solicitation_package_-_140R6024Q0019.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R60

See Schedule

CODE 16. ADMINISTERED BYCODE

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORR60

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/29/2024 1700 MS

12/20/2023

8015243674Terra Warren (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R6024Q0019

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 0040644553OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Billings MT 59107 PO Box 36900 Regional Office Great Plains Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

Bureau of Reclamation Great Plains Region Regional Office PO Box 36900 Billings MT 59107 US Period of Performance: 07/01/2024 to 12/31/2029

00010 WY-Miracle Mile Janitorial Cleaning Cont Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Travis Stephens

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

x x

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 07/01/2024 to 06/30/2025

00020 Option Yr 1 - WY-Miracle Mile Janitorial Cleaning

(Option Line Item)

Anticipated Exercise Date 05/01/2025

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 07/01/2025 to 06/30/2026

00030 Option Yr 2 - WY-Miracle Mile Janitorial Cleaning

(Option Line Item)

Anticipated Exercise Date 05/01/2026

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 07/01/2026 to 06/30/2027

00040 Option Yr 3 - WY-Miracle Mile Janitorial Cleaning

(Option Line Item)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R6024Q0019

Anticipated Exercise Date 05/01/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 07/01/2027 to 06/30/2028

00050 Option Yr 4 - WY-Miracle Mile Janitorial Cleaning

(Option Line Item)

Anticipated Exercise Date 05/01/2028

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 07/01/2028 to 06/30/2029

00060 6 month extension - WY-Miracle Mile Janitorial

Cleaning

(Option Line Item)

Anticipated Exercise Date 05/01/2029

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 07/01/2029 to 12/31/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

FOREWORD

The Bureau of Reclamation (Reclamation) has a requirement to obtain for janitorial and campground maintenance services at the Miracle Mile Camping and the Needle Valve Day Use Recreation Areas in Carbon County, Wyoming. The scope of this Firm Fixed Price contract is for services as identified in the Statement of Work below. It is anticipated that this will be a full small business set-aside.

This acquisition is being procured under Federal Acquisition Regulations Part 12, Acquisitions of Commercial Products and Commercial Services. Offerers are cautioned to carefully review the offer submission requirements. To be considered qualified for this work, offerers must fully address all evaluation factors.

The Government anticipates making award without discussions. However, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.

Offerers may submit written questions. All questions shall be received no later than Jan 17th, at 4 PM MST. Questions received after that date will not be entertained. Each question submitted shall contain the following information:

document name, document date, specific page, paragraph, clause, or other definitive citation for which clarification is requested.

All questions shall be submitted electronically via email to Terra Warren, Contract Specialist at twarren@usbr.gov.

Answers will be provided only to questions submitted in writing, and all answers will be provided via amendment through the SAM website at www.sam.gov

WY – Miracle Mile Janitorial Service

PERFORMANCE WORK STATEMENT

Project Title: Janitorial and Campground Services, Miracle Mile Recreation Area and Needle Valve Day Use Area, Kortes Unit, Pick-Sloan Missouri Basin Program, Wyoming

SECTION 1 - GENERAL

1.1. BACKGROUND

The Bureau of Reclamation anticipates award of a purchase order for janitorial and campground maintenance services at the Miracle Mile Camping and the Needle Valve Day Use Recreation Areas.

The Miracle Mile Recreation Area, in Carbon County, is approximately 50 miles northeast of Rawlins, Wyoming and 65 miles southwest of Casper, Wyoming.

The Needle Valve Day Use Area, within the Morgan Creek Drainage Area of the Seminoe Mountains, in Carbon County, is approximately 70 miles southwest of Casper, Wyoming.

The work required under the purchase order is to clean and maintain 15 vault toilet buildings and provide campground maintenance for use by the public in order to have a neat outdoor appearance representing Reclamation to the public. Recreationists are encouraged to pack out their own trash.

Two dumpsters are available to the contractor at the Seminoe Government Camp to dispose of trashbags collected at Miracle Mile and Needle Valve The contractor must recognize that the timely and accurate performance of these services is a requirement of the purchase order.

1.2. SITE MAP

In the event there are minor differences as determined by the Contracting Officer (CO) between details and dimensions as shown on the map in Section 7 and those of existing features at the site, the details of the existing site shall govern.

1. Miracle Mile Camping and Needle Valve Day Use Recreation Areas

1.3. SCOPE OF WORK

The contractor shall furnish all labor, materials, transportation, cleaning supplies, equipment, and supervision to satisfactorily perform janitorial and campground services as specified. The contractor shall perform in accordance with the standards as defined in Section 5 of this Performance Work Statement (PWS).

Throughout the life of this purchase order, the contractor is encouraged to continuously seek ways to perform janitorial services in the most economic and efficient manner.

