Solicitation_Package_08A3874.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

August 8, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 08A3874

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 08A3874 entitled Roof Removal and Replacement Services in San Bernadino County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Wendy Kwong California Department of Transportation (Caltrans) Email address: Wendy.Kwong@dot.ca.gov Phone: (916) 279-789-4474

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing and at an Optional Site Inspection to be held on August 18, 2025, at 13693 Mariposa Road, Victorville, CA 92392 in San Bernadino County. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Wendy Kwong Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Wendy.Kwong@dot.ca.gov

Invitation for Price Quote IFPQ Number 08A3874

A) Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, materials, parts, materials, supplies, permits, disposal, travel, and incidentals necessary to provide Roof Removal and Replacement Services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall have at time of bid submittal and for the duration of this Agreement a current and valid C-39 Roofing Contractor license issued by the California Contractors State Licensing Board (CSLB) for the type of work to be performed.

2. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

3. Bidder shall possess at the time of quote submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

4. At time of quote submittal, bidder shall be a certified small business, or a disabled veteran business enterprise (DVBE) registered with the California Department of General Services (DGS).

5. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 08/08/2025

Optional Site Inspection 08/18/2025 9:00AM

Written Question Submittal 08/20/2025 12:00PM

Final Date for Quote Submission 08/25/2025 2:00PM

Proposed Award Date (estimate) 09/01/2025

2. Optional Site Inspection

A. An optional site inspection is scheduled at 9:00AM, August 18, 2025, at 13693 Mariposa Road, Victorville, CA 92392 in San Bernadino County for the purpose of discussing concerns regarding this IFPQ.

B. In the event a potential prime contractor is unable to attend the optional site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one

(1) company.

C. All prospective contractors are to be assembled at Caltrans, 13693 Mariposa Road, Victorville, CA 92392 in San Bernadino County, at 9:00AM. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities.

3. Reasonable Accommodation

For bidders who have and need assistance due to a physical impairment, a reasonable accommodation will be provided upon request for the site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of the site inspection to arrange for a reasonable accommodation.

4. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by August 20, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 08A3874. Questions must be sent to the following email:

Email: Wendy.Kwong@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412 – Price Quote Proposal

The total bid proposal for this Agreement must not exceed $461,000.00. A price quote amount more than $461,000.00 will be deemed non-responsive and will be rejected.

6. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers

No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State Prevailing Wages

State General Prevailing Wage Rates will apply for the County of San Bernadino as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this mailto:Wendy.Kwong@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

9. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

10. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

11. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a bid proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

12. Contractor’s License

Bidder must have at time of quote submittal and for the duration of the contract, a valid, current C- 39 Roofing Contractor license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

13. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

14. Non-Collusion Declaration for Public Works

Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

15. Bonds

Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

16. Insurance

A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

17. California Civil Rights Laws

Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights

Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

18. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

19. Price Quote Submittal

A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 08A3874

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Wendy.Kwong@dot.ca.gov

F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

mailto:Wendy.Kwong@dot.ca.gov

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Wendy.Kwong@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

20. Evaluation and Selection

A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

mailto:Wendy.Kwong@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

21. Standard Conditions of Service

A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

22. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

23. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 08A3874

PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 5/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated

Quantity X Unit Price)

1 1 Lump Sum

All labor, equipment, tools, parts, materials, supplies, permits, disposal, travel, and incidentals necessary to remove and replace the roofs of one (1) maintenance office, one (1) equipment shop, and one (1) mechanic shop, totaling approximately 6,750 square feet at the Victorville Maintenance Station per STD 213, Exhibit A, Scope of Work.

2 150 Hours

Hourly rate including all labor, tools, equipment, materials, supplies, parts, vehicles, equipment, travel, permits and incidentals necessary to effectuate unforeseen work per STD 213, Exhibit A, Scope of Work.

Maximum allowable expenditure for all materials, supplies, parts, fees, and permits per Exhibit A. Actual costs will be reimbursed based on submitted original receipts. This amount shall not exceed $5,000.00 in total.

$ 5,000.00

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total Proposal (Sum of Items 1-3)

Attachment 2 Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Payment Bond Payment Bond

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/searchForm.jsp?frmid=1416&valid=true https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM2009 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 08A3874

Exhibit A Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Roof Removal and Replacement Services as described herein:

Contractor shall furnish all labor, equipment, tools, materials, parts, materials, supplies, permits, disposal, travel, and incidentals necessary to provide roofing removal and replacement services to the Caltrans Victorville Maintenance Station.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at the Victorville Maintenance Station located at 13693 Mariposa Road, Victorville, CA 92392 in San Bernadino County.

