Solicitation - W81K0026QA117.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Draeger Preventive MaintenanceInstrument Name:

Product Service Code : J065

W81K0026QA117

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Non-personal services for Total Care Coverage -scheduled/unscheduled maintenance to include emergency repairs for all equipment as described in the attached equipment list. All equipment is located within the Brooke Army Medical Center (BAMC), Join Base San Antonio-Fort Sam Houston, Texas. Contract shall provide preventative maintenance and repairs of equipment listed in accordance with the manufacturer's maintenance manuals, specification, and quality control policies and procedures. The service coverage shall include all travel, labor, parts and materials (excluding user consumables supplies).

Claimant Program Code: S1 Pricing Arrangement: Firm Fixed Price

4 Quarter (Time)

Option Line Item

Non-personal services for Total Care Coverage -scheduled/unscheduled maintenance to include emergency repairs for all equipment as described in the attached equipment list. All equipment is located within the Brooke Army Medical Center (BAMC), Join Base San Antonio-Fort Sam Houston, Texas. Contract shall provide preventative maintenance and repairs of equipment listed in accordance with the manufacturer's maintenance

4 Quarter (Time) manuals, specification, and quality control policies and procedures. The service coverage shall include all travel, labor, parts and materials (excluding user consumables supplies).

Claimant Program Code: S1 Pricing Arrangement: Firm Fixed Price

Option Line Item

Non-personal services for Total Care Coverage -scheduled/unscheduled maintenance to include emergency repairs for all equipment as described in the attached equipment list. All equipment is located within the Brooke Army Medical Center (BAMC), Join Base San Antonio-Fort Sam Houston, Texas. Contract shall provide preventative maintenance and repairs of equipment listed in accordance with the manufacturer's maintenance manuals, specification, and quality control policies and procedures. The service coverage shall include all travel, labor, parts and materials (excluding user consumables supplies).

Claimant Program Code: S1 Pricing Arrangement: Firm Fixed Price

4 Quarter (Time)

Continuation of Description

Requirements TOTAL CARE COVERAGE PREVENTIVE MAINTENANCE for Draeger Equipment-Apollo (21) - Evita Infinity V500(24)-Fabius MRI w Cosy26 (2)-Fabius Tiro w Cosy 26 (5)-Perseus A500 (22)- Travel Maintenance

Product Service Code : J065 North American Industry Classification System (NAICS) : 811210

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Other Instructions: SEE WAWF INSTRUCTIONS

DoDAAC: HT0852 CountryCode: USA

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600

JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Kathy Clayton

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: SEE WAWF INSTRUCTIONS

DoDAAC: HT0852 CountryCode: USA

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600

JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Kathy Clayton

Option Line Item

Inspection and Acceptance Location

Both Other Instructions: SEE WAWF INSTRUCTIONS

DoDAAC: HT0852 CountryCode: USA

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600

JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Continuation of Deliveries or Performance

0001 4 Quarter (Time)Quantity

Address and POC Place of Performance DoDAAC: HT0852 CountryCode: USA

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600 JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Period of Performance From 04 Apr 2026 To 03 Apr 2027

Option Line Item

4 Quarter (Time)Quantity

Address and POC Place of Performance DoDAAC: HT0852 CountryCode: USA

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600 JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Period of Performance From 04 Apr 2026 To 03 Apr 2027

Option 4 Quarter (Time)Quantity

Line Item

Address and POC Place of Performance DoDAAC: HT0852 CountryCode: USA

AMC BAMC FSH - MM

3551 ROGER BROOKE DR, BLDG 3600 JBSA FT SAM HOUSTON, TX 78234-6200

UNITED STATES

Period of Performance From 04 Apr 2026 To 03 Apr 2027

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-3 Gratuities. 1984-04

52.203-6 Restrictions on Subcontractor Sales to the Government.

2020-06

52.203-6 Restrictions on Subcontractor Sales to the Government.

(Alternate I)

2020-06 Alternate I 2021-11

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation)

2026-02

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

(Deviation)

2026-02

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation)

2026-02

52.222-35 Equal Opportunity for Veterans.

(Deviation)

2026-02

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation)

2026-02

52.222-37 Employment Reports on Veterans. (Deviation)

2026-02

52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Deviation)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation)

2026-02

52.222-54 Employment Eligibility Verification. (Deviation)

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.229-12 Tax on Certain Foreign Procurements.

2021-02

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation) 2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation)

2026-02

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7004 Antiterrorism Awareness Training for Contractors.

2023-01

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.225-7012 Preference for Certain Domestic Commodities.

2022-04

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and

2023-01

Native Hawaiian Small Business Concerns.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.243-7002 Requests for Equitable Adjustment.

