Solicitation - W912NW26QA039.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Charmilles EDM RoboForm PMInstrument Name:

Product Service Code : J049

W912NW26QA039

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quanti ty

Unit Unit Price Amount

0001 The Contractor shall provide Preventative Maintenance (PM), Charmilles EDM 55P RoboForm in accordance with the Performance Work Statement (PWS) contained herein. SN: 666147

Product Service Code: J049

Pricing Arrangement: Firm Fixed Price

1 Each

0002 The Contractor shall provide Preventative Maintenance (PM), Charmilles EDM RoboForm 30 in accordance with the Performance Work Statement (PWS) contained herein. SN: 755161620218

Product Service Code: J049

Pricing Arrangement: Firm Fixed Price

1 Each

0003 The Contractor shall provide Preventative Maintenance (PM), Charmilles EDM RoboForm F0550 in accordance with the Performance Work Statement (PWS) contained herein. SN: 667246

Product Service Code: J049

1 Each

Pricing Arrangement: Firm Fixed Price

0004 Replacement parts requires Contracting Officer (KO) approval in accordance with the PWS contained herein. If part required is by the Original Equipment Manufacturer (OEM), the Contractor must submit their published price list for the part If the part required is not an OEM part, the Contractor shall submit an invoice with the cost of part for approval.

Product Service Code: J049

Pricing Arrangement: Firm Fixed Price

1 Lot

Continuation of Description

Performance Work Statement (PWS)

For

Preventative Maintenance for CCAD's Charmilles EDM RoboForm Bar Code

1.0 GENERAL: This is a non-personal services contract to provide Preventative Maintenance (PM), Charmilles EDM RoboForm . The Government will not exercise any FO55P, 550 and FO30 supervision or control over the contract service providers performing the services herein. Such contract service provider United Machining North America LLC has CAGE:72112, shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, quality control, and other items and nonpersonal services necessary to perform as defined in this PWS, except for those items specified as furnished by the government.

The Contractor shall perform to the standards of this contract.

1.2 Background: Equipment is located at the Corpus Christi Army Depot (CCAD), Corpus Christi, Texas.

1.3 Description of Services: The Contractor shall perform the PM at building 8 Machine Shop at

CCAD.

1.4 Period of Performance (POP): The POP shall be defined in the contract document.

1.5 General Information:

1.5.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The Contractors shall develop and implement procedures to identify, prevent and ensure nonrecurrence of defective services. The Contractor's QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in the Performance Requirements Summary.

1.5.2 Quality Assurance (QA): The Government will evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards should be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform services on these days:

New Year's Day Labor Day

Martin Luther King Jr.'s Birthday Columbus Day

President's Day Veteran's Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth National Independence Day

1.5.4 Hours of Operation: The Contractor shall provide services between the hours of

7:00 am to 3:00 pm, Monday through Friday, except on US Holidays or when the

Government facilities/installation are closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The

Contractor shall arrive at CCAD building 8 at 7:00 am, and fulfil the requirement for eight (8) hours and CCAD building 8 departs at 3:00 pm. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the Government facility is closed for the above reasons. The Contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when

The Government facility/installation is not closed.

CCAD may schedule a "compressed work schedule" during various times of the year.

The Contracting Officer (KO) may authorize a "compressed work schedule" for

Contractor operations during a planned CCAD "compressed work schedule". The KO will inform the Contractor of any planned CCAD "compressed work schedule" at least seven (7) calendar days prior to the change via email or memorandum.

1.5.5 Place of Performance: Performance for work under this PWS shall be at Corpus Christi Army Depot.

1.5.6 Defense Biometric Identification System (DBIDS): DBIDS is a program in which

Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one (1) year, or the length of the contract, whichever is less. The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Under the DBIDS program, no commercial vehicle inspection is required, although vehicles may be subject to random inspection. There is no cost to obtain DBIDS credentials.