CONTRACTOR PERSONNEL

1.3.1. CONTRACTOR'S ADMINSTRATION PERSONNEL. The contractor shall designate a representative. The contractor's representative personnel shall have the authority to act for the contractor on all matters relating to daily operation of the resultant purchase order. The contractor's representative shall be able to read, write, speak, and understand the English language.

1.3.2. EMPLOYEES. The contractor shall furnish qualified, experienced, drug-free, and safety-oriented personnel to perform the services under this purchase order. Employees shall promptly correct unsafe working conditions or report them to Reclamation’s Contract Officer’s Representative (COR). Employees shall report all accidents or injuries, no matter how minor they may seem to the contractor.

Additionally, this requirement is subject to the applicable Department of Labor Wage Rates under the Service Contract Act of 1965. If Reclamation exercises any option periods, the CO will furnish updated wage determinations issued by the Wage and Hour Division at the beginning of each renewal option period. The contractor shall be responsible for paying employees under this purchase order at least the required minimum monetary wages and fringe benefits.

1.4. CONTRACTOR QUALITY CONTROL

1.4.1. QUALITY CONTROL PLAN. The Contractor, not Reclamation, is responsible for the management and quality control actions necessary to meet the quality standards set forth by the purchase order. As such, the contractor shall establish and maintain a Quality Control Plan (QCP) to ensure they achieve the requirements of the purchase order.

The contractor shall furnish one copy of their QCP to the CO within 10 days after award of the purchase order. The QCP shall be a specific plan for the services required under the purchase order. At a minimum, the contractor’s QCP shall address the following items:

Methods - The methods for identifying and preventing deficiencies in the quality and timeliness of services performed before the level of performance becomes unacceptable.

Performance Inspections - An inspection system to cover all the services listed in the Performance Requirements Summary Table (PRST) on page 18. The inspection system must specify that the contractor will inspect the task activities on a scheduled or unscheduled basis, or how frequently the contractor will accomplish the inspections, and the title(s) of the individual(s) who will perform the inspections.

Records - Written or electronic database records of all inspections conducted by the contractor and any necessary corrective actions taken. The records shall be made available to the COR, within 10 days of request, during the term of the purchase order.

1.4.2. GOVERNMENT REVIEW OF QCP. The contractor shall develop and submit the QCP for Reclamation review and acceptance. Reclamation’s acceptance of the QCP does not relieve the contractor of their responsibility to perform services that conform to the purchase order requirements.

If Reclamation finds the contractor's plan to be adequate, Reclamation will accept the plan within 10 days of receipt. The contractor then uses their QCP to guide and document the implementation of the required management and quality control actions to achieve the specified results.

If Reclamation finds the contractor's plan to be inadequate as submitted, Reclamation will identify the deficiencies to the contractor in writing. The contractor shall correct all identified deficiencies and submit a revised contractor QCP to the CO within 10 days.

1.5. RECLAMATION’S QUALITY ASSURANCE

Reclamation has developed a Quality Assurance Surveillance Plan (QASP) for the services required under this PWS, as required by Federal Acquisition Regulations (FAR) Subpart 37.6 Performance- Based Acquisition. The primary intent of this plan is to provide Reclamation’s COR a basis for evaluating the quality of performance the contractor provides during the life of the purchase order.

The QASP is not a part of the purchase order nor is it intended to duplicate the contractor’s QCP.

Reclamation has provided an informational copy of the QASP under Appendix A of this PWS.

Reclamation is providing this copy to support the contractor’s efforts in developing a QCP and is providing the contractor an opportunity to comment and propose innovative solutions for Reclamation’s QASP. The QASP is to be a living document that Reclamation should revise or modify, as circumstances warrant.

1.5.1. CONTRACT OFFICER’S REPRESENTATIVE (COR). Prior to the commencement of onsite work, the CO will designate the COR, in writing, to act as Reclamation’s authorized representative who assists in the technical administration of the purchase order. The CO will not authorize the COR to make any contractual commitments, or to authorize any contractual changes on Reclamation’s behalf. If any doubt exists as to the extent of the authority of the COR, the contractor shall contact the CO before taking action on the matter.

1.5.2. Reclamation’s COR shall conduct unscheduled inspections of the work performed as part of this purchase order. Deficiencies with janitorial and campground maintenance shall be documented by Reclamation’s COR and a written report shall be submitted to the CO within 10 days. The CO will provide the contractor with a copy of this report.

1.6. PERIOD OF PERFORMANCE

Reclamation anticipates that the term of the purchase order shall take place from July 1, 2024 through June 30, 2025, plus four year optional periods and an optional 6-month extension.

Reclamation will exercise 6-month optional extension at Reclamation’s discretion in accordance with

FAR 17.207.

1.6.1. NORMAL HOURS. Janitorial services shall be performed between the hours of 8:00 a.m.

and 5:00 p.m., Mountain Standard Time. Scheduled service trips are as specified in Section

5.2. If severe weather prevents service on a scheduled date, cleaning and maintenance shall be performed either on the day before, day after, or as soon as the weather permits safe travel to the area.

