Solicitation_Package_03A4183.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

Jul1 1, 2026

Invitation for Price Quote (IFPQ)

IFPQ 03A4183

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 03A4183 entitled Roof Repair Services in the Counties of Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $484,000.00,to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). A bid over $484,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Angelica Santillan California Department of Transportation (Caltrans) Email address: angelica.santillan@dot.ca.gov Phone: (916) 708-3898

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Angelica Santillan Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:angelica.santillan@dot.ca.gov

Invitation for Price Quote IFPQ Number 03A4183

A) Purpose and Description of Services

1. Contractor shall provide all permits, labor, materials, supplies, tools, equipment, travel, and incidentals necessary for the routine servicing, maintenance, and repair of roofing and/or structural issues associated with the identified Caltrans properties including Maintenance Stations (MS), Safety Roadside Rest Areas (SRRA), Commercial Vehicle Enforcement Facilities (CVEF), Special Crew Station (SC), and other Caltrans facilities in District 03.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. By submitting its bid, bidder certifies, under penalty of perjury, that its Contractors State License

Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

2. Bidder shall possess at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

3. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 07/01/2026 Written Question Submittal 07/08/2026 4:00 p.m.

Final Date for Quote Submission 07/15/2026 2:00 p.m.

Proposed Award Date (estimate) 07/22/2026

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 07/08/2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 03A4183. Questions must be sent to the following email:

Email: angelica.santillan@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website https://caleprocure.com. It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

https://caleprocure.com/

3. ADM-1412 – Price Quote Proposal

The total price quote proposal for this Agreement must not exceed $484,000.00. A bid amount more than $484,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages State General Prevailing Wage Rates will apply for the Counties of Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba as described in the Proposed Form of Agreement, Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle

Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

D. If Contractor lists Subcontractor who is believed to be performing work that is not subject to the registration requirements, written confirmation from DIR must be obtained and submitted with the proposal to validate the bid.

10. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-39 Roofing license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work.

Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

11. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

12. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

13. Bonds Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

14. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the

Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

15. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

16. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

17. Price Quote Submittal A. The Price Quote should be emailed as described below. All price quotes must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 03A4183

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: angelica.santillan@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at angelica.santillan@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

18. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

19. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

20. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

21. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 03A4183 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 1,820 Hours

All permits, labor, materials, supplies, tools, equipment, travel, and incidental necessary for routine servicing, maintenance, and repair of roofing and/or structural issues per STD 213, Exhibit A, Scope of Work.

2 400 Hours All permits, labor, materials, supplies, tools, equipment, travel, and incidental necessary for non-routine servicing, maintenance, and repair of roofing and/or structural issues per STD 213, Exhibit A, Scope of Work.

Subtotal: $

Maximum allowable expenditure for all parts, materials, supplies, rental equipment per Exhibit A, Item 11. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 3)

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 03A4183

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) roof repair and/or structural repair associated with roofing repair services as described herein.

Contractor shall provide all permits, labor, materials, supplies, tools, equipment, travel, and incidentals necessary for the routine servicing, maintenance, and repair of roofing and/or structural issues associated with the identified Caltrans properties including Maintenance Stations (MS), Safety Roadside Rest Areas (SRRA), Commercial Vehicle Enforcement Facilities (CVEF), Special Crew Station (SC), and other Caltrans facilities in District 03.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at the Caltrans District 03 locations identified in the table below in the Counties of Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba. Caltrans Contract Manager will contact Contractor via email when the Public Works required under this Agreement are required at the specific locations listed below:

Location Description Location Address Auburn MS 1050 Grass Valley Highway, Auburn, CA 95603 South Bridge SC 2809 B Street, Sacramento, CA 95816 Chico MS 2535 Notre Dame Boulevard, Chico, CA 95928 Donner Pass CVEF 12800 Interstate 80, Truckee, CA 96161 Colusa MS 1401 Will South Green Avenue, Colusa, CA 95932 Donner Pass SRRA Eastbound (EB) Just Past Castle Peak, I-80 EB Donner Pass SRRA Westbound (WB) Just Before Castle Peak, I-80 WB Dunnigan SRRA Northbound (NB) 0.5 Miles North of Dunnigan, I-5, Dunnigan, CA Dunnigan SRRA Southbound (SB) 0.5 Miles North of Dunnigan, I-5, Dunnigan, CA Downieville MS Hwy 49 Two Miles North of Downieville, CA Echo Summit MS Hwy 50 P.M. 66.7 Elk Grove MS 9087 Elkmont Way, Elk Grove, CA 95624 Elkhorn SRRA SB NW of Sacramento International Airport, I-5 Esparto MS 17240 Yolo Avenue, Esparto, CA 95627 Gold Run SRRA EB Just Past Gold Run Exit 143, I-80 Gold Run SRRA WB Just Past Gold Run Exit 143, I-80 Kingvale MS 51121 Donner Pass Road, Soda Springs, CA 95728 Kyburz MS 13561 El Dorado Freeway, Kyburz, CA 95720 Marysville MS 1001 N Beale Road, Marysville, CA 95901 District 03 SC 1403 Furneaux Road, Marysville, CA 95901 Marysville Tree Crew 304 East 12th Street, Marysville, CA 95901 Maxwell SRRA SB I-5, 2.5 Miles South of Maxwell, CA 95955 Maxwell SRRA NB I-5, 2.5 Miles South of Maxwell, CA 95955 Nevada City MS 10057 Gold Flat Road, Nevada City, CA 95959 Northgate MS 3940 Rosin Court, Sacramento, CA 95834 Placerville 3065 Blair Lane, Placerville, CA 95667 Sunrise MS 11325 Sanders Drive, Rancho Cordova, CA 95742

Exhibit A

Public Works (State)

Location Description Location Address Roseville MS 1000 Atlantic Street, Roseville, CA 95678 Sierraville MS 241 South Lincoln Street, Sierraville, CA 96126 South Lake Tahoe Engineers Building 1655 Shop Street, South Lake Tahoe, CA 96150 South Lake Tahoe MS 2243 Cornelian Drive, South Lake Tahoe, CA 96150 Tahoe City MS 553 River Road, Tahoe City, CA 96145 Truckee MS 10152 Keiser Avenue, Truckee, CA 96160 Caltrans Yard 2830 X Street, Sacramento, CA 95817 District 03 Warehouse 5340 Arboga Road, Marysville, CA 95901 West Sacramento MS/SC 1040 South River Road, West Sacramento, CA 95691 Whitmore MS I-80, 4 Miles East of Baxter, CA 95701 Willows MS 939 North Humboldt Avenue, Willows, CA 95988 Willows SRRA SB I-5, 4.6 Miles North of Willows, CA 95988 Willows SRRA NB I-5, 4.6 Miles North of Willows, CA 95988 Woodland MS 624 North East Street, Woodland, CA 95776

4. Any reference to Caltrans Contract Manager shall also include designee.

5. This Agreement will commence on October 1, 2026 (estimate), or upon approval by

Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on October 1, 2029 (estimate). The routine services shall be provided during normal business hours Monday through Friday 7:00 a.m. to 5:00 p.m., excluding State holidays. The non-routine services shall be provided on days and times specified by Caltrans Contract Manager and may take place outside the normal business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m., and on State holidays. The parties may amend this Agreement as permitted by law.

6. This Agreement cites specific portions of the most current version of the Caltrans 2025 Standard Plans and Specifications (including revisions), herein collectively referred to as the “Standard Specifications”. The Standard Specifications can be accessed via the Internet at:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications. Only the sections of the Standard Specifications cited in this Agreement are requirements and are hereby incorporated by this reference as if attached to this Agreement. All other portions of the Standards Specifications are not applicable to this Agreement.

7. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications

Exhibit A

Public Works (State)

California Department of Transportation (Caltrans):

Contractor: TBD

Section/Unit: District 03/Maintenance Project Manager:

Caltrans Contract Manager: TBD

Address: 320 East 12th Street Marysville, CA 95901

Address:

Business Phone Number: Business Phone Number:

Email: Email:

8. Assignment of Work A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for routine and non-routine services. See Attachment 2, Service Request.