1.5.7 Base Passes: Participation in DBIDS is not mandatory. However, if the Contractor chooses to not participate, the Contractor's personnel shall have to obtain a thirty (30) day pass, be subject to daily mandatory vehicle inspection, and may have limited access to the installation. There is a four (4) day lead time required to obtain a 30-day pass. Only three (3) 30-day passes may be granted in any twelve (12) months period for any 1 individual. After the 3 30-day passes have expired, the individual shall not be granted base access unless they participate in the DBIDS program. ALL occupants of a vehicle must have either a base pass or a DBIDS pass. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Contractors are not authorized to escort anyone. All personnel entering the installation must either have a DBIDS card or be on the base access list.

1.5.8 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities which include turning off the water faucets or valves after using the required amount.

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall agree to attend any post award conference convened by the Contracting Officer (KO) in accordance with the Federal Acquisition Regulations (FAR) Subpart 42.5. The KO, COR, and other government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will appraise the Contractor of how the Government views the Contractor's performance and the Contractor shall appraise the Government of problems, if any, being experienced. The Contractor shall resolve outstanding issues raised by the Government. Contractors' attendance at these meetings shall be at no additional cost to the Government.

1.5.10 Contracting Officer Representative (COR): The COR will be identified by a separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter, administrator, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with PWS.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes nonmanufactured items such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to the acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of

Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters a contract with a prime contractor.

The Government does not have a contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

CCAD Corpus Christi Army Depot

COR Contracting Officer's Representative

DBIDS Defense Biometric Identification System

DOD Department of Defense

FAR Federal Acquisition Regulation

IAW In Accordance With

KO Contracting Officer

POC Point of Contact

PPE Personal Protective Equipment

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

SOP Standard Operating Procedure

TE Technical Exhibit

TM Technical Manual

UFC Unified Facility Criteria

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Equipment:

3.1.1 RoboForm 30 (W0MUAAR3843)

3.1.2 RoboForm 55P (K6775)

3.1.3 Electrical Discharge Machine 550 (M5143)

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSBILITIES:

4.1 General: The Contractor shall furnish everything required to perform these services as indicated in paragraph 1.1.

PART 5

SPECIFIC TASKS

5.0 REQUIREMENTS:

5.1 Basic Services: The Contractor shall perform one Preventive Maintenance (PM) visit per year on RoboForm FO55P, RoboForm 550 and RoboForm FO30.

5.2 Preventative Maintenance:

5.2.1 RoboForm 550

5.2.1.1 The Contractor shall provide annual PM to RoboForm 550 as specified in this

PWS. The Contractor's Field Service Department shall coordinate each scheduled PM visit at least twenty (20) days in advance to allow CCAD the opportunity to adjust their production schedule.

5.2.1.2 The Contractor shall identify any PM requirements needed to support the

RoboForm 550 operations and equipment service life IAW the Original Equipment

Manufacturer (OEM) standards.

5.2.1.3 All OEM standards for PM on RoboForm 550 shall be provided by the Contractor prior to conducting PM to the systems.

5.2.2 RoboForm FO55P

5.2.2.1 The Contractor shall provide annual PM to the RoboForm FO55P as specified in this PWS. The Contractors Field Service Department shall coordinate each scheduled

PM visit at least 20 days in advance to allow CCAD the opportunity to adjust their production schedule.

5.2.2.2 The Contractor shall identify any PM requirements needed to support the RoboForm FO55P operations and equipment service life IAW OEM standards.

5.2.2.3 All OEM standards for PM on RoboForm FO55P shall be provided by the

Contractor prior to conducting PM to the systems.

5.2.3 RoboForm FO30

5.2.3.1 The Contractor shall provide annual PM to the RoboForm FO30 as specified in this PWS.

The Contractors Field Service Department shall coordinate each scheduled PM visit at least 20 days in advance to allow CCAD the opportunity to adjust their production schedule.

5.2.3.2 The Contractor shall identify any PM requirements needed to support the RoboForm FO30 operations and equipment service life IAW OEM standards.

5.2.3.3 All OEM standards for PM on RoboForm FO30 shall be provided by the Contractor prior to conducting PM to the systems.

