Solicitation W912WJ25Q0058.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ25Q0058 14-Mar-2025

b. TELEPHONE NUMBER

978-318-8324

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 27 Mar 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER M SAMELA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 978-318-8159 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912WJ25Q0058

Section SF 1449 - CONTINUATION SHEET

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

INSTRUCTIONS TO VENDORS

VENDORS SUBMITTING A QUOTE IN RESPONSE TO A SOLICITATION ARE RESPONSIBLE FOR

ADHERING TO ALL INSTRUCTIONS AND TERMS AND CONDITIONS INCLUDED IN THE

SOLICITATION. FAILURE TO DO SO MAY RESULT IN QUOTES BEING DEEMED NON-

RESPONSIVE

INFORMATION:

1. This is a Request for Quotations (RFQ) in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13.

2. Potential vendors are notified that the basis on which award will be made is price alone.

3. All responsible sources may submit a quote which, if timely received, must be considered by the Agency.

4. The Government may request that a vendor respond to a Quote Verification after the solicitation closes, but prior to award. The vendor shall respond in sufficient detail to all questions or statements no later than the response date and time listed in the correspondence. Failure to do so may result in quotes being deemed non-responsive and removed from consideration. The Government is under no obligation to provide extensions for responses.

QUESTIONS REGARDING SOLICITATIONS:

1. Questions regarding the solicitation shall be directed to the Contract Specialist:

a. Name: Jennifer M. Samela

b. Phone: 978-318-8324

c. Email: Jennifer.M.Samela@usace.army.mil

2. Technical Points of Contact shall not provide responses to interested vendors.

QUOTE SUBMISSION:

1. Quotes shall be submitted via email to the Contract Specialist listed above no later than the closing date and time identified in the solicitation or subsequent amendments.

2. The Government is under no obligation to consider any quote received after the solicitation closing date or time.

BID SCHEDULES:

1. If a Bid Schedule is included in the solicitation, vendors shall complete the bid schedule in its entirety

(all tasks, all years).

2. Vendors shall enter $0.00 on Bid Schedules in which items are Not Separately Priced. Blank entries will not be considered and will result in quotes being deemed non-responsive.

3. Failure to complete the Bid Schedule in its entirety and return same with a quote will result in quotes being deemed non-responsive.

SITE VISITS:

1. If dates/times for site visits are included in the solicitation, then interested vendors will be permitted to visit the site during those dates/times. No other dates/times will be permitted for site visits.

2. If no dates/times for site visits are included in the solicitation, then interested vendors shall contact the

Technical Point of Contact as identified in the solicitation to schedule a site visit.

3. No site visits will be permitted AFTER a solicitation closes.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATIONS:

1. In accordance with FAR Clause 52.204-7:

a. Vendors are REQUIRED to be registered in SAM when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment.

b. “Registered” in SAM means that the Government has marked the record “Active”.

2. The Government will deem quotes non-responsive from vendors that do not have an active SAM at the time of quote submission or by date/time of solicitation closing.

3. Provide Unique Entity Identifier (UEI): ___________________________

4. Provide CAGE code: ____________________________

SUBMITTALS:

1. Submittals (Accident Prevention Plan, Activity Hazard Analyses, Products, etc.) and

Certifications/Licenses (10-hour OSHA, 30-hour OSHA, Competent Person in Fall Protection, Electrician’s License, etc.) that are specified in the scope as required by this solicitation are not to be submitted with a quote. The awarded Contractor will be required to provide all submittals and certifications within the time stated in the solicitation and resultant contract. Failure to do so may result in termination.

SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures –this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (hhtps://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list if verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract ward. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

BID SCHEDULE

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON LAKE AND EVERETT LAKE

HOPKINTON AND WEARE, NH

PERFORMANCE WORK STATEMENT

Bid Schedule Base Year

TASK / ITEM NUMBER UNIT QTY

UNIT

PRICE

TOTAL

1. Hopkinton Lake Project Area Mowing, Trimming, and Grounds Cleaning (Weekly, Tuesday or Wednesday)

Each

2. Elm Brook Park Mowing, Trimming, and Grounds

3. Elm Brook Park Field Mowing #1 Approximately 2.5 acres (Once

Annually)

4. Elm Brook Park Field Mowing #2 Approximately 0.5 acres (Once Annually)

Each 1

5. Everett Lake Project Area

Cleaning (Weekly)

