Solicitation W912BV24Q0007.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV24Q0007 16-Jan-2024

b. TELEPHONE NUMBER

918.669.7657

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 14 Feb 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

C C THAYER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF112

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV24Q0007

Section A - Solicitation/Contract Form

INSTRUCTION TO OFFERORS

Instructions to Offerors

PREPARING YOUR QUOTE:

Your Quote shall consist of ONLY the following list of required items:

1) Submit a signed copy of the first page of the solicitation.

a. Complete block 17a with your name and Unique Entity ID (UEI)

b. Sign block 30a (digital signatures are accepted)

c. DO NOT SUBMIT A COPY OF THE SOLICITATION IN ITS ENTIRETY

2) Submit a signed copy of all amendments issued, if any. It is your responsibility to monitor SAM.gov for amendments. DO NOT SUBMIT A COPY OF THE AMENDMENT IN ITS ENTIRETY. Only pages that require a vendor response shall be submitted.

3) OPTIONAL:

Submit a completed copy of the Contractor Information Sheet in Section B of the Solicitation.

4) Complete the pricing schedule provided with the solicitation. All items in the pricing schedule must be completed, including optional items. All items must include a dollar value.

5) Complete the subcontractor data worksheet provided with the solicitation. Your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the subcontractor. Offerors shall identify the business size of any subcontractors based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14

LIMITATIONS ON SUBCONTRACTING FOR SMALL BUSINESS (DEVIATION 2021-O0008) (OCT

2022). Offerors shall also provide a signed and dated Letter of Commitment from each subcontractor. The Subcontractor Letter of Commitment shall be signed by the subcontractor on the subcontractor’s own letterhead.

6) Complete the Representations and Certifications (Reps and Certs) in Section K, unless already completed and current in the System for Awards Management at https://sam.gov/. Notice: Failure to respond to provision 52.204-26 and, if applicable 52.204-24, will deem your offer non-responsive and un-awardable.

NEED HELP:

If you need assistance with SAM, NIST or preparing your quote, please contact your local Procurement Technical Assistance Center (PTAC). You may find your PTAC here: https://www.aptac-us.org/contracting-assistance/.

Offerors must have an active registration in SAM to be eligible for award.

In accordance with AFARS 5132.702(a)(ii)(B): Funds are not presently available for this acquisition. No contract will be awarded until appropriated funds are made available.

Quotes shall be valid until 30 April 2024.

SUBMITTING YOUR QUOTE

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Offerors shall limit their offer to include ONLY the required items listed in the Instructions to Offerors. Do not include excess information such as audio-visual materials, electronic media, CD’s, thumb drives, etc., or pages of the solicitation that do not contain information provided by the prospective offeror. As previously stated, ADDITIONAL INFORMATION WILL NOT BE EVALUATED. NO cross-outs or strike-through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes are the preferred method for submission.

Quotes must be received in a supported Adobe or Microsoft Office file format. Adobe or Microsoft Office file formats are the only acceptable methods of submitting a quote electronically.

a. Submit all required documents in one file. It may be helpful to reduce file sizes.

b. Zip files are not recommended.

c. DO NOT USE Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory services are NOT acceptable methods of submitting a quote.

d. Reference the solicitation number in the subject line

e. Send quotes to both of the following e-mail addresses:

Colleen.Thayer@usace.army.mil CESWT‐CT‐SS‐Quotes@usace.army.mil

f. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered. Do not assume that quotes sent by email will be delivered or received immediately after the offeror pushes “send.” Late emails will be analyzed in accordance with FAR 52.212-1(f)(2)(i) to determine if they can be accepted for evaluation. For the purpose of this solicitation, as it relates to email submissions, the term initial point of entry to the Government infrastructure is defined as the Army Server. For the purpose of this solicitation, as it relates to email submissions, the term Government Installation designated for the receipt of offers is defined as the USACE server.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐ register into the system. To self‐register go to the aforementioned web page and click on the BID tab.

Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV24Q0007

The Bidder Inquiry Key is: 99QFJF-2T9YYQ

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM Central Time, Monday, 5 February 2024 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Wednesday, January 24, 2024

10:30 AM Central Time

Site Visit Location: U.S. Army Corps of Engineers Sardis Lake Project Office

42160 SH 43

Clayton, OK 74536

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

Section B - Supplies or Services and Prices

PRICING SCHEDULE

PRICING SCHEDULE

SARDIS LAKE, OKLAHOMA

MOWING SERVICES

BASE YEAR: 1 APR 2024 – 31 MAR 2025

Unit Total Description Quantity Unit Price Amount

0001 Potato Hills North 16 EACH $__________ $__________ 0002 Potato Hills Central 16 EACH $__________ $__________ 0003 Potato Hills South 16 EACH $__________ $__________ 0004 Project Office 16 EACH $__________ $__________ 0005 Mathies Park 16 EACH $__________ $__________ 0006 Sardis Cove 16 EACH $__________ $__________ 0007 The Narrows 16 EACH $__________ $__________ 0008 Embankment 7 EACH $__________ $__________

TOTAL BASE YEAR $__________

SARDIS LAKE, OKLAHOMA

1ST OPTION YEAR: 1 APR 2025 – 31 MAR 2026

1001 Potato Hills North 16 EACH $__________ $__________ 1002 Potato Hills Central 16 EACH $__________ $__________ 1003 Potato Hills South 16 EACH $__________ $__________ 1004 Project Office 16 EACH $__________ $__________ 1005 Mathies Park 16 EACH $__________ $__________ 1006 Sardis Cove 16 EACH $__________ $__________ 1007 The Narrows 16 EACH $__________ $__________ 1008 Embankment 7 EACH $__________ $__________

TOTAL 1ST OPTION YEAR $__________

2ND OPTION YEAR: 1 APR 2026 – 31 MAR 2027

2001 Potato Hills North 16 EACH $__________ $__________ 2002 Potato Hills Central 16 EACH $__________ $__________ 2003 Potato Hills South 16 EACH $__________ $__________ 2004 Project Office 16 EACH $__________ $__________ 2005 Mathies Park 16 EACH $__________ $__________ 2006 Sardis Cove 16 EACH $__________ $__________ 2007 The Narrows 16 EACH $__________ $__________ 2008 Embankment 7 EACH $__________ $__________

TOTAL 2ND OPTION YEAR $__________

3RD OPTION YEAR: 1 APR 2027 – 31 MAR 2028

3001 Potato Hills North 16 EACH $__________ $__________ 3002 Potato Hills Central 16 EACH $__________ $__________ 3003 Potato Hills South 16 EACH $__________ $__________ 3004 Project Office 16 EACH $__________ $__________ 3005 Mathies Park 16 EACH $__________ $__________ 3006 Sardis Cove 16 EACH $__________ $__________ 3007 The Narrows 16 EACH $__________ $__________ 3008 Embankment 7 EACH $__________ $__________

TOTAL 3RD OPTION YEAR $__________

4TH OPTION YEAR: 1 APR 2028 – 31 MAR 2029

4001 Potato Hills North 16 EACH $__________ $__________ 4002 Potato Hills Central 16 EACH $__________ $__________ 4003 Potato Hills South 16 EACH $__________ $__________ 4004 Project Office 16 EACH $__________ $__________ 4005 Mathies Park 16 EACH $__________ $__________ 4006 Sardis Cove 16 EACH $__________ $__________ 4007 The Narrows 16 EACH $__________ $__________ 4008 Embankment 7 EACH $__________ $__________

TOTAL 4TH OPTION YEAR $__________

TOTAL BASE + ALL OPTION YEARS $______________

SUB-CONTRACTING INFO

SUBCONTRACTING INFORMATION:

Self-Performing:

Percentage of Work to be performed by the Offeror/Prime Contractor’s own forces:

Subcontractor(s) *** - if no subcontractor(s), write NONE:

Name of Subcontractor

Address

Business Size based on NAICS Provided in the Solicitation (Small or Large)

Socio-economic Category ***

Percentage of Work to be Completed by Sub- Contractor

***Socio-economic categories for some small businesses include:

Women-Owned Small Business (WOSB) Economically Disabled Women-Owned Small Business (EDWOSB)

HUBZone 8(a) Service-Disabled Veteran-Owned Small Business (SDVOSB)

***Offerors using a subcontractor(s) shall provide a signed and dated Letter of Commitment from each subcontractor. Offerors who fail to provide a signed and dated Letter of Commitment from each subcontractor will not be considered for award.

