Solicitation W912WJ24Q0062.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ24Q0062 01-Mar-2024

b. TELEPHONE NUMBER

978-318-8902

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 18 Mar 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALICIA N LACROSSE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 978-318-8159 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF67

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912WJ24Q0062

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO VENDORS

QUESTIONS REGARDING SOLICITATIONS:

1. Questions regarding the solicitation shall be directed to the Contract Specialist:

a. Name: Alicia LaCrosse

b. Phone: 978-318-8902

c. Email: alicia.n.lacrosse@usace.army.mil

2. Technical Points of Contact shall not provide responses to interested vendors.

QUOTE SUBMISSION:

1. Quotes shall be submitted to the Contract Specialist listed above no later than the closing date and time identified in the solicitation or subsequent amendments.

2. The Government is under no obligation to consider any quote received after the solicitation closing date or time.

BID SCHEDULES:

1. If a Bid Schedule is included in the solicitation, vendors shall complete the bid schedule in its entirety (all tasks, all years).

2. Failure to complete the Bid Schedule in its entirety and return same with a quote will result in quotes being deemed non-responsive.

SITE VISITS:

1. If dates/times for site visits are included in the solicitation, then interested vendors will be permitted to visit the site during those dates/times. No other dates/times will be permitted for site visits.

2. If no dates/times for site visits are included in the solicitation, then interested vendors shall contact the Technical Point of Contact as identified in the solicitation to schedule a site visit.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATIONS:

1. In accordance with FAR Clause 52.204-7:

a. Vendors are REQUIRED to be registered in SAM when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment.

b. “Registered” in SAM means that the Government has marked the record “Active”

2. The Government will deem quotes non-responsive from vendors that do not have an active SAM at the time of quote submission.

Provide Unique Entity Identifier (UEI): ___________________________

Provide CAGE code: ____________________________

SUBMITTALS:

1. Submittals (Accident Prevention Plan, Activity Hazard Analyses, Products, etc.) and Certifications/Licenses (10-hour OSHA, 30-hour OSHA, Competent Person in Fall Protection, Electrician’s License, etc.) required by this solicitation are not to be submitted with a quote. The awarded Contractor will be required to provide all submittals and certifications within the time stated in the solicitation and resultant contract. Failure to do so may result in termination.

BASIS OF AWARD:

1. Potential vendors are notified that the basis on which award will be made is price alone.

2. All responsible sources may submit a quote which, if timely received, must be considered by the Agency.

SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures –this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

