Solicitation-RFQ AFRS Video Booth 13 June 2024.pdf

338 ESS Contracting Squadron Combined Synopsis/Solicitation

FA300224Q0005- AIR FORCE RECRUITING SERVICE (AFRS) Video Booth 13 June 2024

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a 100% Small Business set-aside request for quotation for the commercial purchase and delivery of one (1) Video Booth in support of Air Force Recruiting Service (AFRS) (See

Attachment 1, Statement of Need (SON)). All responsible and capable small business sources are encouraged to participate.

2. Solicitation Number: FA300224Q0005 is issued as a Request for Quote (RFQ).

3. NAICS: The North American Industrial Classification Systems (NAICS) Code for this requirement is

541921 (Photography Studios, Portrait) with a size standard of $16.0 M.

4. Price Schedule. The Government intends to award a firm-fixed price purchase order for this requirement. Contractors must complete the Price Spread sheet (Attachment 2) and include the unit, extended and total prices for each CLIN in the schedule.

Note: Quotes should include the quoter's best pricing, inclusive of all discounts, as there may not be another opportunity to offer further discounts.

5. Date and place of delivery and acceptance and FOB point:

a. FOB: Destination

b. Inspection & Acceptance: By the Government

c. Place of Delivery: Conference Destination

d. Delivery: See Attachment 1

6. Notice to the Quoters. In the event issues pertaining to this RFQ package cannot be resolved to the satisfaction of the Contracting Officer (CO), the CO reserves the right to withdraw or cancel this RFQ requirement at no additional cost to the Government. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the quoter for any costs.

To assure the timely and equitable evaluation of quotations, all quoters must follow the instructions contained herein. Documents submitted in response to this RFQ must be fully responsive to and consistent with the requirements of this solicitation and Government standards & regulations pertaining to this acquisition.

7. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition, in addition to the following Addenda:

Addendum, FAR 52.212-1, Instructions to Offerors - Commercial Items, is hereby tailored as follows:

a. Submission of Quotations. This RFQ includes fillable provisions (See Clauses and Provisions RFQ FA300224Q0005 - Attachment 4) requiring contractor completion and submission with your quote.

b. Period for acceptance of quotations. The quoter agrees to hold the quoted prices for 30 days.

c. Quoters shall provide one (1) electronic quote consisting of:

i. Technical Proposal

ii. Price Spreadsheet (Attachment 2)

iii. Completed Clauses and Provisions Document. This may be completed in Sam.gov and the Quoter may provide their Reps & Certs from Sam.gov.

d. It is the Quoter's responsibility to check SAM.gov for amendments issued against this RFQ and respond accordingly.

e. Award shall be made only to contractors who are registered in the System for Award

Management (SAM) website. Contractor also needs to be registered with Online

Representations and Certifications electronically via the System for Award Management

(SAM) Web site located at http://www.sam.gov/portal.

f. Quoters are strongly advised to submit their quotes well in advance of the closing date and time to mitigate the risk of technical difficulty and ensure that the complete quote is timely received. Late submissions, modifications, revisions, and withdrawals of quoters will be handled in accordance with FAR 52.212-1(f). Hard copies of the quote are not required and will not be accepted.

8. The government may enter exchanges with a contractor for the purpose of clarifications by providing explanations used to resolve minor irregularities, informalities, or clerical errors.

9. The provision at FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition, i in addition to the following Addenda:

Addendum, FAR 52.212-2, Evaluation - Commercial Items, is hereby tailored as follows:

a. The Government will award a single firm-fixed price (FFP) Purchase Order resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Best Value will be based on a Lowest Price Technically Acceptable (LPTA) approach. For this RFQ, best value means a single award shall be made to the responsible contractor whose products are technically acceptable, quotes the lowest total price, and has an acceptable delivery date. The following three (3) factors shall be used to evaluate quotations:

I. Technical capability of the items quoted to meet the Government’s requirement (Submit one copy).

No additional “credit” can be given for exceeding established standards. Vendors are highly encouraged to submit commercial product literature, which represents the specifications of quoted items.

