Invitation for Bid no. IFB1 FAAA 2016000256 Mobile Laboratory Custom Built Trailer for: CDPHE Air Pollution Control Div.

SPECIFICATIONS AND REQUIREMENTS

The purpose of this invitation for bid, (IFB1), is to obtain competitive bids for the outright purchase, and delivery of (1) one brand new, fully customized 8.5’ x 16’ dual axle aluminum trailer to be used to house and transport CDPHE’s Oil and Gas Response Mobile Air Measurement Laboratory. This system will be outfitted with the air measurement instrumentation needed for the Laboratory including two 6’ instrument racks and a benchtop GC-MS instrument and all associated equipment including 2 air conditioners for cooling. The trailer must include a diesel generator capable of operating without refueling for a 24-hour period with all equipment operating at an elevation of 8000’ above sea level. The fully loaded lab must not exceed the trailer towing capacity of the Ford F250 super duty gasoline truck purchased for this purpose (12500 pounds gross weight, 1250 pounds tongue weight less 10% altitude adjustment).

All deviations from these specifications should be referenced by heading number, and topic, and explained in detail on company letterhead. All major components of this bid are optional and are to be quoted individually and in as much detail as possible. Please quote the trailer and its ancillary equipment as separate line items. The CDPHE reserves the right to include/exclude individual components from this bid at their discretion.

MANUFACTURER QUALIFICATIONS

The vendor and manufacturer of this trailer offered shall have been engaged for a period of three or more years in the fabrication of custom systems of the type being sought, and shall supply evidence of his/her financial and technical capabilities. The vendor shall supply the names, addresses and phone numbers or points of contact of at least four independent previous purchasers/users of similar custom trailers, upon request.

A. Technical Specifications: Mobile Laboratory Custom Trailer

1. The aluminum trailer (The Trailer) shall be 8.5’ x 16.5’ exterior dimensions with 7’ vertical minimum interior space with exceptions made for wheel wells, cabinetry, etc.

2. The Trailer shall have an appropriate ball head with tongue 12V electric lift/crank system for coupling to the Division’s F250 truck (The Truck).

3. The Trailer shall have two (2) spread axles appropriate for the weight of the fully loaded trailer, generator, fuel, accessories, etc.

4. The Trailer shall include a 2-5/16” A-Frame coupler.

5. All necessary hitching wires, plugs, chains, etc. shall be provided.

6. The Trailer must include all DOT and State required safety equipment including brakes, and brake and clearance lights.

7. The Trailer must have a 2-axle braking system appropriate for the full weight of the loaded trailer. The weight of the instrumentation to be installed into the trailer is about 3000 lbs. This does not include diesel fuel or trailer weight.

8. The total weight of the Trailer with diesel generator should not exceed 5000 lbs.

9. The Trailer must have four 80R16 (or larger) aluminum wheels and spare tire of the same size.

10. Ground clearance for the Trailer must be at least 14” for the frame.

11. Exterior siding shall be of 0.040” thickness aluminum.

12. Protective trim (e.g. gravel guards) is required to protect edges and other high wear external areas from excessive wear and gravel impact under normal on-road operating conditions. All trim and exterior fasteners must be smooth for theft resistance. Dimensions and material type of trim must be specified in bids for comparison purposes.

13. The Trailer exterior should be predominantly white in color but with permissible metal colored protective trim. Exterior finishing must be durable and UV-resistant.

14. Sampling ports will need to be drilled after the trailer is built. The builder must provide a detailed and accurate “as-built” wiring and structural diagram plan so that holes can be drilled without impacting the electrical and structure of the Trailer.

15. The Trailer must have 2 windows of size 24” x 18” plus one window in the side door. Windows must be tinted with appropriate internal shades to prevent seeing inside.

16. The Trailer must have one side door (36” wide, 78” tall) with a bar lock and screen door.

17. The Trailer side door must have a retractable step and grab rail for entry.

18. The Trailer must have rear door(s) that open fully to allow equipment to be loaded in and out of the trailer. The back door(s) can be hinged on the sides (“box doors”) or ramp style. Back doors must be lockable from the interior. A ramp door must be rated for 3000 pounds load.

19. All sides of the Trailer, including the roof, floor, and doors, must be insulated against weather, noise and vibration to a minimum rating of R-14.