BID SCHEDULE

Bid Schedule Base Year

TASK/ITEM

NUMBER

UNIT

QUANTIT

Y

UNIT PRICE

EACH

TOTAL

1. Buffumville Lake Weekly Areas

EA 28 $ $

2. Buffumville Lake Biweekly Areas

EA 14 $ $

3. Buffumville Lake Monthly Areas

EA 7 $ $

4. Buffumville Lake Pierpont Area

EA 3 $ $

5. Buffumville Lake Spring Clean-up

EA 1 $ $

6. Buffumville Lake Spring Fertilizer

EA 1 $ $

7. Buffumville Lake Fall Clean-up

EA 1 $ $

8. Hodges Village Dam Weekly Areas

EA 28 $ $

9. Hodges Village Dam Monthly Areas

EA 7 $ $

10. Hodges Village Dam Spring Clean-up

EA 1 $ $

11. Hodges Village Dam Spring Fertilizer

EA 1 $ $

12. Hodges Village Dam Planting Maintenance

EA 1 $ $

13. Hodges Village Dam Fall Clean-up

EA 1 $ $

TOTAL $

Option Year 1

TASK/ITEM NUMBER UNIT QUANTITY

UNIT PRICE

EACH

TOTAL

1. Buffumville Lake Weekly Areas

EA 28 $ $

2. Buffumville Lake Biweekly Areas

EA 14 $ $

3. Buffumville Lake Monthly Areas

EA 7 $ $

4. Buffumville Lake Pierpont Area

EA 3 $ $

5. Buffumville Lake Spring Clean-up

EA 1 $ $

6. Buffumville Lake Spring Fertilizer

EA 1 $ $

7. Buffumville Lake Fall Clean-up

EA 1 $ $

8. Hodges Village Dam Weekly Areas

EA 28 $ $

9. Hodges Village Dam Monthly Areas

EA 7 $ $

10. Hodges Village Dam Spring Clean-up

EA 1 $ $

11. Hodges Village Dam Spring Fertilizer

EA 1 $ $

12. Hodges Village Dam Planting Maintenance

EA 1 $ $

13. Hodges Village Dam Fall Clean-up

Option Year 2

TASK/ITEM NUMBER UNIT QUANTITY

UNIT PRICE

EACH

TOTAL

1. Buffumville Lake Weekly Areas

EA 28 $ $

2. Buffumville Lake Biweekly Areas

EA 14 $ $

3. Buffumville Lake Monthly Areas

EA 7 $ $

4. Buffumville Lake Pierpont Area

EA 3 $ $

5. Buffumville Lake Spring Clean-up

EA 1 $ $

6. Buffumville Lake Spring Fertilizer

EA 1 $ $

7. Buffumville Lake Fall Clean-up

EA 1 $ $

8. Hodges Village Dam Weekly Areas

EA 28 $ $

9. Hodges Village Dam Monthly Areas

EA 7 $ $

10. Hodges Village Dam Spring Clean-up

EA 1 $ $

11. Hodges Village Dam Spring Fertilizer

EA 1 $ $

12. Hodges Village Dam Planting Maintenance

EA 1 $ $

13. Hodges Village Dam Fall Clean-up

PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

BUFFUMVILLE LAKE AND HODGES VILLAGE DAM

CHARLTON AND OXFORD, MA

PERFORMANCE WORK STATEMENT

I. GENERAL

1. Scope:

Contractor shall furnish all equipment, materials, transportation, and labor to perform grounds maintenance services at both the Buffumville Lake and Hodges Village Dam project areas. Grounds maintenance services include landscape mowing at differing intervals, spring clean-up, spring fertilizer application, and fall clean-up at each project.

Additionally, Hodges Village Dam requires an annual planting maintenance to include mulch application and weed removal of landscaping beds. Services are to be provided in accordance with the following performance work statement and schedule. Work shall be performed in a timely manner and to the satisfaction of the Technical Point of Contact, or their representative.

*Note: This work requires the following submittals prior to commencement of work (Refer to Section II. Technical Requirements for a full list of submittals):

Accident Prevention Plan and Activity Hazard Analysis Appropriate licenses and certifications OSHA 10 Certification First Aid/CPR Certification SDS sheets and Spill Plans for fuels and fertilizers (Prior to ordering)

2. Location:

The Buffumville Lake service area is located in Charlton, Massachusetts. The project office is located at 48 Old Oxford Rd. in Charlton, MA 01507. The swim beach and boat ramp are located at 229 & 229B Oxford Rd. in Charlton, MA 01507 respectively. The Pierpont Meadow Pond dike is located at the junction of Pierpont Road & Hayden Pond Road in Dudley, MA 01571.

The Hodges Village Dam service area is located at 30 Howarth Rd. in Oxford, MA 01540.

3. Site Visits and Requests for Information:

Site visits are highly encouraged. No extra payment will be allowed for perceived additional work caused by unfamiliarity with site conditions and requirements. Site visits will be held on the specified dates and times listed below only:

a. Monday, March 11, 2024, 9:00 AM Eastern

b. Thursday, March 14, 2024, 1:00 PM Eastern

Please Note – Site visits outside of these specific dates and times are not permitted unless additional site visit dates/times are publicized in an amendment. All questions during site visits will be sent to the Contract Specialist as indicated in the Instructions to Vendors and responses will be provided in an amendment. Information incorporated into the solicitation via amendment will become binding.

4. Technical Point of Contact: After contract award, the Technical Point of Contact (TPOC) for this project is Park Ranger James Higgins: (978) 318-8472 (Office line) or via email at James.J.Higgins@usace.army.mil.

5. Services:

The period of performance for the base year will from contract award to 28 February 2025.

In addition, the government may exercise two (2) option years with the same statement of services. Option year one (1) has a period of performance from 1 March 2025 to 28 February 2026. Option year two (2) has a period of performance from 1 March 2026 to 31 December 2026. Work shall be performed Tuesday through Thursday between the hours of 7:00 AM and 3:30 PM unless otherwise approved by the TPOC. Any proposed changes to schedule must be submitted to the TPOC in writing and are not finalized until approved.

No work shall be done on weekends or government holidays.