The Government technical evaluation team shall evaluate the technical quotations on a pass/fail basis, based upon meeting the salient performance characteristics of the above items

- in comparison to the Government's proposed model/solution, assigning ratings of Acceptable or Unacceptable.

http://www.sam.gov/portal

Rating Description

Acceptable Quotation clearly meets the requirements of the solicitation.

Unacceptable Quotation does not clearly meet the requirements of the solicitation.

II. Delivery - Quoters shall fill out the Delivery Schedule under the Price Spreadsheet

(Attachment 2) or provide a statement confirming the delivery schedule on company letterhead. The technical response shall confirm the contractor’s delivery of products are within the timeframe specified in this RFQ.

Rating Description

Acceptable Delivery meets the requirements of this factor

Unacceptable Delivery does not meet the requirements of this factor

III. Price (Submit one copy of Attachment 2). All unit and extended prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed.

Failure by the quoter to provide product specifications may result in not being considered for award by the Government. Only those quotations determined to be technically acceptable will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award. Only those quotes determined to be technically acceptable, either initially or as a result of any clarification exchanges, will be considered for award.

However, Quoters are reminded that the Government reserves the right to award this effort based on the initial quote, as received, without any clarification exchanges.

10. The provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, Alternate I, applies to this acquisition. See Attachment 4.

11. The provisions in FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. See Attachment 4

12. In addition to the applicable clauses in FAR 52.212-5, Contract Terms and Conditions Required to

Implement Statutes or Executive Orders - Commercial Items, applicable clauses and provisions are identified in Attachment 4.

13. There are NO contract financing arrangements requirements for this acquisition.

14. A single Firm Fixed Price (FFP) award will be made to the contractor that:

a. Is registered in the System for Award Management (SAM)

(https://www.sam.gov/portal/public/SAM);

b. Meets and complies with all the terms and conditions of the RFQ;

c. Represents the best value to the government; and

d. Is not listed on the Excluded Parties List within SAM.

15. Quote Submittal Instructions:

a. All text shall be single spaced, Times New Roman or Arial font required, and text shall be a minimum font size 10 and be easily readable. Cross-references (if necessary) should be utilized to preclude unnecessary duplication of data between sections. Page numbers, headers and footers may be outside the page margins and are not bound by the 10 front size but shall be no smaller than 8-point.

b. Additionally, fonts as small as 8-point can also be used in tables, charts, graphs, and figures as well as sued in callout boxes and figure captions but must be easily readable. Each paragraph shall be separated by at least one blank line.

c. All text pages shall be oriented in portrait. Landscape orientation is acceptable for tables and/or charts if required to properly present the information.

d. Margins shall be at least 1 inch on the top and bottom and ¾ inch on the sides. The Offeror shall number each page. In the event the Offeror creates an ambiguity in their numbering, the Government may exercise its own discretion on counting pages.

e. Quote shall not exceed the following page limitations.

i. Technical Capability: 10 pages

ii. Delivery Schedule: 2 pages

iii. Price: Attachment 2, Price Spreadsheet

16. Quotes Due. Vendor quoted documents in response to this RFQ shall be provided via email to the

POCs listed below NLT 4:00 PM (CDT), 21 Jun 2024.

Contracting Officer: Brianna Davis at brianna.davis.6@us.af.mil Contract Specialist: Liliana Gonzales at liliana.gonzales.3@us.af.mil

Note: POCs are currently teleworking until further notice and best way to contact them is via email.

17. Solicitation Questions. Vendor questions in relation to this RFQ shall be provided using

Attachment 3, Q&A Worksheet, via email to the POCs listed above NLT 4:00 PM (CDT), 17 Jun

2024.

Attachments:

1. Attachment 1 – Video Booth SON_13Jun24

2. Attachment 2 – Price Spreadsheet https://www.sam.gov/portal/public/SAM mailto:brianna.davis.6@us.af.mil

3. Attachment 3 – Q&A Worksheet

4. Attachment 4 – RFQ FA300224Q0005