1.6.2. SPECIAL EVENT(S)/EMERGENCIES. On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. Section 5.7 describes the contractor’s responsibilities for such services.

1.6.3. LONG TERM INACCESSIBILITY. In cases where the recreation area is not accessible for more than one week, due to weather or fire or other acts of nature, the contractor shall notify the CO and COR that work performance cannot be accomplished. The CO and contractor will develop a plan to adjust the work schedule and potential adjustments to payments.

1.7. DOCUMENTATION AND RECORDS

All documentation, records, and schedules as described in this PWS that are the responsibility of the contractor are the property of Reclamation. The contractor shall turn over such documentation to Reclamation upon completion or termination of the purchase order. All records are subject to the Freedom of Information and Privacy Acts. As such, Reclamation will handle any requests for release of any records accordingly.

SECTION 2 - DEFINITIONS

2.1 100% INSPECTION. A method of surveillance Reclamation may use in the administration of Reclamation’s QASP. Under this level of monitoring, Reclamation will prepare documentation on all service outputs in a surveillance period (i.e. Reclamation will evaluate every task every time the contractor performs the task).

2.2 AS DIRECTED, AS REQUIRED, AS PERMITTED, APPROVAL, ACCEPTANCE. Terms that indicate that direction, requirement, permission, approval, or acceptance by the CO are intended unless stated otherwise.

2.3 CLEAN. The absence of bottles, cobwebs, debris, dirt, dust, discarded materials, encrustation, grease, grime, gum, litter, mold, odors, oil, pieces of paper, scum, smudges, spillage, spots, stains, watermarks, tape, tar, trash, residue, or any other extraneous matter on all surfaces or objects, as applicable, in order to present an overall appearance of cleanliness. Graffiti, damaged signs, and other damage beyond the scope of contractor’s services shall be included in a monthly report to the CO within 10 days from the end of the month.

2.4 CONTRACTING OFFICER (CO). A duly appointed person with the authority to enter into, administer, or terminate contracts, and to make findings and determinations on behalf of Reclamation.

This is the only individual authorized to change the purchase order or any of the requirements stated herein.

2.5 CONTRACT OFFICER’S REPRESENTATIVE (COR). A Government person designated by the CO, with authority to act within the scope of the delegated authority including but not limited to, the surveillance and inspection of the contractor’s performance.

2.6 CONTRACTOR. The individual, partnership, company, or corporation responsible for the duties and responsibilities under the purchase order. The term also covers requirements for any subcontractor. The contractor is ultimately responsible for ensuring that all subcontractors comply with the terms and conditions of the purchase order.

2.7 CONTRACT DISCREPANCY REPORT (CDR). A report initiated by Reclamation, which the Contractor is required to complete, whenever performance is unsatisfactory. The CDR requires the Contractor to explain in writing the reasons why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

2.8 DEFICIENCY. A shortcoming in the quality or state of services performed.

2.9 DEFECTIVE SERVICE. A unit of service which contains one or more defects, or non-conformance with specified requirements.

2.10 FREQUENCY OF SERVICE. Intervals for each of the described tasks are stated in Section 5.

The contractor shall inspect and clean areas on each service trip to the area to maintain a clean and neat appearance of campgrounds and toilet facilities.

Weekly – Services performed at least one time during each week of the purchase order.

Monthly – Services performed monthly during a 12-month period as needed per the purchase order.

2.12 INSPECTION. The critical examination of a facility, system, or procedure to discover and remedy discrepancies and inefficiencies.

2.13 MAJOR DEFICIENCY. Any service feature which would cause the contractor to be determined unacceptable.

2.14 PERFORMANCE REQUIREMENTS. Tasks to be performed by the contractor.

2.15 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST). An outline of the purchase order requirements that identifies the key service outputs that will be inspected or surveyed by Reclamation, related performance standards and method(s) of performance assessment and surveillance.

2.16 PERFORMANCE STANDARD. The desired results, expressed by Reclamation, expected from performance of the purchase order services to satisfy the requirements.

2.17 QUALITY ASSURANCE. Those actions taken by Reclamation to assure services meet the requirements established in the PWS.

2.18 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized, written, living document outlining Reclamation’s methodology for monitoring contractor performance.

2.19 QUALITY CONTROL. Those actions taken by a contractor to ensure that contractor performance meets the requirements of the purchase order.

2.20 QUALITY CONTROL PLAN (QCP). An organized, written document outlining the contractor’s methodology for ensuring contractor performance.

SECTION 3 - GOVERNMENT-FURNISHED REQUIREMENTS

3.1 GENERAL

Reclamation shall not furnish any facilities, equipment, or materials as part of this purchase order.

