Solicitation W912CH26Q0030.pdf

REQUEST FOR QUOTATION This RFQ is is not a small business set-aside Page Of (This is NOT an Order)

1. Request No. 2. Date Issued 3. Requisition/Purchase Request No. 4. Cert For Nat Def. Under BDSA Rating See Schedule Reg. 2 and/or DMS Reg. 1

5A. Issued By 6. Deliver by (Date) See Schedule

7. Delivery

FOB Other Destination

5B. For Information Call: (Name and telephone no.) (No collect calls)

8. To: Name and Address, Including Zip Code 9. Destination (Consignee and address, including Zip Code)

See Schedule

10. Please Furnish Quotations to the Issuing Office in Block 5A On or Before Close of Business (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please indicate on this form and return it to the address in Block 5B. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any interpretations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. Schedule (Include applicable Federal, State, and local taxes)

Item Number (a)

Supplies/Services (b)

Quantity (c)

Unit (d)

Unit Price (e)

Amount (f)

(See Schedule)

12. Discount For Prompt Payment a. 10 Calendar Days b. 20 Calendar Days c. 30 Calendar Days d. Calendar Days % % % Number Percentage

NOTE: Additional provisions and representations are are not attached.

13. Name and Address of Quoter (Street, City, County, State and 14. Signature of Person Authorized to Sign 15. Date of Quotation Zip Code) Quotation

16. Signer

a. Name (Type or Print) b. Telephone

Area Code

c. Title (Type or Print) Number

AUTHORIZED FOR LOCAL REPRODUCTION Standard Form 18 (Rev. 8-95) PREVIOUS EDITIONS NOT USABLE 18-118 Prescribed by GSA-FAR (43 CFR) 53.215-1(a)

X

W912CH-26-Q-0030 DOA4

W912CHACC-DTA

6501 E. 11 MILE RD.

DETROIT ARSENAL, MI 48397-5000

PAMELA CUNHA (520)942-7019

CCTA

EMAIL: PAMELA.CUNHA.CIV@ARMY.MIL

X

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CONTINUATION SHEET

Reference No. of Document Being Continued Page of

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SUPPLEMENTAL INFORMATION

Buyer Name: PAMELA CUNHA

Buyer Office Symbol/Telephone Number: CCTA/(520)942-7019

Type of Contract 1: Firm Fixed Price

Kind of Contract: Supply Contracts and Priced Orders

Weapon System: Multi-Application Weapon Components and

*** End of Narrative A0000 ***

A.1 DESCRIPTION OF THE ACTION

A.1.1 This solicitation is intended to result in the award of a 5-year Requirements, Firm Fixed Price (FFP) contract for a Mount Gun, National Stock Number (NSN) 1010-01-502-7547, Part Number (PN)11579090.

A.1.2 This solicitation is a set aside for 8(a) Businesses per IAW FAR Clause 52.219-17.

A.1.3 There is a Technical Data Package (TDP) associated with this procurement. The TDP distribution code is D which limits access to

U.S. Government agencies and its contractors. Please refer to Section C.1 for additional information.

A.1.4 Offerors shall follow Section L for Instructions, Conditions, and Notices to Offerors for proposal submission and Section M for

Evaluation Factors.

A.2 SOLICITATION STRUCTURE

A.2.1 The Government will utilize North American Industry Classification System (NAICS) code 332994 Small Arms, Ordnance, and Ordnance

Accessories Manufacturing for this procurement. for this procurement.

A.2.2 Failure to register in the System for Award Management (SAM) for the corresponding NAICS code identified in paragraph A.2.1 prior to submitting a proposal for this solicitation may preclude an award made to your company. Offerors should be aware of how U.S. Small

Business (SB) concerns are defined in FAR Part 19, Defense Federal Acquisition Regulation Supplement (DFARS) part 219, and 13 CFR 121

Small Business Size Regulations. Offerors are advised to review 13 CFR 121.103 How does SBA determine affiliation, if applicable to this solicitation.

A.2.3 All proposals received in response to this solicitation shall remain valid for a minimum of 120 calendar days.

A.3 ELECTRONIC CONTRACTING

A.3.1 All Army Contracting Command Detroit Arsenal solicitations will be publicized on the System for Award Management website

(HYPERLINK "https://www.sam.gov"https://www.sam.gov). Any additional attachments, including Technical Data Packages (TDPs) when available electronically, will be separate attachments or links embedded in the solicitation.

A.3.2 Any award issued as a result of this solicitation will be distributed electronically. In the event of a FOIA request for a copy of any award issued as a result of this solicitation, or any subsequent modifications to the contract, the contract and modifications will be released, including the awarded unit price. This is the notice required by Executive Order 12600 (June 23, 1987) of the Governments intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or Pricing data/information. If an Offeror objects to such release in the base contract or contract modifications, the

Offeror must notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for the objection consistent with the provisions of FOIA. A release determination will be made based on rationale given.

A.3.3 Interested offerors shall submit a proposal via email to the Contract Specialist pamela.cunha.civ@army.mil and cc the corresponding Contracting Officer elizabeth.l.levinewelhouse.civ@army.mil with the subject header: Proposal Submission W912CH-25-Q-0030

(company name). Once a proposal is received, the Contract Specialist/Contracting Officer will reply with the respective Offeror stating receipt of proposal submission.

A.3.4 Please pay close attention to the Issued By block location on the cover page of the solicitation for closing date and time. The closing date and time is based on the local time of the listed location of the Issued By office. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, to be received by the Government office designated in the solicitation by the time specified.