6. Hopkinton Lake Project Area Spring Clean-Up (Once Annually)

Job

7. Elm Brook Park Spring Clean-Up (Once Annually)

Job 1

8. Everett Lake Project Area Spring Clean-Up (Once Annually)

Job 1

9. Hopkinton Lake Project Area Mulching (Once Annually)

Job 1

10. Elm Brook Park Mulching (Once Annually)

Job 1

11. Hopkinton Lake Project Area Fall Clean-Up (Once Annually)

Job 1

12. Elm Brook Park Fall Clean-Up (Once Annually)

Job 1

13. Everett Lake Project Area Fall Clean-Up (Once Annually)

Job 1

14. Hopkinton Lake Project Area and Elm Brook Park - Garden/Mulch Beds - Pruning and Weeding (Monthly)

Job 6

15. Elm Brook Park Area - Dog Waste/Trash Removal (Weekly, Tuesday or Wednesday)

Job 26

16. Everett Lake Area - Dog Waste/Trash Removal (Twice Weekly, Monday and Thursday)

Job 52

17. West Hips and Outflow Area - Field Mowing – Approximately

1.22 acres (Monthly)

Job 5

TOTAL

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON LAKE AND EVERETT LAKE

HOPKINTON AND WEARE, NH

Bid Schedule Option Year 1 (2026)

TASK / ITEM NUMBER UNIT QTY

UNIT

PRICE

TOTAL

1. Hopkinton Lake Project Area Mowing, Trimming, and Grounds

2. Elm Brook Park

3. Elm Brook Park Field Mowing #1 Each

Approximately 2.5 acres (Once Annually)

4. Elm Brook Park Field Mowing #2 Approximately 0.5 acres (Once Annually)

Each 1

5. Everett Lake Project Area Mowing, Trimming, and Grounds Cleaning (Weekly)

Each 26

6. Hopkinton Lake Project Area Spring Clean-Up (Once Annually)

Job 1

7. Elm Brook Park Spring Clean-Up (Once Annually)

Job 1

8. Everett Lake Project Area Spring Clean-Up (Once Annually)

Job 1

9. Hopkinton Lake Project Area Mulching (Once Annually)

Job 1

10. Elm Brook Park Mulching (Once Annually)

Job 1

11. Hopkinton Lake Project Area Fall Clean-Up (Once Annually)

Job 1

12. Elm Brook Park Fall Clean-Up (Once Annually)

Job 1

13. Everett Lake Project Area Fall Clean-Up (Once Annually)

Job 1

14. Hopkinton Lake Project Area and Elm Brook Park - Garden/Mulch Beds - Pruning and Weeding (Monthly)

Job 6

15. Elm Brook Park Area - Dog Waste/Trash Removal (Weekly, Tuesday or Wednesday)

Job 26

16. Everett Lake Area - Dog Waste/Trash Removal (Twice Weekly, Monday and Thursday)

Job 52

17. West Hips and Outflow Area - Field Mowing – Approximately

1.22 acres (Monthly)

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON LAKE AND EVERETT LAKE

HOPKINTON AND WEARE, NH

PERFORMANCE WORK STATEMENT

Bid Schedule Option Year 2 (2027)

TASK / ITEM NUMBER UNIT QTY

UNIT

PRICE

TOTAL

1. Hopkinton Lake Project Area Mowing, Trimming, and Grounds Cleaning (Weekly, Tuesday or Wednesday)

Each 26

2. Elm Brook Park Mowing, Trimming, and Grounds Cleaning (Weekly, Tuesday or Wednesday)

Each 24

3. Elm Brook Park Field Mowing #1 Approximately 2.5 acres (Once Annually)

Each 1

4. Elm Brook Park Field Mowing #2 Approximately 0.5 acres (Once Annually)

Each 1

5. Everett Lake Project Area Mowing, Trimming, and Grounds Cleaning (Weekly)

Each 26

6. Hopkinton Lake Project Area Spring Clean-Up (Once Annually)

Job 1

7. Elm Brook Park Spring Clean-Up (Once Annually)

Job 1

8. Everett Lake Project Area Spring Clean-Up (Once Annually)

Job 1

9. Hopkinton Lake Project Area Mulching (Once Annually)

Job 1

10. Elm Brook Park Mulching (Once Annually)

11. Hopkinton Lake Project Area Fall Clean-Up (Once Annually)

12. Elm Brook Park

13. Everett Lake Project Area

14. Hopkinton Lake Project Area and Elm Brook Park - Garden/Mulch Beds - Pruning and Weeding (Monthly)

Job 6

15. Elm Brook Park Area - Dog Waste/Trash Removal (Weekly Tuesday or Wednesday)

Job 26

16. Everett Lake Area - Dog Waste/Trash Removal (Twice Weekly, Monday and Thursday)

Job 52

17. West Hips and Outflow Area - Field Mowing – Approximately

1.22 acres (Monthly)

