Q and A sheet - RFQ 19PE5024Q0080 Consultancy Services.pdf

Questions & Answers sheet

RFQ 19PE5024Q0080 - CORAH Consultancy service

August 2024

1. Please confirm the composition of the Multisectoral Team and the Consultancy Follow-up Team

As stated on page 3 of the Solicitation, Scope of Consultancy

• Multisectoral Team: The SOW mentions the involvement of the Ministry of the Interior

(DGCO), Peru’s National Commission for Development and Life Without Drugs

(DEVIDA), the Ministry of Economy and Finance, Ministry of Foreign Affairs, and the

Ministry of Defense. The specific composition of the multisectoral team has not been formally determined.

• Consultancy Follow-up Team: Although not explicitly mentioned in the SOW, it's implied that there will be a designated person responsible for overseeing the consultancy's progress and ensuring alignment with project objectives.

2. Please confirm the name or role of the embassy liaison that will accompany the consulting team in any coordination with the public entities that are part of the scope.

The SOW doesn't explicitly mention an embassy liaison. However, given the nature of the project there will be a liaison between the consulting team, INL and the Peruvian government entities.

3. Please confirm if the scope is only i) structure the plan or ii) develop the regulatory solution and plan its implementation iii) in addition to the above, develop a preliminary proposal for the management instruments that may be necessary under the regulations of the administrative systems required by the Peruvian government.

As stated on plage 3 of the solicitation: Key Consultancy Areas

The scope of the consultancy includes:

• Developing a detailed transition plan: This involves creating a comprehensive strategy for CORAH's transition to a government institution.

• Conducting a regulatory compliance analysis: This includes identifying areas of non-compliance and proposing measures for alignment with Peruvian law.

• Adapting CORAH's administrative systems: This involves evaluating current systems and designing necessary modifications to align with government standards.

• Identifying challenges and strategies: This includes analyzing potential obstacles and developing mitigation strategies.

• Identifying unaddressed administrative processes: This involves identifying processes not covered by government systems and proposing integration or adaptation strategies.

• Adapting to execution monitoring systems: This involves evaluating the feasibility of integrating CORAH into government monitoring systems.

• Developing staffing allocation and job classification manuals: This involves reviewing and formulating these documents based on SERVIR regulations.

• Evaluating staffing and human resources: This involves analyzing CORAH's staffing and identifying potential challenges related to the transition.

• Identifying procurement requirements and processes: This involves reviewing and analyzing procurement requirements and processes and evaluating the possibility of adapting to government systems.

Therefore, the consultancy will need to address all three aspects: structure the plan, develop regulatory solutions, and develop preliminary proposals for management instruments.

4. Please confirm that the 3 months considered for period of performance consist only to structure a general plan.

The 3-month period of performance is not solely for structuring a general plan. It encompasses the entire scope of the consultancy, including the development of a detailed transition plan, as stated in the RFQ page 3 – 2. Regulatory Compliance and Legal Analysis: regulatory analysis, adaptation to administrative systems, and other tasks outlined in the SOW.

5. Please provide any documentation that provide information on the current CORAH model (e.g. Bylaws, policies)

The SOW doesn't explicitly mention the availability of specific documents like bylaws or policies. However, it's likely that CORAH has internal documents governing its operations.

When selected, the consultancy team may need to request access to these documents to conduct a thorough evaluation.

6. Does CORAH currently have a technology support map or information on the modules that support its operation?

The consultancy team may need to inquire about the existence of a technology support map or information on the modules supporting CORAH's operation to assess its current technological infrastructure.

7. What is the timeframe for the transfer, and in which year will CORAH begin to operate as an independently budgeted entity?

CORAH will begin to operate as an independently budgeted entity on January 01, 2026.

8. What administrative systems does CORAH currently have?

The only administrative system from the Peruvian State that CORAH uses is Judicial Defense of the State, through the Public Prosecutor's Office of the Ministry of the Interior. Besides it, CORAH used internal directives that regulate its processes, some of which are based on the administrative systems of the Peruvian State.

9. What information systems does CORAH currently have and what are their characteristics?

The consultancy team may need to inquire about the existence and functionality of such systems to assess their suitability for the transition.

10. Regarding CORAH's processes: does the entity have a process map? If so, please provide the latest available version

The consultancy team may need to request a process map to understand CORAH's current operations and identify areas for improvement or adaptation.

11. Under what procurement system does CORAH currently work?

CORAH's procurements are regulated by Internal Directives No. 001 through 009-2023-

SDL/CORAH.

12. Are there any identified pain points within the union?

As stated on page 4 of the RFQ, 8. Evaluation of Staffing and Human Resources: The consultancy will need to evaluate staffing and human resources, including potential conflicts with the union, to identify any issues that may need to be addressed.

13. Please confirm if the consultancy will require any kind of travel, and if so, to which locations and for what purpose?

The consulting team is required to visit the Executive Directorate office at Av. Aviación 3373, San Borja, Lima, and may need to travel to CORAH's headquarters at Av. Centenario 1045, Pucallpa, Ucayali, for on-site assessments and meetings.

14. Please clarifying whether the detailed regulatory plan and legal analysis regarding the

Organic Law of the Executive Branch, includes at least resolving the following:

-Strategic Framework

-Organizational Framework

-Financing

-Implementation Strategy and Timeline

The detailed regulatory plan and legal analysis should include at least resolving the following:

• Strategic Framework: Propose goals and objectives that are aligned with the Peruvian

National Policy framework.

• Organizational Framework: Develop a new organizational structure and define roles within CORAH and the Ministry of Interior.

• Financing: Analyze available funding options and create a comprehensive financial plan.