A.3.5 Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

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W912CH-26-Q-0030

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

A.3.6 Solicitations may remain posted on HYPERLINK "http://www.SAM.gov"www.SAM.gov after the solicitation closing date.

A.3.7 Questions pertaining to this solicitation should be directed to the Contract Specialist identified on the cover page of this solicitation. All questions regarding the requirements of this solicitation and applicable attachments must be submitted by XX/XX/XX, 12:00 PM EST to pamela.cunha.civ@army.mil and ryan.d.nawrocki.civ@army.mil. The Government will review all questions received but is not obligated to answer questions submitted after the date noted above prior to the solicitation close date. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center (PTAC) website at HYPERLINK "http://www.aptac-us.org/"http://www.aptac-us.org/ to locate a regional center.

A.4 ACKNOWLEDGEMENT OF AMENDMENTS

Acknowledge all the amendments received from the Government by identifying the amendment number and its issue date below:

Amendment Number: Date:

A.5 DISTRIBUTION AND DESTRUCTION OF EXPORT CONTROL TECHNICAL DATA PACKAGE

A.5.1 This solicitation and resulting contract contains technical data whose export is restricted by the Arms Export Control Act

(Section 2751 of Title 22, United States Code) or the Export Control Reform Act of 2018 (Chapter 58 Sections 4801-4852 of Title 50, United States Code). This also applies to distribution of the TDP to all SUBCONTRACTORS at every level.

A.5.2 To be eligible to gain access to this export controlled TDP (via SAM.gov) an offeror must have a current DD 2345, Militarily

Critical Technical Data Agreement certification on file with the Defense Logistics Information Service (DLIS). To obtain certification, contractors must submit a DD Form 2345 to the United States (U.S.)/Canada Joint Certification Office (JCO), along with a copy of supporting documentation. DD Form 2345 and instructions can be found on the Joint Certification Program website at: HYPERLINK

"http://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/JCP.aspx"http://www.dla.mil/HQ/InformationOperations/O ffers/Products/LogisticsApplications/JCP.aspx Processing time is estimated at six (6) to ten (10) weeks after receipt. Upon receipt of certification, an offeror may request the TDP in accordance with the solicitation's Section C Technical Data Package instructions.

A.5.3 Upon completion of the purposes for which Government Technical Data has been provided, the offeror, and all subcontractors, vendors, and sub-vendors of the offeror, are required to destroy all documents, including all reproductions, duplications, or copies thereof as may have been further distributed.

A.5.4 Destruction of this technical data shall be accomplished by: shredding, pulping, burning, or melting any physical copies of the

TDP and/or deletion or removal of downloaded TDP files from computer drives and electronic devices, and any copies of those files.

l A.6 ORDERING PERIODS l A.6.1 There will be five one-year ordering periods beginning the date of contract award. See Section B for more details.

A.7 DELIVERY ORDERS

Future delivery orders will be placed IAW FAR clause 52.216-18 Ordering, 52.216-19 Order Limitations and FAR clause 52.216-21

Requirements.

A.7 ARMY CONTRACTING COMMAND DETROIT ARSENAL OMBUSPERSON

A.7.1 Information regarding the Ombudsperson for this contract is located at the following website: HYPERLINK

"https://www.tacom.army.mil/ombudsperson"https://www.tacom.army.mil/ombudsperson . (Best viewed using Google Chrome or Microsoft Edge)

A.8 ALL OR NONE

A.8.1 Offers in response to this solicitation must be submitted for the total quantity of the items identified in the solicitation.

A.8.1.2 ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION.

A.8.1.3 OFFERS SUBMITTED FOR LESS THAN THE TOTAL QUANTITIES OF ALL THE ITEMS IN THIS SOLICITATION WILL BE DEEMED NONRESPONSIVE.

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Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

*** END OF NARRATIVE A0001 ***

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Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SUPPLIES OR SERVICES AND PRICES/COSTS

The following four digit Contract Line Item Numbers (CLINs) utilize the numbering system below:

The first three digits signify item and the fourth (last) digit signifies the applicable contract year, i.e., CLIN 0021 is for the first item - first ordering year, CLIN 0022 is for the first item second ordering year, CLIN 0023 is for the first item - third ordering year, etc.

The first line item associated FAT will become the first item number 0011.

The following definitions apply to the entire solicitation and resulting contract:

First ordering year of the contract is the date of award plus 364 days.

Second ordering year of the contract is 365 days through 729 days after contract award.

Third ordering year of the contract is 730 days through 1,094 days after contract award.

Fourth ordering year of the contract is 1,095 days through 1,459 days after contract award.

Fifth ordering year of the contract is 1,460 days through 1,824 days after contract award.

The price applicable to an individual order is the price for the ordering year in which the order is issued. The delivery date does not determine the ordering year.

Each ordering year estimates are included in each CLIN narrative.

*** END OF NARRATIVE B0001 ***

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PIIN/SIIN

Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

0011 FIRST ARTICLE TEST REPORT 1 LO $ _________________________ __________________

SERVICE REQUESTED: FAT PRON

PRON: EH5C0840EH PRON AMD: 01

AMS CD: SM2B1100000

First Article Test Report (FATR), pursuant to the requirements listed in:

- E.1: Notice Regarding First Article Test Sample

-E.2: Inspection and Acceptance (First Article

Approval)

-E.4: Notice Regarding First Article SECTION I

-FAR 52.209-3: First Article Approval Contractor

Testing

NOTE: 1 LOT is equivalent to 1 report.