20. Floor and rear door(s) must be covered in wear-resistant heavy duty rubberized material appropriate for foot traffic. Interior walls should be covered in carpet type material of a dark color. Interior ceilings are to made of white aluminum.

21. The Trailer must have interior access to the roof by way of interior hatch, 30”x30” which can be locked from the inside and include an interior ladder for roof access. The hatch shall have a gas shock opening mechanism.

22. The roof of the Trailer must be reinforced to support the weight of 2 people plus equipment and be rated for 2000 pounds total.

23. The roof must include hinged fold-down safety railing of 49 linear feet enclosing the trailer roof.

24. The Trailer must include a shock mounted diesel generator in its own insulated box of footprint size 54” x 36” which is isolated by at least R-14 insulation from the interior space of the trailer and vented downward to minimize contamination of samples taken at the top of the Trailer. Generator cooling fan must be vented downward or horizontally, away from the sampling inlets. See electrical requirements below for generator electrical specifications.

25. Storage cabinets will be built around the generator compartment as necessary.

26. The Trailer shall have a 50 gallon, in-frame fuel tank sufficient to operate the generator at 100A output for a period of at least 24 hours.

27. The interior of the Trailer must have 2 recessed load-bearing strut anchoring system (e.g. unistrut) in the floor to accommodate secure shock mounting of the two instrument racks. Each in floor strut should extend the length of the trailer.

28. A similar anchoring system must be bolted to the interior of the Trailer walls and ceiling (e.g. aircraft track). Wall and ceiling anchoring systems do not need to be recessed.

29. The Trailer must have built-in customizable (upon final order) specifications of at least 7 linear feet of 24” cabinetry with countertop. Final layout to be determined.

30. The Trailer must include 5 linear feet of 30” width cabinetry with reinforced metal countertop and support at least 350 pounds of load. This will be used to mount the Gas Chromatograph system. There must be two (2) built-in 30” drawer cabinets within this cabinetry. Final layout to be determined.

31. The Trailer must include 8 linear feet of upper shock-mounted, top-hinged door cabinets customizable upon final order 96”.

32. All cabinetry shall be sturdy and made of aluminum.

33. The floor must include a flush spare tire compartment which is also sound and temperature insulated to R-14. Equipment to change a tire is to be included.

34. All cabinet doors and drawers must include locking mechanisms to assure they do not open during towing.

35. The Trailer must be delivered and invoiced no later than June 30, 2016. Delays after this date will result in the order being canceled without payment.

B. Generator and Electrical Requirements

1. The Trailer must have a diesel generator (The Generator) of sufficient size to provide continuous 100A power to the trailer at 8000’ above sea level.

2. The Generator must have a fuel gauge, electric fuel pump, isometric vibration isolators and built-in remote start.

3. The electrical load system of the Trailer shall include a 100A breaker box, which shall allow connection to 2 independent 50A shore power connections for operation without the generator (e.g. when garaged).

4. As mentioned in section A, the Trailer shall have a 50 gallon, in-frame fuel tank sufficient to operate the generator at 100A output for a period of at least 24 hours.

5. Two (2) auto transfer switches shall be provided and wired appropriately to the panel. An additional two (2) breaker boxes, generator subpanel and second load center shall be provided as needed to provide necessary electrical functionality.

6. The Generator shall be 240V compatible and the Trailer breaker box shall be wired for 240V.

7. The 100A load system should be hot switchable between electrical shore power and the diesel generator.

8. The Trailer must include a minimum of twelve (12) interior electrical outlets and one (1) exterior outlet, configured as three (3) 20A breakers with 3 outlets each and one (1) 15A breaker with three (3) interior and one (1) exterior outlet. Exact layout to be determined.

9. The 12 interior outlets must be split evenly between two 50A load system breakers and meet GFI code requirements. Outlets must be clearly distinguished (e.g. by colored faceplates or similar) by capacity (20A vs. 15A) and by which of the circuits breakers they are connected to.

10. A minimum of two (2) 25’ minimum length 50A shore power cords must be provided.

11. The Trailer shall include a minimum of 500 amp hours in Absorbed Glass Mat Deep Cycle 12V battery storage to power the interior and exterior lights, security system, electric tongue jack/lift, cellular modem, etc.

12. The Trailer should have 100 W capacity roof solar panel(s) wired appropriately to charge the 12 V batteries while the generator is off. The 12V batteries must also be charged by the Truck during normal towing and when connected to shore power.