OFFEROR'S CONTACT INFORMATION

7) Complete the following information and return it with your quote.

The following information is required with quote submission.

General Contact Information

Offeror’s Name:

Offeror’s Mailing Address:

Offeror’s Phone Number:

Offeror’s Email Address:

Name of authorized signers for your company:

Commercial and Government Entity (CAGE) Code:

Unique Entity Identifier (UEI) (12-character):

Are your Reps and Certs completed in SAM? YES ☐ NO ☐

Section C - Descriptions and Specifications

SCOPE OF WORK

PERFORMANCE WORK STATEMENT

SARDIS LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

MOWING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following page.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel Requirements 6 Equipment 7 Materials & Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Reporting Defective Facilities 13 Prework Conference 14 Contractor Submittals 15 Billing 16 Changes in Amount of Facilities Serviced 17 Termination of Contract

EXHIBITS

1. Performance Requirements

2. Quality Assurance Report

3. Contractor Furnished Materials and Supplies

4. Quality Control Inspection Log

5. Example of Job Hazard Inspection Log

6. Invoice Format

7. Inventory of Mow Areas

8. Mowing Area Maps

APPENDICES

Appendix Title A Mowing

1. SCOPE OF WORK. The work required under this specification provides for mowing services at Sardis Lake in Pushmataha County, Oklahoma.

2. DEFINITIONS.

2.1. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.2. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 1.

2.3. Government. The term "Government" as used herein means the United States of America.

2.4. Performance Requirement (PR). The Government's requirement for each service provided under the contract.

The requirements are stated as Performance Standards (PStd), and specify the minimum standard (quality) for each service provided under the contract.

2.5. Project. The term "project" as used herein means all Government property and easements at Pine Creek Lake.

2.6. Quality. Conformance with the contract specification.

2.7. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.8. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.9. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

2.10. Public Use Area (PUA). The acronym “PUA” refers to a recreation area managed by the U.S. Army Corps of Engineers.

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (current version of EM 385-1-1, ) is hereby incorporated into this specification. The Contract Administrator will furnish EM 385-1-1 to the contractor after contract award. It is also available on-line at https://www.usace.army.mil/Missions/Safety-and-Occupational- Health/Safety-and-Health-Requirements-Manual/

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work. Work shall be performed in accordance with this specification and the performance requirements (Exhibit 1, Performance Requirements, Attachments).

4.1.2. Acceptance of work. The Government shall accept work unless the Contracting Officer Representative (COR) notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to paragraph 10 for inspection criteria and contractor performance evaluation.

4.1.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (Exhibit 2, Quality Assurance Report, Attachments).

4.1.2.2. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 10 for deficient work not re-performed.

4.1.2.3. The contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL REQUIREMENTS.

5.1. The contractor shall provide all labor and supervision necessary to perform all work described in these specifications. All contract services shall be performed by the contractor or sub-contractors except as provided in his or her contingency plan required in paragraph 5.3.

5.2. The contractor or sub-contractors shall be physically qualified to perform all work as specified in this contract.

Such work includes but is not limited to providing services outdoors under varied and sometimes severe weather conditions, repeated bending and stooping, heavy lifting, standing and walking for long periods. The work shall also include providing information and interacting with the public in a calm and courteous manner even under trying circumstances.

5.3. The contractor shall provide a contingency plan for how work will be accomplished in the event of illness and/or emergencies.

5.4. The contractor shall provide the Contracting Officer and the COR a local or toll-free telephone number at or through which he can be reached between 8:00 a.m. and 4:30 p.m. on all days’ work is being performed. Use of a cell phone is acceptable.