5.2.3.4 The Contractor shall perform separate PM on respective machine during the same visit or during separate visit(s).

5.3 Specific Tasks and Requirements: The Contractor shall provide the following Specific Tasks and Requirements:

5.3.1 On-Site Visits: The Contractor shall provide a qualified field service engineer to perform 1 on-site PM visit per year with full labor and travel coverage and limited spare part coverage. Each service visit includes verifying the systems defined above perform to specifications and performing PM intended to maintain the system reliability. Work performed under the contract shall be performed during normal business hours, Monday- Friday, 0700 to 1500 hours, excluding evenings, weekends, and holidays unless otherwise agreed to by the Contracting Officer (KO).

5.3.1.1 Contractor personnel shall inform COR at time of arrival and departure from job site daily.

5.3.2 Materials: Contractor shall provide up to one Service/ Maintenance Kit per included asset (depending on instrument model) per option year including but not limited to:

- Filters

- Gaskets

- Belts

- Replacement Cable Kit

- Rubber bellows

- Seals / O-rings

- All parts consumed by inspection / service

- Damaged or missing hardware

5.3.3 Availability: Contractor shall provide Preferred Scheduling and be available for typical PM calls within two (2) weeks from request.

5.4 SUPPORT: Requests for service support shall be returned the same day of receipt of call, provided the call is received during normal business hours. Service dispatch requirements shall be determined during the support call. Remote diagnosis shall initially be utilized to provide service support. If on-site service support, beyond the scope of this agreement is required; additional fees may apply with approval by KO.

5.5 ORIGINAL DESIGN OF EQUIPMENT: Original design of equipment or equipment system(s) shall not be changed or modified from their original size, design, and configuration without prior approval of the COR and the KO. The Contractor shall furnish all labor, materials, necessary support equipment, and transportation required to PM the production equipment to OEM standards/specifications. Replacement parts need to be

(in order of preference) OEM parts, "brand name" or "equal quality."

5.6 SOFTWARE: If software upgrades/patches, etc. to RoboForm 55RoboFormFO55P, and RoboForm FO30 with associated component sub-assemblies are deemed necessary by the owning organization and the KO, additional fees may apply with approval by KO.

5.6.1 The Contractor shall provide software maintenance as it pertains to the application and source required to perform control and monitoring functions of the RoboForm 550, RoboForm FO55P, and RoboForm FO30 with associated component sub-assemblies per the OEM guidelines.

5.6.2 The Contractor shall make CCAD aware of application software upgrades as they become available and shall install upgrades under this agreement only after coordinating said upgrades with proper CCAD departments. In the event of a necessary software upgrade or modification, the Contractor shall inform CCAD Information Technology

Department, Quality Assurance and Quality for Process Control and Laboratory

Automation, and the KO of the scope of the changes. The Contractor shall incorporate the necessary changes as agreed upon by Contractor and CCAD departments with approval from the KO.

5.6.3 The Contractor shall provide archives of all application and source code to CCAD

Quality Assurance in a format and method that is agreeable with CCAD and Contractor.

These archives shall be performed on a regularly scheduled basis agreed upon by CCAD and the Contractor, as well as immediately following any modifications to source, configuration, or application software.

5.6.4 The Contractor shall not be responsible for operating system or applications requirements, or any configuration or programming that would require access beyond the network port provided for the automation system. However, the Contractor shall work with authorized CCAD employees to resolve any maintenance issues on the automation system that requires higher-level access.

5.7 Parts

5.7.1 Minimal parts needed for PM shall be included in this contract. Existing spare parts on hand at CCAD shall be utilized where possible. All parts shall be approved by COR.

5.7.2 Parts that are not available locally shall be shipped by the most cost- effective method unless the government representative requests expedited freight. The

Government will reimburse the Contractor for any additional charges approved by the KO.

5.7.3 Parts required during work performed under this Maintenance/Service agreement shall not exceed prices listed in the Contractor's commercial price list. The Contractor shall furnish its current commercial price list with the Contractor's proposal. Revised and/or updated price lists shall be furnished as changes occur. The Contractor shall be reimbursed for replacement parts based on the Contractor's submitted invoice at the time of the maintenance or service work approved by the KO.

