Solicitation W912L722Q1400 Medical Lab Test Service.pdf

W912L722Q1400 Medical Laboratory Test Service

The Tennessee Army National Guard (TNARNG) Purchasing and Contracting office for United States Property and Fiscal Office (USPFO) TN located at 3041 Sidco Drive, Nashville TN 37204 is issuing a Request for Quote (RFQ) for commercial single award in accordance with the format in FAR subpart 12 as supplemented with additional information included in this notice. The North American Industry Classification System (NAICS) code for this requirement is 621511 Medical Laboratories with a size standard of $35M. This documentation incorporates provisions and clauses that are in effect through the Federal Acquisition Circular (FAC) 2022‐04 effective date 01/30/2022. The Government intends to award a single award Firm Fixed Price contract.

This solicitation is Small Business Set-Aside. Quotes are due in this office no later than Wednesday, 13 April 2022 at 01:00 PM Central Standard time. Point of contact referencing this solicitation is Sinamar Benauro at sinamar.b.benauro.civ@army.mil

Vendor must submit quotes on time to sinamar.b.benauro.civ@army.mil . Please refer to Evaluation factors for more information regarding evaluation of quotes.

When submitting a quote, vendor must include in their offer the following information:

DUNS and Bradstreet number, Tax identification number, CAGE code number, completed FAR clause 52.204‐24 and POC information.

Must be active in SAM to be considered for award.

All charges must be inclusive. Questions are due on Thursday, 07 April 2022 by 10:00AM central Time.

CLIN Structure:

Period of Performance (POP)

Base Yr. 25 April 2022 to 24 April 2023

Option Yr. 1 25 April 2023 to 24 April 2024

Option Yr. 2 25 April 2024 to 24 April 2025

Option Yr. 3 25 April 2025 to 24 April 2026

Option Yr. 4 25 April 2026 to 24 April 2027

LINE

ITEM QUANTITY UNIT DESCRIPTION

0001 1,500 EACH Glucose-6-Phospate Dehydrogenase, RBC (G-6-PD RBC)

0002 300

EACH

Blood Group and Rh factor

EACH

Lipid Panel (which includes Total Cholesterol, HDL Cholesterol, LDL Cholesterol, Cholesterol/HDL Cholesterol Ration, Calculated LDL, and Triglycerides) mailto:sinamar.b.benauro.civ@army.mil mailto:sinamar.b.benauro.civ@army.mil

0004 50

EACH

Cholesterol, Total

EACH

CBC Hemogram (which includes WBC, RBC, HGB, HCT, MCV, MCH, MCHC, RDW (Red Cell Distribution Width), MPV (Mean Platelet Volume), and Platelet Count)

0006 150

EACH

Glucose

0007 50

EACH

Prostate Specific Antigen, Total (PSA)

EACH

Urinalysis Dipstick with Microscopic Reflex (includes Macroscopic and Dipstick)

EACH

Drug Screen, 10 Drug, without confirmation, THC cutoff at 50 ng/mL (Includes Amphetamines, Barbiturates, Benzodiazepines, Cocaine, Marijuana (50 ng/mL Tetrahydrocannabinol screening cutoff), Methadone, Methaqualone, Opiates, Phencyclidine (PCP), and Proxyphene *no chain of custody needed)

0010 100

EACH

Sickle Cell Screen with Reflex

0011 50

EACH

Measles Antibody (IGG) (Rubeola Antibody IgG)

0012 50

EACH

Mumps Antibody (IGG) (Mumps Virus Antibody, IgG)

0013 50

EACH

Rubella Antibody (IGG)

0014 50

EACH

Hepatitis A Virus Antibody, Total (HAV Antibody, Total)

0015 50

EACH

Hepatitis B Core Antibody, Total (HBc Antibody, Total)

EACH

Liver Panel II (Includes Alanine Aminotransferase (ALT), Albumin, Alkaline Phosphatase, Aspartate Aminotransferase (AST), Gamma Glutamyltransferase (GGT), Globulin (calculated), Lactate Dehydrogenase (LD), Total and Direct Bilirubin, and Total Protein)

0017 300

EACH

Veracella IGG/Titer

0018 100

EACH

Serum Alcohol screen

0019 100

EACH

Pregnancy Test 1001 1,500 EACH Glucose-6-Phospate Dehydrogenase, RBC (G-6-PD RBC)

1002 300

EACH

Blood Group and Rh factor

EACH Lipid Panel (which includes Total Cholesterol, HDL Cholesterol, LDL Cholesterol, Cholesterol/HDL Cholesterol Ration, Calculated LDL, and Triglycerides)