GROUNDS MAINTENANCE SERVICES

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON LAKE AND EVERETT LAKE

HOPKINTON AND WEARE, NEW HAMPSHIRE

I. General:

1. Scope – Furnish all equipment, materials, transportation, and labor to perform the grounds maintenance services at the Hopkinton Lake and Everett Lake Projects. The grounds maintenance services include a spring and fall clean-up, mulching, weekly mowing and trimming, annual field mowing, monthly garden weeding and pruning, and dog waste and trash removal in the specified areas at the Hopkinton Lake Project area, the Everett Lake Project area, and the Hopkinton Lake Recreation Area, known as Elm Brook Park. All work shall be completed in accordance with the following Performance Work Statement.

NOTE: This work requires the following submittals prior to commencement of work (Refer to Section II. Technical Requirements for a full list of submittals):

ENG Form 6293 (Accident Prevention Plan Worksheet) Activity Hazard Analysis; non-mandatory template available: ENG Form 6206

(Activity Hazard Analysis) ENG Form 6282 (Site Safety and Health Officer Designation Letter) First-Aid and CPR Personnel requirements Schedule of work.

Safety Data Sheets.

All Certifications and Licenses as determined by the Performance Work Statement.

2. Location(s) – The Hopkinton Lake Project is located at 2097 Maple Street in Hopkinton, New Hampshire. Elm Brook Park is located at 101 Elm Brook Park Road in Hopkinton, New Hampshire. The Everett Lake Project is located at 395 Clough Park Road in Weare, New Hampshire.

3. Site Visit – To arrange a site visit Contact the Project Manager, Stephen Dermody (978-318- 8325 or stephen.p.dermody@usace.army.mil).

After Contract Award contract the Technical Point of Contact (TPOC). The TPOC for this project is Project Ranger, Pascal Carter (978-318-8333, 603-746-3601 ext. 333 or Pascal.A.Carter@usace.army.mil).

4. Schedule – The period of performance shall be from Contract Award through 31 March 2026. In addition, the Government may exercise two (2) optional years with the same scope of services. Option year 1 would include a period of performance from 01 April 2026 through 31 March 2027 and option year 2 would have a contract period of performance from 01 April 2027 through 30 November 2027. Work shall be performed Monday through Friday 7:00 AM to 4:00 PM unless otherwise approved by the TPOC. No mowing or trimming shall be done on Saturdays, Sundays, and holidays unless approved in advance by the TPOC. The Pre-Work Conference shall be completed within 14 days of Contract Award.

All pre-work submittals shall be submitted within 21 days of Contract Award. The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within 14 days of the Government’s response, unless additional time is granted by the

Government in writing. No field work may proceed prior to the acceptance of pre-work submittals.

Work shall be performed in a timely manner and to the satisfaction of the TPOC or their representative.

Tasks are to be performed during the Service Schedule depicted in the table below. The Service Schedule is the time period when the services are expected to be performed.

Service Schedule: The following tables identify the task number, description, frequency, and quantity of services.

Base Year and Option Year Service Schedule: 01 April through 30 November.

Item # Description Frequency Qty.

1 Hopkinton Lake Project Area

-Mowing, Trimming, and Grounds Cleaning

- Approximately 4 acres

Weekly (May - October) Tuesdays or Wednesdays

2 Elm Brook Park -Mowing, Trimming, and Grounds Cleaning

- Approximately 24 acres

Weekly (May through mid- October) Tuesdays or Wednesdays

3 Elm Brook Park Field Mowing

- Approximately 2.5 acres #1

Once between (July 30th - Aug 30th) 1

4 Elm Brook Park Field Mowing - Approximately 0.5 acres #2

Once between (Nov 1st – Nov 15th)

5 Everett Lake Project Area -Mowing, Trimming, and Grounds Cleaning -Approximately 6.1 acres

Weekly (May - October)

6 Hopkinton Lake Project Area -Spring Clean-Up

Annual (prior to April 30)

7 Elm Brook Park -Spring Clean-Up

Annual (prior to April 30)

8 Everett Lake Project Area -Spring Clean-Up

Annual (prior to April 30)

9 Hopkinton Lake Project Area –Mulching

- Approximately 387 sq. ft.