B. The Service Request shall include the following information:

1) Agreement Number 03A4183

2) Service Request Number

3) Date of Request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date of Service

7) Type of Service (routine or non-routine)

8) Time of Service (day(s) and time(s))

9) Location Address of service

10) Specific Scope of Work to be performed under the Service Request, in accordance with the Scope of Work in this Exhibit A

11) Signatures of DSPOC and/or Caltrans Contract Manager

C. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

D. Contractor shall respond to routine Service Requests within 48 hours of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have two (2) hours to respond to Caltrans Contract Manager.

Exhibit A

Public Works (State)

9. Detailed Description of Work A. Contractor shall provide all permits, labor, materials, supplies, tools, equipment, travel, and incidentals necessary to provide routine maintenance and repair of roofing and/or structural component issues associated with the Caltrans locations identified in Exhibit A, Section 3, above. This includes but is not limited to the repair of various types of roofing such as six (6)-ply hot mopped, flat roof, composition shingles on a 16 or 12 pitch roof, built-up tar and gravel or cap sheet roof, metal, wood-shake, or 80 mil membrane roofing. Repairs may include, but are not limited to, repair and rebuilding of decking, rafters, fascia, and other construction components related to roof repair. Maintenance and repairs, including repairs and installation of replacement parts, covered by this Agreement are those repairs that would be expensed rather than capitalized under generally accepted accounting practices.

B. Maintenance and repair services shall include:

1) Repair of individual elements of the roof and gutters (provided such repairs do not constitute most of the roof or gutter system) to maintain it in good operating condition and repair.

2) Adjustment and touch-up of fasteners and fastening materials to ensure adhesion.

3) Touch-up and fill-in of all caulking where needed.

4) Sealing and caulking of roof components as needed.

5) Maintaining walk pads in good condition and repair.

6) Removal of debris from strainers over drain pipes, check seal between drain and roof membrane for any signs of drying or deterioration.

7) Cleaning of gutters, downspouts or roof areas of leaves or other obstructions that pose risk to the structural integrity of the roof and/or performance of the gutters and downspouts.

8) Removal of soil accumulation which may support plant life resulting in roof damage.

9) Maintaining all gutters to ensure that gutters are secured to the building correctly.

10) Substitution of individual acoustical ceiling tiles as needed.

C. If damaged roof decking is discovered after removal of roof covering, Contractor shall repair the damaged decking with new material of equivalent quality as directed by Caltrans Contract Manager.

D. Insulated decks shall be repaired (if necessary) and dry before Contractor may apply any new roofing materials. Contractor shall replace wet insulation with like materials as directed by Caltrans Contract Manager.

E. Contractor may obtain electrical power and water from existing State outlets, free of charge, for work outlined in this Exhibit A, Scope of Work, where such utilities exist, provided that such utility services are in service and are not required by the State for other purposes. Contractor, at their own expense, shall obtain any additional electrical power, water or other utilities required, and shall make and maintain the necessary service connections.

Exhibit A

Public Works (State)

10. Parts/Materials/Supplies/Rental Equipment A. Contractor shall use standard commercial grade products. All parts and materials shall, at a minimum, be in accordance with the requirements of this scope and shall be the manufacturer's standard commercial product. Additional or better features which are not specifically prohibited by this scope, but which are a part of the manufacturer's standard commercial product shall be included in the equipment being furnished. A standard commercial product is a product which has been sold or is being currently offered for sale on the commercial market through advertisements or manufacturer's catalogs or brochures and represents the latest production model.

B. Contractor shall use materials free from defects which would adversely affect the performance or maintainability of individual components or of the overall assembly.

Materials not specified shall be of the same quality used for the intended purpose in commercial practice. Unless otherwise specified by Caltrans Contract Manager, all equipment, material, and articles incorporated in the work covered by this Agreement are to be new

C. Contractor shall provide a legible Material Safety Data Sheet to Caltrans Contract Manager for all materials used on site.