5.7.4 All replacement parts shall be restricted from containing or being exposed to during manufacture of any Asbestos, Mercury or Polychlorinated Biphenyl. (PCB)

5.7.5 CCAD has implemented a program that requires only non-asbestos containing parts, materials, or equipment be purchased for use at our facility. If non-asbestos containing parts, materials, or equipment is not available, please provide CCAD with the percentage and type of asbestos materials used in the part, material, or equipment per

29 CFR 1910-1001, Asbestos Standard for CCAD approval.

5.8 WASTE DISPOSAL: The Contractor shall be responsible for the removal from

CCAD property and the proper disposal of used parts and consumables IAW all federal, state and local environmental regulations and after approval from COR.

5.9 WARRANTY: The Contractor shall warrant its PM work for parts, labor, etc. to the limit of the scope of the PM for a period of 1 year from the date of the completion of the

PM work. The Contractor shall not be responsible for breakdowns of the equipment not related to its prior PM work.

5.10 TECHNICAL MANUALS: The Government will make available to the Contractor all books/manuals that are available for the RoboForm 550, RoboForm FO55P, and RoboForm FO30 with associated component sub-assemblies upon request. Books/

Manuals shall not be removed from Government property without notification to the

COR. Books/manuals required by the Contractor and not available from the

Government will be obtained by the Contractor and will become Property of the U.S.

Government

5.11 ACCEPTANCE/INSPECTION: The COR will perform acceptance inspections for

CCAD at the conclusion of each service call/visit. Final acceptance of the services, equipment, materials, documentation and procedures outlined in this PWS shall be performed by the KO based upon the inspection and recommendation of the COR.

5.12 EQUIPMENT AVAILABILITY: CCAD agrees to make the property covered under this agreement available for service at the time of each mutually scheduled PM. The Contractor Representative shall contact the COR to set a mutually agreeable date and time, in advance, for each preventive call.

5.13 EXCLUDED SERVICES: Contractor shall not be obligated to provide service under this Agreement for (a) damage to or destruction of property covered where such damage or destruction is a result of or caused by fire or explosion of any origin, riot, civil commotion, aircraft, war or any act of God including but not limited to lightning, windstorm, hail, flood, earthquake, or caused by CCAD misuse or abuse of such property; (b) moving or reinstallation of such property;

(c) unauthorized equipment modifications, and (d) accessories not listed or included in agreement.

5.13.1 All special service requirements outside the scope of this agreement, including, but not limited to equipment modification, etc., shall be handled by a separate quotation and with the approval of the KO.

5.14 TERMINATION: Failure to comply with the requirement throughout this PWS shall be grounds for rejection of any or all work accomplished under this contract. Failure to provide acceptable services, materials, equipment, documentation, procedures and corrective actions within the scope of the rejected work shall be grounds for termination of the contract.

5.15 CONTRACT MANAGER: The Contractor shall provide a Contract Manager designated in writing to the KO, to act as a Point of Contact (POC) and who shall be responsible for the performance of the work.

5.15.1 The Contract POC or alternate(s) shall have full authority to act for the

Contractor on all contract matters relating to daily operation of this contract.

5.15.2 The POC or alternates(s) shall be available during normal duty hours within 24 hours after notification and if necessary, meet on the installation with Government personnel designated by the KO to discuss problem areas.

5.16 CONTRACT EMPLOYEES: Contractor personnel shall be easily recognized by wearing distinctive clothing and/or badges bearing the name of the company and employee name while in the work area. Always wear and display a building pass.

Include the company name in his or her e-mail display; and identify themselves as

Contractors when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official Government acts.

5.17 FIRE PROTECTION: All welding and burning operations shall be accomplished in strict compliance with the National Fire Codes and local safety regulations. Prior to welding, burning, and/or cutting operations, the Contractor shall obtain a "burn permit" from the Navy Fire Department (361-961-3491) daily. These permits shall be retained at the project site until work is completed. These permits are the only acceptable authorization for brazing, soldering, welding, burning or cutting is being performed or as directed by fire inspector.