(End of narrative B001)

Inspection and Acceptance _________________________

INSPECTION: Origin ACCEPTANCE: Destination

DEL REL CD QUANTITY DAYS AFTER AWARD __________ ______________ ________________

001 1 0120

0021 FIRST ORDERING YEAR (E) $ $ ___________________ ______________ __________________

NSN: 1010-01-502-7547

COMMODITY NAME: GUN MOUNT

CLIN CONTRACT TYPE:

Firm Fixed Price

Accelerated delivery is authorized at no additional cost to the Government

Estimated Quantity for 1st ordering year is 225 ea.

Please refer to F.1 for delivery schedule requirements.

(End of narrative B001)

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Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

Packaging and Marking _____________________

PACKAGING/PACKING/SPECIFICATIONS:

SEE SECTION D - PACKAGING AND MARKING

LEVEL PRESERVATION: Military

LEVEL PACKING: B

Inspection and Acceptance _________________________

INSPECTION: Origin ACCEPTANCE: Origin

Deliveries or Performance _________________________

FOB POINT: Destination

0022 SECOND ORDERING YEAR (E) $ $ ____________________ ______________ __________________

NSN: 1010-01-502-7547

COMMODITY NAME: GUN MOUNT

CLIN CONTRACT TYPE:

Firm Fixed Price

Accelerated delivery is authorized at no additional cost to the Government

Estimated Quantity for 2nd ordering year is 225 ea.

Please refer to F.1 for delivery schedule requirements.

(End of narrative B001)

Packaging and Marking _____________________

PACKAGING/PACKING/SPECIFICATIONS:

SEE SECTION D - PACKAGING AND MARKING

LEVEL PRESERVATION: Military

LEVEL PACKING: B

Inspection and Acceptance _________________________

INSPECTION: Origin ACCEPTANCE: Origin

Deliveries or Performance _________________________

FOB POINT: Destination

0023 THIRD ORDERING YEAR (E) $ $ ___________________ ______________ __________________

NSN: 1010-01-502-7547

COMMODITY NAME: GUN MOUNT

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Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

CLIN CONTRACT TYPE:

Firm Fixed Price

Accelerated delivery is authorized at no additional cost to the Government

Estimated Quantity for 3rd ordering year is 225 ea.

Please refer to F.1 for delivery schedule requirements.

(End of narrative B001)

Packaging and Marking _____________________

PACKAGING/PACKING/SPECIFICATIONS:

SEE SECTION D - PACKAGING AND MARKING

LEVEL PRESERVATION: Military

LEVEL PACKING: B

Inspection and Acceptance _________________________

INSPECTION: Origin ACCEPTANCE: Origin

Deliveries or Performance _________________________

FOB POINT: Destination

0024 FOURTH ORDERING YEAR (E) $ $ ____________________ ______________ __________________

NSN: 1010-01-502-7547

COMMODITY NAME: GUN MOUNT

CLIN CONTRACT TYPE:

Firm Fixed Price

Accelerated delivery is authorized at no additional cost to the Government

Estimated Quantity for 4th ordering year is 225 ea.

Please refer to F.1 for delivery schedule requirements.

(End of narrative B001)

Packaging and Marking _____________________

PACKAGING/PACKING/SPECIFICATIONS:

SEE SECTION D - PACKAGING AND MARKING

LEVEL PRESERVATION: Military

LEVEL PACKING: B

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Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

Inspection and Acceptance _________________________

INSPECTION: Origin ACCEPTANCE: Origin

Deliveries or Performance _________________________

FOB POINT: Destination

0025 FIFTH ORDERING YEAR (E) $ $ ___________________ ______________ __________________

NSN: 1010-01-502-7547

COMMODITY NAME: GUN MOUNT

CLIN CONTRACT TYPE:

Firm Fixed Price

Accelerated delivery is authorized at no additional cost to the Government

Estimated Quantity for 5th ordering year is 225 ea.

Please refer to F.1 for delivery schedule requirements.

(End of narrative B001)

Packaging and Marking _____________________

PACKAGING/PACKING/SPECIFICATIONS:

SEE SECTION D PACKAGING AND MARKING

LEVEL PRESERVATION: Military

LEVEL PACKING: B

Inspection and Acceptance _________________________

INSPECTION: Origin ACCEPTANCE: Origin

Deliveries or Performance _________________________

FOB POINT: Destination

9000 CONTRACT DATA REQUIREMENTS LIST _______________________________

A001 ENGINEERING CHANGE PROPOSAL (ECP) $ ** NSP ** _________________________________ __________________

SERVICE REQUESTED: CDRLS

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Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

The contractor shall prepare and deliver data submissions IAW Exhibit A Contract Data Requirements

List.

See Section J, Exhibit A: DD Form 1423, A003 Notice

Of Revision (NOR).

(End of narrative B001)

Deliveries or Performance _________________________

A002 REQUEST FOR VARIANCE (RFV) $ ** NSP ** __________________________ __________________

SERVICE REQUESTED: CDRLS

The contractor shall prepare and deliver data submissions IAW Exhibit A Contract Data Requirements

List.

See Section J, Exhibit A: DD Form 1423, A003 Notice

Of Revision (NOR).

(End of narrative B001)

Deliveries or Performance _________________________

A003 NOTICE OF REVISION (NOR) $ ** NSP ** ________________________ __________________

SERVICE REQUESTED: CDRLS

The contractor shall prepare and deliver data submissions IAW Exhibit A Contract Data Requirements

List.

See Section J, Exhibit A: DD Form 1423, A003 Notice

Of Revision (NOR).