1004 50

EACH

Cholesterol, Total

EACH CBC Hemogram (which includes WBC, RBC, HGB, HCT, MCV, MCH, MCHC, RDW (Red Cell Distribution Width), MPV (Mean Platelet Volume), and Platelet Count)

1006 150

EACH

Glucose

1007 50

EACH

Prostate Specific Antigen, Total (PSA)

1008 400 EACH Urinalysis Dipstick with Microscopic Reflex (includes Macroscopic and Dipstick)

EACH Drug Screen, 10 Drug, without confirmation, THC cutoff at 50 ng/mL (Includes Amphetamines, Barbiturates, Benzodiazepines, Cocaine, Marijuana (50 ng/mL Tetrahydrocannabinol screening cutoff), Methadone, Methaqualone, Opiates, Phencyclidine (PCP), and Proxyphene *no chain of custody needed)

1010 100

EACH

Sickle Cell Screen with Reflex

1011 50

EACH

Measles Antibody (IGG) (Rubeola Antibody IgG)

1012 50

EACH

Mumps Antibody (IGG) (Mumps Virus Antibody, IgG)

1013 50

EACH

Rubella Antibody (IGG)

1014 50

EACH

Hepatitis A Virus Antibody, Total (HAV Antibody, Total)

1015 50

EACH

Hepatitis B Core Antibody, Total (HBc Antibody, Total)

EACH Liver Panel II (Includes Alanine Aminotransferase (ALT), Albumin, Alkaline Phosphatase, Aspartate Aminotransferase (AST), Gamma Glutamyltransferase (GGT), Globulin (calculated), Lactate Dehydrogenase (LD), Total and Direct Bilirubin, and Total Protein)

1017 300

EACH

Veracella IGG/Titer

1018 100

EACH

Serum Alcohol screen

1019 100

EACH

Pregnancy Test 2001 1,500 EACH Glucose-6-Phospate Dehydrogenase, RBC (G-6-PD RBC)

2002 300

EACH

Blood Group and Rh factor

EACH Lipid Panel (which includes Total Cholesterol, HDL Cholesterol, LDL Cholesterol, Cholesterol/HDL Cholesterol Ration, Calculated LDL, and Triglycerides)

2004 50

EACH

Cholesterol, Total

EACH CBC Hemogram (which includes WBC, RBC, HGB, HCT, MCV, MCH, MCHC, RDW (Red Cell Distribution Width), MPV (Mean Platelet Volume), and Platelet Count)

2006 150

EACH

Glucose

2007 50

EACH

Prostate Specific Antigen, Total (PSA)

2008 400 EACH Urinalysis Dipstick with Microscopic Reflex (includes Macroscopic and Dipstick)

EACH Drug Screen, 10 Drug, without confirmation, THC cutoff at 50 ng/mL (Includes Amphetamines, Barbiturates, Benzodiazepines, Cocaine, Marijuana (50 ng/mL Tetrahydrocannabinol screening cutoff), Methadone, Methaqualone, Opiates, Phencyclidine (PCP), and Proxyphene *no chain of custody needed)

2010 100

EACH

Sickle Cell Screen with Reflex

2011 50

EACH

Measles Antibody (IGG) (Rubeola Antibody IgG)

2012 50

EACH

Mumps Antibody (IGG) (Mumps Virus Antibody, IgG)

2013 50

EACH

Rubella Antibody (IGG)

2014 50

EACH

Hepatitis A Virus Antibody, Total (HAV Antibody, Total)

2015 50

EACH

Hepatitis B Core Antibody, Total (HBc Antibody, Total)

2016 75 EACH Liver Panel II (Includes Alanine Aminotransferase (ALT), Albumin, Alkaline Phosphatase, Aspartate Aminotransferase (AST), Gamma

Glutamyltransferase (GGT), Globulin (calculated), Lactate Dehydrogenase (LD), Total and Direct Bilirubin, and Total Protein)

2017 300

EACH

Veracella IGG/Titer

2018 100

EACH

Serum Alcohol screen

2019 100

EACH

Pregnancy Test 3001 1,500 EACH Glucose-6-Phospate Dehydrogenase, RBC (G-6-PD RBC)

3002 300

EACH

Blood Group and Rh factor

EACH Lipid Panel (which includes Total Cholesterol, HDL Cholesterol, LDL Cholesterol, Cholesterol/HDL Cholesterol Ration, Calculated LDL, and Triglycerides)

