Solicitation - W15QKN26QA004 Webster NY Snow.pdf

PDF 3 MB Posted Jan 15, 2026

Attached to: Snow and Ice Removal Services Webster, NY
Solicitation number: W15QKN-26-Q-A004
Issued by: Department of the Army Materiel Command Contracting Command Picatinny Arsenal

About this file

Written by GovTribe AI · Jan 15, 2026

This is a Request for Quote (RFQ) for snow and ice removal services at the Major Holleder USAR Center in Webster, NY. The Army Contracting Command - New Jersey (ACC-NJ) is soliciting a 100% small business set-aside contract for snow and ice maintenance services, with a 12-month base period and four 12-month option periods. The contract is firm-fixed-price and will cover snow removal in varying depths (3"-6", 6"-10", 10"-14", 14"+) as well as ice melt, sanding, and sidewalk clearing at 515 Ridge Road, Webster, NY 14580.

Key details include a solicitation issue date of 15 January 2026, with an offer due date of 30 January 2026 at 2:00 PM. The North American Industry Classification System (NAICS) code is 561790 with a size standard of $9,000,000. Potential offerors must be registered in the System for Award Management (SAM), and site visits are recommended but not mandatory. Site visit dates are 20 and 22 January 2026 at 9:30 AM EST. Questions must be submitted via email by 27 January 2026 at 10:00 AM EST to the Contract Specialist Timothy McCleary and Contracting Officer Sharon Wilson-Emmons.

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File	Type	Posted
NY070 Webster NY PWS-Snow Removal.pdf	PDF	Jan 15, 2026
NY070_SNOWREMOVALMAP_20250801.pdf	PDF	Jan 15, 2026

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WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Webster, NY Snow and Ice RemovalInstrument Name:

THIS REQURIEMENT IS SOLICITED AS 100% TOTAL SMALL BUSINESS SET ASIDE

THIS REQUIREMENT IS SUBJECT TO THE AVAILABILITY OF FUNDS

1. The Army Contracting Command - New Jersey (ACC-NJ) on behalf of the 99th Readiness Division DPW has a requirement to procure new Snow and Ice Removal Services. The scope of this requirement The result of this contract is to provide a clean workplace free of snow and ice in accordance with the Performance Work Statement at Major Holleder USARC 515 Ridge Road Webster, NY 14580.

2. The Government intends to award a single, firm-fixed-price (FFP) contract. The period of performance for this effort shall consist of a 12-month base period and four 12-month option periods from date of contract award.

3. The Offeror must be registered in the System for Award Management (SAM) in order to be eligible to receive a Department of Defense contract award. If you need to register in SAM go to https://www.SAM.gov

4. See Federal Acquisition Regulation (FAR) Clause 52.212-1, "Instructions to Offerors - Commercial Services" and FAR 52.212-1, Addendum for additional information.

5. See FAR Clause 52.212-2, "Evaluation - Commercial Services" and FAR 52.212-2, Addendum for additional information and evaluation criteria.

6. A site visit is not mandatory but is highly recommended. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A Site Visit is available upon request 24 hours prior to the dates listed below. Offerors requesting a site visit shall provide a list of attendees to include the company name, visitor's names, driver's license numbers and state of issues, and vehicle information (make/model/license plate number). Visitors must have a driver's license or state issued ID and proof of auto insurance for entry. The site visit dates and times are as follows:

W15QKN26QA004

515 Ridge Road Webster, NY 14580

PRIMARY SITE VISIT DATE 20 January 2026 930AM EST

ALTERNATE SITE VISIT DATE 22 January 2026 930AM EST

ALL VENDORS MUST CONTACT THE BELOW POINT OF CONTACT VIA E-MAIL IF THEY

PLAN TO ATTEND. PLEASE PROVIDE WHAT DATE YOU WILL BE ATTENDING.

Primary Point of Contact Scott Kawski

Scott.w.kawski.civ@army.mil

7. All questions regarding this solicitation shall be submitted via Email no later than 27 January 2026 at 10:00 EST to the Contract Specialist: Timothy McCleary timothy.j.mccleary.civ@army.

mil and the Contracting Officer: Sharon Wilson-Emmons at sharon.wilson-emmons.civ@army.

mil. The questions will be answered all at once and uploaded ton the Contract Opportunities website at https://www.sam.gov posting after the question period has ended.

8. The Procurement Integrated Enterprise Environment (PIEE) (https://piee.eb.mil) is the Department's core tool for facilitating full utilization of electronic processing of data and documents in the Procure-to-Pay environment. Within that environment, we developed the Solicitation Module to provide a capability for secure timestamped submission of contractor proposals for DOD contracting offices. The Solicitation Module enables posting of solicitations to a widespread or restricted audience. This includes the ability to post a draft or final solicitations, amendments, and attachments. Government users can designate either the entire solicitation or specific attachments as limited to use by specific companies. Contractors must submit their proposals via the portal and contracting personnel are then able to use the portal to distribute proposals to reviewers. A Proposal Manager must submit the proposal but must not wait until the final due date for submission, these proposals will be processed prior to the Contracting Office having viewing access. To ensure your proposal reaches the Contracting Office by the due date do not wait until the final moment.

