Solicitation_Package_59A1299.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

July 15, 2024

Invitation For Price Quote (IFPQ)

IFPQ # 59A1299

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), 59A1299 entitled HVAC Duct Cleaning Services in Sacramento County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00, to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

Note that all Agreements entered into with the California Department of Transportation (Caltrans) will include, by reference, General Terms and Conditions (GTC 04/2017) and Contract Certification Clauses (CCC 04/2017) that must be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 4, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

John Leyva California Department of Transportation (Caltrans) Email Address: John.Leyva@dot.ca.gov Phone: (279) 599-2837

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

Sincerely, John Leyva

Contract Analyst

*Technical questions regarding this solicitation will be addressed in writing and at an Optional Site Inspection to be held on 07/30/2024 in 5900 Folsom Boulevard, Sacramento, CA 95819. See Section C1, Time Schedule, for more details.

https://dot.ca.gov/programs/procurement-and-contracts/ https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Invitation for Price Quote IFPQ Number 59A1299

Table of Contents

Purpose and Description of Services Bidder’s Minimum Qualifications Price Quotation Requirements and Information

1. Time Schedule

2. Optional Site Inspection

3. Reasonable Accommodation

4. Questions and Answers

5. Costs Included in Bid Rate

6. State Prevailing Wages

7. Mandatory Organic Waste Recycling

8. Motor Carrier Permit Requirements

9. Contractor’s License

10. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

11. Insurance

12. California Civil Rights Laws

13. Darfur Contracting Act

14. Contractor Registration Program

15. Price Quote Submittal

16. Evaluation and Selection

17. Standard Conditions of Service

18. Executive Order N-6-22 – Russia Sanctions

19. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Disclosure

Attachments

1. Price Quote Proposal (ADM-1412)

2. Bid/Bidder Certification Sheet

3. Required Documents

4. Proposed Form of Agreement (STD 213)

Exhibit A, Scope of Work Exhibit B, Budget Detail and Payment Provisions Exhibit C, General Terms and Conditions Exhibit D, Special Terms and Conditions Exhibit E, Additional Provisions

Purpose and Description of Services

1. Contractor agrees to provide California Department of Transportation (Caltrans) routine, and non-routine commercial Heating, Ventilating, and Air-Conditioning (HVAC) duct cleaning and restoration services for commercial laboratories, as described herein

Contractor shall provide all labor, equipment, tools, travel, vehicles, and incidentals necessary for the cleaning, maintenance of operation, and restoration, of the following: HVAC ducting, exhaust ducting, registers, damper motors and linkage, duct coils, and variable air and mixing boxes at various Caltrans facilities in Sacramento County.

2. The services shall be performed at the following Caltrans facilities in Sacramento County, located at the Trans Lab: 5900 Folsom Boulevard, Sacramento, CA 95819; excluding the office buildings supported by the Division of Business Operations are covered under this Agreement. The office buildings included at this site area referred to as:

A. Main Building

B. Quad I

C. Quad II

D. Quad III

3. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Bidder must have, at the time of quote submittal and for the duration of the agreement, a valid, current C-20 – Warm-Air Heating, Ventilating and Air-Conditioning Contractor license issued by the California Contractors State License board, for the type of work to be performed.

2. Bidder must have, at the time of quote submittal and for the duration of the agreement, a certified Air System Cleaning Specialist (ASCS) on staff by the National Air Duct Cleaning Association (NADCA) and provide a copy of certification with its bid submittal.

3. Bidder shall possess at the time of bid submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

4. By submitting its bid, bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

5. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 07/15/2024

Optional Site Inspection 07/30/2024 9:00 a.m.

Written Question Submittal 07/30/2024 5:00 p.m.

Final Date for Quote Submission 08/06/2024 5:00 p.m.

Proposed Award Date (estimate) 08/13/2024

2. Optional Site Inspection

A. An Optional Site Inspection is scheduled at 9:00 a.m., 07/30/2024, at 5900 Folsom Boulevard, Sacramento, CA 95819 for the purpose of discussing concerns regarding this

IFPQ.

