Solicitation package signed.pdf

Embussy of the United States of Americu

Lima, Peru August 15,2024

To Prospective Offeror:

Subject: RFQ for 19PE5024Q0080 Consultancy services

The American Embassy in Lima Peru has a requirement for a contractor to provide Consultancy services for the Intemational Narcotics and Law Enforcement Section (INL) operation. You are invited to submit a quotation. The Request for Quotations (RFQ) consists of the following sections:

l. Standard Form SF- 1449 Specifications and technical qualifications - Statement of work

2. lnstructions to Offerors

3. Evaluation Factors

4. FAR & DOSAR Clauses

The Embassy plans to award a purchase order submitting an acceptable offer at the lowest price. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted.

The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

As per US Government regulations, to participate in this RFQ it is required that the offerors are duly registered at the (SAM) System for Award Management. If you are not registered and you want to participate, you must initiate this process at w\\'u'.sam.qov. Any questions about this solicitation shall be addressed to delsolarmeatstate.qov only in writing until Wednesday, August 2l . 2024 at 12:00 pm. (local time and date).

Please read the RFQ carefully, and if you are interested, submit your quotation, by retuming the completed SF-1449 (blocks 23, 24, 30a, 30b, 30c) and proposal to delsolarme S no later than Thursday, August 29, 2024 at 10:.00 am (local time and date). Oral quotations will not be accepted.

S incere

Seth Langer

Contracting Officer

Enclosure: As stated

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR12763441

PAGE 1 OF 57 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19PE5024Q0080

6. SOLICITATION ISSUE

DATE

08/15/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Maria E Del Solar

b. TELEPHONE NUMBER(No collect calls) +511 - 6182183

8. OFFER DUE DATE/

LOCAL TIME

08/29/2024 / 10:00

9. ISSUED BY CODE PE500 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN:

GSO/Procurement Lima

PERU

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

x SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY LIMA

Av Lima Polo Cdra 2 Monterrico, ATTN: INL

LIMA

PERU

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN: GSO/Procurement Lima

PERU

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LIMA

AV. Lima Polo cdra 1 s/n Monterrico-Surco, ATTN: FMO /

DBO

Lima 33

PERU

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

See details in next pages.

Seth Langer

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

service service service

18% IGV (if applicable)

Total

INL seeks to hire a local specialized consultancy firm to guide CORAH's transition into an official Peruvian government entity, ensuring full compliance with all relevant regulations, especially those pertaining to administration and finance.

Phase 1: 25% payment according to the detailed Gantt report delivery.

Phase 2: 25% payment for the detail submittal of bi-weekly progress reports outlining activities according to the project’s Gantt chart.

Phase 3: 50% final payment at the approval of the Final Report that must synthesize key findings, conclusions, and recommendations. It should provide detailed plans for integrating the CORAH Special Project into the Peruvian government framework.

Solicitation 19PE5024Q0080 Page 3 of 57

SECTION 1

SPECIFICATIONS AND TECHNICAL QUALIFICATIONS:

Continuation to sf-1449, RFQ Number 19PE5024Q0080 Schedule of supplies/services, block 20

Description/specifications/work statement

Statement of Work

Consultancy to Evaluate CORAH Special Project’s Transition to Official Government Institution

Background

On September 26, 1981, Peru and the United States signed the "Cooperative Project Agreement for the Control and Reduction of Coca Cultivation in the Upper Huallaga," which led to the establishment of the "Control and Reduction of Coca Cultivation in the Upper Huallaga" project

(Special Project CORAH) on April 22, 1982. CORAH's primary objective is to reduce illegal coca cultivation across the country. It operates under a unique legal framework based on the 1981

Agreement and the "Operational agreement between the governments of Peru and the United States for the Drug Control Project." CORAH currently reports to the General Directorate Against

Organized Crime (DGCO) within the Ministry of the Interior.

Funding and Cooperation Mechanism

Initially, CORAH was fully funded by the United States government through the Office of

International Narcotics and Law Enforcement (INL). In 2013, the National Commission for

Development and Life without Drugs (DEVIDA) started funding CORAH. INL’s contributions were reduced to cover only administrative expenses, personnel salaries, and others when DEVIDA funds are insufficient.

DEVIDA funds CORAH via diplomatic notes produced by the U.S. Embassy in Peru (via INL) per the Annual Plan for the Reduction of Illegal Coca Cultivation, approved by the Minister of the

Interior. INL transfers those funds to CORAH.

The objective of the Contract

INL seeks to hire a specialized consultancy firm to support the transition of CORAH to an official

Peruvian government, adhering to all regulations, particularly as related to administration and financing.

Scope of Consultancy

The selected consultant(s) must work closely with the government entities in the multisectoral team overseeing this transition, including the Ministry of the Interior (DGCO), DEVIDA, the Ministry of

Economy and Finance, and the Ministry of Defense.