(End of narrative B001)

Deliveries or Performance _________________________

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Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

A004 TEST PROCEDURE - LIGHT PHOSPHATE COATING $ ** NSP ** ________________________________________ __________________

SERVICE REQUESTED: CDRLS

The contractor shall prepare and deliver data submissions IAW Exhibit A Contract Data Requirements

List.

See Section J, Exhibit A: DD Form 1423, A003 Notice

Of Revision (NOR).

(End of narrative B001)

Deliveries or Performance _________________________

A005 TEST PROCEDURE - HEAVY PHOSPHATE COATING $ ** NSP ** ________________________________________ __________________

SERVICE REQUESTED: CDRLS

The contractor shall prepare and deliver data submissions IAW Exhibit A Contract Data Requirements

List.

See Section J, Exhibit A: DD Form 1423, A003 Notice

Of Revision (NOR).

(End of narrative B001)

Deliveries or Performance _________________________

A006 ACCEPTANCE INSPECTION EQUIPMENT (AIE) REPORT $ ** NSP ** ____________________________________________ __________________

SERVICE REQUESTED: CDRLS

The contractor shall prepare and deliver data submissions IAW Exhibit A Contract Data Requirements

List.

See Section J, Exhibit A: DD Form 1423, A003 Notice

Of Revision (NOR).

(End of narrative B001)

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Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

Deliveries or Performance _________________________

A007 FIRST ARTICLE TEST REPORT (FATR) $ ** NSP ** ________________________________ __________________

SERVICE REQUESTED: CDRLS

The contractor shall prepare and deliver data submissions IAW Exhibit A Contract Data Requirements

List.

See Section J, Exhibit A: DD Form 1423, A003 Notice

Of Revision (NOR).

(End of narrative B001)

Deliveries or Performance _________________________

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DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 TECHNICAL DATA PACKAGE INFORMATION

The following "X"d item applies to this solicitation:

[ ] 1. There is no Technical Data Package (TDP) included with this solicitation.

[X] 2. The TDP for this solicitation resides within the System for Award Management (SAM)(https://SAM.gov) associated with this solicitation number:

W912CH-26-Q-0030

To access the data through SAM:

a. Log on to the SAM web site: HYPERLINK "https://SAM.gov"https://SAM.gov.

b. Search for the solicitation number.

c. Click on the attachment you would like to view.

d. If the attachment is restricted, request access to the document.

C.1.1 TDPs that have an Export Control Warning Notice are subject to the Arms Export Control Act (Section 2751 of Title 22, United

States Code) or the Export Control Reform Act of 2018 (Chapter 58 Sections 48014852 of Title 50, United States Code).

C.1.2 Further dissemination of the TDP must be in accordance with provisions of DoD Directive 5230.25, DoDI 5230.24, its Distribution

Statement markings, and U.S. export control laws. This also applies to distribution of the TDP to all SUBCONTRACTORS at every level.

C.1.3 To obtain these TDPs, contractors must have a current DD 2345, Militarily Critical Technical Data Agreement on file with Defense

Logistics Information Service (DLIS). To obtain certification, go to DD FORM 2345 Instructions and DD 2345.

C.1.4 Upon completion of the purposes for which Government Technical Data has been provided, the Contractor is required to destroy all documents, including all reproductions, duplications, or copies thereof as may have been further distributed by the Contractor.

Destruction of this technical data shall be accomplished by: shredding, pulping, burning, or melting any physical copies of the TDP and/or deletion or removal of downloaded TDP files from computer drives and electronic devices, and any copies of those files.

C.1.4.1 If technical data is otherwise restricted, select "Request Explicit Access." This will generate an email to the Contract

Specialist and Contracting Officer at Army Contract Command - Warren (DTA) with all the information needed to grant contractor access to restricted documents. SAM will automatically generate an email stating when the requesting contractor has permission to view or download

TDP items.

C.1.4.2 If multiple individuals in the contractor's organization need access to the Technical Data Package (TDP) for a solicitation and an explicit access request is required, each individual MUST submit an explicit access request to be granted approval to view the TDP.

Those same individuals MUST be registered in SAM. Any individuals no longer with the company should be deleted. Questions related to registration in SAM should be directed to HYPERLINK "https://www.sam.gov/"https://www.sam.gov/ The SAM helpdesk phone number is (866)

606-8220. Vendors are responsible for placing correct information in SAM.

C.1.4.3 It is strongly suggested that contractors submit the explicit access request and provide the buyer with the completed "Use and

Non-Disclosure Agreement" at the same time if the solicitation requires both to gain access to view the TDP.

C.2 CONFIGURATION MANAGEMENT DOCUMENTATION

C.2.1 The Contractor may submit Engineering Change Proposals (ECPs), Requests for Variance (RFVs), and Notices of Revision (NORs) for the requirements in the Government-provided Technical Data Package (TDP).

C.2.2 The Configuration Change Management section of SAE EIA-649-1 (current revision) Configuration Management Requirement for Defense

Contracts, Paragraph 3.3, shall be used for configuration control of material with the following exclusions: paragraph 3.3(3); and the second sentence of paragraph 3.3.1.8.1(1).

C.2.3 Furnished item(s) shall conform to the approved configuration requirements/revision unless an RFV is processed and approved as provided by Paragraph e. below. The term "Request for Variance" includes Requests for Deviations and Waivers.

C.2.4 Value Engineering Change Proposals (VECPs) for cost saving improvements to the TDP should not be processed per SAE EIA-649-1

(current revision) and should be referred to Section I Clause 52.248-1 VALUE ENGINEERING.

