Solicitation W912BV23Q0025.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV23Q0025 03-Feb-2023

b. TELEPHONE NUMBER

918.669.4916

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 03 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LEROY R LEMARR

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF107

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV23Q0025

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Preparing Your Quote:

Your Quote shall consist of ONLY the following list of required items.

ADDITIONAL INFORMATION WILL NOT BE EVALUATED:

1) Submit a signed copy of the first page of the solicitation

a. Complete block 17a with your name and telephone number

b. Enter your CAGE code in the box labeled “CODE”

c. Sign block 30a (digital signatures are accepted)

d. Complete block 30b

e. Complete block 30c

f. DO NOT SUBMIT A COPY OF THE SOLICITATION IN ITS ENTIRETY

2) Submit a signed copy of all amendments issued, if any. It is your responsibility to monitor SAM.gov for amendments.

a. Complete block 15A

b. Complete block 15B (digital signatures are accepted)

c. Complete block 15C

d. DO NOT SUBMIT A COPY OF THE AMENDMENT IN ITS ENTIRETY. Only pages that require a vendor response shall be submitted.

3) Complete the pricing schedule provided with the solicitation. All items in the pricing schedule must be completed, including optional items. All items must include a dollar value.

4) Complete the subcontractor data worksheet provided with the solicitation. Your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the subcontractor. Offerors shall identify the business size of any subcontractors based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION 2021-O0008) (OCT 2022). Offerors shall also provide a signed and dated Letter of Commitment from each subcontractor. The Subcontractor Letter of Commitment shall be signed by the subcontractor on the subcontractor’s own letterhead.

5) Complete the Representations and Certifications (Reps and Certs) in Section K, unless already completed and current in the System for Awards Management at https://sam.gov/. Notice: Failure to respond to provision 52.204-26 and, if applicable 52.204-24, will deem your offer non-responsive and un-awardable.

In accordance with AFARS 5132.702(a)(ii)(B): Funds are not presently available for this acquisition. No contract will be awarded until appropriated funds are made available.

Quotes shall be valid through 01-Apr-2023.

Submitting Your Quote:

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Offerors shall limit their offer to include ONLY the required items listed in the Instructions to Offerors. Do not include excess information such as audio-visual materials, electronic media, CD’s, thumb drives, etc., or pages of the solicitation that do not contain information provided by the prospective offeror. As previously stated, ADDITIONAL INFORMATION WILL NOT BE EVALUATED. NO cross-outs or strike-through marks.

Submit a legible quote with no correction marks.

EMAIL

Emailed quotes are the preferred method for submission and must be received in a supported Adobe or Microsoft Office file format. Adobe or Microsoft Office file formats are the only acceptable methods of submitting a quote electronically.

a. Submit all required documents in one file. It may be helpful to reduce file sizes

b. Zip files are not recommended

c. DO NOT USE Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory services are NOT acceptable methods of submitting a quote

d. Reference the solicitation number in the subject line

e. Send quotes to both of the following e-mail addresses:

Tyler.A.Hastings@usace.army.mil CESWT‐CT‐SS‐Quotes@usace.army.mil

f. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered. Do not assume that quotes sent by email will be delivered or received immediately after the offeror pushes “send.” Late emails will be analyzed in accordance with FAR 52.212-1(f)(2)(i) to determine if they can be accepted for evaluation. For the purpose of this solicitation, as it relates to email submissions, the term initial point of entry to the Government infrastructure is defined as the Army Server. For the purpose of this solicitation, as it relates to email submissions, the term Government Installation designated for the receipt of offers is defined as the USACE server.

FAX

Include a cover sheet that references the Contract Specialist Tyler Hastings and the solicitation number, W912BV23Q0025. Fax to Tyler.A.Hastings@usace.army.mil or (918) 669-7436. After faxing document, please contact the contract specialist to confirm receipt.

MAIL

When submitting through mail, please notify the contract specialist and ensure you clearly address the envelope to:

U.S. Army Corps of Engineers, Tulsa District Tyler Hastings

CESWT-CT-E

2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left-hand corner with the solicitation number, W912BV23Q0025. All pages should be numbered. Use only 8 ½” x 11” paper for fax or mail submissions. Do not use foldouts (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Times New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist, at least one working day in advance, by calling (918) 669-4396 or e-mailing Tyler.A.Hastings@usace.army.mil as unescorted visitors are not allowed in the Contracting Division offices. Please consider that upon arrival, visitors must go through security check points on the 16th floor of the 20-story Building. Offerors can only submit their documents to a Contract Specialist or a Contracting Officer of the Tulsa District Office. The Tulsa District Office is in the 20-story building of the CityPlex towers, address below:

U.S. Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

NEED HELP:

If you need assistance with SAM, NIST or preparing your quote, please contact your local Procurement Technical Assistance Center (PTAC). You may find your PTAC here: https://www.aptac-us.org/contracting-assistance/

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐ register into the system. To self‐register go to the aforementioned web page and click on the BID tab.

Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV23Q0025

The Bidder Inquiry Key is: VZN5B9-8AVRVK

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM CST, Wednesday, February 22, 2023, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

February 15, 2023@ 10:00 A.M. CST at

U.S. Army Corps of Engineers FT. Gibson Lake Project Office 8568 St. Hwy 251A Fort Gibson OK 74434

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

Section B - Supplies or Services and Prices

BID SCHEDULE

See Attachmet:

Bid Schedule

Section C - Descriptions and Specifications

STATEMENT OF WORK

FORT GIBSON, CHOUTEAU & NEWT GRAHAM LAKES

OKLAHOMA

MAINTENANCE CONTRACT FOR

PARK CLEANING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control

10 Deductions for Deficient Work

11 Safety

12 Work Schedules

13 Reporting Defective Facilities

14 Required Insurance and Insurance Certificate

15 Pre-work Conference

16 Contractor Submittals

17 Billing

18 Changes in Number of Facilities Serviced

19 Performance Evaluation Meetings

EXHIBITS

No. Title

1 Specifications for Contractor-Furnished Materials and Supplies

2 Performance Requirements Table

3 Example of Job Hazard Analysis

4 Work Schedule for Park Cleaning

5 Invoice Format

APPENDICES

Appendix

A Cleaning of Parks

B Quality Assurance Surveillance Plan (QASP)

1. SCOPE OF WORK. The work required under this specification provides for the cleaning of park facilities such as toilets, picnic/camping sites, and grounds keeping.

1.1 Pre-bid Site Visit. A pre-bid site visit will be scheduled by the Contracting Officer, date, location and time will be stated in the solicitation. All bidders are strongly encouraged to attend.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contracting Officer (KO). An individual who can bind the United States Government to a contract that is greater than the Micro-Purchase threshold.

2.4. Contracting Officer Representative (COR). Qualified individuals appointed by the Contracting officer (KO) to assist in the technical monitoring or administration of a contract.

2.5. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.6. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.7. Government. Used herein means the US Army Corps of Engineers.

2.8. Performance Requirement (PR). The Government’s requirement for each service provided under the contract.

The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.9. Project. Used herein means all Government property and easements at Fort Gibson Lake, Chouteau and Newt Graham.

2.8. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.10. Quality is conformance with the contract specification.

2.11. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.12. Regulations Refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.13. Semimonthly. Work required to be performed twice a month.

2.14. Semiweekly. Work required to be performed twice a week.

2.15. Workday. Any day work is required to be performed by this specification.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual is hereby incorporated into this specification. Please refer to the latest online version for particulars.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of park cleaning shall be in accordance with this specification.

4.2. Acceptance of park cleaning work. The Government shall accept work unless the Contracting Officer Representative or designated representative notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by email or text.

4.2.2. If the COR notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 10 for deficient work not re-performed.

4.2.3. The contractor shall notify the COR when corrective work is completed.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits.

5.1. Experience and Skills.

5.1.1 The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2 On-the-job training for in-experienced personnel shall not be a valid reason for the contractor to not perform duties in a safe and timely manner. Orientation of contract requirements to new employees is recommended.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing. Supervisors shall be able to speak, write, read and understand English.

5 . 2 . 2 . The contractor shall provide the COR a telephone number which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. CST, on all days’ work is being performed.

5.2.3. The on-site supervisor shall contact the COR, when necessary, between 8:00 a.m. and 9:00 a.m. CST. If this contact is made by telephone, the COR may require the on-site supervisor to meet and discuss problems. The COR shall establish the time and location for such meetings after consultation with the on-site supervisor.

5.3 Onsite Meetings. The contractor shall have available, a fully authorized representative to act on their behalf who can be onsite within two (2) hours for any and all meeting requests.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification, within specified time limits.