Training and instructions are accessible through PIEE - Web Based Training at https://pieetraining.eb.mil/wbt/ Frequently Asked Questions (FAQs) and additional training, go to the DoD Procurement Toolbox - eBusiness -- Solicitation Module at https://dodprocurementtoolbox.com/sitepages/solicitation-module

9. COMPLETING A QUOTE FOR SUBMITTAL

a. Quotes shall be posted to the PIEE solicitation website. Offerors that are not posted to this site will be considered non-responsive and shall not be considered for award.

b. The Offeror shall provide the name, title, address, email address, and telephone number of the company/division point of contact regarding business decisions made wit respect to the proposal and who can contractually obligate the company. In addition, the contractor shall sign and acknowledge any potential resulting amendments to this solicitation. In doing so, the offeror accedes to the contract terms and conditions as written in the Solicitation.

c. The Offeror shall submit a price for each FFP Contract Line Item Number (CLIN) on the Standard Form (SF) 1449 Continuation Sheets of the solicitation. The Government maintains a tax-exempt status.

d. The offeror shall submit a signed SF1449 (Pg. 1, Block 30a. Signature of Offeror/Contractor).

The offeror is required to complete blocks 17, 30a, 30b, and 30c of the SF1449. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation.

e. Pricing for each CLIN must be submitted in the proper format. The proper format consists of

QUANTITY * UNIT PRICE = AMOUNT/NET AMOUNT. In the event there is a discrepancy in the calculation, the UNIT PRICE will be held to the intended price multiplied by the QUANTITY.

If the offeror shows only the AMOUNT/NET AMOUNT, but fails to enter a UNIT PRICE, the AMOUNT/NET AMOUNT divided by the QUANTITY will be held to be the intended price.

f. The Offeror shall provide proof of Valid Certificate of Insurance in accordance with FAR 52.228-5 "Insurance - Work on a Government Installation" and "Required Insurance".

g. The offeror is reminded it shall offer on any issued plans, drawings, and specifications as amended. Any deviations, conditions or attachments made by the offeror itself may render the offer non-responsive and may be cause for its rejection.

10. All services shall be performed in accordance with the Performance Work Statement (PWS)

W15QKN26QA004

https://dodprocurementtoolbox.com/sitepages

11. All offers shall remain valid for 120 calendar days.

12. SAM unique ID#:

13. CAGE(commercial and government entity)code

14. Federal Tax ID

15. ****This project is small business set aside under NAICS 561790 with the business size standard of $9,000,000.00.

16. Multiple proposals will not be accepted.

17. The following are part of this solicitation: See Attachments Section

CONTRACT ADMINISTRATORS:

Army Contracting Command - New Jersey

Timothy McCleary, Contract Specialist

Timothy.j.mccleary.civ@army.mil

Sharon Wilson-Emmons, Contracting Officer sharon.wilson-emmons.civ@army.mil

CUSTOMER:

United States Army 99TH Readiness Division

Scott Kawski

Scott.w.kawski.civ@army.mil

PERFORMANCE LOCATION:

515 Ridge Road Webster, NY 14580

PERIOD OF PERFORMANCE:

12-month base year and four 12-month options

ACC-NJ LOCAL CLAUSES HQ LEVEL PROTEST

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command

Office of Command Counsel-Deputy Command Counsel

4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

Email: usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at: Web Address:

http://www.amc.army.mil/amc/commandcounsel.html

52.000-4002 LEVEL 1 ANTI TERRORIST AWARENESS TRAINING REQUIREMENTS FOR

CONTRACTOR EMPLOYEES (OCT 2010)

1. All contractor employees requiring access to any Federally-controlled facility and logical access to Federally controlled information systems except for "national security systems" as defined by 44 U.S.C. 3542(b)(2), should be certified in Level 1 Anti Terrorism Training. The training is accessible from any computer with access to the World Wide Web and is available at https:/atlevel1.dtic.mil/at. The contractor is responsible for ensuring that the training has been satisfactorily completed and that valid certificates of completion have been submitted to the Contracting Officers Representative (COR) with a copy furnished to the Contracting Officer.

The Certificates are valid for one year, therefore, training shall be completed every year for the duration of the contract.

2. The term Federally-controlled facility is defined as: Federally-owned buildings or leased space, whether for single or multi-tenant occupancy, and approaches, all or any portion of which is under the jurisdiction, custody or control of a department or agency; Federally-controlled commercial space shared with non-government tenants. For example, if a department or agency leased the 10th floor of a commercial building, the Directive applies to the

10th floor only; Government-owned, contractor-operated facilities, including laboratories engaged in national defense research and production activities; and Facilities under a management and operating contract, such as for the operation, maintenance, or support of a Government-owned or Government- controlled research, development, special production, or testing establishment.

3. The term "Federally-controlled information system" means an information system (44U.S.C.

3502(8)) used or operated by a Federal agency, or a contractor or other organization on behalf of the agency (44 U.S.C. 3544(a)).

4. The term "contractor employee" includes employees, agents, students or representatives and all employees, agents or representatives of all subcontractors and suppliers 52.228-4000

REQUIRED INSURANCE (OCT 2010)

The Contractor shall provide, at time of proposal, the Certificate of Insurance (COI) via email to the Contracting Officer and the Contract Specialist. The COI shall be updated and sent to the Contracting Officer and Specialist on an annual basis. In Accordance with FAR Clause 52.228- 5 "Insurance - Work on a Government Installation" the following minimum amount of insurance are required:

Workmen's Compensation As required by State Laws

Employer's Liability Insurance $100,000.00 per accident

General Liability Insurance - Bodily Injury Liability $500,000.00 per occurrence

Auto Liability Insurance $200,000.00 per person Bodily Injury $500,000.00 per occurrence

Property Damage $20,000.00 per occurrence

Contractor shall require the insurance company to specify contract number in the Description of Operation block of the Certificate of Insurance (COI) and the below statement.

"The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective - (1) For such a period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the Insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer."

DISCLOSURE OF UNIT PRICE INFORMATION

This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial Information (June 23, 1987), of our intention to release unit prices in response to any request under the Freedom of Information Act, 5 USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such posting prior to submission of initial proposals.

*** END OF NARRATIVE 1 ***

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Product Service Description: BY-

SNOW REMOVAL 3" - 6"-NY070