3004 50

EACH

Cholesterol, Total

EACH CBC Hemogram (which includes WBC, RBC, HGB, HCT, MCV, MCH, MCHC, RDW (Red Cell Distribution Width), MPV (Mean Platelet Volume), and Platelet Count)

3006 150

EACH

Glucose

3007 50

EACH

Prostate Specific Antigen, Total (PSA)

3008 400 EACH Urinalysis Dipstick with Microscopic Reflex (includes Macroscopic and Dipstick)

EACH Drug Screen, 10 Drug, without confirmation, THC cutoff at 50 ng/mL (Includes Amphetamines, Barbiturates, Benzodiazepines, Cocaine, Marijuana (50 ng/mL Tetrahydrocannabinol screening cutoff), Methadone, Methaqualone, Opiates, Phencyclidine (PCP), and Proxyphene *no chain of custody needed)

3010 100

EACH

Sickle Cell Screen with Reflex

3011 50

EACH

Measles Antibody (IGG) (Rubeola Antibody IgG)

3012 50

EACH

Mumps Antibody (IGG) (Mumps Virus Antibody, IgG)

3013 50

EACH

Rubella Antibody (IGG)

3014 50

EACH

Hepatitis A Virus Antibody, Total (HAV Antibody, Total)

3015 50

EACH

Hepatitis B Core Antibody, Total (HBc Antibody, Total)

EACH Liver Panel II (Includes Alanine Aminotransferase (ALT), Albumin, Alkaline Phosphatase, Aspartate Aminotransferase (AST), Gamma Glutamyltransferase (GGT), Globulin (calculated), Lactate Dehydrogenase (LD), Total and Direct Bilirubin, and Total Protein)

3017 300

EACH

Veracella IGG/Titer

3018 100

EACH

Serum Alcohol screen

3019 100

EACH

Pregnancy Test 4001 1,500 EACH Glucose-6-Phospate Dehydrogenase, RBC (G-6-PD RBC)

4002 300

EACH

Blood Group and Rh factor

EACH Lipid Panel (which includes Total Cholesterol, HDL Cholesterol, LDL Cholesterol, Cholesterol/HDL Cholesterol Ration, Calculated LDL, and Triglycerides)

4004 50

EACH

Cholesterol, Total

EACH CBC Hemogram (which includes WBC, RBC, HGB, HCT, MCV, MCH, MCHC, RDW (Red Cell Distribution Width), MPV (Mean Platelet Volume), and Platelet Count)

4006 150

EACH

Glucose

4007 50

EACH

Prostate Specific Antigen, Total (PSA)

4008 400 EACH Urinalysis Dipstick with Microscopic Reflex (includes Macroscopic and Dipstick)

EACH Drug Screen, 10 Drug, without confirmation, THC cutoff at 50 ng/mL (Includes Amphetamines, Barbiturates, Benzodiazepines, Cocaine, Marijuana (50 ng/mL Tetrahydrocannabinol screening cutoff), Methadone, Methaqualone, Opiates, Phencyclidine (PCP), and Proxyphene *no chain of custody needed)

4010 100

EACH

Sickle Cell Screen with Reflex

4011 50

EACH

Measles Antibody (IGG) (Rubeola Antibody IgG)

4012 50

EACH

Mumps Antibody (IGG) (Mumps Virus Antibody, IgG)

4013 50

EACH

Rubella Antibody (IGG)

4014 50

EACH

Hepatitis A Virus Antibody, Total (HAV Antibody, Total)

4015 50

EACH

Hepatitis B Core Antibody, Total (HBc Antibody, Total)

EACH Liver Panel II (Includes Alanine Aminotransferase (ALT), Albumin, Alkaline Phosphatase, Aspartate Aminotransferase (AST), Gamma Glutamyltransferase (GGT), Globulin (calculated), Lactate Dehydrogenase (LD), Total and Direct Bilirubin, and Total Protein)

4017 300

EACH

Veracella IGG/Titer

4018 100

EACH

Serum Alcohol screen

4019 100

EACH

Pregnancy Test

Evaluation Criteria

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All documentation must be submitted or your quote could be determined to be nonconforming. The following factors shall be used to evaluate quotes:

The award will be based on the quote that is determined to be the most beneficial to the Government with the appropriate consideration given to the three (3) evaluation factors:

(i) Technical capability of the vendor to meet the Government requirement. The technical submission evaluation provides an assessment of the vendor’s capability to satisfy the Government’s requirements. The technical factor is further divided into the following sub factors:

1. Clear and concise response to the PWS in the Solicitation

2. Capability to provide medical laboratory test services. Vendor capability statement must address or specify how they are going to complete the required services.