2022-12

252.246-7008 Sources of Electronic Parts. 2023-01

252.247-7023 Transportation of Supplies by Sea.

2024-10

DFARS Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process Electronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF WAWF training.

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web WAWF methods of document submission.

entry, Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information when WAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following Document type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2 in1 Invoicing

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

HQ0490

Issue By DoDAAC W81K00

Admin DoDAAC W81K00

Inspect By DoDAAC

HT0852

Ship To Code

Ship From Code

Mark For Code ____

Service Approver (DoDAAC)

HT0852

Service Acceptor (DoDAAC)

HT0852

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the Receiving report.

requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

kathy.g.clayton.civ@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

(v) The non-FAR Part 12 discretionary FAR, DF ARS, AFARS, and LOCAL clauses included herein are incorporated into this contract either by reference or in full text. If incorporated by reference, see clause 52.252- 2 herein for locations where full text can be found.

CLAUSES INCORPORATED BY REFERENCE

*** END OF NARRATIVE ***

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-9 Personal Identity Verification of Contractor Personnel.

2011-01

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation)

2026-02

52.222-3 Convict Labor. (Deviation) 2026-02

52.223-23 Sustainable Products. (Deviation) 2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation)

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative.

1991-12

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

2023-01

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.217-8 Option to Extend Services. 1999-11

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

2000-03

Option to Extend the Term of the Contract (Mar 2000)

The Government may extend the term of this contract by written notice to the Contractor (a) within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to (b) include this option clause.

The total duration of this contract, including the exercise of any options under this clause, (c) shall not exceed 36 months.

(End of clause)

List of Contract Documents, Exhibits, or Attachments

ATTACHMENT 1 -EQUIPMENT LIST

PERFORMANCE WORK STATEMENT (PWS)

D raeger Equipment Maintenance Agreement

Healthcare Technology Management Services (HTMS)

Part 1

General Information

1. :General This is a non-personnel services contract to provide Protection 1 Risk-Share Comprehensive Service Agreement for the maintenance and repair needs of the Draeger branded products listed under equipment list for Brooke Army Medical Center (BAMC), Ft. Sam Houston, TX for human use. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform repair and services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. BAMC, Logistics Division is responsible for this contract and on-site services will be performed within the BAMC facility.

1.2 Background: Draeger Medical uses proprietary software to perform scheduled and repair services. The equipment allows BAMC medical providers to provide treatment during surgical procedures. The equipment is highly specialized for anesthetizing patients.

1.3 Objectives: The purpose is to provide the best maintenance for medical equipment in accordance with the manufacturer's maintenance manuals, specification, and quality control policies and procedures governed by the BAMC Biomedical Engineering Services (BES) and the respective using activity. Information concerning the systems to be serviced is furnished from the best available sources. HOWEVER, this shall not relieve the Contractor or the requirement for visiting the location of the systems listed and to be thoroughly familiarized with all components associated with the item(s) and conditions under which the work is to be performed.

1.4 Scope: Scheduled and unscheduled services. Services include actions relating the preventive maintenance, operation verification and certification of the system and its components. The contractor shall perform one complete scheduled service inspection consisting of clean, calibrate, lubricate and align all mechanical and optical components include all supplies. The contractor will perform services according to the manufacturer's specifications either semiannually or annually. Unscheduled services are those services relating to the repair and/or replacement of parts in the system or components.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year: 4 April 2026 - 3 March 2027

Option Year 1: 4 April 2027 - 3 March 2028

Option Year 2: 4 April 2028 - 3 March 2029

FAR 52.217-8: 4 April 2029 - 3 September 2030

1.6 General Information

1.6.1 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The FSE is not required to perform services on the holidays listed below. But if any of the holidays listed is not a holiday that the FST considers a holiday, services can be performed without any added costs; please notify the Contracting Officer's Representative (COR) when working holidays.

New Year's Day Independence Day Veteran's Day

Martin Luther King Jr.'s Birthday Juneteenth Day Thanksgiving Day

President's Day Labor Day Christmas Day

Memorial Day Columbus Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business unless specified otherwise in the contract, between the hours of 0730hrs to 1600hrs, Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at

BAMC.

1.6.6 : The government will award a (Type of contract to be determined by CCE Type of Contract and the customer).

1.6.7 : Contractor personnel performing work under this contract must Security Requirements have either and access base pass or a DBIBS ID card submitted by the COR or ACOR and approved by 502 Security Forces Squadron, Fort Sam Houston, TX nd at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor's Quality Control Plan.