There are no Reclamation furnished lights, power, or water at any of the campgrounds or vault toilet facilities. The contractor shall understand that in the performance of the purchase order, the contractor is an independent contractor, and not an agent or employee of the United States.

3.2.1 SITE VISIT

Reclamation strongly urges offerors to inspect the site where offerors shall be performing the required services, and to satisfy themselves regarding all general and local conditions that may affect the cost of performance. In no event shall failure to inspect the site constitute grounds for a claim after award.

The subject area is publicly accessible, and no pre-bid meeting is scheduled. Bidders are highly encouraged to visit site areas prior to bid submission.

3.3 RECLAMATION-FURNISHED PROPERTY AND MATERIALS

No property nor materials shall be furnished by Reclamation. The contractor will furnish, store, and be responsible for the proper care of necessary mowing equipment, cleaning supplies, trash bags for removal of litter/debris, toilet paper, and fly strips. Reclamation will not be responsible for the loss of or damage to the contractor's property.

3.4 PERFORMANCE EVALUATION MEETINGS

The contractor’s administration personnel may be required to meet with the COR, as determined necessary, to discuss the contractor’s performance, to include actual or potential problems. All parties shall make a mutual good faith effort to resolve any issues. All parties to the discussion shall review and sign written minutes of the meeting. Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the CO within seven (7) business days of receipt of the minutes. Whenever the CO issues a Contract Discrepancy Report, the COR will hold a meeting if the contractor requests such a meeting.

SECTION 4 – CONTRACTOR-FURNISHED REQUIREMENTS

4.1 GENERAL

The contractor shall furnish all items including, but not limited to: equipment, materials, cleaning supplies, re-stocking supplies, and incidentals required to perform the tasks identified in this purchase order. All equipment used in the performance of the purchase order shall be of the type and durability used by professional janitorial firms and in good working condition. All equipment shall have adequate bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

All electrical equipment used by the contractor, or his/her employees, shall be supplied by the contractor and shall meet all applicable Federal and State safety regulations. As previously stated, there are no Reclamation furnished lights, power, or water at any of the campgrounds or vault toilet facilities.

a. Property: The contractor shall be required to furnish all equipment necessary to load, contain and transport large amounts of water to areas where water is not available, and shall provide a sufficient amount of water to clean the 15 vault restroom facilities in accordance with this PWS and as inspected by the COR.

b. Supplies: The contractor shall provide all necessary supplies and equipment to service, clean and sanitize the restroom facilities. This shall include, but is not limited to, such things as; providing rodent repellent trashbags to attach to the safety grab bar within each toilet, toilet paper, mops, brooms, ladders or dusting devices with extension poles long enough to reach and remove spider webs from ceiling up to 13 feet, beams, and solar light fixtures in restroom facilities.

1) Cleaning Agents: The following are definitions and specifications for the major types of cleaning agents and supplies which shall include, but is not limited to, the materials necessary to comply with this contract. The contractor shall submit a list of all materials, and the corresponding Safety Data Sheets (SDS), for approval before use.

Soap, soap compounds and biodegradable detergents shall be used. If the contractor uses a cleaning compound containing disinfectants or deodorant in lieu of applying these materials separately, the label shall state that the compound is biodegradable and contains disinfectants and/or deodorants. The manufacturer’s instructions shall be followed in mixing the proper strength solution of application. Different cleaning agents or compounds shall not be mixed together unless permitted by the manufacturer’s instruction and approved by the COR.

2) Germicidal disinfectants: Only standard commercial germicidal disinfectants shall be used. The manufacturer’s instructions shall be followed in mixing the proper strength solution for application. The disinfectants may be mixed with the cleaning solution if the manufacturer’s instructions on the disinfectant’s label do not prohibit it.

3) Deodorizer: Deodorizer shall be a material packaged and marketed for use. The manufacturer’s instructions shall be followed in mixing the proper strength solution for application. The deodorizer may be mixed with the cleaning solution if the manufacturer’s instructions on the label do not prohibit it.

4) Toilet tissue: Toilet paper shall meet or exceed Federal Specification UU-P-556 for paper, toilet tissue. This is a white, single-ply, unglazed, soft, clean, roll paper of the quality normally used at the federal office buildings and military installations.

5) Quality: Any and all equipment not covered in other sections of this contract shall be of commercial quality, unless otherwise stated and in a condition to adequately and safely perform services for which intended.

4.2 GENERAL WORK PLAN

The contractor shall provide a written work plan along with their initial quote. At a minimum, the written work plan shall address the following:

The contractor shall comply with the scheduled cleaning dates as outlined in Section 5.2.

A description of methods and procedures the contractor will use to perform the tasks identified in this PWS.

A description of the equipment the contractor will use to perform the tasks identified in this

PWS.

The contractor’s commitment to use and list of bio-based products whenever possible.

Contractor’s contact person, phone number, or other means of contact and ability to respond to the CO in a timely manner.