6.1. Amount and Type of Equipment. Equipment that equals or exceeds the quantity and quality provided by the contractor shall be utilized when work is initiated. If the contractor demonstrates that the requirements of the contract can be met with less equipment or a different kind of equipment, the amount and/or type of equipment may be modified upon approval of the COR.

6.2. Equipment Inspection. The contractor shall present all equipment to the COR for inspection prior to it being utilized in the project parks. After consultation with the contractor, the COR shall establish the time and location for these inspections. No equipment shall be used on the project prior to being inspected. The COR may inspect all equipment monthly at a time and location specified.

6.3. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

6.4. Vehicle Identification. Signs located on each side of the vehicles shall mark all vehicles used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project.

Lettering shall be at least 2 inches high. As an example, each sign should contain the following:

FORT GIBSON LAKE

CLEANING SERVICES

PROVIDED BY

(Contractor’s Name)

6.5. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts commonly used, unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All material and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 2. All locks and keys for toilet paper holders will become the property of the government at the end of the contract period, unless otherwise expressed by the COR.

7.1.4. In addition to materials and supplies listed in Exhibit 4, the contractor shall furnish the following:

Cleaning compounds Disinfectants Mops, brooms, etc.

Odor control for toilet vaults

7.2. Government Furnished.

7.2.1 The Government will furnish potable water. The contractor shall be responsible for transporting Government-furnished materials and supplies to work sites.

7.2.2 The Government does not have potable water in all the parks. The contractor shall be responsible for transporting potable water to these parks for cleaning purposes.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor’s performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a conference with the Contracting Officer’s Representative in respect to how the contractor shall remedy the deficiencies.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

9. CONTRACTOR QUALITY CONTROL (CQC).

9.1 The contractor shall establish and execute a CQC Program for the performance requirements of this contract and shall provide a written copy of same to the Ft. Gibson Lake Office POC no later than 15 days of contract award. The contractor will maintain the quality control program throughout the contract performance.

9.2 The Quality Control program shall include as a minimum the following:

9.2.1 An inspection system covering all work tasks stated in the contract to include supplies. Said inspection system shall include Exhibit 6 Work Schedule for Park Cleaning, for cleaning personnel. The Park Cleaning Work Schedule shall specify areas to be cleaned and inspected on a day-to-day cleaning basis.

9.2.2. The contractor shall maintain records of all inspections made, at a minimum, the nature (when, where, what) and number of inspections they made; the name of the inspector; the number, location, type of deficiencies found, and the corrective action taken for deficiencies. The results of all quality control inspections conducted by the contractor shall be made available upon request.

9.2.3 A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

9.2.4 Corrective action procedures for deficiencies and measures to prevent recurrence. The corrective actions will address the deficiency and an action to prevent future deficiencies. Additional inspection(s) are not considered a corrective action. The Quality Control Program shall be evaluated for adequacy and changed or updated by the contractor as a part of all corrective actions by the contractor.

9.3 The Contractor is responsible for establishing and maintaining an adequate quality control system as stated in the Quality Control Plan to satisfactorily inspect and ensure that all work performance by the Contractor’s organization in each separate service is in full compliance with this contract’s PStds, the instructions, and provisions. To accomplish this, the Contractor will appoint in writing, a Quality Control Inspector (QC). The QC shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management, and coordination. Requirements for the QC are stated in Paragraph 9.3.2.

9.3.1 All foreman/superintendents and /or quality control personnel are required to have on site, as a minimum, a copy of that portion of the contract PStds and Appendix A which governs the work in which they are engaged

9.3.2 The QC’s main duty shall be to verify contract conformance of all work, to include reviewing each work leader’s daily activity report to ensure that it is legible, understandable, and complete, and to notify the COR of anything requiring the Contractors immediate attention. All QC inspections must be completed at the time the cleaning personnel are performing scheduled cleaning duties. The COR may request additional QC personnel, if the Contractor’s work is in danger of nonconformance, at no additional cost to the Government.

9.3.3 All employees are required to have on site, as a minimum, a copy of the current approved Schedule of Cleaning Services, Exhibit 4.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor’s scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government’s cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor’s cost for performing the work. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Accident Prevention Plan. The contractor may be requested to furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor is responsible for updating the safety plan. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises. An example of a job hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety Meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. Employees of subcontractors shall attend safety meetings. A monthly report of the meetings shall be furnished in writing to the COR by the 2nd workday of the following month. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety Violations. If a contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the COR.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers. Personnel when required by Section 5, EM 385-1-1, shall wear additional protective apparel.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Contractor Monthly Record of Work-Related Injuries/Illnesses & Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month and should be accompanied with the monthly invoice.

