solicitation_summary.pdf
PDF 35 KB Posted
- Attached to
- Document Management Services for OA/FMDC
- Solicitation number
- RFPS30034901600585
- Issued by
- Cole County, Missouri
About this file
This is a Request for Proposal (RFP) issued by the State of Missouri's Office of Administration, Division of Facilities Management, Design & Construction for Document Management Services. The RFP covers a one-year contract period with the potential for four one-year renewal options. The solicitation requires vendors to provide pricing for various printing services including single-sided and double-sided large format and small format documents in black and white, grayscale, and four-color. Additional services requested include binding, mounting, and laminating. Vendors must also provide pricing for file retrieval, copying, and printing from an archive system, as well as creating CD-ROMs of bid documents. The RFP has a bid submission deadline of July 20, 2016 at 3:00 PM CDT.
The contract will be awarded on a firm, fixed-price basis with payment terms of Net 45 Days. The solicitation does not indicate any set-asides or incumbent information. Funding details are not provided, but the estimated total contract value is included. Vendors must submit their bids either by printing the solicitation documents and delivering a hard copy, or by accepting the documents electronically and submitting a response through the state's procurement system.
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Text version
Solicitation Number: RFPS30034901600585
Document Management Services for OA/FMDC
Request for Proposal - Services (RFPS)
State of Missouri
June 17, 2016 - July 20, 2016
Page:2
General Header Information
RFPS30034901600585
No. RFPS30034901600585 Title: Document Management Services for OA/FMDC Start Date: June 17, 2016 at 2:30:00 PM CDT End Date: July 20, 2016 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: CONTRACT PERIOD: Effective Date of Contract through One (1) Year Delivery Terms: Free On Board Destination Delivery Notes: Office of Administration
Division of Facilities Management, Design & Construction 301 West High Street, Room 730 Jefferson City, MO 65101
Payment Terms: Net 45 Days Contact Information: State of Missouri
Jessica Andres 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-1567 Fax: 573-526-9816 Jessica.Andres@oa.mo.gov
Contact Details: If you have any questions, please contact:
Jessica Andres 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-1567 Fax: 573-526-9816 Jessica.Andres@oa.mo.gov
Selected Categories:
Page:3
Solicitation Requirements:
This bid has no questions defined.
RFPS30034901600585
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to the Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Page:4
Documents:
Document Management Services.docx
Attachment 1 - Bid Label.pdf
Document Management Services - Addendum 01.docx
Page:5
Item Specifications
Group 1: Printing of Large Format Bid Documents: 12
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Single-Sided, Black and
White square foot
1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Single-Sided, Black and White
Description:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Single-Sided, Grayscale square foot
1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Single-Sided, Grayscale
3 Single-Sided, Four (4)
Color square foot
1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Single-Sided, Four (4) Color
Page:6
Group 2: Printing of Small Format Bid Documents: 8 1/2
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
4 Single-Sided, Black and
White page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
5 Single-Sided, Grayscale page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
6 Single-Sided, Four (4)
Color page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
7 Double-Sided, Black and
White page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Double-Sided, Black and White
8 Double-Sided, Grayscale page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Page:7
Group 2: Printing of Small Format Bid Documents: 8 1/2
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Double-Sided, Grayscale
9 Double-Sided, Four (4)
Color page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Double-Sided, Four (4) Color
Page:8
Group 3: Printing of Small Format Bid Documents: 11
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
10 Single-Sided, Black and
White page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
11 Single-Sided, Grayscale page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
12 Single-Sided, Four (4)
Color page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Page:9
Group 4: Printing of Secure Documents
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
13 Large Format, Black and
White square foot
1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Large Format, Black and White
14 Large Format, Grayscale square foot
1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Large Format, Grayscale
15 Large Format, Four (4)
Color square foot
1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Large Format, Four (4) Color
16 Small Format 8 1/2" x 11"
Single-Sided, Black and
White page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Small Format 8 1/2" x 11" Single-Sided, Black and White
17 Small Format, 8 1/2" x 11"
Single-Sided, Grayscale page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Page:10
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Small Format, 8 1/2" x 11" Single-Sided, Grayscale
18 Small Format 8 1/2" x 11"
Single-Sided, Four (4)
Color page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Small Format 8 1/2" x 11" Single-Sided, Four (4) Color
19 Small Format 8 1/2" x 11"
Double-Sided, Black and
White page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Small Format 8 1/2" x 11" Double-Sided, Black and White
20 Small Format 8 1/2" x 11"
Double-Sided, Grayscale page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Small Format 8 1/2" x 11" Double-Sided, Grayscale
21 Small Format 8 1/2" x 11"
Double-Sided, Four (4)
Color page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Small Format 8 1/2" x 11" Double-Sided, Four (4) Color
Page:11
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
22 Small Format 11" x 17"
Single-Sided, Black and
White page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Small Format 11" x 17" Single-Sided, Black and White
23 Small Format 11" x 17"
Single-Sided, Grayscale page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Small Format 11" x 17" Single-Sided, Grayscale
24 Small Format 11" x 17"
Single-Sided, Four (4)
Color page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Small Format 11" x 17" Single-Sided, Four (4) Color
Page:12
Group 5: Binding
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
25 Bind Drawings each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Bind Drawings
26 Bid Specifications - Plastic
Bind Comb each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Bid Specifications - Plastic Bind Comb
27 Bind Specifications -
Plastic Coil Binding each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Bind Specifications - Plastic Coil Binding
28 Printed Card Stock Cover, 8 1/2" x 11" page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Printed Card Stock Cover, 8 1/2" x 11"
29 Mounting on 3/16" Foam
Board square foot
1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Page:13
Group 5: Binding
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Mounting on 3/16" Foam Board
30 Three (3) Mil Laminating on Foam Board square foot
1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Three (3) Mil Laminating on Foam Board
Page:14
Group 6: File Retrieval and Printing/Copying from Archive System
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
31 File Retrieval and Copy to
CD-ROM
each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for File Retrieval and Copy to CD-ROM
32 File Retrieval and Printing
(Drawing Sheet) sheet 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for File Retrieval and Printing (Drawing Sheet)
33 File Retrieval and Printing
(Document Pages) page 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for File Retrieval and Printing (Document Pages)
Page:15
Group 7: Distribution/Delivery or Storage of Bid Documents
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
34 Copy of Bid Documents to
CD-ROM
each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
4. Fourth Renewal Period(required):Maximum Price
Item Specification for Copy of Bid Documents to CD-ROM
Page:16
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