5.18 SAFETY: The Contractor shall be responsible for providing and placing barricades, warning signs and safety devices during work performance. The Contractor shall be responsible for obtaining confined space clearance and permits. The Contractor shall be responsible for always obtaining and wearing appropriate personal safety items while on the job site. This includes but is not limited to safety glasses/goggles, ear plugs and safety toed shoes. The Contractor shall observe OSHA standards, rules, and regulations.

5.19 The Contractor shall provide invoice in Wide Area Workflow (WAWF) upon completion of the work.

5.20 Service Report: The Contractor shall provide to the COR a Field Service Report at the completion of required services provided for RoboForm 550, RoboForm FO55P, and RoboForm FO30 machines, for approval and signature at the completion of required services provided for each visit. The Field Service Report shall provide a description of completed the scope of work and included the following information:

Date/time of arrival at the Depot

Hours spent on preventative maintenance

Itemized materials used for preventative maintenance

Description of work completed

Description of any problems encountered

Corrective action

Date/time completed

Signature of contractor

Signature of Contracting Officer Representative (COR)

PART 6

APLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS:

6.1. The contractor shall abide by all applicable regulations, publications, manuals, and local policy procedures listed below:

6.1.1 Executive Order 13556, Controlled Unclassified Information

6.1.2 National Institute of Standards and Technology Special Publication 800-171, Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations

6.1.3 32 Code of Federal Regulation (CFR) Part 2002, Controlled Unclassified Information

6.1.4 32 Code of Federal Regulation (CFR) Part 117 National Industrial Security Program Operating Manual (NISPOM)

6.1.5 Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105

6.1.6 Unified Facilities Criteria (UFC) 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

6.1.7 Defense Acquisition Regulation 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

6.1.8 Defense Acquisition Regulation 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

6.1.9 DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals

6.1.10 DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle

6.1.11 DoDM 5200.02 Procedures for the DoD Personnel Security Program

6.1.12 DoDI 5200.02 DoD Personnel Security Program

6.1.13 DoDI 5200.48, Controlled Unclassified Information

6.1.14 DoDD 5230.25, Withholding of Unclassified Technical Data from Public Disclosure

6.1.15 DoDD 5240.06 Counterintelligence Awareness and Reporting (CAIR)

6.1.16 DoD 8570-M Information Assurance Workforce Improvement Program

6.1.17 AR 25-1 Army Information Technology

6.1.18 AR 25-2 Army Cybersecurity

6.1.19 AR 25-55, The Department of the Army Freedom of Information Act

6.1.20 AR 70-31, Standards for Technical Reporting

6.1.21 AR 190-13 The Army Physical Security Program

6.1.22 AR 360-1, The Army Public Affairs Program

6.1.23 AR 380-5, Army Information Security Program

6.1.24 AR 380-10, Foreign Disclosure and Contact with Foreign Representatives

6.1.25 AR 380-49, Industrial Security Program

6.1.26 AR 380-67, Personnel Security

6.1.27 AR 530-1, Operations Security

6.1.28 AR 735-5 Property Accountability Policies

6.1.29 EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements

6.1.30 530-CCAD-001 CCAD Operations Security Plan (OPSEC)

6.1.31 CCAD Physical Security Plan

6.2 Industry Publications

6.2.1 Best Manufacturing Practices (http://bpmcoe.org)

PART 7

ATTACHMENTS

7.0 Attachment List:

7.1 Attachment 1: Security Requirements

7.1 Attachment 2: Performance Requirements Summary

7.1 Attachment 1: Security Requirements

CAO: April 2019

SECURITY REQUIREMENTS FOR ALL CONTRACTS PERFORMED AT CORPUS CHRISTI

ARMY DEPOT

Place these security requirements in all Statement of Works (SOW's) and Performance Work Statements (PWS's) for contracts performed at Corpus Christi Army Depot (CCAD).

