems, physical sciences, and engineering principles that affect fall protection and rescue systems;

iv. Supervise the design, selection, installation, and inspection of certified anchorages and horizontal lifelines;

v. Be qualified to select proper fall protection and rescue equipment;

NOTE: CPs may only approve non-certified anchorages that are capable of holding 5,000 lbs. All other anchorages and horizontal lifelines must be certified by a QP.

e. End User: A person who has been trained and authorized by the employer on the use of assigned fall protection equipment in a typical fall hazard situation. They must have an understanding of workplace activities and follow the policy, procedures, and instructions of the Competent Person regarding the use of fall protection, rescue systems, and related equipment. They shall:

i. Be trained by a CP in accordance with EM 385-1-1, Chapter 21-3. d, to include hands-on training and practical demonstrations;

ii. Bring all unsafe or hazardous conditions or actions that may cause injury to them or others, to the attention of the CP;

iii. Properly use, inspect, maintain, store and care for their fall protection equipment and systems;

iv. Inspect all fall protection equipment or damage or defects, prior to each use.

v. Understand the nature of fall hazards in the work area and how to properly mitigate them;

vi. Calculate free fall distances and clearance requirements of fall protection systems;

vii. Understand the site-specific rescue procedures;

f. Personal Fall Arrest System Requirements (PFAS): All PFAS shall meet the requirements contained in ANSI Z359, Fall Protection Code, to include fall restrain and positioning systems. A PFAS consist of a full body harness, connecting means, and an anchorage system. General this equipment is certified for users within the capacity range of 130 to 310 lbs., including the weight of the worker, equipment, and tools. A CP shall inspect the equipment at least once semi-annually and whenever the equipment is subject to a fall or impact.

i. Full body harnesses shall meet the requirements of ANSI Z359 and be used in accordance with EM 385-1-1, Section 21-8. c. Body belts and full body harnesses meeting only the requirements of the ANSI A10.14 shall not be used. Equipment manufactured to ANSI/ASSP Z359.1 prior to 2007 is not permitted on USACE project sites. All full body harnesses shall be equipped with Suspension Trauma Preventers such as stirrups, relief steps, or similar in order to provide short-term relief from the effects of orthostatic intolerance.

ii. All energy absorbing lanyards shall meet the requirements of ANSI Z359.13 and be used in accordance with EM 385-1-1, Chapter 21-8. c. (4).

NOTE: When an anchor point is below the dorsal D-ring, a free fall (FF) distance greater than 6 ft (1.8 m) is created. For these situations, a 12 ft. (3.6

m) FF energy absorbing lanyard shall be used in accordance with manufacturer's instructions and recommendations. A 12 ft (3.6 m) FF energy absorbing lanyard does not refer to the lanyard length. Instead, it refers to a FF that is greater than 6 ft. (1.8 m) up to 12 ft. which is created by the anchor point being located below the dorsal D-ring. The maximum length of the lanyard used shall not exceed 6 ft. (See EM 385-1-1, Chapter 21-8. c.

(4)(f))

Self-Retracting Devices (SRDs) shall meet the requirements of the ANSI/ASSE Z359.14 standard and be used in accordance with EM 385-1-1, Chapter 21-8. c. (5)

All scaffolding, aerial work platforms, scissor lifts, or similar must be used in accordance with EM 385-1-1, Chapter 22.

7. Pre-Construction Conference - Prior to the start of any work, the TPOC will schedule and conduct a "Pre-Construction Conference". The Contractor's Project Manager and Quality Control Personnel will be physically present to attend this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Construction conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Construction Conference:

i. Authority of the TPOC and Quality Assurance Inspectors.

ii. Contractor's Safety Program (including sub-contractors).

iii. Accident Prevention Plan and Activity Hazard Analysis

iv. Accident Reporting (ENG Form 3394)

v. Safety Data Sheet (SDS) requirements

vi. Contractor's Equipment

vii. Correspondence, Communication, Security and Administrative Procedures.

viii. Invoice and payment.

ix. Fall Protection Plan

8. Permits - The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

9. Security - The Contractor will comply with all established security policies at North Springfield Lake and the Upper Connecticut River Basin Office. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent work. The Contractor shall be given at least twenty-four (24) hours' notice of any such closure.

10. Payment - After final inspection and acceptance by the Government, the Contractor must submit an invoice to the TPOC. The invoice shall include the invoice date, contract number, dates of work, description of work, quantities, process, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. For jobs greater than thirty (30) days the Contractor may request progress payment.

All invoices may be mailed to U.S. Army Corps of Engineers North Springfield Lake 98 Reservoir Rd.

