Solicitation_Package_06A3269.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

February 27, 2026

Invitation for Price Quote (IFPQ)

IFPQ # 06A3269

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 06A3269 entitled Building Upgrade Services in Madera County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Angelica Santillan California Department of Transportation (Caltrans) Email address: angelica.santillan@dot.ca.gov Phone: (916) 708-3898

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Angelica Santillan Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:angelica.santillan@dot.ca.gov

Invitation for Price Quote IFPQ Number 06A3269

A) Purpose and Description of Services

1. Contractor shall furnish all labor, materials, parts, supplies, tools, equipment, permits, travel, disposal fees, and incidentals necessary to provide upgrade services to the roofing, evaporation cooling system, and lead-based paint to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Prime bidder must possess, at the time of bid submittal, continuously thereafter, and for the duration of the agreement, valid and current licenses and certificates issued by the California Contractors State License Board (CSLB):

Class B (General Building Contractor) and Hazardous Substance Removal (HAZ) Certification.

2. If the Prime Contractor has a Class B General Building Contractor license, then a Subcontractor may have a Hazardous Substance Removal (HAZ) Certification and or C-33 - Painting and Decorating Contractor license and or C-39 - Roofing Contractor license.

3. Prime bidder and/or subcontractor must possess, at the time of bid submittal, continuously thereafter, and for the duration of the agreement, a valid and current Lead Removal Certificate for supervisor(s) and worker(s) issued by the California Department of Public Health (CDPH).

4. Prime bidder and/or subcontractor transporting hazardous waste or subcontractor transporting hazardous waste must possess all the following, at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, valid and current:

a. Hazardous Waste Transporter Registration issued by the California Department of Toxic

Substances Control (DTSC). Bidder must provide copy(ies) of the current and valid registration with its bid submittal.

b. Hazardous Materials Transportation License issued by the California Highway Patrol (CHP).

Bidder must provide copy(ies) of the current and valid license with its bid submittal.

5. Prime bidder and/or subcontractor must possess, at the time of bid submittal, continuously thereafter, and for the duration of the agreement, current and valid Hazardous Materials Registration issued by the United States (US) Department of Transportation (DOT), Pipeline and Hazardous Materials Safety Administration (PHMSA).

6. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

7. Bidder shall possess at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

8. At time of quote submittal, continuously thereafter, and for the duration of the Agreement, bidder and subcontractor shall be a certified small business, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE) registered with the California Department of General Services (DGS).

9. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, may result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 02/27/2026

Written Question Submittal 03/06/2026 5:00 p.m.

Final Date for Quote Submission 03/13/2026 2:00 p.m.

Proposed Award Date (estimate) 03/20/2026

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by March 6, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 06A3269. Questions must be sent to the following email:

Email: angelica.santillan@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of Madera as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification mailto:angelica.santillan@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

10. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current Class B -General Building Contractor license and Hazardous Substance Removal (HAZ) Certification license issued by the CSLB, for the type of work to be performed. If the Prime Contractor has a Class B General Building Contractor license, then a Subcontractor may have a Hazardous Substance Removal (HAZ) Certification and or a C-33 Painting and Decorating Contractor license and or C-39 – Roofing Contractor license. Prime bidder and/or subcontractor must possess, at the time of bid submittal and for the duration of the agreement, a valid and current Lead Removal Certificate for supervisor(s) and worker(s) issued by the California Department of Public Health (CDPH).

11. Subcontractors

Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If a Subcontractor(s) is used, complete the Bidder Declaration (GSPD–05-105).

Bidder must ensure Subcontractor(s) shall have all necessary licenses, permits, and/or certifications to accomplish its portion of the work. Failure of a Subcontractor(s) to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Contractor may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB)/Micro Business (MB)/SB for the purpose of Public Works (SB-PW), or Disabled Veteran Business Enterprise (DVBE), with the same status of Contractor. No work may be subcontracted to any business not certified as a SB/MB/SB-PW or DVBE by DGS. Contractor must ensure the Subcontractor(s) is DGS Certified SB/MB/SB-PW or DVBE and has all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

12. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

13. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

14. Bonds Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

15. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

16. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

17. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 06A3269

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: angelica.santillan@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at angelica.santillan@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

19. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

20. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 06A3269 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 1 Lump Sum

All labor, materials, parts, supplies, tools, equipment, permits, travel, disposal fees, and incidentals necessary to provide asbestos & lead paint abatement at the Madera Maintenance Station (MS) per STD 213, Exhibit A, Scope of Work.