B. In the event a potential prime contractor is unable to attend the Optional Site Inspection, an authorized representative may attend on its behalf. The representative may only sign in for one (1) company.

C. All prospective contractors are to be assembled at Caltrans, 5900 Folsom Boulevard, Sacramento, CA 95819, at 9:00 a.m. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Failure to comply with these provisions may result in the rejection of your quote. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation

For bidders who need assistance due to a physical impairment; a reasonable accommodation will be provided upon request for the site inspection. The bidder must call the designated Caltrans contact no later than the 5th working day prior to the scheduled date and time of the site inspection to arrange for a reasonable accommodation.

4. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 07/30/2024.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 59A1299. Questions must be sent to the following email:

Email: John.Leyva@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. It is the responsibility of the bidder to check Cal eProcure for all addenda.

Bidder can contact the Contract Analyst named above.

5. Costs Included in Bid Rate

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

6. State Prevailing Wages

State General Prevailing Wage Rates will apply for the County of Sacramento as described in the attached Proposed Form of Agreement Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, the Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor’s License

Bidder must have, at time of bid submittal and for the duration of the contract, a valid, current C-20 – Warm-Air Heating, Ventilating and Air-Conditioning Contractor license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the price quote. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

10. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

11. Insurance

A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 workdays from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying A Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

12. California Civil Rights Laws

Any person that submits a winning bid or proposal to, or otherwise proposes to enter into or renew an agreement with, a State agency with respect to any agreement in the amount of $100,000 or more shall certify, under penalty of perjury, at the time of Agreement award, that they satisfy all of the conditions set forth in Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (ADM-0076) completed, signed, and returned with its signed Agreement.

13. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code (PCC) Sections 10475-10481, applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in PCC Section 10475. All bidders shall complete the Darfur Contracting Act Certification form and submit with bid. The Darfur Contracting Act Certification (ADM-0077) must be downloaded at http://cefs2.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0077.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification Form.

C. A scrutinized company is a company doing business in Sudan as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

14. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a bid proposal for an agreement with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded an agreement with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

15. Price Quote Submittal

A. The Price Quote must be emailed as described below. The price quote must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information, Item C)1, Time Schedule.

B. The Price Quote email must be clearly marked with the IFPQ number with “PRICE QUOTATION SUBMITTAL”, as shown in the following example:

IFPQ Number: 59A1299

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 3, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: John.Leyva@dot.ca.gov

F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from a certified SB/MB or DVBE before it can make an agreement award.

http://cefs2.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0077

Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price Quotations must include the performance of all the services described herein. Any attempt to modify the Price Quotation document to deviate from the work specifications will not be considered and will cause a price quotation to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotations and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the attached Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotations for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 04/2017) are not negotiable. The GTC 04/2017 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

16. Evaluation and Selection

A. At the time of quote opening, each price quote will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will evaluate each price quote to determine its responsiveness to Caltrans’ needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

17. Standard Conditions of Service

A. Service shall not begin before the express date set in the Agreement, after all approvals have been obtained, and the Agreement is fully executed. Should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the contract shall be completed on or before the termination date of the contract.

C. Antitrust Provisions

1) In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section

15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.

Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quote, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

18. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

19. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Disclosure

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI, including GenAI from third parties or subcontractors.

C. The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor .

D. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

E. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

F. Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://urldefense.com/v3/__https:/www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf__;!!LWi6xHDyrA!7RXiG1ueAyCdxtVSCm8dRq2InRVo5xCcxBq1qPPnmKK32DU0aZqFoMXFZf87W6OisYcgQFaHg-_ZSNRdT4Qp9PneT_Noq8zd$

Agreement Number 59A1299

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION

PRICE QUOTE PROPOSAL Attachment 1

ADM-1412 (REV. 01/2020)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 400 Hour

All labor, equipment, vehicles, tools, permits, supplies, travel, disposal/recycling of waste, and incidentals necessary to provide HVAC Technician Journeyman Routine Services for all HVAC DUCT Cleaning at all locations as described per STD 213, Exhibit A, Scope of Work.