The contractor’s procedures to meet employee health, safety, and environmental management practices.

Examples of checklists and forms to document when the contractor has completed the required work.

4.3 BIO-BASED CLEANING SUPPLIES

The contractor shall comply with Section 9002 of the Farm Security and Rural Investment Act of 2002, Executive Order 13423, and FAR Subpart 23.4 Use of Recovered Materials and Biobased Products. Therefore, the contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The COR must approve all supplies and material used in the performance of the purchase order.

The contractor shall submit a complete list of bio-based products that the contractor will use in carrying out the requirements of the PWS. This list shall include the name of the manufacturer, cost of each material, and the intended use of each of the materials. It is desirable that the contractor supply the greatest number of bio-based products listed that meet the health and environmental specifications.

The following is an example list of products that the contractor may use in this purchase order for which bio-based products are available. The list is not all-inclusive:

Bathroom Cleaners

General Purpose Cleaners

Glass Cleaners

Graffiti and Grease Removers

Multi-Purpose Cleaners

At the end of each period of performance, the contractor shall be required to submit, within 10 days, a complete list of bio-based products purchased to carry out the purchase order requirements. The contractor shall list the volume used and the total cost for each individual product. Reclamation will use this information for reporting purposes only.

Contractors can find more information about the BioPreferred Program by visiting www.biopreferred.gov.

4.4 PRICING INFORMATION

The contractor shall not include any allowance for contingencies that cover increased costs for adjustments contained in FAR Clause 52.222-41, Service Contract Labor Standards.

The contractor shall price the optional 6-month extension by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor.

Reclamation has incorporated the base period minimum wage rates and fringe benefits.

If Reclamation exercises any option periods, the CO will furnish updated wage determinations at the beginning of each renewal option period to the contractor. The contractor shall be responsible for paying employees under this purchase order at least the required minimum monetary wages and fringe benefits. Additionally, the contractor shall notify the CO of any claimed increase in the contract price, contract unit price, or fixed hourly labor rates within 30 days after receiving the new wage rate determination. Such notice shall contain a statement of the amount claimed and any relevant supporting data that reflects the contractor's actual increase or decrease in applicable wages and fringe benefits, including payroll records. Any adjustment will be limited to increases or decreases in wages and fringe benefits and the accompanying increases or decreases in social security and unemployment taxes and workers’ compensation insurance but shall not include any amount for general and administrative costs, overhead, or profit.

SECTION 5 - SPECIFIC TASKS / SERVICES REQUIRED

5.1 GENERAL

The specified frequency requirements are the minimum contracted intervals for each of the described tasks. The contractor shall inspect and clean areas as specified to maintain a clean and neat appearance of campgrounds and toilet facilities. Service trips to campgrounds and all 15 toilet buildings shall occur on the preferred dates as specified in 5.2.

The contractor shall provide trained and qualified professional personnel to provide the services to include, but not limited to, the tasks identified herein. The contractor must recognize that timely and thorough performance of these services is a requirement of the purchase order. On-time performance of this work is required. If any deviations are necessary the contractor must contact COR as soon as possible, but no later than the day of the scheduled service trip. Failure to notify Reclamation may result in payment deductions or a determination of deficiency.

5.2 SCHEDULED CLEANING DATES: SERVICE TRIPS.

1) Peak Season. The service schedule will be Mondays and Thursdays for a minimum of 8 trips for each month, and maximum of 9 trips on alternate months during the peak recreation season of June, July, August, and September (see table below).

2) Shoulder Season. The cleaning service schedule will be on Thursdays during the shoulder season, which is the months of October, and November and April/May of the subsequent year. A total of 4 to 5 service cleaning trips will be made each month during this period (see table below).

3) Winter Season. The service schedule will be a minimum of 1 trip per month for the months of December, January, February, and March. A total of 4 cleaning service trip will be made during these months. Submittal of exact dates for the Winter cleaning schedule can vary but must be approved by the CO at least one month prior to the start of the season.

4) Variations to this schedule must be approved in advance by the COR. Any unforeseen changes or variations from the approved schedule shall be reported to the COR immediately by contacting the office Monday– Friday 8:00 to 4:30 at (307) 261-5615. Any proposed deviation shall be submitted in writing and approved by the COR in advance of actual schedule changes.

July 1, 2024 to June 30, 2025 Contract Period: 58 service trips (BASE YEAR)

Cleaning Schedule by Season Base Year

Season Frequency Total Trips Peak (June 1 – Sept. 30) Twice

Weekly (Mon. & Thurs.)