12. WORK SCHEDULES.

12.1 Routine Performance. The work schedule for each park cleaning is given in Exhibit 4. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 4. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules for daily, weekly, and monthly cleanings shall be furnished to the Contracting Officer’s Representative a minimum two (2) weeks prior to the beginning of each period.

12.2. Second Cleanings. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 4A. The schedule shall be prepared for work to be accomplished during the period which work will be started. Second cleaning work schedules, weekly cleanings, and monthly cleanings shall be furnished to the Contracting Officer’s Representative a minimum two (2) weeks prior to the beginning of each period.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR at least once each workday.

14. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

14.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with minimum liability coverage of $100,000.

14.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

14.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

The contractor shall submit to the Contracting Officer a copy of their insurance certificate within 5 calendar days of notification of contract award.

15. PRE-WORK CONFERENCE. The Contracting Officer Representative shall conduct a mandatory Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor, the contractor quality control person, and the person that will directly supervise the administrative work associated with the contract shall be present. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the COR. If the COR determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMTS:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

16.2 Names of all contract representatives (quality control personnel and alternate(s), supervisor and alternative supervisor(s), etc.) (submit prior to initiation of work and prior to changing designated employees) (Subparagraph 5.2.1.).

16.3Safety Plan (subparagraph 11.1.).

16.4 Report of Safety meetings (submit by the 2nd workday of the following month) (subparagraph

11.2.).

16.5 Contractor Monthly Record of Work-Related Injuries/Illnesses & Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6.).

16.6 Insurance certificates (submit within 5 calendar days of notification of contract award) (subparagraphs 12.1 through 12.3).

16.7 Contractor shall register in the E-verify web site with all contractor employees

17 BILLING.

The contractor shall submit the original and two copies of invoices at the end of each month for all park cleaning work. Invoices shall be prepared in the format given at Exhibit 5.

17.1 All exposure reports shall be submitted before an invoice will be accepted.

17.2 The invoices and supporting documents shall be delivered or mailed or e-mailed to the Operations Project Manager, Fort Gibson Project Office, 8568 St. Hwy. 251A, Fort Gibson, OK 74434-9548.

18. CHANGES IN NUMBER OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

18.1 Required Park cleaning services are suspended for a period of one (1) month or longer in an entire park or PUA. An example for suspending all cleaning services would include natural emergencies or disasters, such as a major flood event or tornadoes that would render the Parks or PUAs inaccessible or cause public safety to be a concern. Another example would be a prolonged disruption of utility services. In the event utility services are disrupted, we may require closure of either partial or entire Parks/PUAs. In the event of a Temporary Government Shutdown, all park cleaning services will be suspended. In any event, the Contracting Officer will contact the prime contractor and provide detailed guidance as to how the contractor shall proceed, or not proceed, with park cleaning services, depending on the specific circumstances at that time.

18.2 A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of park cleaning work that exceeds $300. The cost of increases or decreases shall be based upon estimates of the contractor’s costs for performing the work.

18.3. All negotiations that contribute to a change or modification to the contract either in performance or costs shall be performed by the designated Contracting Officer (CO) as the Contracting Officer Representative (COR) does not have the authority to approve or disapprove these contract issues.

EXHIBIT 1

SPECIFICATIONS FOR CONTRACTOR-FURNISHED MATERIALS

AND SUPPLIES

ITEM APPENDIX SPECIFICATION

TISSUE PAPER A 2-Ply Bath Tissue, Non-Bleached, Natural, Septic Tank Safe, Minimum of 500 Sheets Per Roll, 100% Post-Consumer Waste Recycled Materials, #100, Fort Howard Co. OR Equal.

Urinal Deodorant Block and Screen

A SANI, Enzymatic cleaner block and screen or equal

Toilet Paper Holder Locks A Approx. 60 locks, Shank diameter 3/8” or less. 8 keys shall be provided to the

COR.

EXHIBIT 2 PERFORMANCE

REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Clean interior of waterborne toilets, showers, & change houses

A 1 Clean. Floors, walls, ceilings, windows, skylights, partisans, doors, toilet fixtures, and showers sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day. Remove webs, insect & bird nests then clean surface.

Clean interior of vault toilets A 2 Clean. Floors, walls, ceilings, windows, doors, and toilet fixtures sanitary including inside of toilet riser. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day. Vaults are odor free. Remove webs, insect & bird nests then clean surface.