• Implementation Strategy and Timeline: Outline the specific steps involved in the transition process.

15. The creation or transfer of the entity requires an initial version of the following documents:

- PEI (Plan Estratégico Institucional)

- CAP (Cuadro de Asignación de Personal), now CP (Cuadro de Personal)

- ROF (Reglamento de Organización y Funciones)

- Missional processes

Is the expectation only to develop that initial version of these documents or do you consider the development of the final version given by the requirements of PAC and MCC?

The expectation is to propose a final version.

16. Please confirm whether the scope of the adaptation to the administrative systems of the

Peruvian State and identification of transition strategies should include, in addition to the adaptation to the 11 administrative systems of the Peruvian State, transfer solutions for the following:

- Human Resources

- Assets

- Budget

- Agreements

The scope of the adaptation to administrative systems and identification of transition strategies should include, in addition to the 11 administrative systems of the Peruvian State, transfer solutions for:

• Human Resources: developing strategies for transferring CORAH's personnel to the new government entity.

• Assets: identifying and transferring assets to the new entity.

• Budget: developing a plan for transferring CORAH's budget to the new entity.

• Agreements: reviewing and transferring any relevant agreements or contracts to the new entity.

17. Please confirm who will define what the new type of CORAH status will be?

The Peruvian government will make the decision regarding the new type of CORAH status, based on the consultancy recommendations.

18. For the evaluation of staffing and HR, does the entity have information and/or statistics on productivity or seasonality that may affect the number of permanent positions? Is it also necessary establish a solution for temporary staff?

The consultancy team may need to inquire about such information to assess the impact on staffing requirements.

Given the nature of the project the consultancy team may need to evaluate CORAH's current use of temporary staff and determine if any changes or adjustments are necessary for the transition.

19. Do you have structured information on purchase history and acquisition modalities that will allow us to establish a baseline?

The consultancy team may need to request access to structured information on purchase history and acquisition modalities to analyze CORAH's procurement practices.

20. Please confirm whether it will be necessary to review the options of using all of the following alternatives for the analysis of procurement processes:

* Government-to-government

* Corporate Purchases

* Framework agreements

* Electronic catalogs

* Tenders, contests, awards

* Exception of process according to the State Contracting Law Procurement Process

Alternatives:

The consultancy must review and propose appropriate procurement processes for CORAH within the framework of Peruvian regulations, including those outlined in the Peruvian

Procurement Law.

21. For the new legal status or type of entity that CORAH could become, the transfer of personnel will be necessary, we would appreciate confirmation if the analysis should include the following:

The analysis of the mentioned alternatives for personnel transfer should include, among others:

• ROF: Reglamento de Organización y Funciones (Regulations on Organization and

Functions)

• Processes and Procedures Manual: A document outlining CORAH's internal processes and procedures.

• MPP: Manual de Perfiles y Puestos (Manual of Profiles and Positions)

• Staffing analysis: An analysis of CORAH's current staffing levels and requirements.

• Analysis of the entity's staffing: A detailed analysis of CORAH's staffing, including qualifications, experience, and performance.

• CPE: Cuadro de Puestos de la entidad (Entity's Position Chart)

• Support before SERVIR and the MEF: Assistance in navigating the requirements of

SERVIR (National Civil Service Authority) and the MEF (Ministry of Economy and

Finance) for the transfer of personnel.

22. Which department are the bi-weekly progress reports of the project going to submitted to?

The bi-weekly progress reports will be submitted to the Narcotics Control Program (INL-US

Embassy)

23. The RFQ indicates that reports are expected to be delivered in English and Spanish.

Does this refer to the bi-weekly progress reports or to the deliverables to be generated by the consultancy?

All reports (bi-weekly and final) must be submitted in both English and Spanish.

24. Please confirm if oral presentations will be made in English or Spanish

Oral presentations will be conducted in Spanish.

25. What is the procedure and timeframe for the approval of deliverables, and which department is responsible?

Narcotics Control Program (NCP) – INL, overseeing the consultancy project will be responsible for reviewing and approving deliverables.

26. What is the expected kick-off date for the service?

The expected kick-off date for the consultancy service is September 16, 2024.

27. What is the reference value range for the requested service?

Our procurement office does not recommend providing a reference amount.

28. Please confirm if you would consider extending the deadline for submission of proposals by 10 working days from the resolution of inquiries in order to prepare a competitive proposal.

The submission of proposals deadline is firm and will end on August 29, 2024.

29. Will a Non-Disclosure Agreement be required for this service? If so, please provide any templates for this purpose.

If you are selected, the necessary template and instructions for the NDA will be provided.

30. Please confirm that the consultancy will be conducted in a hybrid manner.

Coordination and progress meetings can be held in person, as well as some key activities that will be previously coordinated with the team in charge of the project.

A hybrid approach with both in-person and virtual meetings could be considered.

31. Please confirm that the information to be submitted electronically by the consulting firm for the offer to be valid consists of:

a) Proposal of services.

b) Form SF-1449 (Blocks 23, 24, 30a, 30b, 30c).

If any other information and/or form is required, please specify.As stated in the RFQ

As stated in the Cover Letter of the RFQ:

a) Proposal of services.

b) Form SF-1449 (Blocks 23, 24, 30a, 30b, 30c).

c) SAM registration (https://www.sam.gov)

32. What will be the format used for drafting the contract for the consultancy service? Will it be one specified by the contracting entity, or can it be one proposed by the consultant?

https://www.sam.gov/

As stated in the Cover Letter of the Solicitation, a Purchase Order will be delivery. Payment terms are indicated in page 5 under Terms of Understanding.