D. Specialized rental equipment may occasionally be required to complete roof maintenance and repair services. Specialized rental equipment may include but is not limited to: scissor lift, crane, forklift, or porta john. Contractor shall include the need for any specialized rental equipment in their written assessment following site survey but before any work begins. No specialized equipment shall be rented until Contractor receives written approval from Caltrans Contract Manager after reviewing Contractor’s written assessment. Contractor shall ensure specialized equipment is operated safely and appropriately.

E. Four-wheel drive or chains are required during the Winter months.

F. Contractor will be reimbursed for the actual cost of materials/supplies/parts/rental equipment purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup.

Contractor costs associated with the purchase and installation of materials/supplies/parts/rental equipment are included in Contractor’s hourly rate for services that include wages, overhead, general, and administrative expenses and profit.

Cost of materials/supplies/parts/rental equipment are to be substantiated by a copy of the appropriately signed original invoice verifying the actual cost and delivery of the materials/supplies/parts/rental equipment of Caltrans. Total expenditures for materials/supplies/parts/rental equipment shall not exceed the amount set forth in the line item for material/supplies/parts/rental equipment in Price Quote Proposal, Attachment 1.

11. Assessing and Scheduling Required Services A. Caltrans Contract Manger and Contractor will coordinate a mutually agreed upon schedule for Contractor to provide services at the respective service locations.

B. Caltrans Contract Manager will notify Contractor via email when non-routine services are immediately required to maintain Caltrans’ business and facility operations. Contractor will respond to these notices within two (2) hours and begin repairs within six (6) hours.

Exhibit A

Public Works (State)

C. Caltrans Contract Manager will notify Contractor via email when routine services are required to maintain Caltrans’ business and facility operations, but the repairs are not immediately required. Contractor will respond to these notices within two (2) business days and begin repairs upon a mutually agreed schedule.

D. Whenever Contractor provides service at a service location, Contractor shall submit to Caltrans Contract Manager a written assessment of the items listed above and include:

1) A survey summary of the existing roofing type system(s).

2) A complete, accurate, and detailed description of the damage or roofing system issue, identifying need and/or recommendation for the maintenance/repair of the roofing system(s). This report shall include estimated length of maintenance repair.

3) A written proposal, outlining the type and cost of labor to include any anticipated overtime requirements, per Price Quote Proposal, Attachment 1, and materials needed to maintain or repair the roofing system.

4) A draft schedule of work relating to the proposed maintenance or repair of the roofing system(s) identified in Contractor’s initial site survey.

E. Contractor shall submit roofing system assessment(s) to Caltrans Contract Manager following the site survey. The assessment(s) shall be reviewed and approved by Caltrans Contract Manager prior to the start of work.

F. If Contractor shows up to a service location without prior approval from Caltrans Contract Manager, Contractor may be rescheduled by Caltrans Contract Manager to a later date and any cost associated with the unapproved visit will be at Contractor’s sole expense.

G. Contractor shall have sole responsibility for verifying all measurements and/or estimates required for material quantity and sizes.

12. Permits and Inspections A. Contractor shall obtain and email a final Certificate of Approval and/or permit from the applicable inspection authority having jurisdiction, should approval be needed.

B. Contractor shall email the certificate of approval and/or permit to Caltrans Contract

Manager upon completion of the work and before final payment.

C. Contractor shall notify Caltrans Contract Manager a minimum of one (1) business day prior to the conduct of a scheduled inspection.

D. Final inspections are to be set by Contractor and completed by the appropriate entity.

13. Safety There shall be at least two (2) Contractor employees at the work site when physically working on the roof.

14. Damages to Caltrans Property In the event that any Caltrans property is damaged as a result of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor or its employees in performing the services. Repair efforts must be performed in a manner which ensures all warranties are maintained for any

Exhibit A

Public Works (State) products that are damaged. Repair efforts shall include the full costs for all required labor and materials.

15. Contractor Responsibilities A. Contractor shall ensure that only qualified and competent personnel are permitted on the job site and that the work shall be safely performed by the highest industry standards.

Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s) or the public.

B. Contractor shall comply with all applicable federal, state, county, city and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed in this Agreement.

C. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property.