C.2.5 All ECPs submitted will be deemed routine. The Contractor must include justification for an ECP it considers emergency or urgent in the submittal and include all supporting documentation.

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C.2.6 For ECPs, RFVs, and NORs, the Contractor must submit the documentation listed in sub-paragraphs e (i) through e (iii). Failure to submit a complete legible package may result in return of the ECP/RFV/NOR without processing.

C.2.6.1 for ECPs, the Contractor shall prepare and deliver the ECP in accordance with (IAW) CDRL A001 Engineering Change Proposal.

C.2.6.2 for RFVs, the Contractor shall prepare and deliver the RFV IAW CDRL A002 Request for Variance

C.2.6.3 for NORs, the Contractor shall prepare and deliver the NOR IAW CDRL A003 Notice of Revision.

C.2.7 The Governments acceptance of the data deliverable required by CDRL/DD Form 1423 in e(i)-(iii) above signifies only that the data satisfies the requirements of the DID and is considered acceptable for Government processing. Acceptance of the data deliverable does not signify "technical approval" of the change proposed by the deliverable and should not be interpreted as authorizing the Contractor to proceed with the work proposed by the change. Disposition of the change (approval/disapproval) will follow acceptance of the CDRL at the Governments sole discretion. Incorporation of an approved RFV or ECP will require execution of a contract modification.

C.2.8 The Contractor should direct questions regarding the status of an ECP or RFV to the Procuring Contracting Officer (PCO), copy to the Administrative Contracting Officer (ACO).

C.2.9 The submission of an ECP/RFV/NOR does not affect the required delivery date of the contract.

C.3 REQUIREMENT FOR AN OPSEC STANDING OPERATION PROCEDURE/PLAN

C.3.1 The contractor is subject to, at a minimum, the provisions of the current TACOM OPSEC Plan, or other approved U.S. Government

OPSEC plan, per AR 530-1, Operations Security. This Plan specifies the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it.

C.3.2 The contractor will receive a copy of the Plan at time of award. Local form STA Form 7114 (or similar) will be used to document and record security OPSEC reviews which are conducted by TACOM G3/G2 or individual organizations supporting AT/OPSEC Officers.

C.3.3 The contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure that this individual is

OPSEC Level I.

C.4 OPSEC TRAINING REQUIREMENT

Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training. OPSEC awareness training is available at: HYPERLINK

"https://securityawareness.usalearning.gov/opsec/index.htm"https://securityawareness.usalearning.gov/opsec/index.htm. Within 10 days of completing the training, the Contractor shall provide certificates/proof of completion to the Contracting Officer's Representative

(COR), if assigned to the contract, or the Procuring Contracting Officer (PCO).

C.4.1 Counterintelligence Awareness and Reporting (CIAR); formerly known as Threat Awareness Reporting Program (TARP):

C.4.2 Per AR 381-12, all Department of the Army (DA) personnel (Military/Civilian/Contractor) must complete CIAR training within 30 days of assignment or employment to an organization/contract, and then once every 12 months thereafter pursuant to DoDD 5240.06. DA personnel will complete "Counterintelligence Awareness and Reporting for DoD Employees" CI116.16, located at HYPERLINK

"https://www.cdse.edu/"https://www.cdse.edu/, to satisfy most Army annual training requirements.

C.4.3 In addition, per AR 381-12 Chapter 5, the following individual(s) must receive an in-person CIAR briefing directly from an ACI

Special Agent or a CI-experienced person in addition to the annual training requirement:

C.4.3.1 DA personnel scheduled to travel (official, unofficial, permanent change of station) to or through countries with a high foreign intelligence or terrorist threat level as identified by Defense Intelligence Agency or the Department of State, will receive a special

CIAR briefing prior to the travel and will be debriefed upon return. AR 38112 13 June 2025 11

C.4.3.2 DA personnel who have security clearances travelling to foreign locations in any duty status must fulfill pre-and-post travel security briefing and debriefing requirements in accordance with the DoD Foreign Clearance Guide and DoDD 4500.54E.

C.4.3.3 DA personnel deploying in support of military exercises or contingency operations will receive a special CIAR briefing prior to departure.

C.4.3.4 DA personnel taking part in bilateral or multilateral engagements with foreign governments or international organizations will receive a CIAR briefing prior to the event.

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C.4.3.5 Foreign visitors, personnel, and personal connections Commanders will coordinate with unit security managers to identify personnel potentially vulnerable to FIE exploitation and ensure they are referred to ACI to receive specialized CIAR briefing.

C.4.3.6 Such personnel will receive foreign intelligence threat briefings prior to foreign travel or event.

C.4.3.7 Personnel with access to Sensitive Compartmented Information and Special Access Programs.

C.4.3.8 Personnel assigned to or supporting defense critical infrastructure or associated assets, pursuant to DoDD 3020.40 and DoDI

5240.19, will receive an in-person special CIAR briefing on an annual basis. Such personnel will notify their local ACI office of all projected foreign travel or foreign visits.

C.4.3.9 Foreign government employment. Current and retired DA personnel seeking employment with foreign government entities will have

CIAR training and support made available. Information technology professionals System administrators, privileged users, and those with privileged access that provides an individual capability to alter the properties, behavior, or control of a DoD information system will receive in-person special CIAR briefings on an annual basis.

C.4.3.10 Professional and educational exchange programs with foreign governments.