Shoulder (Apr. 1 – May 31, Oct. 1 – Nov.30)

Weekly (Thursdays)

Winter (Jan. 1- March 31, Dec. 1-31)

Monthly* 4

*mutually agreed upon Total 58

5.2.1 July 1, 2025 to June 30, 2026 Contract Period: 57 service trips (OPTION YEAR 1)

Cleaning Schedule by Season Base Year

Season Frequency Total Trips Peak (June 1 – Sept. 30) Twice

Weekly (Mon. & Thurs

Shoulder (Apr. 1 – May 31, Oct. 1 – Nov.30)

Weekly (Thursdays)

Winter (Jan. 1- March 31, Dec. 1-31)

Monthly* 4

Total 57

5.2.2 July 1, 2026 to June 30, 2027 Contract Period: 56 service trips (OPTION YEAR 2)

Peak (June 1 – Sept. 30) Twice

Weekly (Mon. & Thurs

Shoulder (Apr. 1 – May 31, Oct. 1 – Nov.30)

Weekly (Thursdays)

Winter (Jan. 1- March 31, Dec. 1-31)

Monthly* 4

Total 56

5.2.3 July 1, 2027 to June 30, 2028 Contract Period: 56 service trips (OPTION YEAR 3)

Peak (June 1 – Sept. 30) Twice

Weekly (Mon. & Thurs

Shoulder (Apr. 1 – May 31, Oct. 1 – Nov.30)

Weekly (Thursdays)

Winter (D ‘23/J,F,M’24) Monthly* 4

5.2.4 July 1, 2028 to June 30, 2029 Contract Period: 56 service trips (OPTION YEAR 4)

Season Frequency Total Trips Peak (June 1 – Sept. 30) Twice

Weekly (Mon. & Thurs

Shoulder (Apr. 1 – May 31, Oct. 1 – Nov.30)

Weekly (Thursdays)

Winter (D ‘23/J,F,M’24) Monthly* 4

5.2.5 July 1, 2029 to Dec 31, 2029 Contract Period: 12 service trips (OPTIONAL 6-month extension)

Cleaning Schedule for Optional 6-month contract extension

Peak (July 1 – Sept 30) Twice

Weekly (Mon. & Thurs

Shoulder (Oct 1 – Nov 30) Weekly (Thursdays)

Winter (Dec.) Monthly* 1

Total 36

5.3. PERFORMANCE CRITERIA

The COR will conduct periodic unannounced inspections of the contractor’s work, and document acceptable and unacceptable purchase order performance. When the COR considers the contractor's performance to be unsatisfactory, the COR will report the information to the CO along with the recommendation of any applicable payment deductions.

The CO requires the contractor to explain in writing the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level, and any future corrective actions the contractor will utilize to prevent unacceptable performance. Unacceptable performance may result in payment deductions.

5.4. VAULT RESTROOM SERVICES

5.4.1. TOILET LOCATIONS

There are 15 toilet buildings (14 concrete vault toilets and one of wood construction) that are part of this purchase order and they are located as shown on the map in Section 7. Three (3) toilet buildings are double vault toilets having a men’s and a women’s side. The other 12 toilets are single vault buildings. All toilets have concrete floors. The inside restroom walls are not painted, but the wood construction toilet has painted interior walls. There are no shower facilities. The toilets along Miracle Mile are numbered 1, 2, 3, 5, 7, 9, 10, 11, 12, 13, 14, 15, 16, and 17. The Needle Valve toilet building located within the Morgan Creek Drainage Area is not numbered. Campgrounds are adjacent to the toilet buildings along Miracle Mile on both sides of the North Platte River.

5.4.2. VAULT RESTROOM SERVICES FOR EACH SERVICE TRIP. The contractor shall perform the following tasks on each service trip to Miracle Mile and Needle Valve Recreation Areas:

Clean toilet walls, floors, and partitions until no residue remains. Remove any debris from floor drains.

Clean and scrub the inside of all toilet risers to remove waste and stains stuck to the insides and outsides of the toilet riser.

Use litter collection bags to remove garbage, discarded camping materials, pieces of paper, empty toilet paper rolls, discarded fly strips, and other similar items from inside and adjacent to vault toilet buildings. All refuse is to be removed from each restroom at the end of each cleaning. Replace plastic bags that are torn or have an odor.

Dry sweep toilet floors and sweep accumulated dust, dirt, and debris from inside vault toilet buildings. Leave floors free of all debris and foreign matter.

Clean air vents of dirt, dust and webs.

Disinfect all urinals with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

Clean and refill all toilet paper holders/dispensers in restrooms with contractor furnished toilet paper.

Clean all grab bars, door handles, and partitions with a disinfectant cleaner and/or disposable disinfecting wipe.

Haul and dispose of trash at one of the two trash dumpsters located at the Seminoe Government Camp.

Report where any repairs are needed, especially where a hazard exists to the public

(exposed nails, loose hinges on doors, etc.) or other extensive damage to facilities has occurred.

If snow is present at toilet entrances, clear snow from the doorway entrances to allow access to the toilet.

STANDARD. The contractor uses the appropriate equipment, tools, and chemical disinfectants that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services within the designated timeframes. Written approval must be granted for exceptions.