2 1 Lump Sum All labor, materials, parts, supplies, tools, equipment, permits, travel, disposal fees, and incidentals necessary for minor roof repair and window replacement at the Madera MS per STD 213, Exhibit A, Scope of Work.

3 1 Lump Sum

All labor, materials, parts, supplies, tools, equipment, permits, travel, disposal fees, and incidentals necessary to provide the removal and replacement of five

(5) evaporative coolers in the Landscape Warehouse (Building D) and Equipment Shop (Building B) at the Madera MS per STD 213, Exhibit A, Scope of Work.

4 1 Lump Sum

All labor, materials, parts, supplies, tools, equipment, permits, travel, disposal fees, and incidentals necessary to re-paint loose, flaking, and peeling paint from the facia, doors, and trim of Shop, Warehouse, Landscape Warehouse (Buildings B,C,& D) and storage shed at the Madera MS per STD 213, Exhibit A, Scope of Work.

5 2,300 Per Square Feet

All labor, materials, parts, supplies, tools, equipment, permits, travel, disposal fees, and incidentals necessary to re-paint interior walls and ceilings of Crew Room and restrooms of Equipment Shop at the Madera MS per STD 213, Exhibit A, Scope of Work.

Subtotal: $

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 24. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 06A3269 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 9/2025)

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 6)

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05105) Bidder Declaration

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

☐ Copy of Lead Removal Certificate for supervisor(s) and worker(s) issued by the California Department of Public Health (CDPH)

☐ Copy of Hazardous Waste Transporter Registration issued from the California Department of Toxic

☐ Copy of Hazardous Materials Transportation License issued by the California Highway Patrol (CHP)

Copy of current and valid Hazardous Materials Registration issued by the United States (US) Department of Transportation (DOT), Pipeline and Hazardous Materials Safety Administration

(PHMSA)

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Payment BondPayment Bond

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM2009 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 06A3269

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Building

Upgrade Services as described herein:

Contractor shall provide all labor, materials, parts, supplies, tools, equipment, permits, travel, disposal fees, and incidentals necessary to provide upgrade services to the roofing, evaporation cooling system, and lead-based paint in Madera County.

2. The services shall be performed at the Madera Maintenance Station (MS) at 120 Almond Avenue, Madera, CA 93637.

3. Any reference to Caltrans Contract Manager shall also include designee.

4. This Agreement will commence on June 2, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on June 2, 2027 (estimate). The services shall be provided during normal business hours Monday through Friday 7:30 a.m. to 3:00 p.m., excluding State holidays. Contractor to confirm hours with Contract Manager and Site Superintendent prior to start of work. The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans):

Contractor: TBD

Section/Unit: District 06/Maintenance Project Manager:

Caltrans Contract Manager: TBD

Address: 1352 West Olive Avenue Fresno, CA 93728

Address

Business Phone Number: Business Phone Number:

Email: Email:

6. Detailed Description of Work:

A. Hazardous Waste Disposal – Asbestos

1) Contractor shall provide all asbestos and abatement services according to all environmental laws and regulations and in accordance with all city and county codes/regulations and provide the HAZWOPER-trained employees, labor, tools, materials, bins, equipment, travel, and incidentals, and to pay all associated costs, fees (including legal disposal fees), taxes, necessary to provide the Haz Waste/Asbestos Services at a 2,300 square foot building.