These briefings will be tailored to the particular risk or threat involved, including methods the person may use to minimize the risk, and will place special emphasis on reporting responsibilities. Debriefings will be conducted as soon as feasible following completion of travel, duty, or visit to a foreign country, or attendance at a conference with foreign personnel by an ACI Special Agent. Failure to receive training does not relieve individuals from their reporting responsibilities in chapter 4 of this regulation.

C.5 HEAVY PHOSPHATE COATING REQUIREMENT

The following requirements regarding heavy phosphate coatings are applicable to this Contract and any resultant contract in addition to those requirements set forth in specification MIL-DTL-16232.

C.5.1 Paragraph 3.1 of MIL-DTL-16232 refers to "Preproduction Inspection." The procedure shall be submitted in accordance with the

Contract Data Requirements List (CDRL) contained in the contract. The contract number must be cited on all phosphate coating procedures submitted for review and approval. Procedures shall include product name and manufacturer of all chemicals/materials to be used. All processes, equipment, controls along with testing and test frequencies used for phosphating including application of supplemental finishes shall be described in detail.

C.5.2 Paragraph 3.2.5-c of MIL-DTL-16232 refers to the "Chromic acid rinse, (Classes 1, 2 and 3)." The final rinse shall be checked by a standard free and total acid titration along with a pH reading "prior to starting production and at least every 8 hours thereafter."

C.5.3 Paragraph 4.7.3 of MIL-DTL-16232 refers to "Weight per unit area of phosphate coatings." The frequency for testing coating weight is "per lot, at least every 8 hours."

C.5.4 Paragraph 4.7.5 of MIL-DTL-16232 refers to "Accelerated corrosion resistance." Accelerated corrosion resistance shall be determined in accordance with 4.7.5.1. The frequency for testing accelerated corrosion resistance per ASTM B117 is "per lot, at least every 8 hours."

C.5.5 The "product name" along with the manufacturer of the supplemental dry film lubricant or CARC paint (primer/topcoat) shall be stated in the procedure and shall be traceable to the applicable Qualified Products List (QPL) or Qualified Products Database (QPD) at

Assist Online. QPD products may be obtained at the quick search site, type the specification number (i.e., 3150) in the second block and click the "Submit" button. Then click on the specification (i.e., MIL-PRF-3150). In the next screen, click on the word "Qualification".

To obtain MIL Specs, MIL Standards, QPL and QPD products see <"HYPERLINK

"https://assist.dla.mil/online/start%20/%20"https://assist.dla.mil/online/start / ">. To obtain MIL Specs, MIL Standards, QPD products see <"HYPERLINK "https://assist.dla.mil/online/start/%20"https://assist.dla.mil/online/start/ ">.

C.5.6 A thickness range for the supplemental dry film lubricant or CARC paint (primer/topcoat) shall be stated in the procedure along with a frequency for testing. A daily frequency is required.

C.5.7 Heat cured dry film lubricant shall be air dried for 1.0 hour (until dry to touch) after dipping/spraying or flash dried at 155-

175 degrees F for 10-30 minutes and then heat cured at a temperature of 375-425 degrees F for 55-65 minutes per paragraph 4.4.2.2 of

MILPRF-46010.

C.5.8 Air cure dry film lubricant shall be air dried at room temperature for 24 hours minimum.

C.5.9 Adhesion testing shall be stated in the procedure for a supplemental coating of dry film lubricant per ASTM D2510 or CARC paint per ASTM D3359, method B along with the frequency for testing. A daily frequency is required.

C.5.10 Salt spray testing of parts with phosphate and supplemental dry film lubricant per ASTM B117 for 100 hours shall be stated in the procedure along with the frequency for testing. The frequency for testing is "per lot or weekly." Parts shall show no more than 3 rust

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spots per 3" x 6" area with none larger than 1.0mm in diameter. Salt spray testing of parts with phosphate and primer per ASTM B117 for

336 hours shall be included in the procedure for supplemental coatings of CARC paint along with a frequency for testing. The frequency for salt spray testing is "per lot or monthly." Parts shall show no visible rust exceeding rust grade no. 9 per ASTM D610, no more than

5 blisters per 4" x 6" area with none larger than 3/64 inch in diameter. Under film attack at the scribe shall not exceed 1/8 inch.

C.5.11 Topcoat color shall be visual/equipment checked against the specified chip no. of SAE AMS-STD-595 per paint batch. The procedure shall include the specified color chip number.

C.5.12 Cure of the paint shall be checked daily by solvent wipe per paragraph 4.2.3.2 of MIL-DTL-53072. The manufacturer of the MEK solvent shall be stated in the procedure.

C.6 NOTICE OF LIGHT PHOSPHATE COATING REQUIREMENT

C.6.1 This purchase order is subject to Federal Specification TT-C-490, Type I, Cleaning Methods for Ferrous Surfaces and Pretreatments for Organic Coatings IAW CDRL A002 - Light Phosphate Coating - Test Procedure.

C.7 Engineering Exceptions Please note that there are Engineering Exemptions applicable to this procurement. The exemptions can be found with the TDP in SAM.gov and will require the same access procedures as access to the TDP.

*** END OF NARRATIVE C0001 ***

PACKAGING AND MARKING

D.1 PACKAGING REQUIREMENTS (SPECIAL PACKAGING INSTRUCTIONS)

D.1 Military preservation, packing, and marking for the item identified above shall be accomplished in accordance with the specific requirements identified below, all the applicable requirements of, MIL-STD-2073-1 and the Special Packaging Instruction (SPI) contained in the TDP.