5.5. The contractor/sub-contractor shall, at all times, promote a positive, professional image of themselves and the Corps of Engineers; cooperate fully and maintain a polite and respectful manner with all members of the public, other contractors, volunteers, and Government employees. At no time shall the contractor, through their personal appearance, actions, or demeanor, discredit the Government.

5.6. The contractor/sub-contractor shall be appropriately dressed at all times when performing contract duties (reference subparagraph 11.4).

5.7. The contractor/sub-contractor shall not enforce or attempt to enforce any regulations while performing contract duties. Enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and not part of the duties or responsibilities of this contract.

5.8. Prohibited Conduct and Activities.

5.8.1. Under no circumstance shall the contractor/sub-contractor carry or possess firearms anywhere on Government property.

5.8.2. The contractor/sub-contractor shall not consume nor be under the influence of alcohol, drugs or medications (except doctor prescribed) while performing contract duties nor conduct themselves at any time in a manner unbecoming their position.

5.8.3. The contractor/sub-contractor shall not engage in any commercial activity on Government property. This shall include childcare, outside employment, or other activities that conflict or interfere with the performance of required work.

5.8.4. The contractor/sub-contractor shall not attempt to apprehend violators or enforce regulations; nor argue with or directly accuse a member of the public of wrongdoing; nor commit Corps of Engineers employees to any type of action.

6. EQUIPMENT.

6.1. Government Furnished. None

6.2. Contractor Furnished. The contractor shall furnish all equipment such as, but not limited to, edger, trimmer, finish type mowers not less than 42” cut for mowing inside PUA’s and tractor with brush hog that is ample to meet contract requirements for mowing of the Embankment Areas (including fuel). Use of a riding wide area mower of at least 100 inches of cutting surface is acceptable (Exhibit 3, Contractor Furnished Materials and Supplies).

6.3. Equipment Inspections. Upon request, the contractor shall present equipment to the Contract Administrator for inspection. Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

6.4. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with EM 385-1-1.

6.4.1. Mowers that are rotary-type or flail-type shall meet the following requirements:

6.4.1.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.4.1.2 Mowers shall be equipped with slides and wheels.

6.4.1.3. Mulching mowers shall not be used.

6.4.1.4. All safety devices provided by the manufacturer of mowers shall function as designed.

6.4.2. Tractors shall be equipped and operated in accordance with the following:

6.4.2.1. Power take offs on tractors shall operate at a minimum of 540 RPM during mowing operations.

6.4.2.2. Seat belts shall be worn at all times by tractor operators. Refer to Section 18 of EM 385-1-1.

6.4.2.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than 1/4-inch woven wire mesh or expanded metal with openings no greater than one inch. Refer to Section 18 of EM 385-1-1.

6.4.2.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose. Refer to Section 18 of subparagraph 16.B.12. of EM 385-1-1.

6.4.2.5. Tractors and rotary or flail-type mowers shall only be used at embankment areas and not in improved areas.

6.4.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.5. Equipment Operation.

6.5.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.5.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height unless a sleeve protects the base of the shrub or tree.

6.6. Vehicle Operation and Parking.

6.6.1. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. The contractor/sub-contractor shall maintain a valid state driver’s license.

6.6.2. The contractor shall comply with all provisions of Title 36 Code of Federal Regulations pertaining to Corps of Engineers areas. The contractor will not be allowed to operate any vehicle (including mopeds, ATVs, and utility vehicles) off road, around gates or barricades, on sidewalks, on trails or driving the wrong way on a one-way street, unless prior written approval is obtained from the Lake Manager.

7. MATERIALS AND SUPPLIES.

7.1. Government Furnished.

7.1.1. Potable water.

7.1.2. All forms for submitting required reports.

7.1.3. Gate keys

7.1.4. Bulk storage dumpsters

7.2. Contractor Furnished. The contractor shall furnish all materials and supplies necessary to perform the duties and services of this contract, except where otherwise stated as Government furnished.

7.2.1. Transportation.

7.2.1.1 Vehicles. The contractor shall furnish suitable vehicle(s) for personal transportation, work area use, pickup and delivery of supplies, and transport of refuse to bulk storage dumpsters.