All pre-work safety and product submittals shall be submitted within 21 days of notice to proceed. The government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the contractor shall make such revisions and shall be resubmitted to the government in an acceptable form within 14 days of the government’s response, unless additional time is granted by the government in writing. No field work may proceed prior to the acceptance of pre-work submittals. Tasks are to be performed during the service schedule depicted below.

Service Schedule:

Service Year Start Date End Date Base year Contract award 30 November 2024 Option Year 1 1 April 2025 30 November 2025 Option Year 2 1 April 2026 30 November 2026

The following table identifies the task numbers, descriptions, and frequencies.

Task # Description Quantity Frequency

1. Buffumville Lake – Weekly areas (4.8 acres)

28 Weekly (April – October)

2. Buffumville Lake – Biweekly areas (5.6 acres)

14 Biweekly (April – October)

3. Buffumville Lake – Monthly areas 7 Monthly (May –

(11.3 acres) October)

4. Buffumville Lake – Pierpont area

(0.5 acres) 3 Monthly (June –

August)

5. Buffumville Lake – Spring Clean-up

(25.8 acres) 1 Annual (April)

6. Buffumville Lake – Spring Fertilizer

(1.7 acres) 1 Annual (May)

7. Buffumville Lake – Fall Clean-up

(22.2 acres) 1 Annual (November)

8. Hodges Village Dam – Weekly areas

(2.6 acres) 28 Weekly (April –

October)

9. Hodges Village Dam – Monthly areas

(4.0 acres) 7 Monthly (April –

October)

10. Hodges Village Dam – Spring Clean-up

(6.6 acres) 1 Annual (April)

11. Hodges Village Dam – Spring Fertilizer

(2.6 acres) 1 Annual (May)

12. Hodges Village Dam – Planting Maintenance

(665 sq. ft.)

1 Annual (June)

13. Hodges Village Dam – Fall Clean-up

(6.6 acres) 1 Annual (November)

6. Safety:

a. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers Safety (USACE) and Occupational Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable Occupational Safety & Health Administration (OSHA), federal, state, and local safety and occupational health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385

- 1-1.pdf

b. Accident Prevention Plan:

The contractor shall prepare an Accident Prevention Plan (APP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below. A non-mandatory, fillable APP template is available upon request. However, the contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385- 1-1, Appendix A.

A preparatory meeting shall be conducted by the prime contractor to discuss the APP contents with all effected onsite employees. The prime contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Weekly safety meetings shall be held and documented. Records shall be available to the TPOC upon request.

c. Activity Hazard Analysis:

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work.

The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

d. Emergency Response:

Emergency procedures shall be documented in the Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

e. Required Personnel:

The Contractor shall employ a minimum of one Competent Person (CP) at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall be present at the project site and report to the contractor’s upper management. The SSHO is required to have related service experience and have at a minimum completed a 10 Hour OSHA training.

In addition, when emergency medical services are not accessible within 5 minutes of the work location and there are 2 or more workers onsite, at least 2 employees shall have (in-person) training in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

*Note: Other Competent or Qualified Persons may be required per EM 385-1-1 and/or other sections of this Scope of Work, based on the characteristics of the project*

f. Accident Reporting:

All accidents and near misses shall be investigated by the contractor. All work-related recordable injuries, illnesses, and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

g. Ladder Safety

The fall clean-up requires the contractor to remove all leaves and debris from all gutters and downspouts of buildings identified in the service areas. Roofs shall be made clear from any debris accumulation, moss, algae, or lichen. This is a hazardous task and the contractor’s work shall specifically comply with U.S. Army Corps of Engineers Safety and Occupational Health Requirements Manual EM 385-1-1, Section 24.B. Ladders.

7. Pre-Work Conference:

Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel will be physically present to attend this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act for the Contractor. This conference will be held at the time and location agreeable to the government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during the pre-work conference:

Authority of the Technical Point of Contact Contractor’s Safety Program (including subcontractors) Accident Prevention Plan and Activity Hazard Analysis Requirements for Weekly Safety Meetings (Documented on NED Form 251) Accident Reporting (ENG Form 3394) Safety Data Sheet (SDS) requirements Contractor’s Quality Control Plan Contractor’s Equipment (including a current, written safety inspection) Correspondence, Communication and Administrative Procedures Invoice and payment

8. Permits:

The contractor shall, without additional expense to the government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

9. Security:

The contractor and all associated subcontractors will comply with all established security policies at the project. Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the contractor’s ability to access certain areas. During periods of heightened security, the government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent work in an area. The contractor shall be given at least 24-hour notice of any such closure.