Clean exterior of toilets, vault toilets, showers, & overlook(s)

A 3 Clean. Free of graffiti. Clean and sanitize drinking fountains. Includes sidewalks. Remove webs, insect & bird nests then clean surface. Walkways clean.

Monitor toilet vaults A 4 Vaults exceeding specified limit are reported.

Clean picnic shelters A 5 Clean. Structure, fireplaces, cookers, and tables. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces. Remove webs, insect & bird nests then clean surface.

Clean cookers/fire rings A 6 Clean. No refuse, debris, or partially burned wood in fire rings or cookers.

Clean trailer dump stations A 7 Clean.

Clean courtesy docks A 8 Clean.

Grounds keeping, PUAs & access roads

A 9 No refuse or debris visible from 25 feet. No dead animals or tires. No refuse or debris left around picnic/camping sites.

Grounds keeping, Fishing areas A 10 No refuse or debris, including dead fish. Visible items in water accessible by a garden rake. The landward limit of pick up is 100 feet from the edge of the water.

Grounds keeping, Embankment Road A 11 No refuse or debris visible from 25 feet. No dead animals.

Refuse Collection A 12 Containers are not more than 1/4 f u l l & contents do not emit strong odors. Liners are clean and not torn.

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Refuse Disposal A 13 Refuse disposed at designated site. No depositing along roads.

Report stinging insect inhabited nests A 14 All stinging insect inhabited nests within 5 feet of facilities or on any buildings reported.

Contractor Quality Control A15 Establish & maintain quality control system to satisfactorily inspect & ensure that all required work is performed & is in full compliance with this contract’s PStds, The QC shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management, and coordination.

Requirements for the QC are stated in Paragraph 9.3.2.

The QC cannot be a working member of a crew performing any of the scheduled services.

Scheduling & Schedule Variances A16 COR approved work schedule in place. Work crews call Lake Office or COR when arriving more than or less than 30 minutes from the approved schedule.

Submittals A17 All contract required documents submitted on time for COR approval.

EXHIBIT 3

EXAMPLE OF JOB HAZARD ANALYSIS

See EXHIBIT 3 attached.

EXHIBIT 4

WORK SCHEDULE FOR PARK CLEANING

See EXHIBIT 4 attached

EXHIBIT 5 INVOICE

FORMAT

BILLING FOR MAINTENANCE CONTRACT

PROJECT: _____________________ SHEET OF

CONTRACTOR: DATE:

ADDRESS: CONTRACT No: W912BV- - -

CITY, STATE, ZIP:

BILLING PERIOD: THRU INVOICE NO:

PAYMENT TERMS:

(Payment Discount or N/A)

Bid

Item Description Unit Total No. Supplies/Services Quantity Unit Price Amount

TOTAL INVOICE AMOUNT: $_______________

APPENDIX A

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All park facilities listed in Tables A-1a & A-1b.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Seasonal Work Periods. The amount of work required varies with the seasons of the year based on need.

The following work periods are established to reflect changes in inventory of facilities and/or frequency of services from season to season:

Period of Performance: 1 April thru 30 September

2.2. Frequencies and Times of Services.

2.2.1. The contractor shall accomplish services in accordance with the frequencies specified in Tables A- 2a, A- 2b, & A-2c.

2.2.2. The contractor shall begin work no earlier than 7 a.m. and shall complete work by 4 p.m.

2.2.3 S e c o n d cleanings of restrooms shall be performed in accordance with subparagraph 2.3.1; between 3:00 p.m. and 6:00 p.m. Toilets shall be cleaned in the same order as regularly scheduled cleanings.

3. DECRIPTION OF WORK.

3.1. Restrooms and Change houses. The contractor shall clean all waterborne toilets, vault toilets, and change houses, including windows, vent coverings, interpretive facilities, contiguous sidewalks, light fixtures (interior and exterior), plumbing fixtures, walls, ceilings, doors, eaves, screens, partitions, floors, and exterior drinking fountains. Power washing of any park facilities may be permitted with the approval of the Contracting Officers Representative (COR). No damage to facilities or fixtures shall be caused by power washing; all damages will be repaired or replaced by the contractor at no expense to the Government. All damage shall be reported to the COR and the Fort Gibson Lake Office.

3.1.1. The contractor shall remove all refuse from containers and clean the containers. Plastic liners shall be maintained in each refuse containers. All collected refuse, debris, and litter shall be disposed of in dumpsters provided by others.

