Solicitation Package 19J01026Q0002.pdf

Solicitation# 19J01026Q0002

SBU - CONTRACTING AND ACQUISITIONS

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15162969

PR15759736 2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19J01026Q0002

6. SOLICITATION ISSUE DATE

Jan 28, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AmmanRFQQuestions@state.gov

b. TELEPHONE NUMBER (No collect calls)

(962) 6 590-0000

8. OFFER DUE DATE/

Feb 19, 2026

16:30 LOCAL TIME

9. ISSUED BY

CODE

19J010 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

General Services Office

American Embassy

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

P.O. Box 354

A

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Amman, Jordan

Tel: (962) 6 590-6073

Fax: (962) 6 592-7957

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19J010 16. ADMINISTERED BY CODE

Amman, Jordan

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Office (FMO)

American Embassy - Amman – Jordan

P. O. Box 354

E-mail: AmmanBilling@state.gov

Payment will be made within 30 days after receiving the items with a proper invoice.

Invoices to be sent to FMO via Email.

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUA

N T I T Y

22.

UNIT

23.

UNIT PRICE JOD

24.

AMOUNT JOD

1 Photovoltaic Preventive (PM) Maintenance - Base year

EA

Photovoltaic Preventive Maintenance - Option year 1

Photovoltaic Preventive Maintenance - Option year 2

Photovoltaic Preventive Maintenance - Option year 3

Photovoltaic Preventive Maintenance - Option year 4

Photovoltaic Preventive Maintenance - Option 6 months

EA

EA

EA

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Jeff Blythe

31c. DATE SIGNED mailto:AmmanRFQQuestions@state.gov mailto:AmmanBilling@state.gov

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19J01026Q0002, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19J01026Q0002, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19J01026Q0002

PRICES, BLOCK 23

1. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price purchase order is to provide the U.S. Embassy

Amman with preventive maintenance services on the facility’s Photovoltaic System

(solar panels, inverters, disconnects and panels, controls, monitoring…etc). These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

B. The contract will be for a one-year period from the date of the contract award, one-year, with a maximum of four one-year optional periods of performance.

C. This is a firm fixed price contract. Prices for all contract line-item numbers (CLIN) shall include proper disposal of toxic substances where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit.

VALUE ADDED TAX(VAT)

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

2.1.Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

2.2. Option Year 1. The Contractor shall provide the services shown below for Option

Year 1 of the contract and continuing for a period of 12 months.

2.3. Option Year 2. The Contractor shall provide the services shown below for Option

Year 2 of the contract and continuing for a period of 12 months.

2.4. Option Year 3. The Contractor shall provide the services shown below for Option

Year 3 of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service

(JOD)

Total per year

(JOD)

Photovoltaic System

Preventive Maintenance

Total Base year

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service

(JOD)

Total per year

(JOD)

Photovoltaic System

Preventive Maintenance

Total option year 1

Equipment

Type of services No. of service

Unit price / service

(JOD)

Total per year

(JOD)

Photovoltaic System

Preventive

Total Option year 2

Equipment

Type of services No. of service

Unit price / service

(JOD)

Total per year

(JOD)

Photovoltaic System

Preventive year 3

2.5. Option Year 4. The Contractor shall provide the services shown below for Option

Year 4 of the contract and continuing for a period of 12 months.

2.6. FAR Clause 52.217-8 OPTION TO EXTEND SERVICES (6-MONTHS)

Price information on the table below is for price evaluation for award purposes only.

The proposed price on the table below will not be incorporated in the overall cost of the contract at the time of award.

The Contracting Officer may exercise FAR clause 52.217-8 for extension of services for no more than six months, if determined to be in the best interest to the

Government.

Equipment

Type of services No. of service

Unit price / service

(JOD)

Total per year

(JOD)

Photovoltaic System

Preventive year 4

Equipment

Type of services No. of service

Unit price / service

(JOD)

Total per year

(JOD)

Photovoltaic System

Preventive

Total Option (6 months)

2.7. Grand Total of Base plus All Option Years in Jordanian Dinar

Year Price in Jordanian Dinars

2.1. Base Year Total in Jordanian Dinar

2.2. Option Year 1 Total in Jordanian Dinar

2.3. Option Year 2 Total in Jordanian Dinar

2.4. Option Year 3 Total in Jordanian Dinar

2.5. Option Year 4 Total in Jordanian Dinar

2.6. Option to Extend Services 52-217-8 Total (6-MONTHS)

Grand Total of Base plus All Option Years in Jordanian Dinar

CONTINUATION TO SF-1449,

RFQ NUMBER 19J01026Q0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

3. EQUIPMENT AND PERFORMANCE REQUIREMENTS

3.1. The U.S. Embassy in Amman – Jordan requires the Contractor to maintain the following systems in a safe, reliable and efficient operating condition. Please see equipment description in Exhibit A - STATEMENT OF WORK

3.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

3.3. It is expected that all aspects of this SOW will be completed. Work will result in the system being in good working condition upon reactivation. All deliverables shall be completed on time under this agreement.