7.2.1.2. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors.

Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high.

Each sign shall contain the following:

SARDIS LAKE

PROVIDED BY

(Contractor’s Name)

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in the Attachments. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the COR or Contracting Officer.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

9. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program to assure that all work required by this specification is completed on schedule and in accordance with the PRs located in the Attachments.

9.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (Exhibit 4, SWT Form 990, Attachments). A copy of completed inspection logs shall be furnished the COR monthly.

9.2. The Contract Administrator may waive the requirements in subparagraph 9.1. if he determines proper CQC can be achieved without the required submissions. The COR will normally make this determination on the basis of actual performance by the contractor.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 1. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Accident Prevention Plan (AAP). The contractor shall furnish the COR an APP to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The AAP shall include, but not be limited to the following:

11.1.1. Procedures for insuring safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activity Hazard Analysis (AHA) shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with AHA, especially at the start of a major job. Initially, the AAP shall include, but not be limited to, Activity Hazard Analysis for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. The AHA directed by the COR shall be submitted for approval within one (1) week. See Figure 1-2 in EM 385-1-1, for a NON-MANDATORY formatted outline of an

AHA.

11.2. Safety Violations. If a contractor’s/subcontractor’s employee persists in not following the safety requirements of this specification or the contractor’s Accident Prevention Plan (AAP), the employee shall be permanently discharged upon the request of the Contracting Officer. If the contractor/sub-contractor persists in not following the safety requirements of this specification or the Accident Prevention Plan (AAP), it will be considered grounds for termination. (Reference paragraph 18).

11.3. Safety Meetings. The contractor/sub-contractor shall conduct safety meetings with employees at the start of each mowing cycle. See 01.B.05 of EM 385-1-1 for additional meeting requirements.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt, long trousers, and shoes (shorts, swimwear, and open footwear are not allowed). Clothing shall be in good repair. The contractor will wear additional protective apparel when required by Section 5, EM 385-1-1. Clothing shall be in good repair.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 1st day of the following month.

12. REPORTING DEFECTIVE FACILITIES. While performing work, the contractor shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

13. PREWORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor for purposes of training and orientation and to discuss the provisions of this specification and the contractor's submittals listed in paragraph 14 below. The contractor will be provided project information, policies and procedures, and Government furnished items will be distributed. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

14. CONTRACTOR SUBMITTALS. All submittals shall be furnished the COR at or prior to the pre-work conference. If the COR determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

14.1. Contingency Plan (subparagraph 5.3.).

14.2. Accident Prevention Plan (AAP). (Subparagraph 12.1.).

14.3. Activity Hazard Analysis (AHA). (Subparagraph 12.1.6.)

14.4. Exposure reports. (submit by 1st day of each month) (subparagraph 12.6.).

15. BILLING.

15.1. The contractor shall submit an original invoice when work is completed at the end of each month.

15.2. Invoices shall be prepared in the format in the Attachments (Exhibit 5, Invoice Format).

15.3. All exposure reports shall be submitted before an invoice will be accepted.

15.4. Invoices and supporting documents shall be delivered or mailed to the Contracting Officer Representative (COR) Jimmy Rogers, jimmy.l.rogers@usace.army.mil, or at:

Hugo Lake Office P.O. Box 99 Sawyer, OK 74756.

15.5. Payment will be made from the finance and accounting office for the Tulsa District in accordance with contract provisions and the Prompt Payment Act.

15.6. Payment will only be made for work actually performed.

16. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

16.1. Services required are deleted for a period of one (1) month or longer in an entire park. Major storm damage, floods, high lake pool levels, other natural causes or major construction activities may result in the partial or total closure of recreation areas.

16.2. Services would cease to be required during natural emergencies or disasters, such as a major flood event or tornadoes that would render the PUA’s inaccessible or cause public safety to be a concern, or during a period of prolonged disruption of utility services requiring closure of either partial or entire PUA’s, or in the event of a Temporary Government Shutdown which would close entire PUA’s. In any event, the Contracting Officer or the COR will contact the prime contractor and provide detailed guidance as to how the contractor shall proceed, or not proceed, with mowing services, depending upon the specific circumstances at the time. Services not able to be performed or not required will not be charged.