*******************************************************************************************This document is a brief overview of rules and regulations of Naval Air Station Corpus Christi (NASCC) and Corpus Christi Army Depot (CCAD). It is not intended to be all-inclusive or cover all contingencies.

Direct specific security requirements questions to the following numbers:

CCAD: (361) 961-3313

NASCC: (361) 961-2480

Regulations:

Army Directive 2014-05 (or its successor) Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

AR 25-1, Army Knowledge Management and Information Technology AR 25-2, Information Assurance

AR 25-55, The Department of the Army Freedom of Information Act AR 70-31, Standards for Technical Reporting

AR 190-13, Department of the Army Physical Security Program AR 360-1, The Army Public Affairs Program AR 380-5, Department of the Army Information Security Program

AR 380-10, Foreign Disclosure and Contact with Foreign Representatives AR 380-49, Industrial Security Program

AR 380-67, Personnel Security (PERSEC); AR 530-1, Operations Security (OPSEC)

AR 530-1, AMC Supp Operations Security (OPSEC) AR 530-1, CCAD Plan Operations Security (OPSEC) AMC-R 525-13, AMC Force Protection Program

DoD 5220.22-M National Industrial Security Program Operating Manual DoD Directives 5230.24, Distribution Statements on Technical Documents

DoD Directives 5230.25, Withholding of Unclassified Technical Data from Public Disclosure DoD Regulation 5200.2 Personnel Security Program

DoD 5400.11-R, Department of Defense Privacy Program UFC 4-010-01 9 February 2012 Change 1, 1

October 2013

DoD MINIMUM ANTITERRORISM STANDARDS FOR BUILDINGS UNIFIED FACILITIES

CRITERIA (UFC)

DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals

DoDD 5400.11, Department of Defense Privacy Program, October 29, 2014

DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle DoDI 5200.02 DoD Personnel Security Program

DoDM 5200.02 Procedures for the DoD Personnel Security Program Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105

U.S. Office of Personnel Management Memorandum, "Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12," July 31, 2008Federal Acquisition Regulation (FAR), March 2005

1. Conduct and Behavior: IAW DoD Directive 5200.8, "Security of DoD Installations and Resources", the NAS commander has broad authority to remove or exclude any person or persons from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the uninterrupted and successful performance of the installations mission.

In the exercise of this authority, the commander may refuse to grant entry or may bar Contractor employees. Refusal of entry or barment of any employee does not relieve the Contractor of the responsibility to continue performance under this contract.

1.1. All personnel entering and working at CCAD are subject to all rules, regulations and applicable laws. All personnel and their effects are subject to search, to include vehicles and company belongings.

1.2. No person shall willfully fail or refuse to comply with lawful orders or direction of any civilian or military security police officer.

1.3. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the Government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Disrespectful behavior, failure to obey orders or regulations, fighting, horseplay, stealing, illegal use of drugs (using/transporting/selling), consuming or being under the influence of alcohol, or being in the possession of illegal weapons are prohibited and subject to appropriate penalties. This may include being detained, banned from entering the Government facility, or remanded to civilian authorities.

1.4. All Contractor personnel will limit their travel on the installation only to specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations. Employees found on the installation away from officially identified areas may be detained and/or debarred from the installation.

1.5. Subcontracts; if the Contractor enters a Subcontractor arrangement with another Contractor, the prime Contractor is responsible for Subcontractor performance and compliance. The prime Contractor must provide a copy of the security requirements to the subcontractor. The contracting officer must ensure any questions of adequacy of the Subcontractor are resolved to the mutual satisfaction of the Prime Contractor, Subcontractor, security, and CCAD commander.

1.6. All prospective government and contractor employees are subject to a check of their criminal history prior to being granted access to CCAD. Adverse or derogatory information revealed by these checks, or failure to provide full disclosure, may result in denial of access.

2. Support:

2.1 Security support provided by CCAD to the Contractor includes (if applicable) storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, investigation of security incidents, base traffic regulations, use of security forms, and conducting inspections required by DoD 5220.22-M "Industrial Security Regulation", AR 380-49 "Industrial Security Program", AR 380-5 "Department of Army Information Security Program", and AR 25-2 "Information Assurance" and others as required or deemed necessary by the Government.