1.6.8 Special Qualifications: The field service technician shall be authorized, certified, and trained in the maintenance of Draeger medical equipment. Additionally, the service technician shall have a minimum of two years' experience within the last 36 months.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

Kathy Clayton, Primary COR, 210-539-1164; Juan Diaz, Subject Matter Expert, 210-916-1356.

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 - 1600 (7:30 a.m. - 4 p.m.), Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Must have completed the required training to be a Contracting Officer Representative (COR).

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. : Definitions and Acronyms

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

HTMS Healthcare Technology Management Services

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SME Subject Matter Expert

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. : GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Services: The Government will provide a BES technician to observe a quality assurance test, in accordance with the QASP, prior to the departure of the contractor's service technician.

3.2 Facilities: The Government will provide access to the devices and systems requiring services.

3.3 Utilities: The Government will provide all necessary utilities, including power to the devices, required to perform the service. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. :CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. The Contractor shall provide parts and materials required to perform the services outlined in this PWS.

4.4. Equipment. The Contractor shall provide equipment required to perform services and quality assurance test outlined in this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide scheduled and unscheduled services for Draeger Medical Equipment Systems.

5.2. Scheduled Services. Scheduled services are those actions relating the preventive maintenance, operation verification and certification of the system and its components. The contractor shall perform one complete scheduled service inspection consisting of clean, calibrate, lubricate and align all mechanical and optical components include all supplies. The contractor will perform services according to the manufacturers' specifications either semiannually or annually.

The contractor will adhere to the following when performing scheduled services:

a. Contractor must coordinate expected arrival date and time with Contractor Officer Representative (COR) and Scheduled services, and the field services shall be completed and received NLT the 20 calendar day of the month.th

b. Brooke Army Medical Center (BAMC) - normal operating hours are Monday thru Friday, 0730 -- 1600 (7:30am - 4:00 pm). Any services outside normal duty hours must be coordinated by COR.

c. Update DD Form 2163, Medical Equipment Verification and Certification sticker on the medical device as needed. The DD Forms are available in the Biomedical Engineering Services upon request. If field service technician has any question, contact the COR.

d. All software updates based upon original OS and Application purchased configuration excludes software/hardware performance upgrades.

e. Prepare and provide a maintenance service report for all services rendered. Service reports must be received by the COR NLT 72 hours from completion of work.

5.3. Unscheduled Service. Unscheduled services are those services relating to the repair and/or replacement of parts in the system or components. The contractor shall provide unlimited on site repairs for unscheduled service request as follows:

a. 1 Hour of telephonic response and on-site the next business day with repair part in hand for unscheduled service. The contractor will provide annually up to the limited established on repair parts and labor. Repair parts and labor are not included at no charge.

b. Brooke Army Medical Center normal operating hours are Monday thru Friday, 0730 -- 1630 (7:

30am - 4:30 pm). Unscheduled services can be performed outside of normal operating hours; Any services outside normal duty hours must be coordinated by COR.

c. Only accept unscheduled service request from the appointed COR or designated representative.

d. Prepare and provide a maintenance service report for all services rendered. Service reports must be received by the COR NLT 72 hours from completion of work.

e. All software updates based upon original OS and Application purchased configuration excludes software/hardware performance upgrades.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

a) AR 385-10, "The Army Safety Program," 24 February 2017

b) AR 40-61, "Medical Logistics Policies," 28 January 2005

c) AR 40-2, "Composition, Mission, and Functions of the Army Medical Department,"24 May

d) AR 190-51, "Security of Unclassified Army Resources (Sensitive and Nonsensitive)," 27 June 2019

e) AR 710-2, "Supply Policy Below the National Level," 28 March 2008

f) AR 735-5, "Property Accountability Policies," 9 November 2016

g) AR 750-43, "Army Test, Measurement, and Diagnostic Equipment," 24 January 2014

h) DHA AI 6430.11, "Healthcare Technology Management Biomedical Equipment Program," 14 October 2021

i) DoD 8510.01, "Risk Management Framework for DoD Information Technology,"12 March

j) SB 8-75-11, "Army Medical Department Supply Information," 20 November 2018

k) TB 38-750-2, "Maintenance Management Procedures for Medical Equipment," 12 April 1987

l) TB 43-180, "Calibration and Repair Requirements for the Maintenance of Army Materiel," 1 May 2022

m) TB MED 750-1, "Operating Guide for Medical Equipment Maintenance," 1 April 1998

n) NFPA 99, "Health Care Facilities Code," 2021 Edition

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. :Attachment/Technical Exhibit List

7.1. Attachment 1/Technical Exhibit 1 - Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 - Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required--usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be "Zero deviation from standard")

Method of Surveillance

PRS # 1.