17. TERMINATION OF CONTRACT. Failure of the contractor to conduct him/herself in an appropriate manner or to provide the items and services listed in the contract specifications will be grounds for termination of this contract. Examples of contractor actions, which may result in contract termination, include but are not limited to:

17.1. Repeated failure to provide mowing services as required.

17.2. Consuming alcohol, drugs, or being intoxicated while on duty.

17.3. Theft of private or Government property or supplies.

17.4. Repeated instances of discourtesy, harassment, or giving false information to the public or Corps of Engineers personnel.

17.5. Repeated documented complaints pertaining to contractors’ conduct, actions, or attitudes.

17.6. Lack of cooperation or failure to implement policies and programs as directed.

17.7. Failure to maintain current driver’s license, auto insurance, and general liability insurance as stated in the contract clauses.

EXHIBIT 1

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

APPENDIX A

MOWING WORK

Improved areas 1 Smooth cut. 1Height of cut grass does not exceed 1/2 inch from that specified. No uncut vegetation.

Embankment/Field 2 Smooth cut. 1Height of cut grass does not exceed 1 inch from that specified. 2No uncut strips of vegetation.

Trimming 3 Uniform cut with no scalping of grass. No damage to trees or shrubs.

Edging 4 Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

Clean designated areas prior to mowing

5 No damages due to rocks or debris being thrown by mower.

Refuse disposed of in trash receptacles.

Clean designated areas after mowing 6 No vegetation or debris left on paved surfaces.

Completion of work 7 Completed within scheduled time limits.

Safety 8 All work performed in accordance with EM 385-1-1 & applicable Activity Hazard Analysis (AHA).

Damage to facilities 9 All damages caused by the contractor are reported within one (1) workday.

EXHIBIT 2

QUALITY ASSURANCE REPORT

DIRECTIVE 1130-2-550

PART 1 - NOTIFICATION

This report constitutes notification to the contractor of the deficiencies cited below.

This report confirms oral notification to the contractor on ______________ of the deficiencies cited below.

COR Signature Date

Type or Print name if not electronically signed ______________________________________

PART 2 - QA INSPECTION RESULTS

PR NO LOCATION DESCRIPTION OF DEFICIENCY

PRIMARY

INSPECTION

SECONDARY

INSPECTION

No.

Inspec.

No.

Def.

No.

Inspec.

No. Def.

SWT Form 23 Oct

ALL PREVIOUS EDITIONS ARE OBSOLETE PROPONENT: CESWT-OD

Continued

PART 3 - CO DECISION ON DEFICIENCIES

The deficiencies in meeting PR No. (s) _____________________________ must be corrected before the work will be accepted.

______________ will be deducted from scheduled payments to the contractor for the deficiencies Meet PR No. (s) _____________________________. Calculations for this deduction are given under part VI.

COR Signature Date

Type or Print name if not electronically signed ______________________________________

PART IV - NOTIFICATION

I certify that all deficiencies have been corrected in accordance with the contract specifications.

COR Signature Date

PART V - ACCEPTANCE

All work except that for which deductions will be made complies with the contract specifications and is hereby accepted.

COR Signature Date

SWT Form 23 Oct 2010

ALL PREVIOUS EDITIONS ARE OBSOLETE PROPONENT: CESWT-OD

EXHIBIT 3

CONTRACTOR FURNISHED MATERIALS AND SUPPLIES

ITEM SPECIFICATION

Mowing/trimming/edging equipment

Contractor shall furnish all equipment necessary to accomplish the mowing/trimming/edging portion of this contract.

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

QUALITY CONTROL INSPECTION LOG

(DIRECTIVE ER) 1130-2-203

REPORT NO. DATE:

PR NO. LOCATION DESCRIPTION OF DEFICIENCY

NO.

INSPECTED

NO.