4. HOURS OF PERFORMANCE

The Contractor shall maintain work schedules. The schedules should take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00 AM and 16:30 PM Sunday through Thursday. No work shall be performed on US Government and local holidays without previous approval.

The Embassy reserves the right to request the Contractor to perform work on weekends or holidays based on its needs. This work is included in the base rate, and no premium or additional charges will be incurred for work performed on weekends, holidays, or outside of standard business hours.

5. ACCESS TO GOVERNMENT BUILDINGS

5.1. The Contractor shall designate a representative who shall supervise the

Contractor’s technicians and be the Contractor’s liaison with the US Embassy. The

Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

5.2. Personnel Security: The Government reserves the right to deny access to US-owned and US-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

5.3. Vehicles: Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access, please submit your vehicle information (Make, Model, License Plate #) along with written justification as to why access is necessary. This should be submitted to the Facility

Manager at least one (1) week prior to the visit.

5.4. Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to

US-owned and US-operated facilities to any individual.

5.5. Security Clearances: Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

5.6. The Contractor must comply with all the following requirements relating to the protection of US Embassy in Amman - Jordan, Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive but Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the US Embassy in Amman - Jordan and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, specifications received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the US Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive but Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a US-controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive but Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of US Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the US Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6. STANDARD OF CONDUCT

6.1. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.2. Uniforms and Personal Equipment: The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

6.3. Neglect of Duties: Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4. Disorderly Conduct: The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting.

Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.5. Intoxicants and Narcotics: The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.6. Criminal Actions: Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.7. Key Control: The Contractor will not be issued any keys. The keys will be checked out from Post 1 by the “Facilities staff” escort on the day of service requirements.

6.8. Notice to the Government of Labor Disputes: The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED SERVICING ON THE PV SYSTEM

7.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.2. The Contractor shall inventory, supply and replace expendable parts that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, and eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

7.3. Exclusion: This contract does NOT include repair of equipment and replacement of hardware; Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.5. Checklist Approval: The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The contractor shall customize a work sheet to match the equipment or use a factory supplied one outlining the sequence of events and tasks to be performed. The Contractor shall prepare this schedule, work sheet, and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.6. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item on the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

7.7. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

8. PERSONNEL MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1. Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit.

Expendable/consumable will be maintained in the onsite inventory. See 7.2.

8.2. Repairs. Repairs are not included in this contract. See Item 7.3. Exclusions.

8.3. Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. TEST AND INSPECTION FIELD REPORT

The contractor shall provide one copy of a typed summary report within 30 days of site work statement completion. The report must be written in the English language. At a minimum the report must include:

• Provide a narrative summary site report to include all findings, repairs or corrective measures, completed inspection/testing checklists.

• Provide a detailed report noting any noted discrepancy, include photos of the problem and a narrative summary of the corrective action required. The repair action will be contracted separately.

• Provide a Bill of Materials (BOM) as necessary for any required repair parts for future corrective action or repair. The BOM must note component name, part #, vendor or source, approximate lead time, suggested retail price.

• Provide a separate Bill of Materials (BOM) as necessary for any recommended spare parts for system. This can include applicable electrical safety PPE that post does not have onsite.

• Detail report covering all aspects of equipment upgrading, system modification, new part installation in all locations.

• Provide a “marked-up” as-build drawing as necessary to indicate any modifications or differences found during inspection.

• In the final report list, any Locally Employed Staff that assisted in this planned maintenance action. This is not a training requirement, but rather to document the personnel involved in the work.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel

1 5 days after contract award COR

Certificate of Insurance 1 10 days after contract award CO

Checklist and work sheet 1 Prior to commencement of work

COR

Checklist signed by Contractor’s employee

1 After completion of each maintenance service

COR

Test and Inspection Field Report 1 30 days after each completion of service

COR

Invoice 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1. Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2. Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

1. Bodily Injury, On or Off the Site, in Jordanian Dinar (JOD)

Per Occurrence 70,000.00 JOD

Cumulative 200,000.00 JOD

2. Property Damage, On or Off the Site, in Jordanian Dinar (JOD)

Per Occurrence 70,000.00 JOD

Cumulative 400,000.00 JOD

11.3. Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

14. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all photovoltaic preventive maintenance services set forth in the scope of work.