4. Any reference to Caltrans Contract Manager shall also include designee.

5. This Agreement will commence on September 15, 2025 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on June 30, 2026 (estimate). The services shall be provided during normal business hours Monday through Friday 7:00 a.m.

to 3:30 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

6. This Agreement cites specific portions of the most current version of the Caltrans 2024 Standard Plans and Specifications (including revisions), herein collectively referred to as the “Standard Specifications”. The Standard Specifications can be accessed via the Internet at:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications. Only the sections of the Standard Specifications cited in this Agreement are requirements and are hereby incorporated by this reference as if attached to this Agreement. All other portions of the Standards Specifications are not applicable to this Agreement.

7. All inquiries during the term of this Agreement will be directed to the project representatives listed below:

California Department of Transportation (Caltrans)

Contractor TBD

Section/Unit: District 08/Maintenance Project Manager:

Caltrans Contract Manager: TBD

Address: 464 West 4th Street

San Bernadino, CA 92401

Address

Business Phone Number: Business Phone Number:

Email: Email:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications

Exhibit A Public Works (State)

8. Detailed Description of Work

A. Contractor shall furnish all personnel, labor, tools, materials, parts, equipment, and travel necessary to complete the roofing project at the Victorville Maintenance Station. This project encompasses roof removal and replacement of one (1) maintenance office, one

(1) equipment shop, and one (1) mechanic shop, totaling approximately 6,750 square feet (sq. ft.). Please see Attachment 2, Photos of the Caltrans Victorville Maintenance Station.

B. Contractor shall meet with Caltrans Contract Manager prior to beginning of work to discuss work performance and to establish a schedule. All work shall be completed by Contractor within the time agreed upon at the Pre-work meeting, unless an extension is approved, in writing, by Caltrans Contract Manager.

C. Before starting work, Contractor shall designate, in writing, an authorized representative who shall have the authority to represent and act on Contractor’s behalf. Contractor’s authorized representative shall be present at the work site while work is in progress.

Contractor’s representative shall provide a working telephone number to Caltrans Contract Manager prior to the start of work.

D. Contractor shall obtain fire marshal approval, and any cost associated with fire marshal approval shall be included in the price quote proposal at no additional cost to Caltrans.

E. Prior to purchase and assembly of any products, Contractor shall submit to Caltrans Contract Manager for approval product data, manufacturer’s descriptions, factory mutual test reports, product specifications, and instructions for all products used. No work shall begin prior to product approval by Caltrans Contract Manager.

F. Contractor shall work around the existing mechanical units, pipe and conduits. Caltrans staff will be in buildings while work is completed.

G. Removal of Existing Roofs

1) Contractor shall sweep the roof.

2) Contractor shall carefully expose, remove, and dispose of the existing roofing material, sheathing, any damaged insulation and wood. Rain gutters and downspouts and roof extrusions, if necessary, will be removed and protected on site.

3) Contractor shall carefully remove the existing roofing material so that no damage occurs to the supporting roof deck, joists, fascia, or any other part of the building.

Damage caused by Contractor during the roof removal shall be replaced with like material of equal or better quality at Contractor's expense, which shall include the same section depth, lip width, and gauge thickness of the member damaged.

4) Contractor shall remove and replace, if applicable, any existing damaged underlying materials such as rot/ water-damaged/dry-rotted sheeting, decking, plywood, shiplap, fascia, sheathing, planking, roof supports, or insulation with equivalent or similar materials, ensuring the replacement matches the same section depth, lip width, and gauge thickness of the damaged member. If the sheeting, decking, plywood, shiplap, fascia, sheathing, planking, or roof supports are exposed, they shall be primed and painted to match existing building colors.

Exhibit A Public Works (State)

5) Contractor shall obtain written approval from Caltrans Contract Manager for any work and replacement materials that may be required to repair hidden defects below roofing layer prior to starting such work or installation of the replacement materials.

6) All removed materials shall be legally disposed at a disposal site, at no additional cost to Caltrans.