2 400 Hour disposal/recycling of waste, and incidentals necessary to provide HVAC Technician Apprentice Routine Services for all HVAC DUCT Cleaning at all locations as described per STD 213, Exhibit A, Scope of Work.

3 20 Hour disposal/recycling of waste, and incidentals necessary to provide HVAC Technician Journeyman Non-Routine Services for all HVAC DUCT Cleaning at all locations as described per STD 213, Exhibit A, 4 20 Hour disposal/recycling of waste, and incidentals necessary to provide HVAC Technician Apprentice Non-Routine Services for all HVAC DUCT Cleaning at all locations as described per STD 213, Exhibit A, 5 Subtotal (Sum of Lines 1 through 4) $

Maximum allowable expenditure for all unforeseen parts, materials, and supplies, per Exhibit A, Scope of Work. Actual costs will be reimbursed based on submitted original receipts.

*THIS AMOUNT SHALL BE 2% OF THE ACTUAL SUBTOTAL AMOUNT (0.02 x subtotal).

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Please do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Please do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Sum of

Lines 5 and 6)

Attachment 2

Bid/Bidder Certification Sheet

A. Our all-inclusive bid is submitted and marked “Bid Submittal–Do Not Open”.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

D. The signature and date affixed hereon certifies that this bid is a firm offer for a 90-day period.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Bid Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

2b. Email Address

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

Indicate the Department of Industrial Relations information:

9. Contractor Registration Number

Indicate applicable license and/or certification information:

10. Contractors State License Board

Number

11. PUC License Number

CAL-T-

12. Required

Licenses/Certifications

13.Proposer’s Name (Print) 14. Title

15. Signature 16. Date

17. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

Note: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending: _________________

Attachment 2

Bid/Bidder Certification Sheet

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers Instructions

1, 2, 2a, 2b, 3 Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your Federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State. This information is used to verify if a corporation is in good standing and qualified to conduct business in California.

Enter your Contractor Registration Number assigned by the Department of Industrial Relations (DIR). This Information will be used to determine if you are registered with DIR.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

13, 14, 15, 16 Must be completed. These items are self-explanatory.

If certified as a Small Business Enterprise, place a check in the “Yes” box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the “Yes” box and enter your service code on the line. If you are not certified to one or both, place a check in the “No” box. If your certification is pending, enter the date your application was submitted to the Department of General Services, Office Small Business and DVBE Services. To get certified, go to https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch- Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business- Enterprise/Certification-Program.

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program

Attachment 3

Required Documents

Required Attachment Checklist

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Attachment 2 – Bid/Bidder Certification Sheet

☐ GenAI Reporting and Factsheet (STD 1000)

Valid and current Air System Cleaning Specialist (ASCS) certificate, issued by the National Air Duct Cleaning Association (NADCA)

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ California Civil Rights Laws Certification (ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (ADM-0077) Darfur Contracting Act Certification

☐ Payee Data Record (STD 204) Payee Data Record https://urldefense.com/v3/__https:/www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf__;!!LWi6xHDyrA!7RXiG1ueAyCdxtVSCm8dRq2InRVo5xCcxBq1qPPnmKK32DU0aZqFoMXFZf87W6OisYcgQFaHg-_ZSNRdT4Qp9PneT_Noq8zd$ https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0076 file:///C:/Users/s124565/Downloads/ADM0077-1.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 4 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD

Exhibit A Commercial Services–State

Scope of Work

1. Contractor agrees to provide California Department of Transportation (Caltrans) on call, as needed, routine, and non-routine commercial Heating, Ventilating, and Air-Conditioning (HVAC) duct cleaning and restoration services for commercial laboratories, as described herein:

Contractor shall provide all labor, equipment, tools, travel, vehicles, and incidentals necessary for the cleaning, maintenance of operation, and restoration, of the following: HVAC ducting, exhaust ducting, registers, damper motors and linkage, duct coils, and variable air and mixing boxes at various Caltrans facilities in Sacramento County.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at the Trans Lab: 5900 Folsom Boulevard, Sacramento, CA 95819;

excluding the office buildings supported by the Division of Business Operations. The office buildings included at this site area are referred to as:

A. Main Building

B. Quad I

C. Quad II

D. Quad III

4. Any reference to Caltrans Contact Manager shall also include his/her designee.

5. This Agreement will commence on September 01, 2024 (Est.), or upon approval by the Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on August 31, 2027 (Est.). Services shall be provided during non-business hours Monday through Friday, 5:00 p.m. to 5:00 a.m., and on Saturdays, Sundays, and/or State Holidays from 5:00 a.m. to 1:00 p.m. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below.

California Department of Transportation (Caltrans):

Contractor: TBD

Section/Unit: Administration, Office of Building Operations & Safety, Translab

Section/Unit:

Contract Manager: TBD Project Manager:

Address: 5900 Folsom Boulevard, Sacramento, CA 95819

Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work

A. Caltrans Contract Manager will issue a Service Request via email to Contractor for services. See Attachment A, Service Request.

B. The Service Request may include the following information:

1) Agreement number 59A1299

2) Service Request number

3) Date of request

4) Contractor name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name, and phone number

6) Type of service (routine or non-routine)

7) Location address of service

8) Time of service (day(s) and time(s))

9) Specific scope of work to be performed under the Service Request, in accordance with the Scope of Work in this Exhibit A

10) Signature of Caltrans Contract Manager and Contractor and/or DSPOC

11) Copy of Work Plan

C. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

D. Contractor shall respond to routine Service Requests within 48 hours of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have two (2) hours to respond to Caltrans Contract Manager.

E. If the Service Request is classified as routine, Contractor shall perform a site inspection for initial analysis prior to the start of actual work. Contractor shall work with Caltrans Contract Manager to set up a mutually agreeable date and time for the inspection.

8. Description of Work

A. Work performed under this Agreement shall be in accordance with the Assessment, Cleaning, and Restoration of HVAC Systems (ACR), (https://nadca.com/sites/nadca/files/docs/2021/acr_the_nadca_standard_2021_edition.pdf) National Air Duct Cleaners Association’s (NADCA), approved HVAC Duct Cleaning Procedure, California Code of Regulations (CCR) Titles 8, 17, 19, 22 & 24, and all State and local regulations having jurisdiction over Caltrans facilities.

B. Routine HVAC Inspections

Contractor shall perform routine HVAC inspections to determine the following: the need for cleaning, the services to be provided including: engineering controls, safety measures, tools, and equipment necessary to perform duct cleaning and restoration as requested. HVAC inspections shall comply with the following requirements:

https://nadca.com/sites/nadca/files/docs/2021/acr_the_nadca_standard_2021_edition.pdf

1) Contractor HVAC inspections shall be performed before and after HVAC duct cleaning.

2) Contractor shall be an Air Systems Cleaning Specialist (ASCS), certified by NADCA.

3) Contractor shall inspect the air-handling unit (AHU) cleanliness. AHU inspection shall include components within the unit, including but not limited to filters and air bypass, heating and cooling coils, condensate pans, condensate drain lines, humidification systems, acoustic insulation, fans and fan compartments, dampers, door gaskets, general unit integrity, and fan coil units.

4) Contractor shall inspect the cleanliness of the supply ducts, which include the supply components, including, but not limited to, air ducts, controls, mixing/control boxes, reheat coils, and other internal components.

5) Contractor shall inspect the return air duct cleanliness, which includes return components, including but not limited to return air ducts, dampers, return plenums, and grilles.