Springfield, VT 05156

Or emailed to Jason.Farnsworth@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary - Furnish all labor, materials, and equipment necessary to:

North Springfield Lake Project Office

a. Replace two (2) mini split ductless heat pumps

b. Replace two (2) entry doors and trim

c. Replace heat pump hot water heater Upper Connecticut River Basin Office

a. Replace three (3) mini split ductless heat pumps

Additionally, the Government may choose to exercise optional tasks that include:

North Springfield Lake Project Office

a. Repair and painting of a drywall ceiling

b. Install of seamless gutters

c. Install of bathroom vent fan

d. replacement of a bathroom urinal Upper Connecticut River Basin Office

a. Cleaning of exterior siding, trim, decks and handicap ramp on the Upper Connecticut River Basin Office.

The Government may elect to exercise no option tasks, or any combination of option tasks.

2. Submittals - Although the Government reviews submissions required by this Statement of Work, it is emphasized that the Contractor's work must be completed using proper internal controls and review procedures. The Government reserves up to twenty-one (21) days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in acceptable form within fourteen (14) days of the Government's response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the Government.

a. Pre-work: Submitted within twenty-one (21) days of Notice to Proceed. Submittals must be accepted prior to the commencement of any field work.

i. Accident Prevention Plan (ENG Form 6293)

ii. Activity Hazard Analysis

iii. Site Safety and Health Officer Designation Letter (ENG Form 6282)

iv. Safety Data Sheets

v. Spill response plan for petroleum, oils and lubricants and other hazardous materials.

vi. Fall Protection Plan

vii. First-Aid, CPR Certifications

viii. License and Certification

ix. Product Data provided to TPOC prior to ordering:

1) Heat pump manufacturer's specification sheets for each installation

2) Compressor condenser and evaporator mounting details

3) Heat pump hot water heater specification

4) Composite door and frame specifications

5) Seamless gutter with leaf guards' specifications

6) Drywall, drywall patch repair products specifications

7) Primer, paint and urethane specifications

8) Washing products and process

ix. Work schedule, detailing each phase of work.

b. Additional submittals: Submitted at completion of work and before final payment.

i. Recorded amounts and waybills of proper disposal or recycling of construction debris shall be provided to the TPOC.

ii. Manufacturer Warranties

i. Delivery and Disposal Tickets

3. Existing Conditions:

a. North Springfield Lake Project Office:

i. State fifty (50) gallon heat pump water heater, double thirty (30) amp breaker, mixing valve, soldered copper water lines, condensate line run to adjacent bathroom sink trap, electrical disconnect at appliance.

ii. Two (2) each (office and two (2) bay garage) fifteen thousand (15,000) BTU Fujitsu evaporators and compressor condensers with ground mount brackets, twenty (20)-amp double pole breakers, disconnects with GFI outlets at compressor condensers, line sets run in slim duct.

iii. Two (2) three foot by six-foot eight-inch (3' by 6'8") fiberglass insulated doors with rotting & broken thresholds, PVC exterior trim, brickmold interior trim, full length glass.

iv. Bathroom A wall mount urinal with flushometer.

v. Two (2) bay garage ceiling approximately six hundred forty (640) square feet, with an area of approximately fifteen (15) square feet missing drywall, numerous areas requiring drywall refastening, crack repair and paint degradation.

vi. Standing seam metal roof with coil stock covered facia.

b. Upper Connecticut River Basin Office:

i. Two (2) fifteen thousand (15,000) BTU Fujitsu evaporators in Office A & Office B (dual zone unit) and one (1) compressor condenser with wall mount brackets, double twenty (20)-amp breaker, disconnects at compressor condenser, line sets run in slim duct.

ii. One (1) thirty thousand (30,000) BTU Fujitsu evaporator (Office B) with compressor condenser with wall mount brackets, double thirty (30)-amp breaker, disconnect at compressor condenser, line sets run in slim duct.

iii. Approximately twenty-six by thirty-six (26' x 36') Cape style building with full walkout foundation, two (2) stories, vinyl sided, PVC and coil wrapped trim, two (2) decks with one ADA ramp totaling approximately four hundred fifty (450) square feet with composite decking. Decking, siding and trim with mold, mildew and dirt accumulation

*Note all dimensions, figures and ratings are estimates and should be self-verified by Contractor prior to placing bid.

4. Other Contracts - The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by Government employees.

5. Sustainability & Environmentally Preferred Products - Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products.

Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels. Offerors must be able to demonstrate that each offered products meets minimum content levels upon request.

The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio-based content level. Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio-based content level requirements.

Energy Star -As required in clause 52.223-23 Sustainable Products and Services, https://www.acquisition.gov/far/52.223-23 the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

6. Clean Up and Waste Disposal - The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the Contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from Contractor activities shall be restored by the Contractor to the satisfaction of the TPOC. All waste material will be disposed of offsite in accordance with all Federal, State, and local regulations.