Upon contract award, the contractor will be provided one (1) gate key to provide access to mowing areas. This key is to be used exclusively for contract purposes. This key will not be utilized to provide access for any individuals not performing contract specific work.

During the contract period, the contractor is assumed responsible for the key. At the end of the service period, or upon request the key must be returned to the TPOC. Final payment is contingent upon return of the gate key.

10. Payment:

The contractor shall provide the TPOC with one monthly invoice, stating the service line item performed, the amount to be paid, and dates for each service. Invoices will be clearly labeled with the same business name as on the contract and list the contract number in the heading of the invoice. Payment shall be made monthly for the actual services performed at the applicable contract unit prices. Final payment is contingent upon return of the government provided gate key. The key is required to be physically handed to the TPOC and may not be mailed.

Invoice/Forms shall be mailed to:

U.S. Army Corps of Engineers 48 Old Oxford Rd.

Charlton, MA 01507 or emailed to james.j.higgins@usace.army.mil

11. Damage to Government and Private Property:

The contractor shall be responsible for restoring any government facilities or structures damaged outside the scope of this contract because of the firm’s operation. The contractor shall also be responsible for any damage to private property or injury to any person as a result of the firm’s operations. The contractor shall notify the Technical Point of Contact immediately of damage to government and private property and injury to any person resulting from the firms’ operation.

12. Point of Contact Requirements:

The contractor shall provide to the Technical Point of Contact a telephone number and a point of contact for discussion of any contractual matters.

II. TECHNICAL REQUIREMENTS:

1. Summary:

Contractor shall furnish all equipment, materials, transportation, and labor to perform the grounds maintenance services at both the Buffumville Lake and Hodges Village Dam project areas. The Buffumville Lake area is composed of approximately 4.8 acres of weekly maintenance, 5.6 acres of biweekly maintenance, 11.3 acres of monthly maintenance, and an additional 0.5 acres located along Pierpont Meadow Pond. An additional 3.6 acres of seasonal area is composed of beach and pine grove landscape, to be serviced in the spring. The Hodges Village Dam area is composed of approximately 2.6 acres of weekly maintenance and 4 acres of monthly maintenance. In addition, both projects include a spring clean-up, a fall clean-up, and an annual application of fertilizer to be executed by the contractor. Hodges Village Dam has approximately 665 square feet of annual planting maintenance (mulch application and weed removal). Services are to be provided in accordance with the following performance work statement and schedule.

Work shall be performed in a timely manner and to the satisfaction of the Technical Point of Contact, or their representative.

2. Submittals:

Although the government reviews submissions required by this performance work statement, it is emphasized that the contractor’s work must be completed using proper internal controls and review procedures. The government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the contractor shall make such revisions and shall resubmit to the government in an acceptable form within 14 days of the government’s response, unless additional time is granted by the government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the government.

Pre-work submittals: Submitted within 21 days of contract award. Submittals must be accepted prior to the commencement of any field activities.

Accident Prevention Plan and Activity Hazard Analysis (Prior to start of work) Appropriate licenses and certifications (Prior to start of work) OSHA 10 Certification (Prior to start of work) First Aid/CPR Certification (Prior to start of work) SDS sheets and Spill Plans for fuels and fertilizers (Prior to ordering) Safety meetings (Submitted upon request throughout the term of the contract) Compiled employee work hours (Submitted monthly throughout the term of the contract) Accident reporting (Submitted throughout the term of the contract, as applicable)

3. Clean Up:

The contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any storage areas, free from the accumulation of waste materials. Upon completing work in an area, the contractor shall remove any tools, equipment, and materials that are not the property of the government. Upon completion of work, the contractor shall clean up the job site to the satisfaction of the government.

4. Government Resources:

The contractor is responsible for providing all materials to complete the project. Unless specified in the contract, the government will not provide any equipment, telephone services or other resources.

5. Omissions:

This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

6. Quality Assurance:

The contractor is responsible for the quality control of the contract work. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

7. Other Contracts:

The government may undertake or award other contracts for additional work not related to this contract, and the contractor shall fully cooperate with other contractors and government employees. The contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor, or by government employees.