PRESERVATION: MILITARY

LEVEL OF PACKING: B

QUANTITY PER UNIT PACKAGE: 001

SPI NUMBER: 13001175, DATED 02 APR 24, REV EB

D.2 Unitization: Shipments of identical items going to the same destination shall be palletized if they have a total cubic displacement of 50 cubic feet or more unless skids or other forklift handling features are included on the containers. Pallet loads must be stable, and to the greatest extent possible, provide a level top for ease of stacking. A palletized load shall be of a size to allow for placement of two loads high and wide in a conveyance. The weight capacity of the pallet must be adequate for the load. The pallet shall be a 40 x 48 inch, 4- way entry pallet although variations may be permitted as dictated by the characteristics of the items being unitized. The load shall be contained in a manner that will permit safe handling during shipment and storage.

D.3 Marking: In addition to any special markings called out on the SPI;

D.3.1 All unit packages, intermediate packs, exterior shipping containers, and, as applicable, unitized loads shall be marked in accordance with MIL-STD-129, including bar coding and a MSL label. The contractor is responsible for application of special markings as discussed in the Military Standard regardless of whether specified in the contract or not. Special markings include, but are not limited to, Shelf-life markings, structural markings, and transportation special handling markings. The marking of pilferable and sensitive materiel will not identify the nature of the materiel. Passive RFID tagging is required in all contracts that contain DFARS clause

252.211-7006. Contractors must check the solicitation and/or contract for this clause. For details and most recent information, see

HYPERLINK "http://www.acq.osd.mil/log/sci/ait.html"http://www.acq.osd.mil/log/sci/ait.html for the current DoD Suppliers' Passive RFID

Information Guide and Supplier Implementation Plan. If the item has Unique Item Identifier (UII) markings then the concatenated UII

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needs to be 2D bar coded and applied on the unit package, intermediate and exterior containers, and the palletized unit load.

D.4 Heat Treatment and Marking of Wood Packaging Materials (WPM): All non-manufactured wood used in packaging shall be heat treated to a core temperature of 56 degrees Celsius for a minimum of 30 minutes. The box/pallet manufacturer and the manufacturer of wood used as inner packaging shall be affiliated with an inspection agency accredited by the board of review of the American Lumber Standard

Committee. The box/pallet manufacturer and the manufacturer of wood used as inner packaging shall ensure tractability to the original source of heat treatment. Each box/pallet shall be marked to show the conformance to the International Plant Protection Convention

Standard. Boxes/pallets and any wood used as inner packaging made of non-manufactured wood shall be heat treated. The quality mark shall be placed on both ends of the outer packaging, between the end cleats or end battens; on two sides of the pallet. Foreign manufacturers shall have the heat treatment of non-manufactured wood products verified in accordance with their National Plant Protection

Organization's compliance program. In addition, wood used as dunnage for blocking and bracing, to include ISO containers, shall be ordered with ALSC certified marking for dunnage or the markings may be applied locally at two foot intervals.

D.5 This SPI has been validated and the method of preservation/packing has proven successful in meeting the needs of the military distribution system, including indeterminate storage and shipment throughout the world. Special instructions and/or tailoring of the SPI is detailed in the Supplemental Instructions below. A prototype package is required to validate the sizes and fit requirements of the

SPI. Minor dimensional and size changes are acceptable provided contractor provides the PCO and ACO with notification 60 calendar days prior to delivery. Any design changes or changes in the method of preservation that provide a cost savings without degrading the method of preservation or packing or affecting the serviceability of the item will be considered and responded to within 10 days of submission to PCO and ACO. Government reserves the right to require testing to validate alternate industrial preservation methods, materials, alternate blocking, bracing, cushioning, and packing.

D.6 Hazardous Materials (as applicable):

D.6.1 Hazardous Materials is defined as a substance, or waste which has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce and which has been so designated. (This includes all items listed as hazardous in Titles 29, 40 and 49 CFR and other applicable modal regulations effective at the time of shipment.)

D.6.2 Unless otherwise specified, packaging and marking for hazardous material shall comply with the requirements for the mode of transport and the applicable performance packaging contained in the following documents: International Air Transport Association (IATA)

Dangerous Goods Regulations International Maritime Dangerous Goods Code (IMDG) Code of Federal Regulations (CFR) Title 29, Title 40 and

Title 49 Joint Service Regulation AFMAN24-604/TM38-250/NAVSUPPUB 505/MCO P4030.19/DLAM 4145.3 (for military air shipments).

D.6.3 If the shipment originates from outside the continental United States, the shipment shall be prepared in accordance with the

United Nations Recommendations on the Transport of Dangerous Goods in a manner acceptable to the Competent Authority of the nation of origin and in accordance with regulations of all applicable carriers.

D.6.4 When applicable, a Product Safety Data Sheet (SDS) is required to be included with every unit pack and intermediate container and shall be included with the packing list inside the sealed pouch attached to the outside of the package.

SUPPLEMENTAL INSTRUCTIONS: N/A

*** END OF NARRATIVE D0001 ***

INSPECTION AND ACCEPTANCE

This document incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

For FAR clauses: https://www.acquisition.gov/

For DFARS clauses: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

If the clause requires additional or unique information, then that information is provided immediately after the clause title.

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Regulatory Cite Title Date Regulatory Cite Title Date _______________ ______________________________________________________________________ ____________ _______________ ______________________________________________________________________ ____________

1 52.246-2 INSPECTION OF SUPPLIES--FIXED-PRICE AUG/1996

2 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT DEC/2014

(a) The contractor shall comply with the higher-level quality standard(s) listed below.