5.4.3. VAULT TOILET BUILDING MONTHLY SERVICES. The contractor shall perform the following tasks on a monthly basis:

Cut weeds, grass, and shrubs within 36” of the toilet buildings anytime growth exceeds six (6) inches in height. Mow or string trim vegetation immediately adjacent to all sidewalks and concrete pads. Cut vegetation within 36” around and underneath picnic tables, benches and picnic shelters.

During the service trips of June, July, and August, the contractor will install/hang new fly catcher strips frequently as needed in each bathroom and remove and properly dispose of old fly catcher strips.

STANDARD. The contractor uses the appropriate equipment to cut weeds/grass to less than six (6) inches in height and an appropriate fly catcher strip is installed in each toilet in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

5.4.4. SPECIAL REQUIREMENTS. All services not specifically covered above but normally performed by an outdoor janitorial service shall be a requirement of the purchase order.

5.5. CAMPGROUND SERVICES

5.5.1. CAMPGROUND LOCATIONS.

Campgrounds are adjacent to the toilet buildings along the Miracle Mile Recreation Area on both sides of the North Platte River.

5.5.2. CAMPGROUND SERVICES FOR EACH SERVICE TRIP. The contractor shall perform the following campground services:

Picnic shelter floors shall be swept, have litter removed and be free of trash and droppings.

Pickup observed litter within 10’ radius of the restrooms throughout Miracle Mile Recreation Area.

Mow or string trim vegetation 36” away from the edges of all sidewalks and concrete pads.

Inspect campground fire rings/pits. Remove excess ash and all non-burnable trash

(including but not limited to: aluminum cans, bottles, etc.). Each successive service trip should focus on one of the identified quadrants (upstream SE-right bank; SW-left bank;

downstream NE-right bank; NW-left bank) so that after four (4) successive trips, at a minimum all fire rings in all 4 quadrants have been serviced.

Haul and dispose of litter, ash, and trash to one of the two trash dumpsters located at the

Seminoe Government Camp.

Disperse makeshift rock fire rings from non-established campsites.

Document deficiencies/damage of restroom facilities with digital photographs submitted via e-mail.

Contractor shall submit a monthly written or e-mail report to the CO/COR of the dates service trips were made.

STANDARD. The contractor shall complete the required services in a satisfactory manner.

The contractor shall perform the required services within the designated timeframes. Written approval must be granted for exceptions.

5.7 SPECIAL EVENT(S)/EMERGENCIES

Reclamation may undertake or award other purchase orders within the Miracle Mile Recreation Area and Needle Valve Day Use Area. The contractor shall fully cooperate with the other contractors and with Reclamation employees to adopt scheduling and performing the work under this purchase order.

Such coordination may require limited services or additional work. The contractor shall not commit or permit any activities that will interfere with the performance of work by any other contractors or Reclamation employees.

5.7.1 CONTRACTOR’S RESPONSIBILITIES. On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. The COR will direct the contractor’s responsibilities for such services. In accordance with FAR Clause 52.212-4, any resultant changes in the terms and conditions of this purchase order, including equitable adjustments, will be made by written agreement of both parties.

5.7.2 COMMENCEMENT OF WORK. To ensure continuity of essential services, the contractor shall be prepared to fully commence work on the start date of this contract and should not assume that government employees will be available to guide, direct, or specifically orientate the contractor.

5.7.3 CONTRACTOR TRANSPORTATION. It is essential the contractor possess a 4-wheel drive vehicle in good condition to make trips to the work sites and between work locations. It is approximately 43 miles from Sinclair, WY to the Miracle Mile Recreation area on County Road 351. There are approximately 31 miles of paved roads and 12 miles of gravel to travel to the worksite between Sinclair, WY and the Miracle Mile Recreation area. There are approximately 50 miles of paved road and 15 miles of gravel road between Casper, WY and the Miracle Mile Recreation area. All facilities are located within Carbon County and facilities are accessed on curvy and narrow mountainous roads.

5.8 RECLAMATION REMEDIES.

All work shall be subject to inspection, approval, and acceptance by Reclamation. Reclamation will compare the contractor’s performance to purchase order specifications and will not exclude common sense considerations as applied by Reclamation’s COR. If the performance of any required service is unsatisfactory, the CO will notify the contractor of appropriate steps to rectify deficiencies and identify corrective actions.