Key Consultancy Areas

1. Development of a Detailed Transition Plan to State Administration:

• Develop a comprehensive strategic plan covering the most appropriate administrative framework for managing an eradication process. The plan should address all aspects of the transition, including regulatory compliance, adaptation to the Peruvian state's administrative systems, human resource management, procurement processes, and the implementation of execution monitoring systems.

2. Regulatory Compliance and Legal Analysis:

• Conduct an exhaustive analysis of the legal and regulatory framework(s) governing the operation and functions of the most appropriate administrative framework for managing the eradication process. Identify areas of non-compliance with the systems regulated by Law

No. 29158, Organic Law of the Executive Power, in its article 46 on Administrative Systems of Modernization of Public Management within CORAH and propose necessary measures for bringing them into alignment with current legislation.

Solicitation 19PE5024Q0080 Page 4 of 57

3. Adaptation to the Administrative Systems of the Peruvian state:

• Evaluate CORAH's current administrative systems and identify areas that need to be improved to align with the standards and management models established for the most appropriate administrative framework for managing the eradication process. Design the necessary modifications to ensure efficiency, transparency, and internal control.

4. Identification of Challenges and Transition Strategies:

• Perform a thorough analysis of potential challenges and obstacles that could arise during the transition process, including resistance to change, regulatory complexity, and resource limitations. Develop strategies and action plans to mitigate these risks and ensure a successful transfer to the Peruvian state's institutional framework.

5. Identification of Unaddressed Administrative Processes:

• Identify and document administrative processes currently managed by CORAH that are not covered by Peruvian State's management systems. Analyze these processes to determine their compatibility with governmental standards and propose strategies for integration or adaptation.

6. Adaptation to the Execution Monitoring Systems:

• Evaluate the feasibility of integrating CORAH into the Peruvian state's execution monitoring systems, State Management Information System (SIGA) and Integrated Financial

Administration System (SIAF), considering CORAH's current administrative processes.

Analyze alternatives to ensure efficiency, transparency, and proper management of public resources.

7. Development of Provisional Staffing Allocation (CAP) and Job Classification Manual (MCC):

• Review and formulate staffing allocation tables and the Job Classification Manual based on the regulations and guidelines of the National Civil Service Authority (SERVIR) to optimize human resource management and ensure legal compliance.

8. Evaluation of Staffing and Human Resources:

• Analyze CORAH staffing, including seniority, social benefits, and acquired rights. Evaluate the economic and legal impact of the transition to the new labor regime (SERVIR) and identify potential points of conflict with the Single Union of CORAH Workers

(SUTCORAH), developing strategies to address them effectively.

9. Identification of Requirements and Procurement Processes:

• Review and analyze the requirements for goods and services, as well as CORAH's current procurement processes, considering the regulations established by the Peruvian State for the acquisition of goods and services through the State Procurement Electronic System

(SEACE) and the Public Procurement Center (PERU COMPRAS). Evaluate the possibility of adapting procurement processes to SEACE and PERU COMPRAS, proposing alternatives within the framework of Peruvian legislation.

Reports

The reports must be issued in electronic format (word and PDF) in both Spanish and English.

Solicitation 19PE5024Q0080 Page 5 of 57

1. Gantt chart.

2. The consultancy firm shall submit detailed bi-weekly progress reports outlining activities according to the project’s Gantt chart.

3. The Final Report will synthesize key findings, conclusions, and recommendations. It will provide detailed plans for integrating the CORAH Special Project into the Peruvian government framework.

Terms of Understanding

1. The comprehensive project proposal must detail total project costs, including personnel (with profiles and responsibilities), travel expenses, equipment, and other related expenditures.

2. Period of performance: a maximum of three months.

3. Monthly payment Schedule:

25% after the first month.

25% after the second month.

50% upon completion of the consultancy, subject to approval of the final report.

Electronic Invoices

Upload it after commodity/service completion to MyILMS vendor portal thru MyGrants Login

MyGrants Portal . https://mygrants.servicenowservices.com/mygrants

Embajada de los Estados Unidos de America - FMO / DBO

Avenida La Encalada block 17 s / n, Surco RUC: 20293588776

From Monday to Friday between 09:00 hrs and 14:00 hrs. by the employees’ entrance in

Av. Lima Polo cuadra 2 s/n, Surco.

Bidders shall have an active registration in https://sam.gov/content/home, it shall be submitted along with your proposal. Click on the Help tap and then on the right side in the middle, it will walk you through on how to obtain one SAM registration.