3.1.2. Toilet tissue shall be distributed at each toilet when it is cleaned. Supply of tissue in toilets is adequate until next cleaning day.

3.1.3. The contractor shall remove all litter and debris in a five-foot area around the exterior of facilities.

3.1.4. All marks of vandalism and graffiti removable without damaging the paint or surface shall be removed.

3.1.5. Each time vault toilets are cleaned, available storage in the vaults shall be checked. When the waste in a vault reaches 12 inches from the top of the vault (bottom of riser), the Fort Gibson Lake Office shall be notified by 8:30 a.m. on the next workday.

3.1.6. Odor control shall be added to toilet vaults as directed by the COR.

3.2. Second cleanings of restrooms at selected PUAs shall be performed during the summer period; on the same day that cleaning is specified in Tables A-2a and A-2b. Second cleanings will be required on Saturday, Sunday and Holiday of the Memorial Day and Labor Day weekends. On the Fourth of July Holiday second cleanings will be required on July 2, 3, 4 and 5. Initial cleanings will also be required on any of these days that fall on normal non-cleaning days. All work required by subparagraphs 3.1 - 3.1.4 shall be performed. The PUAs requiring second cleanings of toilets are as follows:

Blue Bill Point Rocky Point Damsite Park South Taylor Ferry South Flat Rock Wildwood Afton Landing (Chouteau) Bluff Landing (Newt Graham)

3.3. Picnic Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. All material removed from fireplaces/ cookers must be extinguished and shall be disposed of in an area approved by the Fort Gibson Lake Office.

3.4. Cookers/Fire Rings. The contractor shall clean all cookers and fire rings. Cleaning shall be accomplished as scheduled except when the facility is being used by the public. If in use when the contractor arrives to perform work, cleaning of the facility shall not be accomplished until the facility is not in use. All material must be fully extinguished before removal from cookers/fire rings and shall be disposed of in an area approved by the Fort Gibson Lake Office.

3.5. Trailer Dump Stations. The contractor shall clean all slabs, flush bowls, intakes, hoses, wheel stops, and other appurtenances at trailer dump stations.

3.6. Courtesy Docks. The contractor shall clean courtesy docks. The contractor shall remove all litter and debris. Free of graffiti. Remove webs, insect and bird nests prior to clean surface.

3.7. Groundskeeping - Parks and Access Roads. As described in Performance Standards.

3.7.1. The contractor shall pick up refuse and debris from the area bounded by an imaginary line 20 feet outside the limits of mowing. Pick up of refuse and debris beyond the limits of mowing shall be limited to highly visible items. Refuse and debris shall also be picked up from swimming beaches, boat ramps, and parking areas listed in Table A-1 located outside mowed areas. Refuse and debris shall be disposed of in dumpsters provided by others.

3.7.2. The contractor shall pick up dead animals from the area bounded by an imaginary line 20 feet outside the limits of mowing. Dead animals shall be disposed of properly and shall not be disposed of in dumpsters.

3.7.3. The contractor shall pick up tires from the area bounded by an imaginary line 20 feet outside the limits of mowing. Tires shall be disposed of off Government property and shall not be disposed of in dumpsters.

3.7.4. All refuse and debris left at picnic/camping sites shall also be picked up and disposed of in dumpsters provided by others.

3.8. Groundskeeping - Fishing Areas. The contractor shall pick up refuse and debris, including dead fish, from fishing areas. Visible items of refuse and debris in water, which are accessible by a garden rake, shall be removed. The landward limit of pick up is 100 feet from the edge of the water. The contractor shall remove all refuse from containers and clean the containers. Plastic liners shall be maintained in each refuse containers. Also refer to Exhibit 2, Performance Standards. Refuse and debris may be disposed of in dumpsters. Dead fish shall be disposed of off Government property and shall not be disposed of in dumpsters. The fishing area is located below the dam on both sides of the river.

3.9. Groundskeeping - Embankment Road. The contractor shall pick up refuse and debris, including dead animals, along and three feet beyond the guardrails on the embankment roadway. In addition, highly visible items on the embankment shall be picked up when observed by contractor employees, or by the next cleaning day. In addition, trash shall be picked up within the 20 feet of the mowing limits along Highway 251A from the entrance to Church Camp to the west end of the Fort Gibson Dam.

3.10. Refuse Collection. The contractor shall remove all refuse from containers in restrooms.