Annual (prior to May 15)

10 Elm Brook Park –Mulching -Approximately 2,205 sq. ft.

Annual (prior to May 15)

11 Hopkinton Lake Project Area -Fall Clean-Up

Annual (after November 1) 1

12 Elm Brook Park Annual (after November 1) 1

-Fall Clean-Up 13 Everett Lake Project Area

-Fall Clean-Up Annual (after November 1) 1

14 Hopkinton Lake Project Area and Elm Brook Park - Garden/Mulch Beds - Pruning and Weeding

Monthly (May – September) 6

15 Elm Brook Park Area - Dog Waste/Trash Removal

Weekly (May-October) Tuesday or Wednesday

16 Everett Lake Area - Dog Waste/Trash Removal

Twice Weekly (May-October) Monday and Thursday

17 West Hip and Outflow Area - Field Mowing – Approximately 1.22 Acres

Monthly (June- September) 5

5. Safety Requirements

a. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_Aug%202024%20 -%20FINAL.pdf

A preparatory meeting shall be conducted by the Prime Contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the TPOC upon request.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_Sep%202024%20- %20FINAL.pdf

d. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3. b and 2-4. b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the Prime Contractor’s SOH program. Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6282_Site%20Safety%2 0&%20Health%20Officer%20(SSHO)%20Designation%20Letter_2024%2009%2013%2 0-%20Final.pdf

e. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided an effective means of communication to call for assistance in the event of an emergency. Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

f. Additional Personnel Requirements:

Other Competent or Qualified Persons may be required per EM 385-1-1 and/or other sections of this Performance Work Statement, based on the definable features of work for this project.

g. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor and reported to the TPOC in accordance with EM 385-1-1, Table 2-1.

The mandatory ENG Form 3394 shall be completed and submitted to the TPOC within seven (7) days of an incident:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerForms/Eng_Fo rm_3394_2021Aug.pdf

h. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the TPOC by close of business on the 10th calendar day of the following month.

6. Flooding – Hopkinton Everett Lakes is Primarily a Flood Risk Management Project.

Occasional retention of floodwaters may inundate portions of the dam property or access roads in the areas covered by this contract. The TPOC will notify the Contractor as areas are closed as a result of floodwaters. When flooding ends and waters recede, the TPOC will notify the Contractor as areas reopen and services may resume.

7. Changes to Frequency and/or Quantities - The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all designated project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. Any increase in quantity or frequency of services must be negotiated with the Contracting Officer. The Contractor shall not perform any additional services until the issuance of a formal modification signed by the Contracting Officer. In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The Contractor shall be given at least 24 hours’ notice.

8. Pre-Work Conference – Prior to the start of any work, the TPOC will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel shall be physically present at this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and the Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the Contractor shall provide the name of the Project Superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Accident Prevention Plan and Activity Hazard Analysis

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Safety Data Sheet (SDS) requirements

vii. Contractor’s Quality Control Plan

viii. Contractor’s Equipment

ix. Correspondence, Communication, Security and Administrative Procedures.

x. Invoice and payment.

9. Permits – The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

10. Security – The Contractor will comply with all established security policies at the Hopkinton Dam and Everett Dam. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hour notice of any such closure.

11. Payment – The Contractor shall furnish the TPOC with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, labor hours, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price.

NOTE: Final Payment may be held until the Contractor has returned any and all issued keys/cards to the TPOC at the completion of work. Any and all keys/cards are required to be physically handed to the TPOC, or if mailed, the Contractor assumes all responsibility for loss (which may include the cost of rekeying the applicable project).