2.2 Security support requiring joint Army and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material, sensitive material, and high value pilfer able property.

3. Security Investigation Requirements:

3.1. Investigation requirements including IT level and CAC requirements should be clearly indicated in the contract and Performance Work Statement (PWS) as prescribed in paragraph 4.1303, of the FAR: Personal Identity Verification of Contractor Personnel

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee's employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally controlled facility and/or routine access to a Federally controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

3.2. Subcontracts; if the Contractor enters a Subcontractor arrangement with another Contractor, subcontractors must be clearly identified in the contract agreement.

3.3. Contractors must maintain the same level investigation or higher as their civilian counterparts.

In the absence of a civilian counterpart, CCAD Security will determine the level of investigation based on a position sensitivity review. Close coordination with the COR and company are required. All documentation required for access to CCAD for classified contracts or IT Level I & II shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.4. Classified Contracts: An interim clearance must be in place prior to entering CCAD facilities.

All documentation (i.e. SF 86, etc.) required for security clearance shall be processed through the Contractor Facility Security Office (FSO).

3.4.1. For all contracts involving employees who require a security clearance for performance of their duties or access to classified material, the Contractor must possess or obtain a facility security clearance prior to performing contract work. If the Contractor does not possess a facility clearance, the Government (Contracting Office) may request one from the Defense Security Service (DSS).

3.4.2. Contractor employees without a clearance level or background check properly indicated in the Joint Personnel Adjudication System (JPAS) or its successor, will not be assigned to this task directly or indirectly. Contractor employees(s) will not be authorized access, regardless of personal clearance, without the facility first being cleared to the appropriate level by Defense Security Service (DSS).

3.4. The Contractor shall request security clearances for personnel requiring access to classified information or IT Level I or II within 15 days after receiving a facility clearance. If the Contractor is already cleared, they shall request security clearances for the personnel within 15 days after contract award. Due to costs involved with security investigations, requests for Contractor employee security clearances shall be kept to an absolute minimum necessary to fulfil contract requirements.

3.4.1. IT Level I positions; Contractor employees shall have one of the following prior to commencing work: A current, valid Tier 5 investigation or equivalent or "Interim" Top Secret eligibility by Defense Industrial Security Clearance Office (DISCO) indicated in JPAS.

3.4.2. IT Level II positions; Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or "Interim" Secret eligibility by DISCO indicated in JPAS.

3.4.3. IT Level III positions: Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or "Interim" Secret eligibility by DISCO indicated in JPAS.

3.5. Unclassified Contracts requiring IT access: All documentation (i.e. SF 85*, etc.) required for their initial security appointment for unclassified contracts to IT Level III shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.6. IT Level III positions; Contractor employees requiring access to CCAD Local Area Network (LAN) shall have background investigation processed through CCAD Personnel Security Office. If the Contractor employee does not possess the proper investigation, the Government (Contracting Officer Representative) will request one. The Government assumes costs and initiates non-clearance investigation by submitting the appropriate Personnel Security Investigation request to the Army Center of Excellence. Minimum requirements for CAC issuance and access to the LAN is an initiated investigation with favorable FBI fingerprint check. Due to costs and the inherent delays involved with security investigations, requests for Contractor LAN access shall be kept to an absolute minimum necessary to fulfil contract requirements.

3.6.1. Fitness Issues: CCAD Security will be notify the Contracting Officer Representative (COR) when discovery of adverse information indicates potentially actionable issues that may disqualify the Contractor employee from access.

3.6.2. OPM Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12 provides government-wide credentialing standards to be used by all Federal departments and agencies in determining whether to issue or revoke personal identity verification (PIV) cards to employees and contractor personnel.

3.6.3. Whether or not to grant access is the sole discretion of the Government. The decision not to grant access will not be grounds for contract modification and shall not constitute an excuse for Contractor performance failure.