For local vendors

Value added tax (VAT) shall be quoted separately

* Value Added Tax (VAT) applicable to Peruvian companies only. USG will be reimbursed for this tax according to Bilateral Agreement with GOP. It will not be considered as part of the cost for evaluation purposes.

https://mygrants.servicenowservices.com/mygrants

Solicitation 19PE5024Q0080 Page 6 of 57

SECTION 2

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

As prescribed in 12.301(b)(1), insert the following provision:

Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation.

However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code

541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR)

52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

Solicitation 19PE5024Q0080 Page 7 of 57

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes

Solicitation 19PE5024Q0080 Page 8 of 57 facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part

101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense

Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative

EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

Solicitation 19PE5024Q0080 Page 9 of 57

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO 52.212-1

A. Summary of Instructions. Each offer must consist of the following:

A.1. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name of a Project Manager, Audit Partner (or other liaison to the U.S. Embassy/Consulate) who understands written and spoken English and is responsible for the audit work;

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

1. List of clients over the past _5_years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, full contact names, cell phones number and email addresses). If the offeror has not performed comparable services in Peru then the offeror shall provide its international experience.

Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

Quality of services provided under the contract;

Compliance with contract terms and conditions;

Effectiveness of management;

Solicitation 19PE5024Q0080 Page 10 of 57

Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

2. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work (e.g. Curriculum vitae of proposed staff)

3. The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR

652.242-73 in Section 5). If offeror already possesses the locally required licenses and permits, a copy shall be provided.

4. The offeror’s strategic plan for _the monthly consultant services to include but not limited to:

(a) A work plan in the form of narrative and Gantt Chart considering all work elements in

Section 1, Statement of Work.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and

Oversight.

(d) (1) Copy of the Consultancy Firm’s World Wide Certification representation

The Embassy plans to award a “firm-fixed price” purchase order submitting an acceptable offer at the lowest price. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The

RFQ does not commit the American Embassy to make any award. The Embassy may cancel this

RFQ or any part of it.

QUESTIONS CONCERNING THE REQUEST FOR QUOTE (RFQ)

Answers to inquiries/questions, if given, shall be provided in writing to all vendors being solicited. No information concerning this RFQ shall be provided in response to telephone calls. All such requests must be submitted in writing to the Contracting Specialist through email. Written questions relating to this RFQ shall be accepted through 12:00 P.M. (local Lima time)

Wednesday, August 21, 2024

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals only in English:

Name: Maria Eugenia del Solar

E-mail: delsolarme@state.gov

The Government will strive to provide responses to pertinent questions before the due date and time for submission of proposals. However, there are no assurances that all questions may be addressed prior to the date and time established for receipt of proposals.

Responses to pertinent questions will be posted accordingly.

mailto:delsolarme@state.gov

Solicitation 19PE5024Q0080 Page 11 of 57

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representatives via email not later than 10:00 A.M. (local Lima time) Thursday, August 29, 2024

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall NOT submit, nor will the Government accept or evaluate, multiple quotes offering alternative solutions. Contractors shall not submit, nor will the Government accept or evaluate, multiple solutions within one quote.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree if the quote is accepted within sixty (60) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of quotes, to furnish any or all the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

This will be a firm-fixed price, single award, items shall meet the minimum specifications in

Purchase Order line-item numbers (CLINs). No additional sums will be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the

Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

BASIS OF AWARD

The Government anticipates awarding a Purchase Order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price, and other factors considered. The basis of award will be Best Value using

Lowest Price Technically Acceptable (LPTA) source selection process.

PAYMENT TERMS: Net 30 days, upon satisfactory receipt of goods or provision of services and receipt of an accurate invoice.

EVALUATION CRITERIA

To be considered, the quoter must submit ALL the required below information in English before/or on Thursday, August 29, 2024 before 10:00 a.m. hours Lima time. Quoters shall submit one electronic copy. Quoters shall have an active SAM registration, proof of active registration must be submitted along with offer (if applicable).

• PRICE: Unit and extended prices broken down, inclusive of delivery charges and all applicable taxes. All pricing shall be input in the SF1449 (continuation sheets) in USD. Award will be made to the Lowest Priced-Technically Acceptable Company who submits a quotation that is responsive to the RFQ requirements

Solicitation 19PE5024Q0080 Page 12 of 57

• DESCRIPTION: Description/nomenclature of the services being quoted consistent with the line items and performance work statement in the form of a Narrative and Gantt Chart; Quotation must demonstrate compliance with all required services for all line items of this solicitation, vendor must have a local representation and provide full details of the point of contact at the moment that the proposal is submitted.

To assure timely and fair consideration of your proposal, you must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirement of this

RFQ. Failure to provide requested information in the format specified in this section and/or lack of confirmation on the local representation may result in an unfavorable evaluation or non-consideration of your company’s proposal.

Your proposal must be based on the terms of this RFQ. We might reject any proposal that is not based on these terms in every respect.