2) The abatement products and all materials resulting from the removal shall be disposed of by Contractor and shall be removed from the premises. All hazardous waste shall be transported by a licensed hazardous waste hauler and legally disposed of at a hazardous

Exhibit A

Public Works (State) waste site approved by Caltrans Contract Manager.

a) Prior to removal of asbestos/hazardous material, appropriate notification (when required by law) shall be made to the following:

(i) Air Quality Management

(ii) United States Environmental Protection Agency (EPA) in accordance with 40

CFT Part 1, Subpart M

(iii) California Division of Occupation Safety and Health per (California Administrative

Code) 8 CAC 341.6 (registration and 8 CAC (1) (asbestos notification)

b) No work shall be performed until the work site has been made secure.

3) Contractor shall:

a) Comply with all applicable rules and regulations from San Joaquin Valley Air Pollution

Control District (SJVAPCD) and Cal/OSHA Construction Safety Order Section 1529 Asbestos and Section 5192 Hazardous Waste Operations and Emergency Response.

b) Comply with Attachment 3, Asbestos & Lead Paint Survey that identifies all areas subject to asbestos abatement prior to the start of any work and comply with SJVAPCD rules.

c) Provide proper notification to SJVAPCD and Cal/OSHA prior to performance of abatement activities.

4) Contractor shall provide the following Hazardous Waste services, asbestos services, decontaminate, remove, dispose, and haul all the following biohazard elements.

a) Contractor shall remove and dispose of all with asbestos mastic. Mastic must be hydro blasted which guarantees full removal of asbestos.

b) Contractor shall decontaminate all designated asbestos work areas with detailed HEPA-vacuuming and perform a wet wipe down.

B. Hazardous Water Disposal - Lead Paint

1) Contractor shall remove and dispose of approximately 4,668 square feet (SF) of loose, flaking, and peeling lead-based paint from all roof and flashing on the exterior of the Crew Room and bathrooms, using manual method. Refer to Attachment 4, Site Map of Madera Maintenance Yard.

2) Limited Lead-based Paint Inspection results are attached to this Agreement as Attachment 3, Asbestos & Lead Paint Survey for Contractor’s use.

3) Contractor shall perform lead containing/contaminated material removal on the Sand Storage Building only.

4) All employees performing the lead abatement services shall be Lead-Related Construction (LRC) certified with the California Department of Public Health.

5) Where existing lead-based materials are to be removed during demolition, construction or alterations, such material shall be treated as hazardous waste, and shall be removed, hailed, and disposed of in accordance with all applicable Federal, State, and local laws and ordinances.

Exhibit A

Public Works (State)

6) Contractor shall take special precautions for that portion of work involving the handling of materials containing lead.

7) Contractor shall be required to comply with OSHA Lead in Construction Standard (1926.62) and Cal/OSHA Construction Safety Orders, Lead Section 1532.1, Title 8, California Code of Regulations (CCR), effective November 4, 1993 (revised March 7,1997).

8) Contractor shall mobilize crew and equipment.

9) Contractor shall set up engineering controls and establishment of a perimeter containment during removal operations to include a clear and visible Lead regulated work area using demarcating barriers and appropriate signage.

10) Contractor shall provide water onsite.

11) Contractor shall use a high-efficiency particulate air (HEPA) vacuum and wash surfaces with a Lead Shield cleaning detergent.

12) Contractor shall perform the application of Peel Bond and Lead Shield encapsulant to scraped areas.

13) Handling

Contractor shall comply with Federal, State, and local regulations for the removal of material containing lead prior to demolition, construction or alteration and shall place such removed material in approved plastic containers (double ply, 6-mil minimum thickness, plastic bags) with caution labels affixed to said bags. Such caution labels shall have conspicuous, legible lettering which spells out the following, or equivalent warning:

CAUTION

CONTAINS LEAD

14) Temporary storage on the ground of material and residue produced when the existing paint system is disturbed will not be permitted. Material and residue shall be stored in leak proof containers and shall be handled in such a manner that no spillage will occur.

15) Transporting:

All haulers of hazardous waste material shall be currently registered with the State Department of Public Health Services (DOPHS) and shall have a Hazardous Waste Transporter Registration issued by the California Department of Toxic Substances Control.

16) Disposal:

a) Contractor shall dispose of all material and residue produced during removal operations in California at an approved Resource Conservation and Recovery Act (RCRA) equivalent disposal facility in accordance with the requirements of the disposal facility operator.

b) Contractor shall notify the proper authorities at the disposal site in advance of delivery of hazardous waste containing lead-based paint to the disposal site.