8. Environmental Protection:

No burning is permissible. Water, air and land resources shall not be adversely impacted during the course of the work. Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

Note: Endangered lady slippers species are present within the Buffumville Lake Park. The contractor shall be able to identify, avoid, and prevent damage to this species.

9. Sustainability:

Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels.

Offerors must be able to demonstrate that each offered products meets minimum content levels upon request.

Furthermore, the contractor should also meet the BioPreferred Program requirements. The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio based content levels for those products.

Any designated product that is being offered or supplied under this contract shall meet

USDA BioPreferred's minimum bio based content level. Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio based content level requirements.

10. Receiving and Storing Materials:

The contractor is responsible for protecting any stored material until it is placed in service.

The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive material or supplies for the contractor and will not be responsible for damage to contractor equipment or material.

11. Contractor’s Personnel:

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

Note: At least one (1) of the Contractor employees on site shall be able to communicate effectively and efficiently with project staff.

b. Employee Conduct - The Contractor shall be responsible for seeing that the Contractor’s employees strictly comply with Code of Federal Regulations (CFR) Title 36, Chapter III, Part 327, and all federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee(s).

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors.

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor’s Employees - The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the

Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

12. Inspections:

a. Contractor Quality Control:

The contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the contractor’s organization in each separate service is in full compliance with this performance work statement and associated attachments.

b. General Inspection:

Upon the completion of each mowing cycle, the contractor will perform an inspection of all areas under this contract to ensure compliance with the performance work statement. The contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form will be provided to the contractor’s Project Manager to allow verification of results for payment. A government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections:

The Technical Point of Contact may inspect required equipment and supplies as well as personal protective equipment at any time when in use on government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and approved by the Technical Point of Contact. No such removal will reduce the contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections:

The government will monitor the contractor’s service performance and make deductions accordingly.

13. Equipment:

a. Condition of Equipment:

All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Occupational Health Requirements. A regular schedule of preventative maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

b. Type of Equipment:

i. Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The contractor will be held accountable for resodding turf damaged by gouging, plowing, or similar damages caused by equipment. In areas where it is not possible to use a tractor-mounted mower the contractor shall instead use small mowing equipment such as but not limited to lawn and garden tractors, push mowers, weed eaters, and/or manual mowing tools.

ii. String trimmers may be gasoline or electrically operated. The use of steel or other cord that will cause damage to trees, shrubs, and other government property will not be allowed in string trimmers. Powered string trimmers will not be used to trim around saplings that are less than three (3) inches diameter at 4 ½’ above ground level. Trimming around said saplings shall be accomplished using hand-operated trimmers. Contractor will be accountable for the replacement or reimbursement of saplings, trees, shrubs, and other government property damaged by the firm’s operations.

c. Equipment Storage:

No government space or facilities shall be provided under this contract.

14. Government Supplied Waste Disposal:

a. Biodegradable Materials:

All biodegradable material removed in the execution of this performance work statement shall be deposited in a designated location on site for composting. By no means shall the contractor dispose of outside material, trash, or litter from services rendered outside of this contract in the government supplied disposal site.

Biodegradable material includes leaves, branches, pinecones, acorns, weeds, and other plant material.

b. Trash and Litter:

All trash and litter removed in the execution of this performance work statement shall be deposited in an appropriate waste container on site or removed from the site to be disposed of in accordance with all local, state, and federal regulations.

The dumpster located at Buffumville Lake office will be available to the contractor for this purpose. By no means shall the contractor dispose of outside trash and litter from services rendered outside of this contract in the government supplied dumpster. If the government supplied dumpster reaches capacity, the contractor is responsible for correctly disposing of any excess trash and litter they generate. Trash and litter include, but are not limited to, dog waste bags, cans, bottles, cups, wrappers, papers, and plastics.

III. SERVICE REQUIREMENTS:

1. Pre-Mowing Inspection:

The contractor shall survey the service area and report all damage and/or vandalism to the Technical Point of Contact prior to commencement of mowing in each area. Any damage found thereafter by the government’s inspector that has not been previously reported by the contractor, and appears to be caused during grounds maintenance operations, shall be assumed to be damage cause by the contractor’s operation, and shall be repaired, replaced, or deducted from the invoice as determined by the Technical Point of Contact at no cost to the government.