Solicitation 19PE5024Q0080 Page 13 of 57

SECTION 3

EVALUATION FACTORS

Evaluation factors

Award will be made to the lowest priced, acceptable, responsible offeror.

The Government reserves the right to reject proposals that are unreasonably low or high in price.

The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Amount - Continuation of SF-1449, block 24”, and arriving at a grand total, including all taxes where applicable.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ.

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

Adequate financial resources or the ability to obtain them;

Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

Satisfactory record of integrity and business ethics;

Necessary organization, experience, and skills or the ability to obtain them;

Necessary equipment and facilities or the ability to obtain them; and

Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Experience or capability to manage company transitions to government institutions.

Outsiders vendors must have a local representative in Peru, point of contact must be included in the proposal

QUALIFICATIONS OF OFFERORS

Offerors/quoters must be technically qualified and financially responsible to quote for this solicitation. At a minimum, each Offeror/Quoter must meet the following requirements:

(1) Be able to understand written and spoken English;

(2) Have an established business with a permanent address and telephone listing;

(3) Be able to demonstrate prior experience with suitable references;

(4) Have the necessary personnel, equipment and financial resources available to provide the items solicited;

(5) Have all licenses and permits required by local law;

(6) Meet all local insurance requirements;

Solicitation 19PE5024Q0080 Page 14 of 57

(7) Have no adverse criminal record; and

(8) Have no political or business affiliation which could be considered contrary to the interests of the United States.

Solicitation 19PE5024Q0080 Page 15 of 57

SECTION 4

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS

AWARDED BY OVERSEAS CONTRACTING ACTIVITIES

(Current thru FAC 2023-02, effective 03/2023)

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY

CODE REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

AUG 2020

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

MAR 2023

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

DEC 2022

52.223-17

AFFIRMATIVE PROCUREMENT OF EPA-

DESIGNATED ITEMS IN SERVICE AND

CONSTRUCTION CONTRACTS

AUG 2018

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC

OR CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE

DEC 2007

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

Solicitation 19PE5024Q0080 Page 16 of 57

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO

SMALL BUSINESS SUBCONTRACTORS

MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS

MAR 2023

52.246-26 REPORTING NONCONFORMING ITEMS

NOV 2021

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a)Definitions. As used in this clause:

Covered article - The term "covered article" includes-

(1)"Information and Communications technology" which means-

(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services

(including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing

Solicitation 19PE5024Q0080 Page 17 of 57 covered articles or services affecting covered articles to the Government. The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.

(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.

(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.

(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a Department of State representative, the Contractor shall submit a SBOM to a designated

Solicitation 19PE5024Q0080 Page 18 of 57 representative. This request may be requested on one (1) or more occasions and shall be delivered at no increase in contract price.

(g) SBOM Sharing Notice. The Contractor consents to the sharing of its SBOM data with other contractors, such as tool solution providers, for the sole purpose of mapping against known vulnerabilities.

(h) Notification procedures for cybersecurity supply chain events. When cybersecurity supply chain events occur, the Contractor must contact the Contracting Officer or his/her designee within 12 hours of the event.

(i) Subcontracts. The Contractor shall insert the substance of this clause in all subcontracts and other contractual instruments in support of this contract.

(j) Vulnerability Exploitability eXchange (VEX). The Contractor is required to notify the

Department of any discovered software vulnerabilities within 12 hours. Within three (3) days, they shall provide a report using a VEX format.

(k) Attestation following Major Version Change. Critical Software, as defined by National Institute for Science and Technology (NIST) Guidance, that is provided by the Contractor or subcontractors and is modified during the contract’s period of performance by a major version change (e.g., using a semantic versioning schema of Major.Minor.Patch, the software version number goes from 2.5 to

3.0) requires a new self-attestation. For indefinite delivery contract vehicles, this self-attestation must be provided for all critical software available for ordering on the contract vehicle when the software is modified during the contract vehicle’s ordering period of performance by a major version change. The Contractor shall either (i) post the new attestation in a publicly available internet location within 15 days of the major version change and provide the COR, or Contracting

Officer if a COR is not appointed, with the internet link or

(ii) shall contact the COR, or Contracting Officer if a COR is not appointed, and request the agency’s current software self-attestation form and submit it to the Government within 15 days of the major version change. The self-attestation form will contain the following elements: (i) the software producer's name; (ii) a description of which product or products the statement refers to including the number of the major version change; and (iii) a statement attesting that the software producer follows secure development practices and tasks consistent with NIST Guidance.

(End of clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further https://www.acquisition.gov/far/part-52#FAR_52_203_19

Solicitation 19PE5024Q0080 Page 19 of 57

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-

91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31

U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and

108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN

2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

_x_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

_x_ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section

743 of Div. C).

_x_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_x_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3…