1 thru 12

All required services are performed and no more than one (1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from

Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and

Commercial Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR.

The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

https://www.acquisition.gov/far/52.212-4

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the

Inspection clause.

15. TRANSITIONS/CONTACTS

Within 10 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

16. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later.

Exhibit A - STATEMENT OF WORK

1. General Information

The U.S Embassy in Amman Jordan requires professional services and contractor cost proposals to perform preventive maintenance services on the facility’s Photovoltaic Systems.

Prior contract award, contractors shall provide all documents that prove their competency in accomplishing the tasks described in this scope of work including but not limited to company certifications and previous accomplished projects.

2. General requirements

The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW.

3. Description of equipment

Photovoltaic system equipment list including PV Module, DC Combiner box, AC/DC Power supply, Inverters, Inverter Manager, Load Break Switch 3P, Electrical Panels (including all components), Power Meter Panel (including all components), Power Analyzer, Weather Station, Manage Ethernet Switch, Trio Power Supply 220/24V… etc.

4. Scope of work-Photovoltaic preventive maintenance

To Provide: services to US Embassy Amman Jordan for the 128KWdc solar electric system located on the NOX and the WHE buildings as well as the 480KWdc solar electric system located on the Embassy front parking garage in addition the contractor is required to follow up on the online sunny portal monitoring system and make sure it provides the correct data during the contract period Contractor will work as required with the Customer Team (Client’s staff and Embassy Personnel) to achieve the Customer’s goals. It is the intention of the parties that this proposal addresses only the services described below. The parts required for the repair are not included in this proposal. A separate parts proposal will be provided under separate cover.

Photovoltaic System Maintenance Services:

Verification that components remain properly installed.

• Note whether mounting system components remain properly fitted.

• Note unusual positioning of the PV modules or mounting system.

• Note unusual positioning of the PV system conduit or combiners.

• Inspection of outdoor components to confirm they are weatherproof and capable of surviving intact under the site environmental conditions.

• Confirm that outdoor enclosures are equipped to alleviate condensation.

• Confirm that doors, covers, panels, and cable exits are gasketed or otherwise designed to limit the entrance of dirt and moisture.

• Inspect the PV module surfaces for cracks or discolorations.

• Note build-up of leaves or other debris on PV modules, especially under and around the system hardware.

Testing of PV array

• Test each source circuit string for resistance to ground with a meg-ohm meter to ensure they are within acceptable parameters.

• Test each source circuit string for open circuit Voltage and short circuit Current. A copy of the measurements is to be included in the PV system annual report.

• Curve Trace each source circuit string. Note: Curve tracing can only be performed when irradiance is greater than 600W/m2 (clear sky day, free of clouds during the test). A copy of the measurements is to be included in the PV system report.

• Any issues discovered during the I/V curve test operation will be further tested with an IR camera. This test will isolate the problem module(s) for replacement if necessary.

• Test for operating AC and DC Voltage and Currents

• Confirmation that wiring is in good condition and continuous for each wiring run.

• Inspect wiring for mechanical damage and/or corrosion.

• Inspect conduit runs and electrical enclosures.

• Verify that wiring is supported as required and that proper strain relief is correctly installed.

• Verify that exposed wiring is of the correct type and suitably sunlight and weather resistant and is factory marked (stamped) as such.

• Check wires for permanent and durable identifying labels or markings on both ends.

• Confirm that wiring is bundled, laced and otherwise laid in an orderly manner.

Inspect all electrical components.

• Test the inverters as outlined in each inverter’s Operations and Maintenance manual.

• Clean inverter filter as required.

• Confirm that lightning arrestors and surge suppressors are properly installed and wired.

• Contractors will wash the modules as appropriate and will bring with them the soft bristle brush required but will rely on the post to provide the standard extension handle

(10 feet long) and the dishwashing detergent and 5 gallon bucket to conduct the effort.

• Contractor will clean the inverter fan screens and the fan blades themselves.

• Inspection of accessible electrical connections to confirm they are tight. This will require that the technicians open enclosures and check for proper torque of fasteners.

• Verification that non-current-carrying metal parts are solidly bonded, and all equipment and PV system grounding are installed and functional per NEC 250.