2. Grounds Cleaning:

The contractor shall remove all obvious and noticeable trash and litter from the service area. All trash and litter shall be removed and properly disposed of in bulk refuse receptacles. Grounds cleaning will be performed before, during, and in conjunction with scheduled mowing services in order to leave the mowing area with an overall neat and clean appearance.

3. Fine Lawn Mowing:

The contractor shall cut and power mow grass to a height of not more than three (3) inches or less than two and one-half (2 ½) inches. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, or other inadequate operations. Mowing shall be conducted in such a manner so that there is no wheel damage or scalping to the turf or any damage to structures or equipment on government property.

Examples of structures and equipment include, but are not limited to, concrete structures, signs and posts, fences, tables, benches, trash receptacles, electric pedestals, water fountains, hose bibs, cookers/grills, building siding, bollards, curbs/wheel-stops, grates, gates, kiosks, guard rails, recreation equipment, trailers, and implements/attachments.

Mowing shall not take place close enough to facilities to cause damage. Grass clippings are to be cleaned and removed from pavement, walkways, building siding, doors, and windows/window screens. Mowing with heavy equipment will not be permitted when the ground is saturated such that mowing operations will cause wheel rutting. Mowing under saturated conditions will instead be accomplished by use of smaller mowing equipment as mentioned above.

4. Trimming:

The contractor shall trim grass to a height of not more than three (3) inches or less than 2 and one-half (2 ½) inches. Trimming and edging shall achieve a uniform level with adjacent mowed areas. Trimming and edging shall be conducted in such a manner so there is no damage to the turf or any damage to structures or equipment on government property.

Examples of structures and equipment include, but are not limited to, concrete structures, signs and posts, fences, tables, benches, trash receptacles, electric pedestals, water fountains, hose bibs, cookers/grills, building siding, bollards, curbs/wheel-stops, grates, gates, kiosks, guard rails, recreation equipment, trailers, and implements/attachments.

Trimming shall be performed around all obstacles that cannot be approached by mower and the entire perimeter of the service area.

5. Spring Clean-up:

The contractor shall remove and dispose of all leaves, pinecones, acorns, branches, trash, and litter from the service area. Damaged turf from winter activities shall be identified and reported to the TPOC. The identified areas shall be repaired by the contractor as directed by the TPOC.

6. Spring Fertilizer:

The contractor shall supply and apply fertilizer to all grass within the service area. The fertilizer must have a Nitrogen-Phosphorus-Potassium ratio of 20-0-5 and be applied in accordance with the manufacturer’s specifications and all local, state, and federal regulations. The contractor shall coordinate the date of fertilizing with the TPOC in advance by electronic communication. The contractor shall supply and post signage at all appropriate kiosks one (1) day prior to application stating the intended date and times as well as information on the chemical being used. Signage will remain in place until the contractor’s next weekly services, at which time the contractor shall remove their signage from the kiosks. Any fertilizer that falls on surfaces not designated for application such as walkways, sidewalks, roadways, parking areas, kiosk pads, or other impermeable surfaces shall be cleaned.

7. Planting Maintenance:

The contractor shall remove and dispose of weeds, dead plant material, branches, pinecones, acorns, trash, litter, and old mulch from all landscaping beds within the service area. Weeds shall be removed by the root such that the plant cannot regenerate. The contractor shall supply and spread new undyed bark mulch to all landscaping beds such that a minimum depth of three (3) inches is achieved. New mulching shall achieve a uniform level area within the landscaping beds. Any mulch that falls on surfaces not designated for application such as walkways, sidewalks, roadways, parking areas, kiosk pads, or grass shall be removed and cleaned.

8. Fall Clean-up:

The contractor shall remove and dispose of all leaves, pinecones, acorns, branches, trash, and litter from the service area. The contractor shall remove all leaves and debris from all gutters and downspouts of buildings identified in the service area. Roofs shall be made clear from any debris accumulation, moss, algae, or lichen. Fall debris shall not be blown onto the rock slopes of the dam or into pollinator gardens. Fall clean-up services are to be performed after final leaf drop. The contractor shall coordinate the date of fall clean-up services with the TPOC a minimum of seven (7) days in advance by electronic communication.

9. Restrictions:

Upon completion of all service requirements for an area, the contractor’s Quality Control Inspector shall perform an inspection prior to beginning work on a new area. The contractor shall notify the TPOC immediately upon completion of services so that the government may inspect the work. The contractor shall be responsible for correction of any and all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours of notification at no additional cost to the government.