3. Federal /State certification(s). Vendor must provide copy of their Federal /State certifications to verify HIPAA, OSHA, CAP, CLIA, agency compliance, as well as, verification with applicable healthcare certification, accreditations etc.

4. Electronic Portal Capability. Capability to provide test results via electronic portal.

5. Active registration in System of Award Management (SAM)

6. Must submit Cage Code, DUNS no., Tax ID no, and completed FAR clause 52.204-24

(ii) Price. Vendor must complete and submit “Pricing Sheet W912L722Q1400 Med Lab Test”.

Price must be all-inclusive.

(iii) Past Performance. The Government will use Contractor Past Performance Reporting System (CPARS) for past performance evaluation(s). No records in CPARS will be Neutral.

Technical and past performance, when combined, are more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option (s).

(c) A written notice of award or acceptance of an offer , mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer , shall result in a binding contract without further action by either party. Before the offer ’s specified expiration time , the Government may accept an offer (or part of an offer ), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Evaluation Criteria)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier JUN 2020

Subcontract Awards 52.204-13 System for Award Management Maintenance OCT 2018 52.204-14 Service Contract Reporting Requirements OCT 2016 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information JUN 2016

Systems 52.204-23 Prohibition on Contracting for Hardware, Software, and JUL 2018 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

52.204-25 Prohibition on Contracting for Certain Telecommunications AUG 2020 52.204-26 Covered Telecommunications Equipment or Services

Representation and Video Surveillance Services or Equipment.

52.209-6 Protecting the Government's Interest When Subcontracting JUN 2020

With Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Inverted Domestic NOV 2015

Corporations 52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-3 Offeror Representations and Certifications- Commercial NOV 2021

Products and Commercial Services 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement JAN 2021

Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021) 52.217-4 Evaluation Of Options Exercised At The Time Of Contract JUN 1988

Award 52.217-5 Evaluation Of Options JUL 1990 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020

52.222-41 Service Contract Labor Standards AUG 2018 52.222-43 Fair Labor Standards Act And Service Contract Labor AUG 2018

Standards - Price Adjustment (Multiple Year And Option Contracts) 52.222-50 Combating Trafficking in Persons OCT 2020 52.223-18 Encouraging Contractor Policies To Ban Text Messaging JUN 2020

While Driving 52.224-3 Privacy Training JAN 2017 52.232-18 Availability Of Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award OCT 2018

Management 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business DEC 2013

Subcontractors 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-3 Continuity Of Services JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD SEP 2011

Officials 252.203-7005 Representation Relating to Compensation of Former DoD NOV 2011

Officials 252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7008 Compliance With Safeguarding Covered Defense Information OCT 2016

Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber DEC 2019

Incident Reporting 252.204-7016 Covered Defense Telecommunications Equipment or Services DEC 2019

-- Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense DEC 2019

Telecommunications Equipment or Services -- Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense JAN 2021

Telecommunications Equipment or Services 252.232-7003 Electronic Submission of Payment Requests and Receiving DEC 2018

Reports 252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

52.237-7 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE (JAN 1997)

(a) It is expressly agreed and understood that this is a nonpersonal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor.

The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor's professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the

Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence:* $500,000.

(b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause.

(c) Liability insurance may be on either an occurrences basis or on a claims-made basis. If the policy is on a claims- made basis, an extended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided.

(d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract.If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such endorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer.

(e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contractor must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies.

(f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph (a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contracting Officer evidence of such insurance.

Contracting Officer insert the dollar value(s) of standard coverage(s) prevailing within the local community as to the specific medical specialty, or specialties, concerned, or such higher amount as the Contracting Officer deems necessary to protect the Government's interests.

52.246-20 WARRANTY OF SERVICES (MAY 2001)

(a) Definition.

"Acceptance," as used in this clause, means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the Government or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or nonconformance to the Contractor as soon as possible after learning of any defect or nonconformance. This notice shall state either (1) that the Contractor shall correct or reperform any defective or nonconforming services, or (2) that the Government does not require correction or reperformance.

(c) If the Contractor is required to correct or reperform, it shall be at no cost to the Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or reperform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price.

(d) If the Government does not require correction or reperformance, the Contracting Officer shall make an equitable adjustment in the contract price.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.acquisition.gov/

Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0670 Issue By DoDAAC W912L7 Admin DoDAAC** W912L7 Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC) W90D62 Service Acceptor (DoDAAC) W90D62 Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS

Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Sinamar Benauro at sinamar.b.benauro.civ@mail.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

mailto:sinamar.b.benauro.civ@mail.mil