The contractor shall provide fully certified contractor personnel.

Paragraph 1.6.8

Annual Surveillance by the SME and Field Service Report, the training of the FSE shall be made available upon request by the COR.

Periodic Surveillance.

PRS # 2 Annual Surveillance by the SME and Field Service

100% Inspection.

The contractor shall provide a service report within 24 hours.

Paragraph 5.2.e and 5.3.d

Report, the training of the FSE shall be made available upon request by the COR.

PRS # 3

The contractor shall provide scheduled services by the 20 th calendar day of the month.

5.2.a

Annual Surveillance by the SME and Field Service Report, the training of the FSE shall be made available upon request by the COR.

100% Inspection.

PRS # 4

The contractor shall provide telephonic unscheduled (repair) services response within 1 hour of COR contact.

5.3.a

Annual Surveillance by the SME and Field Service Report, the training of the FSE shall be made available upon request by the COR.

Random Sampling.

PRS # 5

The contractor shall provide on-site unscheduled (repair) services the next business day with needed repair part in hand.

5.3.a

Annual Surveillance by the SME and Field Service Report, the training of the FSE shall be made available upon request by the COR.

Random Sampling.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies

Medium /Format

Submit To

Maintenance Service Report

After every unscheduled and scheduled service.

copy

Email PDF copy (preferred) or hard copy.

Email: kathy.g.

clayton.civ@health.

mil; and juan.j.diaz.

civ@health.mil

Hard Copy address:

Brooke Army Medical Center

3551 Roger Brooke Drive

Fort Sam Houston, TX 78234

ATTN: HTMS,

Room TC-L28

Schedule confirmation of scheduled service

Two weeks prior to the beginning of the month in which scheduled services are required.

1 copy Email confirmation

Email: kathy.g.

clayton.civ@health.

mil; and juan.j.diaz.

civ@health.mil

*** END OF NARRATIVE ***

Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-7 System for Award Management- Registration. (Deviation)

2026-02

52.212-1 Instructions to Offerors- Commercial Products and Commercial Services. (Deviation)

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

2016-10

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

2023-03

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05

252.225-7059 Prohibition on Certain Procurements from the Xinjiang

2023-06

Uyghur Autonomous Region- Representation.

DFARS Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Completed SF 1449: Blocks 12, 17 (to include CAGE code and Unique Entity ID Number), 30A - C Completed SF 30: Blocks 5A - C (for all amendments issued, if any) Point of Contact Information (Name, Telephone Number, Fax Number, and Email) Statement that the offeror will hold its quote firm for at least 90 days from the due date for receipt of quotes, subject to any changes that may occur as a result of discussions (if applicable). Completed provisions, as listed in the solicitation.

Alternately, complete all provisions in SAM and provide confirmation of completion and accuracy with offer. Potential contractors must be registered in the System for Award Management (SAM) to be eligible for award. The SAM website is http://www.sam.gov. Offers are due by 31 March 2026, 2:

00 PM, Central Standard Time (unless extended via amendment). Offers shall be submitted via e-mail to darlena.s.rivera.civ@health.mil and rashonda.n.jones.civ@health. mil.

Quotes received after the deadline will be considered untimely and will not be eligible for award.

The deadline for questions is 28 March 2026, 12:00 PM, Central Standard Time (questions submitted after this deadline will not be answered). All questions must be submitted in writing to darlena.s.rivera.civ@health.mil and rashonda.n.jones. civ@health.mil.

Electronic submissions with files larger than 20MB will need to be submitted in separate emails. All emails, regardless of the size, need to be received by the Government server, by the stated date and time. It is the offeror's responsibility to ensure the Government receives the entire quote.

Volume II - Technical Capability Factor 1. Technical Capability. Offerors shall demonstrate how their proposed items comply with the Government's Statement of Objectives via the submission of a written capability statement, product literature, or other materials. Volume III. Price. For CLINs 0001 - 2001 for the base year, all option periods and extension period, a unit price shall be submitted for each line item (i.e., per kit), as well as the extended price (i.e., unit price multiplied by quantity). For those CLINs that contain multiple items (i.e., Consumables and Controls), submit a unit price for each item and an estimated quantity for each, that would be required to process the estimated annual number of tests. For CLINs 0001-2001 for Preventive Maintenance, a unit price shall be submitted (or the offeror may elect to "Not Separately Price" (NSP) this line item) that will ensure the offeror maintains compliance with the Defense Health Agency's RMF standards.

(m) The non-FAR Part 12 discretionary FAR and DFARS provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

ACWS TRANSITION INFORMATION

1. Army Contract Writing System (ACWS) Transition Information for Offerors a.