• Confirmation that the online sunny portal system is monitoring each PV system.

• Confirm that the Sunny Portal system display is functioning properly and restores the image and the program on loss of power.

• Confirm that the automatically created daily, monthly and yearly reports are being generated correctly.

• Confirmation that the photovoltaic system control system is controlling the PV system as intended.

• Confirm that all settings are as originally put in place.

Additional Repairs and Trouble Shooting:

• While at the site, the contractor will correct any discovered issues that can be corrected during the scheduled inspection.

• During overlap with the solar system warranty period, troubleshooting and repairs shall be dealt with in conjunction with the component warranty provider.

• Repairs and Troubleshooting beyond the warranty period for issues that cannot be corrected during a scheduled inspection shall be provided on a time and materials basis.

• Any repair required that is discovered during this effort that is not specifically addressed with this proposal will be handled with an additional proposal addressing the specific issue and is not covered under this agreement.

Additional requirements covered by the preventive maintenance contract

• The contractor is required to have previous experience with SMA inverters and

Sunny Portal products. This includes the ability to furnish all essential materials and software for system issue resolution, preventive maintenance, defect repair, and new component installation.

• The contractor must establish and maintain direct, verifiable communication channels with either the original equipment manufacturer (OEM) or an authorized

SMA representative to ensure access to timely technical support when required.

• Documentation provided during the bidding phase must substantiate the contractor's relevant project experience and confirm their competence to execute preventive maintenance and repair services on projects of similar nature. The bid must also confirm the contractor's capability to secure all necessary software and materials and detail their established relationship with SMA company.

• The contractor is required to ensure that all personnel are adequately trained and possess relevant prior experience in similar systems.

• The contractor is responsible for strictly adhering to all safety procedures, including the use of required Personal Protective Equipment (PPE), as mandated by the National

Electrical Code (NEC).

• If preventive maintenance (PM) inspections require a solar panel replacement, the contractor must replace it with one of the spare panels currently stored in the embassy's inventory, with no additional cost to the embassy. If a new solar panel must be purchased because spares are unavailable, this request will be processed through a separate Purchase Order (PO).

• The contract includes up to five emergency site visits annually at no additional cost.

• The contractor is strictly prohibited from taking any photographs inside the embassy compound without prior written approval from the Regional Security Officer (RSO).

• Supporting documentation and evidence must be submitted by the contractor during the bidding phase to substantiate compliance with these requirements

5. Contractor Deliverables: A PV System report with a repair log. In addition, a PV

System report with array test data and observations will be provided. All drawings will be provided in the form of AutoCAD DWG and/or PDF files, and written materials will be provided as WORD, Excel and/or PDF files. Photos shall be approved by the

RSO prior to leaving the site each day and will be provided to the Post in the form of jpg files. All documentation will be provided in a manner consistent with State

Department policy.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar

2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun

2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov

2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

_X_ (6) [Reserved].

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply

Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec

2023) ( Pub. L. 115–390, title II).

__ (11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec

2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204-30.

_X_ (12) 52.209-6, Protecting the Government's Interest When Subcontracting With

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(Jan 2025) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022)

( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17) [Reserved]

__ (18)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (Jan 2025)( 15 U.S.C. 637(d)(2) and

(3)).

__ (21)

(i) 52.219-9, Small Business Subcontracting Plan (Jan 2025) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jan 2025) of 52.219-9.

__ (22)

(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 657s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep

2021) (15 U.S.C. 637(d)(4)(F)(i)).

https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.204-27#FAR_52_204_27 https://www.acquisition.gov/far/52.204-28#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 https://www.govinfo.gov/link/uscode/31/6101 https://www.acquisition.gov/far/52.209-9#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-8#FAR_52_219_8 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-14#FAR_52_219_14 https://www.acquisition.gov/far/52.219-16#FAR_52_219_16

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled

Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program

(Feb 2024) (15 U.S.C. 657f).

__ (26)

(i) 52.219-28, Postaward Small Business Program Representation (Jan

2025) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

__ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small

Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022)

(15 U.S.C. 637(m)).

__ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar

2020) ( 15 U.S.C. 644(r)).

__ (30) 52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15 U.S.C. 637(a)(17)).

__ (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

_X_ (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan

2025)( E.O. 13126).

__ (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (34)

(i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (35)

(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

__ (36)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (37) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

_X_ (39)

(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (40) 52.222-54, Employment Eligibility Verification (Jan 2025) (…