17) Upon completion, contractor shall demobilize crew and equipment.

https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.62 https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.62 https://www.dir.ca.gov/title8/1532_1.html https://www.dir.ca.gov/title8/1532_1.html

Exhibit A

Public Works (State)

18) Contractor shall not perform any additional work without a verbal authorization by Caltrans Contract Manager.

C. Minor Roof Repair & Window Replacement

1) Contractor shall perform work on a section-to-section basis to ensure the Maintenance

Station (MS) is not shut down while the work is performed. Contractor shall perform work in one section at a time to allow the other sections to be available for use by Caltrans staff.

2) Contractor shall prepare the substrate, furnish, and install one (1) translucent panel (approximately 12 square feet), fasteners, and other materials which are required to prepare work area, to repair roof with a complete waterproof assembly meeting the performance requirements specified herein.

3) Contractor shall carefully remove the existing roofing material so that no damage occurs to the supporting elements or any other part of the building. Damage caused by Contractor during the roof removal shall be replaced with like material of equal or better quality at Contractor’s expense, which shall include the same section depth, lip width, and gauge thickness of the member damaged. Rain gutters and downspouts and roof extrusions, if necessary, will be removed and protected on site.

4) If any turbines, attic vents, aluminum rain gutters, rigid insulation, flashing metal, fascia board and down spouts are damaged during removal, Contractor shall replace to equal or better quality at no cost to Caltrans.

5) Contractor shall apply temporary protection, such as tarp or plastic covering and anchoring such material with wood lath nails, staples and/or fastening devices to ensure that the structure will be watertight until roof repairs can be made. Plastic sheathing shall not be less than six millimeters (6 mm) thick. Tarps must be in place within eight (8) hours of notification by Caltrans Contract Manager.

6) Contractor shall prep existing roofs by removing any rust and repairing and sealing any minor damage on the existing panels as to not interfere with the longevity or warranty of the new product.

7) Contractor shall remove existing window and install one (1) new dual-pane window measuring approximately three feet by two feet and nine inches (3’ x 2’-9”). Type of window and installation shall be installed per all current applicable sections of the California Building and Energy Codes.

8) Caltrans Contract Manager will approve replacement materials and any work that may be required to repair hidden defects below roofing layer, including but not limited to, sheathing or roof supports prior to installation of the replacement materials.

D. Replacement of Evaporative Coolers

1) Contractor shall replace evaporative cooler related systems components as directed.

2) Contractor shall inspect and verify all measurements of the following prior to the start of work:

a) Swamp Cooler

b) Ducts

c) Exhaust Fans relating to Evaporative Coolers

Exhibit A

Public Works (State)

d) Registers

e) Flues

f) Humidity and Thermostatic Controls

g) Air Filters, Air Grilles, Belts, and Screens in connection with Heating, Ventilation, and Air

Conditioning (HVAC) Systems

3) Contractor shall notify Caltrans Contract Manager prior to performing any “hot” work, including but not limited, to the use of gas torches, soldering irons, or any open flame devices. Contractor shall have a fire prevention plan always including proper fire prevention (extinguisher) in place when performing hot work. Fire extinguisher equipment shall be provided at no extra cost to Caltrans.

4) If Contractor fails to inform Caltrans Contract Manager of hot work, Contractor shall be liable for all damages resulting from failure to inform Caltrans Contract Manager of hot work that causes a fire alarm and/or building evacuation, which results in a stop work loss and/or bodily injury. Contractor shall be responsible for any costs, fees, or fines associated with fire alarms resulting from failure to inform Caltrans Contract Manager of hot work.

5) Contractor shall provide five (5) commercial Champion or Phoenix evaporation coolers model 1600, or equivalent to existing. Contractor shall make adjustments to properly install new coolers. The existing condensate line shall be used.

6) Contractor shall remove and replace support base.

7) Contractor shall perform system start-up and instruct site personnel on operation or maintenance of new systems or equipment, as necessary.

8) No additional compensation shall be paid for specialized…