DEFICIENT

(Signature of Inspector)

SWT FORM 990

REV SEP 91 All previous editions are obsolete. (PROPONENT: CESWT-OD-MS)

EXHIBIT 5

INVOICE FORMAT

BILLING FOR

MAINTENANCE CONTRACT

PROJECT: SHEET: ___________ OF ___________

CONTRACTOR: DATE:

ADDRESS:

BILLING PERIOD: THROUGH:

CONTRACT #: INVOICE #:

PAYMENT TERMS (Payment Discount or N/A):

BID ITEM: DESCRIPTION: UNIT: AMOUNT:

TOTAL PAYMENT REQUESTED:

CONTRACTOR SIGNATURE:

DATE:

APPENDIX A

MOWING

1. FACILITIES TO BE SERVICED. Potato Hills North PUA, Potato Hills Central PUA, Potato Hills South PUA, Project Office, Mathies Park PUA, Sardis Cove PUA, The Narrows PUA and Embankment; See Table B and mowing maps in the Attachments.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1 Mowing of improved areas shall be performed from 1 April through 15 October. The quantity listed in the pricing schedule is an estimated amount. The actual quantity needed in a given year may be fewer or greater than the quantity listed depending on environmental factors. If the quantity is greater, the contract will be modified to increase the quantity and the funding for these services.

2.1.2. Contractor shall trim shrubs at the Project Office one time during the months of April, June, August, and October.

2.2. Contractor shall begin work for mowing of embankment area as specified below. The contractor shall initiate mowing within (3) calendar days of the date specified and complete the mowing within 15 calendar days after work is initiated.

April 15, May 15, June 15, July 15, August 15, September 15, October 15

2.3. Mowing work shall be performed between 7 a.m. and 7 p.m.

2.4. The contractor shall perform all work in such a manner so as to minimize any inconvenience to the public.

2.5. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays, unless approved by the COR.

2.6. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the Contract Officer will determine whether work shall progress or stop.

3. DESCRIPTION OF WORK. Mowing shall be performed in the following areas (Exhibit 7, Inventory of Mowing Areas):

3.1. Improved Areas are high use developed areas in PUAs that include campsites, playgrounds, shelters, restrooms, courtesy docks, and parking areas. This includes the 25-foot area around or joining these facilities, and roadways.

Improved areas shall be mowed to an average height of 2 inches. Contractor shall not initiate a new mowing until the average native grass has reached a height of 6 inches. The limits of most of these areas are shown on the attached maps provided for each schedule (Exhibit 8, Mowing Area Maps, Attachments).

3.1.1. Areas around oxidation ponds shall be mowed from the edge of the water to a point 10 feet outside the fences.

3.1.2. Mowing of areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 25 feet from each edge of the road or parking area or to the tree line. These limits shall not be confused with the mow lines referenced in the maps found in the Attachments when the roads or parking areas are located where the mow line will extend past 25 feet, the tree line or the top of the ditch line.

3.1.3. Trimming. Each time mowing is accomplished; trimming shall be performed around all vertical objects protruding from the ground within the mowing limits. This is including but not limited to trimming along railroad ties (landscaping timbers) delineating pullouts, fences, under picnic tables, and on pullouts. Vegetation in ditches throughout mowing area and growing through paved surfaces shall be trimmed.

3.1.4. Edging shall be accomplished along all concrete walkways and curbs that are flush with the ground every time improved areas are mowed.

3.2. Embankment Area includes the embankment, uncontrolled spillway, and upstream/downstream toes. These areas shall be mowed to a height of 4 inches each time they are mowed. Trimming shall be accomplished within a 3-foot diameter area around the guardrail (upstream and downstream), guard posts, piezometers, relief wells, manholes, and all vertical objects protruding from the ground within these areas. These areas shall be trimmed to a height of 4 inches.

3.2.1. Contractor shall mow to the tree line from the upstream and downstream toes of the embankment or as illustrated in mow area maps.

3.3. Cleanup. Prior to mowing, the contractor shall remove rocks and debris that are likely to damage equipment or be thrown by the mower. After mowing is accomplished, the contractor shall remove vegetation and debris from toilet floors, parking lots, paved roadways, paved walkways, paved campsite pads, pullouts, picnic table slabs and picnic shelter slabs.