H. New Roof Installation

1) The new roof system shall be subject to Caltrans Contract Manager's approval and shall match the existing color. No work shall begin without prior written approval from Caltrans Contract Manager.

2) Contractor shall obtain written approval from Caltrans Contract Manager for any work and replacement materials that may be required to repair hidden defects below roofing layer prior to starting such work or installation of the replacement materials.

3) Contractor shall prepare the substrate, furnish, and install new roofing material, rain gutters and downspouts, fasteners, roof ventilation, and other materials which are required to prepare work area and to repair roof with a complete waterproof assembly meeting the performance requirements specified herein.

4) Victorville maintenance office, Equipment shop, mechanic shop, 6,750 square (sq) feet (ft). Seal all joints, screws and seams with three (3) course mesh, Silicone coat entire roof (per manufacture recommendations), Contractor shall install all new roof accessories, specifically rain gutters, molded pipe boots, T-tops, corners, T-joints, sealant pockets, drip edge metal, termination bars, and counter flashing. Replace damaged fascia board.

5) In the event that forecasted weather conditions necessitate a work stoppage, Contractor shall apply temporary protection, such as tarp or plastic covering, and anchoring such material with wood lath nails, staples and/or fastening devices to ensure the structure will be watertight until roof replacement can be resumed. Plastic sheathing shall not be less than six millimeters (6 mm) thick.

6) Contractor shall work around the existing mechanical units, pipes, and conduits.

Caltrans staff will be in buildings while work is completed.

I. Contractor shall only do the specific work that is authorized by Caltrans Contract Manager and as stated in this Scope of Work. If unforeseen work or repairs are discovered during removal and/or installation, Contractor shall request written approval from Caltrans Contract Manager prior to proceeding. Unforeseen work or repairs would not cover work already outlined in this Scope of Work. Labor for unforeseen work shall be at the hourly rate on Price Quote Proposal, Attachment 1, Item 2.

9. Materials/Supplies/Parts

A. Contractor will be reimbursed for the actual cost of materials/supplies/parts purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup. No additional compensation will be made for the cost to acquire, store, or deliver any purchased items.

Cost of materials/supplies/parts are to be substantiated by submitting a copy of the appropriately signed original invoice verifying the actual cost. Total expenditures for materials/supplies/parts shall not exceed the amount set forth in Price Quote Proposal, Exhibit A Public Works (State)

Attachment 1.

10. Safety

A. Contractor shall have at least two (2) employees at the worksite when working on roof.

B. Contractor shall be responsible for inspecting and identifying any mold presence in the materials and shall treat or replace any mold-contaminated material as necessary. The cost of addressing and resolving any mold issues shall at Contractors sole expense.

11. Materials

A. Materials shall be new and delivered to the job site in the manufacturer’s original unopened packages clearly labeled with manufacturer’s name and identification numbers. Materials shall be stored in strict accordance with the manufacturer’s printed storage requirements and protected from adverse weather conditions. Material shall be handled in such a manner as to prevent damage. Damaged materials shall be replaced at Contractor’s sole expense.

B. All products shall have been tested and listed by the Underwriters Laboratory, Factory Mutual, or other recognized testing agency, and shall bear those labels.

C. Materials shall be manufactured, handled, and used in a workmanlike manner to ensure completed work. Materials will be subject to inspection and tests by Caltrans Contract Manager. Contractor shall furnish samples without charge to Caltrans Contract Manager upon request.

D. Contractor shall assure Caltrans Contract Manager has free access, at all times, to materials being installed.

E. Any manufacturer's warranties, guarantees, instruction sheets, and parts lists shall be turned over to Caltrans Contract Manager prior to the start of work.

F. Materials to be disposed of shall be in a legal manner at no cost to Caltrans. Costs involved with disposing of material shall be included in the price quote proposal for roofing.

G. Products used for roofing projects shall be fully compatible with existing substrates.

Contractor shall install roofing materials that are compatible with one another under conditions of service and application required, as directed by roofing system manufacturer based on whose testing and field experience.

H. All materials, supplied by Contractor, which Caltrans Contract Manager has determined do not conform to the requirements of this Agreement will be rejected whether in place or not. If deemed defective, the defective materials shall be removed immediately from the site of the work, unless otherwise directed by Caltrans Contract Manager. No rejected material, the defects of which have been subsequently corrected, shall be used in the work, unless advance approval in writing has been given by Caltrans Contract Manager. Upon failure of Contractor to comply promptly with any order of Caltrans Contract Manager regarding defective materials, Caltrans Contract Manager will have authority to cause the removal and replacement of rejected material and to deduct the cost thereof from any money due or to become due to Contractor.