All invoices may be mailed to:

U.S. Army Corps of Engineers Hopkinton Everett Lakes

2097 Maple Street Hopkinton, New Hampshire 03229

Or emailed to: Pascal.A.Carter@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary – Furnish all equipment, materials, transportation, and labor to perform the grounds maintenance services at the Hopkinton Lake and Everett Lake Projects. The Hopkinton Lake Project area includes approximately 4 acres of weekly maintenance area and

1.22 acres of monthly field mowing at the west hips and outflow area. The Everett Lake Project areas include approximately 6.1 acres of weekly maintenance. The Hopkinton Lake Recreation area, known as Elm Brook Park, includes approximately 24 acres of weekly maintenance area, and 3 acres of annual maintenance area. In addition, the contract includes spring and fall clean-ups of the above-mentioned acres and approximately 16 cubic yards of mulching services as well as monthly garden/mulch bed pruning and weeding services and dog waste and trash removal services. All work shall be completed in accordance with the following Performance Work Statement and schedule.

2. Submittals – Although the Government reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in an acceptable form within 14 days of the Government’s response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and must be accepted by the Government.

Pre-work Submittals: Submitted within 21 days of Contract Award. Submittals must be accepted prior to the commencement of any field work.

ENG Form 6293 (Accident Prevention Plan Worksheet) Activity Hazard Analysis; non-mandatory template available: ENG Form 6206

(Activity Hazard Analysis) ENG Form 6282 (Site Safety and Health Officer Designation Letter) First-Aid and CPR Personnel requirements Schedule of work.

Safety Data Sheets.

All Certifications and Licenses as determined by the Performance Work Statement.

3. References – All work shall be in conformance with:

a. U.S. Army Corps of Engineers

i. EM-385-1-1 2024 Safety and Occupational Health Requirements, U.S. Army Engineering Manual.

b. Code of Federal Regulations

i. Title 36 – Parks, Forests, and Public Property; Chapter III, Part 327 – Corps of

Engineers, Department of the Army.

c. Other appropriate federal, state, and local codes.

4. Other Contracts – The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by Government employees.

5. Preferred Sequence for Work Schedules – The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract. The Contractor will coordinate a work schedule for each service, and approximate times for beginning and ending of each required service listed with the TPOC. Any changes or alterations to the schedule must be coordinated and approved by the TPOC in advance of actual schedule changes.

6. Clean Up and Waste Disposal – The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the Contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from Contractor activities shall be restored by the Contractor to the satisfaction of the TPOC. All waste material will be disposed of offsite in accordance with all federal, state, and local regulations.

7. Environmental Protection –Water, air and land resources shall not be adversely impacted during the course of the work. The Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met at no additional cost to the Government. Assurance of compliance with this section by subcontractors shall be the responsibility of the Contractor.

8. Sustainability & Environmentally Preferred Products - The United States Department of

Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio-based content level. Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and associated minimum bio based content level requirements.

9. Personal Protective Equipment - It is the Contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

10. Government Resources – The Government will provide gate keys to the Contractor to access all contract sites. The Contractor shall supply his own means of communication (telephone). The restrooms in Elm Brook Park are available for use between 0900-1800 during the recreational season. There is not a restroom available at the Everett Dam, and there is no access to potable water at the contract site. The Contractor would have to provide these resources or have an acceptable alternative plan for these resources.

11. Damage to Government and Private Property – The Contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the Contractor’s operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor’s operation. The Contractor shall notify the TPOC immediately of damage to Government and private property and injury to any person resulting from the Contractor’s operation. Also, the Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor’s operation.

Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

12. Contractor’s Personnel –

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

Note: At least one (1) of the Contractor employees on site shall be able to communicate effectively and efficiently with project staff.

b. Employee Conduct - The Contractor shall be responsible for seeing that the Contractor’s employees strictly comply with Code of Federal Regulations (CFR) Title 36, Chapter III, Part 327, and all federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee(s).

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor’s Employees - The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

13. Quality Assurance – The Contractor is responsible for the quality control of the contract work. The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The Government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

14. Inspections-

a. Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection - Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the TPOC to allow verification of results for payment. A Government representative may accompany the Contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections - The TPOC may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the TPOC. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract.

This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections -The Government will monitor the Contractor’s service performance and make deductions accordingly for work not corrected with the time permitted.

15. Receiving and Storing Materials – The Contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the Contractor and will not be responsible for damage to the Contractor’s equipment or materials.

16. Omissions – This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment – All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Occupational Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

2. Type(s) of Equipment-

a. The Contractor shall provide the appropriate equipment and tools of the trade to execute the requirements of the Performance Work Statement.

b. Types of equipment for this work may include but not be limited to:

i. Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The Contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the Contractor shall use small mowing equipment such as lawn and garden tractors;

push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

ii. String trimmers may be gasoline or electrically operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers. Powered string trimmers will not be used to trim around saplings that are less than three (3) inches in diameter at 4-1/2 feet above ground level.