SECTION 6 - SUBMITTALS

6.1 REQUIRED SUBMITTALS

Submittals from the contractor are required during the term of the contract to ensure quality and safe work under the purchase order. Required submittals are as follows:

RSN

Clause Or Section Title

Submittals Required Due date or delivery time

No. of sets to be sent to:

CO COR

Liability Insurance 1452.228-70

Acceptable certificate of liability insurance

Within 10 calendar days after award

1 0

Safety Data Sheets

List of chemicals to be used for this contract and their associated SDS

Within 10 calendar days after award

0 1

3 Section 1.5 Contractor’s safety plan Within 10 calendar days after award

0 1

4 Section 1.7 Contractor’s quality control plan

Within 10 calendar days after award

0 1

5 Section 4.4 List of bio-based products purchased to carry out the contract requirements

Annually on the anniversary date of the purchase order

0 1

6.2 SUBMITTAL REVIEW

6.2.1 TIME REQUIRED FOR SUBMITTAL REVIEW. Submittal review will require 10 days for review of each submittal or re-submittal, unless otherwise specified. Time required for review of each submittal or re-submittal begins when Reclamation receives the complete sets of materials required for a particular Required Submittal Number (RSN) and extends through the return mailing postmark date.

6.2.2 REVIEWER ADDRESS. Submittals shall be provided to the CO:

CO:

Bureau of Reclamation Attn: Travis Stephens, tjstephens@usbr.gov

COR:

Bureau of Reclamation Attn: Regan Kirchner PO Box 1630 Mills, WY 82644 rkirchner@usbr.gov

SECTION 7 - SITE MAP

7.1 MIRACLE MILE CAMPING AND NEEDLE VALVE DAY USE RECREATION AREAS

APPENDIX A

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose Reclamation has developed this QASP to implement a quality surveillance strategy for janitorial services at Miracle Mile Camping and Needle Valve Day Use Recreation Areas. The primary intent of this plan is to provide the COR a basis and systematic method to evaluate the services the contractor is required to furnish and not the details of how the contractor accomplishes the work.

Oversight of the contractor's performance will ensure purchase order quality. The plan will afford the COR a proactive mechanism to preclude major deficiencies in the performance of services and provide evaluation of the contractor's performance.

As it pertains to services, a concept of "fully compliant" shall be the basis used in reference to where there has been no willful departure from the terms of the purchase order and no omission of essential work. The contractor has performed the required work honestly and faithfully and the only variance consists of infrequent minor omissions or deficiencies. In general, work is substantially complete when the contractor has successfully performed 90% or more of the required tasks.

Authority Section E - Inspection and Acceptance, provides the authority for issuance of this QASP. This authority provides for the CO, or his/her duly authorized representatives, inspection and acceptance of the articles, services, and documentation called for in the purchase order.

Scope In order to understand the roles and responsibilities of the parties, it is important to first define the distinction in terminology between the QCP and the QASP. The contractor, and not Reclamation, is responsible for management and quality control actions necessary to meet the quality standards set forth by the purchase order. The contractor develops and submits his/her QCP for Reclamation acceptance. Once accepted, the contractor then uses the QCP to guide and to document the implementation of the required management and quality control actions to achieve the specified results.

Reclamation is responsible for the implementation of the QASP which will provide Reclamation surveillance oversight of the contractor's quality control efforts to assure that they are timely, effective, and are delivering the results specified in the purchase order. The QASP is not a part of the purchase order nor is it intended to duplicate the contractor's QCP. Reclamation will periodically evaluate the contractor’s performance. Therefore, Reclamation has provided the contractor with an informational copy of the QASP as an attachment to the solicitation to support the contractor's efforts in developing a QCP and for providing the contractor an opportunity to comment and propose innovative solutions for the Reclamation's QASP.

Reclamation Resources & Responsibilities

Reclamation staff shall be responsible for the implementation of this QASP.

The CO will ensure the performance of all necessary actions for effective contracting and will ensure compliance with the terms of the contract, and safeguard the interests of Reclamation in the contractual relationship. The CO ensures the contractor receives impartial, fair, and equitable treatment under the contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor's performance.

The COR is responsible for technical oversight and assures proper Reclamation surveillance of the contractor's performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on Reclamation's behalf. The contractor shall refer any changes that may affect price, terms, or conditions to the CO for action.

Performance Indicators/Measures The COR will determine whether the contractor has consistently satisfied the expected quality level as per the contractual requirements. Section 5 of the PWS identifies the performance standards for all

Management Responsiveness The COR will determine whether the contractor provides satisfactory project management, adequate timely response to customer complaints, the quality of the management of customer complaints, quality accountability of complaints, the quality of the reporting of complaints, and conformity to the contractor's final QCP.

Methods of Surveillance The below listed methods of surveillance shall be used in the administration of this QASP. In addition to specific instructions, the COR will use the standardized Surveillance Activity Checklist, which is contained in this document, to document quality assurance (QA) surveillance.

100% Inspection - A method of surveillance Reclamation may use in the administration of the Reclamation’s QASP. Under this level of monitoring, Reclamation will prepare documentation on all service outputs in a surveillance period (i.e. Reclamation will evaluate every task every time the contractor performs the task).

Random Sampling - A method of surveillance Reclamation may use in the administration of Reclamation’s QASP.