The Contractor shall clean the project site on a daily basis to prevent the accumulation of waste materials and rubbish resulting from construction activities. The Contractor shall transport all solid waste off of the project site and dispose of it in compliance with federal, state and local requirements for solid waste disposal. Upon completion of the construction work, the project site shall be returned to its pre-construction condition.

A Waste Management Plan shall be submitted within twenty-one (21) days after contract award. The plan shall demonstrate how the project waste diversion goal shall be met and shall include the following:

a. Name of individuals on the Contractor's staff responsible for waste prevention and management.

b. Description of the specific approaches to be used in recycling/reuse of the various materials generated, including the areas on site and equipment to be used for processing, sorting, and temporary storage of wastes.

c. Characterization, including estimated types and quantities, of the waste to be generated.

d. Name of landfill and/or incinerator to be used.

Note: Identification of materials that cannot be recycled/reused with an explanation or justification, to be approved by the TPOC.

7. Environmental Protection - Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the Contractor at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible. Water, air, and land resources shall not be adversely impacted during the course of the work. Contractor will take necessary steps to ensure all Federal, State, and local environmental regulatory requirements are met.

8. Building Protection - Any involved building or structure, and all of its contents shall be protected from the elements during the duration of this contract. The Contractor shall keep on site the means to quickly cover and protect all areas open to the elements during an unforeseen weather-related event that could cause damage to the building and or any of its contents during all phases of this contract.

9. Personal Protective Equipment - It is the Contractor's responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

10. Government Resources - The Government will supply any electricity necessary for the project work from points of existing outlets when available. The Contractor shall carefully conserve the use of electricity provided. The Contractor shall supply their own means of communication (telephone).

11. Damage to Government and Private Property - The Contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the Contractor's operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor's operation. The Contractor shall notify the Project Manager immediately of damage to Government and private property and injury to any person resulting from the Contractor's operation. Also, the Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor's operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

12. Contractor's Personnel -

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified work properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct - The Contractor shall be responsible for seeing that the firm's employees strictly comply with the Code of Federal Regulations Title 36, Chapter III, Part 327, and all, Federal, State, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other Contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other Contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor's Employees - The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

13. Omissions - This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or Federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

14. Quality Assurance - The Contractor is responsible for the quality control of the contract work. The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The Government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

15. Receiving and Storing Materials - The Contractor is responsible for protecting any stored material until it is placed in service. The Contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the Contractor and will not be responsible for damage to the Contractor's equipment or materials.

Part 2 Products:

All products shall be new, unused, and approved by the TPOC prior to installation.

1. Hybrid heat pump water heater -

a. Minimum of forty (40) gallons

b. Energy Star rated

c. Leak detection with auto shutoff

d. Minimum ten (10) year manufactures warranty

e. Fits in the location of the current appliance

f. Two hundred forty (240) Volts AC

g. Temperature pressure relief valve

h. Overheat protection

2. Exterior Entry doors -

a. Insulated pre hung

b. Composite door and frame construction

c. Three quarter glass with six (6) lites

d. Low E glass

e. Double bore for handle and deadbolt

f. Lefthand inswing

g. Nickle hinges

h. Energy Star rated

i. Door and jam color white

j. Door trim, interior polyurethaned brickmold and exterior PVC trim to match existing

k. Interior concrete curb covering and baseboard around door with polyurethaned #2 or better white pine

2. Minisplit ductless heat pumps -

a. All installations will be single zone

b. Heating and cooling capabilities

c. Minimum 100% heating performance down to five (5) degrees Fahrenheit

d. Minimum SEER2 rating 21

e. Minimum HSPFF2 rating 9

f. Energy Star rated

g. Wireless remotes for each indoor evaporator

h. Minimum ten (10)-year manufacturer warranty

i. Compatible with existing electrical circuits

j. Insulated line sets

i. North Springfield Lake

1) Thirty thousand (30,000) British Thermal Units per Hour (BTUh) minimum heating and cooling capacity office

2) Twenty-four Thousand (24,000) BTUh minimum heating and cooling capacity two (2) bay garage

3) Ground mounting bracket for compressor condenser units with a minimum height of eighteen (18)inches above ground.

ii. Upper Connecticut River Basin Office

1) Fifteen thousand (15,000) BTUh minimum heating and cooling capacity office A

2) Fifteen (15,000) BTUh minimum heating and cooling capacity office B

3) Thirty thousand (30,000) BTUh minimum heating and cooling capacity office C

4) Wall and ground mounting brackets for compressor units with a minimum height of eighteen (18) inches above ground.