Trimming around said saplings shall be accomplished using hand-operated trimmers. The Contractor will be required to replace any saplings/trees/shrubs damaged by the company’s operation.

iii. Specialized Equipment: Dam embankment, dike mowing, trail side mowing and road-side mowing may require the use of specialized equipment. Such equipment must be operated within any manufacturer’s operating instructions and precautions.

The embankment and dike mowing equipment must be certified in writing by the manufacturer as safe for operation on steep slopes, and specifically designed, or factory modified for the mowing of slopes. All safety items required on the standard mowing equipment mentioned above are required hereon as well.

3. Equipment Storage – No Government space or facilities shall be provided under this contract.

Part 3 Materials and Supplies:

1. Provided by Government:

a. Access road gate keys. Keys will be returned to the TPOC upon contract completion or on request of the TPOC.

2. Provided by Contractor:

a. Brown pine bark mulch (preferably mulch that has been produced locally)

b. Heavy Duty Trash bags for Dog Waste receptacles.

Part 4 Service Requirements:

1. General: – Furnish all equipment, materials, transportation, and labor to perform the grounds maintenance services at the Hopkinton Lake and Everett Lake Projects. The Hopkinton Lake Project area includes approximately 4 acres of weekly maintenance area and 1.22 acres of monthly field mowing at the west hips and outflow area. The Everett Lake Project areas include approximately 6.1 acres of weekly maintenance. The Hopkinton Lake Recreation area, known as Elm Brook Park, includes approximately 24 acres of weekly maintenance area, and 3 acres of annual maintenance area. In addition, the contract includes spring and fall clean-ups of the above-mentioned acres and approximately 16 cubic yards of mulching services as well as monthly garden/mulch bed pruning and weeding services and dog waste and trash removal services. All work shall be completed in accordance with the following Performance Work Statement and schedule.

2. Trash and Recyclables Disposal: Collected refuse and recyclables will become the responsibility of the Contractor and will be transported from Government property and properly disposed of by the Contractor at an appropriate site. It is the Contractor’s responsibility to comply with all federal, state, and local refuse and recycling laws.

Transportation and disposal fees will be paid by the Contractor at no additional cost to the Government and should be included in the Contractor’s quoted price.

3. Service Definition:

a. One service is defined as a single completion of all requirements for each task as described in Section 4, Service Tasks below. For example, one Project Area Mowing service would include mowing, trimming, and grounds cleaning at all service locations requiring such task as listed in Part 5, Service Location(s) and Task Requirements.

b. The Contractor shall only be paid for work fully completed. If a partial service is rendered, payment will be adjusted according to percent of area completed. Partial service is defined as completing anything other than all tasks for designated locations as identified in Part 5, Service Location(s) and Task Requirements.

4. Service Tasks:

a. Mowing Requirements: Cut and power mow grass to a height of not more than four and one-half (4-1/2) inches or less than three (3) inches in each area around each facility.

Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. At the end of each mowing, there shall be no clumps or piles of mown grass. Mowing shall produce a finely mulched product. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above.

b. Field Mowing Requirements: Cut and power mow grass to a height of not more than six

(6) inches or less than three (3) inches in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing will extend to the border of an area, whether that is a tree line, the water’s edge, or an embankment.

Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above. Any damage from mowing equipment to government property will be the responsibility of the Contractor to repair. These areas can be found in Exhibit 2 and Exhibit 5 below in pink and green.

c. Trimming Requirements: Trim grass to a height of not more than four and one-half (4- 1/2) inches or less than three (3) inches in the area around each facility. Trimming, edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical pedestals, water fountains, hose bibs, cookers/grills, etc. Trimming shall be done at a minimum each time mowing is performed. The TPOC may determine that area/facility trimming is required in conjunction with maintenance work and that mowing services are not required.

d. Grounds Cleaning: Grounds cleaning will be performed in conjunction with scheduled mowing services, to leave the mowing area with an overall neat and clean appearance.

The grounds cleaning shall remove all obvious and noticeable trash and litter from the mowing limits which are designated as the mowing boundaries. All trash and litter shall be removed and properly disposed of.