13. The Trailer shall have a weather-sealed, reversible, covered 12V, variable speed ceiling vent fan which can be operated from battery power. The fan housing must have a rain sensor mechanism.

14. The Trailer shall include wiring for a 7-way truck plug.

15. The Trailer shall include at least one (1) 12V high output LED exterior scene light, 7” x 3” minimum.

16. The Trailer 12 V interior lighting system shall include an LED interior dome light, generator compartment light, and at least eight (8) 18” lengths of recessed interior LED lighting. Six of the LED lights will be recessed into the ceiling and switched together with dome light and two (2) will be mounted under cabinet and be switched independently, location to be specified. All interior lighting shall be controlled by interior, wall-mounted switches.

17. The Trailer shall include two (2) 15,000 BTU low-profile roof-mounted 10.5” air conditioners and a single (1) 1500W built-in electric heater with wall-mounted controllers.

18. Each air conditioner must have its own, in-wall thermostat. Air conditioners inlets should be positioned at either end of the trailer to allow for proper circulation of air through the length of the Trailer.

19. The Trailer must have an alarm system with sensors for the doors, roof hatch and windows and an internal motion sensor that would activate if the trailer is towed without authorization. The alarm system must have the option to notify the operator remotely by text message, etc. if it is activated and it should lock the trailer brakes. Specifications for the alarm system must be provided for comparison purposes.

C. Service, Training, Warranty and Delivery

The vendor shall provide delivery and complete operation demonstration. The new Trailer must include a 5 year structural warranty and 1 year electrical warranty. The bid price must include delivery: FOB, Destination to Denver, Colorado.

D. Demonstration of System Conformity

The vendor shall demonstrate that the system complies with all specifications set forth in this solicitation. Within 30 working days after the equipment delivery, a demonstration of conformity on the purchased equipment at CDPHE shall be initiated by the vendor. The demonstration of conformity shall consist of checking the Trailer for compliance with the requirements listed in this solicitation.

If the Trailer does not meet the specifications listed, the Trailer will be rejected and the vendor will have one opportunity to repair or replace the Trailer to cure all defects. If the Trailer fails, except for external causes, within a 30-day period after passing the initial demonstration of conformity, the vendor shall be given the opportunity to make any necessary corrections or replacements, including the entire Trailer, if necessary, after which another demonstration of conformity shall be initiated, as per above. If the Trailer does not meet all specifications, the Trailer shall be rejected and the order canceled. The Trailer will be returned to the vendor freight collect.

E. Bid Submission Format

1. The vendor shall submit sealed bid to the CDPHE via USPS, courier, or hand delivery with the solicitation number and submission deadline clearly marked on the outside. Late bids will be rejected, electronic bids will be rejected.

2. Vendor shall submit one, (1), original bid, and two, (2) copies on authorized company letterhead. Vendor shall complete and returned the attached vendor information / confirmation of offer form. (Exhibit A)

3. Vendor shall be registered on the CO VSS system by the submission deadline.

4. Vendor shall submit pricing in itemized and grand total format. Price to include delivery and installation.

5. Vendor shall submit all manufacturer specifications and warranty information.

F. Evaluation and Award

The award of this solicitation shall be based on lowest, responsive and responsible bid which is in the best interest of the state. Cost will be the primary factor in the award of this Invitation for Bid, (IFB1). This solicitation will result in a State of CO. purchase order. All terms will apply (see attachment for po terms). Goods must be delivered and invoiced by June 30, 2016. Delivery may be a consideration in the award of this IFB, vendor must indicate an accurate delivery date. Vendor shall contact: Greg Harshfield, phone: (303)692-3232 at least three, (3), weeks in advance to arrange delivery and installation.

G. Questions

Prospective vendors may submit written questions via email only until: March 16, 2016 at 2:00 pm mt. Email address: timothy.massangale@state.co.us Questions must reference the solicitation number, all vendor questions all with the CDPHE response will be posted to this solicitation as a modification after the written question period expires.

Contact: Timothy Massangale, CPPB, Senior Purchasing Agent, CO. Dept. of Public Health & Environment, Bldg. C1, Purchasing and Contracts Section, 4300 Cherry Creek Drive, South, Denver, CO. 80246-1530. Phone: 303-692-2072, Email: timothy.massangale@state.co.us

Bid submission deadline is: Tuesday, March 29, 2016 at 2:00 pm image1.jpeg