10. Changes to Frequency and/or Quantities:

The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all designated project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area.

The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the price schedule or a negotiated price. Any increase in quantity or frequency of services must be negotiated with the Contracting Officer. The Contractor shall not perform any additional services until the issuance of a formal modification signed by the Contracting Officer. In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The Contractor shall be given at least 24 hours’ notice.

IV. SERVICE LOCATIONS

All maps attached to this contract utilize satellite imagery captured in 2021. Exact landscape characteristics have changed. The contractor is responsible for identifying changes and proposing an informed quote.

1. Buffumville Lake:

a. Weekly Areas:

i. The contractor shall render pre-mowing inspection, grounds cleaning, fine lawn mowing, and trimming services in the areas identified on maps 1 & 3.

ii. The total area for weekly services measures approximately 4.8 acres.

iii. Weekly areas shall be serviced only on Tuesdays, Wednesdays, or

Thursdays unless otherwise approved by the TPOC.

iv. Weekly areas will begin the third week of April and occur once a week for

28 weeks.

b. Biweekly Areas:

lawn mowing, and trimming services in the areas identified on map 2.

ii. The total area for biweekly services measures approximately 5.6 acres.

iii. Biweekly areas shall be serviced only on Tuesdays, Wednesdays, or Thursdays in conjunction with weekly services unless otherwise approved by the TPOC.

iv. Biweekly areas will begin the third week of April and occur once every other week for 28 weeks.

c. Monthly Areas:

lawn mowing, and trimming services in the areas identified on maps 1, 2 & 3.

ii. The total area for monthly services measures approximately 11.3 acres.

iii. Monthly areas shall be serviced only on Tuesdays, Wednesdays, or

Thursdays in conjunction with weekly services unless otherwise approved by the TPOC.

iv. Monthly areas will begin the third week of April and occur once every month for 7 months. Monthly areas will be executed on the third week of each month.

d. Pierpont Area:

lawn mowing, and trimming services in the Pierpont areas identified on map 4.

ii. The Pierpont area measures approximately 0.5 acres.

iii. The Pierpont area will begin within the first two weeks of June. A second service will be performed within the first two weeks of July. A final service will be performed within the first two weeks of August.

e. Spring Clean-up:

i. The contractor shall render spring clean-up services in all weekly, biweekly, monthly, Pierpont, and seasonal areas identified on maps 1-4.

ii. The total area for spring clean-up services measures approximately 25.8 acres.

iii. Spring clean-up will occur before the first weekly mowing. The contractor shall coordinate a specific date with the TPOC in advance.

iv. Note: The seasonal area identified on map 3 does not require removal of pine needles. The seasonal area does accrue more debris than elsewhere in this contract due to seasonal flooding.

f. Spring Fertilizer:

i. The contractor shall render spring fertilizer services in all weekly areas identified on map 1.

ii. The total area for spring fertilizer services measures approximately 1.7 acres.

iii. Spring fertilizing will occur after the first weekly mowing and no later than May 31st. The contractor shall coordinate a specific date with the TPOC in advance.

g. Fall Clean-up:

i. The contractor shall render fall clean-up services in all weekly, biweekly, monthly, and Pierpont areas identified on maps 1-4. Buildings to be included in fall clean-up services are identified on maps 1 & 3.

ii. The total area for fall clean-up services measures approximately 22.2 acres.

iii. Fall clean-up will occur after final leaf drop in November. The contractor shall coordinate a specific date with the TPOC in advance.

2. Hodges Village Dam:

a. Weekly Areas:

lawn mowing, and trimming services in the areas identified on map 6.

ii. The total area for weekly services measures approximately 2.6 acres.

iii. Weekly areas shall be serviced only on Tuesdays, Wednesdays, or Thursdays unless otherwise approved by the TPOC.

iv. Weekly areas will begin the third week of April and occur once a week for 28 weeks.

b. Monthly Areas:

lawn mowing, and trimming services in the areas identified on map 5.

ii. The total area for monthly services measures approximately 4 acres.

iii. Monthly areas shall be serviced only on Tuesdays, Wednesdays, or Thursdays in conjunction with weekly services unless otherwise approved by the TPOC.

iv. Monthly areas will begin the third week of April and occur once every month for 7 months.