-1-

(b) The contractor shall include applicable requirements of the higher-level quality standard(s) listed in paragraph (a) of this clause and the requirement to flow down such standards, as applicable, to lower-tier subcontracts in--

(1) Any subcontract for critical and complex items (see 46.203(b) and (c)); or

(2) When the technical requirements of a subcontract require--

(i) Control of such things as design, work operations, in-process control, testing and inspection; or

(ii) Attention to such factors as organization, planning, work instructions, documentation control, and advanced metrology.

(End of clause)

E.1 Inspection and Acceptance: Origin

E.1.1 The Government's inspection of the supplies offered under this contract/purchase order shall take place at ORIGIN. Offeror must specify below the exact name, address, and CAGE of the facility, or his subcontractor's facility, where supplies to be furnished under this contract/purchase order will be available for inspection/acceptance.

INSPECTION POINT: ORIGIN

a. NAME

b. CAGE

c. ADDRESS, CITY, STATE, ZIP

ACCEPTANCE POINT: ORIGIN

a. NAME

b. CAGE

c. ADDRESS, CITY, STATE, ZIP

FIRST ARTICLE TEST REPORT (FATR) ACCEPTANCE: DESTINATION

The Government's acceptance of the First Article Test Report (if required) offered under this order shall take place at DESTINATION.

E.2 Rework and Repair

E.2.1 Rework and Repair are defined as follows:

E.2.1.1 Rework - The reprocessing of nonconforming material to make it conform completely to the drawings, specifications or contract requirements.

E.2.1.2 Repair - The reprocessing of nonconforming material in accordance with approved written procedures and operations to reduce, but not completely eliminate, the nonconformance. The purpose of repair is to bring nonconforming material into a usable condition. Repair is distinguished from rework in that the item after repair still does not completely conform to all of the applicable drawings, specifications or contract requirements.

E.2.2 Rework procedures along with the associated inspection procedures shall be documented by the Contractor and submitted to the

Government Quality Assurance Representative (QAR) for review prior to implementation. Rework procedures are subject to the QAR's disapproval.

E.2.3 Repair procedures shall be documented by the Contractor and submitted on a Request for Variance, DD Form 1694, to the Contracting

Officer for review and written approval prior to implementation.

E.2.4 Whenever the Contractor submits a repair or rework procedure for Government review, the submission shall also include a description of the cause for the nonconformances and a description of the action taken or to be taken to prevent recurrence.

E.2.5 The rework or repair procedure shall also contain a provision for reinspection which will take precedence over the Technical Data

Package requirements and shall in addition, provide the Government assurance that the reworked or repaired items have met reprocessing requirements.

E.3 Acceptance Inspection Equipment (AIE)

E.3.1 The contractor shall use a calibration system with traceability to a national or international standard for the AIE used on this contract.

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E.3.2 The contractor shall provide all AIE (except for any AIE listed as available in Section H or Appendix I) necessary to assure conformance of material to the contract requirements.

E.3.3 AIE shall be available for use on the First Article (FA) submission, if FA is required, or prior to use for acceptance of production material on this contract.

E.3.4 Contractor furnished AIE shall be made (i) to the AIE designs specified in Section C, or (ii) to any other design provided the contractor's proposed AIE design is approved by the Government. Contractor's proposed AIE design for inspection of characteristics listed as "Critical, Special or Major" shall be submitted to the Government for review and approval as directed on the Contract Data

Requirements List, DD Form 1423. Government approval of AIE design shall not be considered to modify the contract requirements.

E.3.5 When the contractor submits its proposed AIE on commercial off the shelf equipment, the contractor shall include the manufacturer's name and model number, and sufficient information to show capability of the proposed AIE to perform the inspection required. When submitting proposed AIE design documentation on commercial computer controlled test and measuring equipment include information on (1) test program listing (2) flowcharts showing accept and reject limits and computer generated test stimuli (3) calibration program listing (4) sample of the printout of an actual test and calibration (5) test plan to verify accuracy of inspection and correctness of accept or reject decision (6) identification of the equipment by model name and number.

E.3.6 Resubmission of the contractor's proposed AIE design for Government approval on a follow on Government contract is not required, provided the inspection characteristic parameters specified in the technical data package and the previously Government approved AIE designs have not changed. In this situation, the contractor shall provide written correspondence in the place of the AIE designs that indicates the prior Government approval and states that no changes have occurred.

E.3.7 The Government reserves the right to disapprove, at any time during the performance of this contract, any AIE that is not accomplishing its intended use in verifying an inspection or test characteristic.

E.3.8 If the contractor changes the design after the initial approval, the modified design must be submitted for approval prior to use.

E.4 First Article Test (FAT) (Contractor Testing)

E.4.1 The first article shall be examined and tested in accordance with contract requirements, the item specification(s), Quality

Assurance Provisions (QAPs) and all drawings listed in the Technical Data Package.

E.4.2 The first article shall be representative of items to be manufactured using the same processes and procedures and at the same facility as contract production. All parts and materials, including packaging and packing, shall be obtained from the same source of supply as will be used during regular production. All components, subassemblies, and assemblies in the first article sample shall have been produced by the Contractor (including subcontractors) using the technical data package applicable to this procurement.

E.4.3 The first article shall be inspected and tested by the contractor for all requirements of the drawing(s), the QAPs, and specification(s) referenced thereon, except for:

E.4.3.1 Inspections and tests contained in material specifications provided that the required…