3. Drywall repair and paint products -

a. Standard drywall to match existing

b. Screw type drywall fasteners

c. High strength, strong bond, low shrinkage, fast drying joint compound

d. Fiber paper drywall joint tape

e. Interior latex drywall primer

f. Interior latex ceiling pant, flat finish, white color

4. Bathroom vent fan-

a. Minimum eighty (80) CFM

b. White in color

c. Fan only, no light

5. Urinal-

d. Sized to closely mimic existing

e. White in color

f. Battery powered sensor low flow flush valve

6. Seamless gutter and down spouts -

a. Thirty-two (.032) hundredth aluminum construction

b. Color to match facia

c. Aluminum leaf guards

Part 3 Execution:

General: Electrical, plumbing and gas work shall be performed by licensed professionals. All work is to be performed and completed to the satisfaction of the TPOC. Industry standards shall be in accordance with the 2024 International Building Code.

1. Hybrid heat pump water heater -

a. Demolition:

i. The Contractor shall remove and legally dispose of the existing heat pump water heater in accordance with all Federal, State, and local laws and regulations.

b. Installation -

i. The Contractor shall install approved hybrid heat pump water heater in conformance with Federal, State, and local laws and regulations.

ii. Installation shall meet specified requirements and be in accordance with the manufacturer's installation instructions.

iii. The Contractor shall monitor and repair any water leaks, and ensure proper operation, in conformance of manufacturer's specifications.

2. Exterior Entry doors -

a. Demolition:

i. The Contractor shall removal and legally dispose of the existing doors, frames and associated trim components. Special care shall be given to associated components of the alarm system, which will be reinstalled by the Contractor in the installation process of the new doors.

ii. The Contractor shall protect the door handles and locking systems to be reused in the installation of new doors.

iii. The Contractor shall demolish and complete one door prior to starting the second.

3. Installation:

i. The Contractor shall install approved pre hung doors in conformance with all Federal, State, and local laws and regulations.

ii. Installation shall meet specified requirements and be in accordance with the manufacturer's installation instructions and industry standards.

iii. Installed doors shall open and close freely, door handles and lock sets shall be fully operational, and Contractor reinstalled alarm system components shall be fully functional.

iv. Install interior and exterior door trim to match existing. Trim/box concrete curb and install baseboard adjacent to door.

v. The Contractor shall finish brickmold and pine trim with a minimum of two (2) coats of oil-based polyurethane, prepared and applied to manufacturer's recommendations.

vi. Install interior and exterior door trim to match existing. One (1) door will require trim/boxing around the concrete curbs and installing baseboard trim.

4. Mini split ductless heat pumps -

a. Demolition:

i. The Contractor shall legally recover and capture gas from each unit.

ii. The Contractor shall remove and legally dispose of existing evaporators, condensers, line sets and associated components.

iii. Line set ducts shall be retained and reused during installation.

b. Installation:

i. The Contractor shall install approved heat pumps in conformance with all Federal, State, and local laws and regulations.

ii. Installation shall meet specified requirements and be in accordance with the manufacturer's installation instructions.

iii. Do not install damaged materials.

iv. The Contractor shall monitor and repair any leaks, and ensure proper operation, in conformance of manufacturer's specifications.

v. The Contractor shall insulate and seal any penetrations made or used for the installations.

The Contractor shall provide training to the TPOC on the operation and standard maintenance activities of each unit.

Optional Task

1. Urinal -

a. Demolition:

i. The Contractor shall remove and legally dispose of urinal. The flushometer shall be removed by the Contractor and retained by the Government.

b. Installation:

i. The Contractor shall install approved urinal and battery powered sensor low flow flush valve in conformance with Federal, State, and local laws and regulations.

ii. Installation shall meet specified requirements and be in accordance with the manufacturer's installation instructions.

2. Gutter -

a. Installation:

i. The Contractor shall install approved eight (8) foot gutter and one (1) downspout over door 1 (front) and sixteen (16) feet of gutter and one (1) downspout over door two (rear).

ii. The Contractor shall install products in conformance with industry standards and manufactures specifications.

3. Vent fan -

a. Installation:

i. The Contractor shall install approved vent fan in bathroom ceiling and vented to the exterior of the building in conformance with Federal, State, and local laws and regulations.

ii. The Contractor shall install products in conformance with industry standards and manufacturer's specifications.

iii. There is no existing fan or wiring for fan installation, can be added to existing bathroom light circuit in conformance with National Electric Code.

4. Two bay garage ceiling -

a. Installation:

i. The Contractor shall install approved drywall patch on the ceiling in conformance with Federal, State, and local laws and regulations and industry standards.

ii. The Contractor shall refasten all loose and sagging drywall on the ceiling in conformance with Federal, State, and local laws and regulations and industry standards.

iii. The Contractor shall apply approved joint compound and tape to all seams of repair areas, repair cracks, fastener dimples and…