3.7. System Authorization Access Request (SAAR): Prior to system access, a SAAR, DD Form 2875, shall be completed by the Contractor employee. The Contractor employee shall complete Part I, the COR shall complete Part II, and CCAD Personnel Security shall complete Part III.

3.8. Unclassified Contracts NOT requiring IT access: Contracts not requiring access to CCAD LAN shall be subject to installation access requirements that include the Defense Biometric Identification System (DBIDS) and/or guest sponsorship. The COR shall provide the appropriate details and contact information.

4. IT/IA Requirements:

4.1. All contract employees with access to the CCAD network must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services. Contractors and associated subcontractor employees must also complete DoD IA Awareness Training before they can be granted access to the CCAD network and complete the training annually thereafter.

4.2. All contractors working in IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within 6 months of employment.

4.3. Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees' supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification, as stipulated in DoD 8570.01-M, must be completed upon contract award.

5. Acquisition: All contracts will include acquisition related documents in accordance with the Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105.

6. Foreign Nationals:

6.1. Official Visits: All official foreign visits (visits sponsored by foreign government) must be based on a legitimate need, be sanctioned by the appropriate foreign attache or embassy, and approved through Department of Army channels. Access will be coordinated through the CCAD Foreign Disclosure Officer (FDO), COR, and respective NASCC/CCAD security offices.

6.2. Unofficial Visits: These are visits by foreign nationals that are not endorsed by a foreign government. The Contractor will submit a request for employee access, based on a legitimate need, to the appropriate COR. The COR will in turn notify the FDO of the request. Due to security considerations, requests for these types of visits should be kept to a minimum. Foreign nationals will always require a government escort while on CCAD property. The COR will ensure the foreign contractor employee provides a copy of their passport to NASCC and CCAD security offices, to ensure the appropriate background checks are completed. NOTE: Properly validated permanent resident alien registration card holders are exempt from this requirement.

7. Notifications: The following information will be submitted to the COR and the CCAD Security Manager on company letterhead, signed by the Contractor Facility Officer (FSO) within 15 days of awarding the contract. An updated listing shall be provided quarterly or when the company or an employee's status or information changes. Electronic equivalents are acceptable. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. Employee's name, last four of social security number, shift.

c. The contract number and contracting agency.

d. The highest level of classified information to which Contractor employees require access.

e. The location(s) of contract performance.

f. The date contract performance begins and terminates.

8. Security Point of Contact: At no cost to the Government, the Contractor shall appoint a senior Contractor employee to serve as an on-site point of contact for any security concerns at the CCAD location. This may be a full-time position or an additional duty position.

9. Security Training:

9.1. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at.

9.2. US-based contractor and subcontractor employees who are required to travel overseas in performance of their duties must receive government provided AT awareness training that is specific to the area of responsibility (AOR), as directed by AR 525-13. Specific AOR training content will be directed by the combatant commander and the unit ATO will ensure an applicable AT foreign travel briefing is provided to the contractor.

9.3. The contractor and all associated subcontractors shall brief all employees on the local iWatch program. This is a locally developed training is provided by CCAD security and will be used to inform employees of the types of suspicious behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees' performance, with the results reported to the COR no later than 30 days after training completion.

8.3.1 Contracts with a scope of work that call for the use of CCAD specific information or equipment at off base locations and facilities must develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 days of contract award which will be reviewed by the CCAD OPSEC Officer for approval IAW AR 530- 1, Operations Security. The SOP/Plan must identify CCAD's critical information, why it needs to be protected, where it is located, who is responsible, and how the contractor intends to protect it. This plan is "For Official Use Only" and must contain appropriate document controls in accordance with AR 25-55, Chapter 4. The plan must be stored in a secure location such as a lockable container and must be properly destroyed when no longer needed in accordance with local CCAD policy CCADR 25-92,Chapter 1, Section 1-6(j).

9.4. IAW AR 530-1, new contractors and associated subcontractors who require a CAC Card and access to the CCAD network must complete Level I OPSEC training within 30 calendar days of reporting for duty and annual OPSEC contractor refresher training, thereafter.

9.5. Threat Awareness Reporting Program Training: Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training…