6) Contractor shall inspect all exhaust, bathroom exhaust, and heat recovery exhaust as part of the ventilation system inspection.

7) Contractor shall inspect all internal components that are in HVAC system air stream, such as coils, dampers, and fans for cleanliness during the AHU or air duct inspection.

8) Contractor shall document any damaged components observed during the inspection and shall submit documentation within 25 days to Caltrans Contractor Manager.

9) If the inspection of an HVAC unit’s air-handling components reveals suspect mold contamination, the supply and return ducts shall be inspected by Contractor during that same inspection time and immediately brought to the attention of Caltrans Contractor Manager to identify and confirm the presence of mold. In locations where mold is confirmed to exist, lab testing abatement services shall be the responsibility of Caltrans, and abatement work shall be completed in advance of any work to be performed by Contractor at no cost to Contractor. No cleaning or restoration work shall be done by Contractor at locations where mold is thought to be present until Contractor has received written approval to proceed from Caltrans Contract Manager.

10) Contractor shall document and evaluate data collected from the HVAC inspection to assess the condition of the HVAC system at the time of the inspection. This assessment shall be used to create the work plan; refer to Item 7 C below.

C. Executing the Work Plan

1) A written work plan shall be submitted for each Service Request by Contractor prior to the commencement of the cleaning and restoration of the HVAC duct system. This requirement may be waived in writing by Caltrans Contractor Manager if the requested services are a request for non-routine services.

2) Contractor shall provide Caltrans Contractor Manager with a work plan that includes the following:

a) Dates and times the work shall take place

b) Anticipated completion date

c) Specific, results, and responsibilities

d) Specific means and methods of cleaning and restoration

e) Safety Data Sheets (SDS) for all chemical products to be used in the cleaning and restoration project work (SDS sheets must also be maintained onsite at the work location for the duration of the contract)

f) A description of how to control any residual vapors or odors from affecting Caltrans staff

3) If life safety detection equipment (e.g., air duct sensors and smoke detectors) needs to be offline or disabled, Caltrans Contractor Manager and the Translab facility Chief Engineer l shall be notified immediately.

D. Equipment Requirements and Standards

1) All equipment and cleaning devices shall meet the standards specified in the National Air Duct Cleaners Association (NADCA Standard for Assessment Cleaning and Restoration of HVAC Systems (ACR) 2013, (http://nadca.com/en).

2) When using vacuum collection equipment exhausting within the building envelope, Contractor shall utilize High-Efficiency Particulate Air (HEPA) filtration with 99.97% collection efficiency at 0.3-micron particle size. This requirement applies to all cleaning services.

3) Contractor shall maintain continuous negative pressure in the portion of the HVAC system being cleaned in relation to the surrounding indoor spaces. The negative pressure shall be verified by Contractor at work locations during the cleaning process.

4) All contaminated materials removed from the HVAC system shall be properly contained by Contractor prior to removal from the building.

5) Ambient air cleaning using HEPA-filtered air scrubbers must be employed by Contractor as a supplemental engineering control for particle reduction during and immediately after HVAC cleaning and restoration work. It is required that ambient air cleaning provide a minimum of four (4) air changes per hour.

6) Contractor shall ensure containment of the work area is in compliance with standards provided in the NADCA ACR 2013 (Sections 3.9, 3.10, 3.11, 3.12).

E. Cleaning and Restoration Procedures

1) Prior to and throughout the duration of the cleaning process, Contractor shall keep the HVAC system and associated air duct at an appropriate negative pressure differential relative to the indoor, non-work area. This negative pressure differential shall be maintained between the portion of the HVAC duct system being cleaned and surrounding indoor occupant spaces.

2) Contractor may need to use service openings to perform assessment, cleaning, and restoration (ACR) procedures. Below are the minimum requirements for service openings:

a) Service openings installed into the system shall not degrade the structural, thermal, or functional integrity of the system.

b) Service openings shall be created in a manner that allows for proper closure.

c) Service openings shall not hinder,…