Exhibit A Public Works (State)

12. Compliance

All work performed under this Agreement shall be in accordance with the following:

A. All State and Local regulations having jurisdiction over the California Department of Transportation (Caltrans) Facilities.

B. All manufacturer’s operating and maintenance installation instructions.

C. National Roofing Contractors Association (NRCA), Roofing and Waterproofing Manual.

D. Factory Mutual (FM) 4450: Approval Standard for Class 1 Insulated Steel Deck Roofs.

E. FM 4470: Approval Standard Class 1 Roof Covers, Approval Guide.

F. Single-Ply Roofing Institute (SPRI): "Wind Load Design Guide for Low Sloped Flexible Membrane Roofing Systems"; "Fastener Selection Guide".

G. American National Standards Institute/Single Ply Roofing Industry (ANSI/SPRI) FX-1 "Standard Field Test Procedure for Determining the Withdrawal Resistance of Roofing Fasteners"; and ANSI/SPRI ES-1 "Wind Design Guide for Edge Systems Used with Low Slope Roofing Systems".

H. Storm water requirements shall be met at all times by Contractor for the duration of the Agreement. Please refer to the Statewide Stormwater Management Plan (SEMP) Revision 3, for requirements.

I. The publications listed below form a part of this Agreement to the extent referenced. The publications are referred to in the text by the basic designation only.

1) American Society for Testing and Materials (ASTM) E108 Fire Tests of Roof Coverings.

2) FM A/S4470 Class I Roof Covers.

3) FM DS/1-28 Wind Loads to Roof Systems and Roof Deck.

4) FM DS/1-29 Above-Deck Roof Components FM P7825 Approval Guide.

5) Underwriters Laboratories (UL) Solutions Roofing Materials and Systems Directory (RMSD), which can be accessed at: http://www.ul.com.

6) UL 790 Standard Test Methods for Fire Tests of Roof Coverings.

7) UL Solutions Fire Resistance of Roof Covering Materials, which can be accessed at http://www.ul.com.

8) California Building Code (CBC), Section 1609, Wind Loads to Roof Systems and Roof Deck, which can be accessed at: http://www.bsc.ca.gov/default.htm.

13. Adjustments

A. Contractor shall correct deficiencies found in the roofing replacement that does not comply with requirements. Contractor shall repair substrates, and repair or reinstall membrane roofing system to a condition free of damage and deterioration in compliance with warranty requirements.

https://www.nrca.net/ https://standards.globalspec.com/std/20782/FMAPPROVAL%204450 https://store.accuristech.com/standards/fm-approvals-4470?product_id=1945360 https://www.spri.org/download/ansi-spri_standards_2020_restructure/es-1/ANSI_SPRI_FM-4435-ES-1_2011_08042020.pdf https://www.spri.org/download/ansi-spri_standards_2020_restructure/es-1/ANSI_SPRI_FM-4435-ES-1_2011_08042020.pdf https://docs.rs-online.com/bfaf/0900766b81533e36.pdf https://www.ansi.org/ https://dot.ca.gov/programs/environmental-analysis/stormwater-management-program https://dot.ca.gov/programs/environmental-analysis/stormwater-management-program https://www.intertek.com/building/standards/astm-e108/ https://www.greentechrenewables.com/sites/default/files/comment/files/ClassARoofAssemblies.pdf http://www.ul.com/ https://www.intertek.com/building/standards/ul-790/ http://www.ul.com/ http://www.bsc.ca.gov/default.htm

Exhibit A Public Works (State)

B. Contractor shall protect the work area from exposure for the duration of the construction period, so that any damage due to any cause at the time of acceptance by Caltrans Contract Manager.

14. Workmanship

A. Any work or material that may be found to be substandard or out of compliance under Business and Professions Code, Sections 7058 and 7059, Caltrans Contract Manager will subject Contractor to a call back to redo the job and bring the job up to standard code. Any call back and any materials required will be at Contractor's sole expense.

B. If poor work by Contractor persists and necessitates a third call back to complete/correct jobs, Contractor is hereby advised that this poor work record will constitute grounds for contract termination.