3.4. Herbicide Spraying. The contractor may apply herbicide to control vegetation growing in the cracks of paved surfaces, on gravel campsites, campsite impact areas, or the interior of the oxidation ponds from the water line to top of embankment on the inside slope. For general use pesticides, the contractor shall complete the Tulsa District Pesticide Management Training Requirement or possess a Certified Pesticide Applicator’s license respective to the State where the pesticide is being applied. Application of restricted pesticides is limited to State Certified Pesticide Applicators or those working under direct supervision of personnel certified in applying restricted-use pesticides in the specific state categories commensurate with the work to be performed. The contractor shall submit information on the proposed use of any restricted use pesticides prior to their use to the COR or Contracting Officer for approval.

Completion of the Tulsa District Pesticide Management Training Requirement or State Certified Pesticide Applicator’s license shall be provided to the COR or Contracting Officer prior to application of pesticides. The contractor is required to provide the COR or Contracting Officer an after-application report within 10 business days of application including Herbicide trade name, EPA registration number, Target pest (e.g., Johnson Grass or All Vegetation), Location description, Total estimated acres treated, and quantity of actual pesticide used (quantity of pesticide not the total volume of mix). Any herbicides applied below project flood pool (elevation 645’) shall be labeled for aquatic use. Soil neutralizers will not be allowed for use in herbicide mixtures. Spraying of herbicides shall not be used in lieu of trimming around vertical objects or edging along concrete walkways or curbs. Special care shall be taken when applying herbicides to not allow overspray outside the approved areas allowed for treatment.

3.5. Special Requirements.

3.5.1. The contractor shall immediately report all emergency situations, accidents, vandalism, public disturbances, and violations of Title 36 CFR to Corps Rangers or local law enforcement personnel, regardless of the time of day or night.

3.5.2. The contractor shall report to the COR all information concerning either lost or found property on forms provided by the Government. Found property shall be safeguarded by the contractor and promptly turned in to an authorized Corps employee.

3.5.3. Landfill Restricted Items and Recycling Programs. The contractor shall not place any items, whose disposal in landfills is restricted, in any of the public trashcans or dumpster units. Disposal of hazardous items such as tires, batteries, and paint cans, etc. shall be coordinated with the Project Environmental Specialist. The contractor shall participate in all recycling programs instituted by the Government during the contract term and shall maintain recycling areas/containers in a safe and clean condition and as directed by the COR.

EXHIBIT 6

INVENTORY OF MOW AREAS

INVENTORY OF MOW AREAS

LOCATION IMPROVED EMBANKMENT

(AC) (AC)

Potato Hills North 0.8 Potato Hills Central 33 Potato Hills South 22 Project Office 6.25 Mathies Park 6.5 Sardis Cove 20 The Narrows 1.3 Embankment 72

TOTAL 89.85 72

Note: Acres listed is an estimate of the mowing areas. Actual area requiring mowing varies at each location due to roads, structures, and heavy vegetation. Bids should be made after a visit to each location.

EXHIBIT 7

MOWING AREA MAPS

Please see Section J

CLAUSES INCORPORATED BY FULL TEXT

252.204-7004 ANTITERRORISM AWARENESS TRAINING FOR CONTRACTORS (JAN 2023)

(a) Definition. As used in this clause--

Military installation means a base, camp, post, station, yard, center, or other activity under the jurisdiction of the Secretary of a military department or, in the case of an activity in a foreign country, under the operational control of the Secretary of a military department or the Secretary of Defense (see 10 U.S.C. 2801(c)(4)).

(b) Training. Contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. In accordance with Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards, Level I antiterrorism awareness training shall be completed--

(1) Through a DoD-sponsored and certified computer or web-based distance learning instruction for Level I antiterrorism awareness; or

(2) Under the instruction of a Level I antiterrorism awareness instructor.

(c) Additional information. Information and guidance pertaining to DoD antiterrorism awareness training is available at https://jko.jten.mil/ or as otherwise identified in the performance…