American Embassy, New Delhi, India Shanti Path, Chanakyapuri, New Delhi-110021 Phone No. 91-11-24l98728

Fax No. 91-11-24l98278

Dear Prospective Offeror: August 4, 2026

Subject: Request for Quotation 191N6526Q0102– Supply of Pickup truck Brand New Single Cabin Passenger SUV plus space for materials (Toyota Hilux or Equivalent), EURO/BS–VI, Right Hand Drive (RHD), seater to U S Embassy New Delhi, India

Enclosed is a Request for Quotations (RFQ) for supply of Pickup truck to the U.S. Embassy in New Delhi, India. If you would like to submit a quotation, follow the instructions in Section–3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form SF–1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

All requests for clarifications must be submitted in writing via E-mail to kamathsp@state.gov by 1400 hrs.

(India Time) August 06, 2026. Responses shall be provided to all contractors who showed their interest in doing business with USG. No questions shall be answered received after 1700 hrs. (India Time) August 06, 2026.

Quotations are due by 1400 hrs. (India Time) of August 14, 2026. Your quotation must be submitted electronically to Newdelhibids@state.gov with the subject line “Solicitation No. 191N6526Q0102 for Brand Brand New Single Cabin Passenger SUV plus space for materials (Toyota Hilux or Equivalent), EURO/BS– VI, Right Hand Drive (RHD)”. The file size must not exceed 10MB. If the file size exceeds 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

No quotations shall be accepted after this time. Quotations must be in English. Incomplete quotations will not be accepted. Quotation submitted to any other e-mail ID other than Newdelhibids@state.gov shall be rejected and dealt in accordance with FAR provision 52.215-1. Quotations submitted to or marked on any email address other than Newdelhibids@state.gov will be rejected and will not be considered.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Additional information as required in Section–3

4. Section–5 Representations and Certifications

5. Proof of SAM Registration mailto:kamathsp@state.gov mailto:Newdelhibids@state.gov

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1 of 64

191N6526Q0102

Royce M Branch II 011-24198000

IN650

AMERICAN EMBASSY NEW DELHI

SHANTIPATH,

CHANKAYAPURI, NEW DELHI - 110021

AMERICAN EMBASSY NEW DELHI

9000 NEW DELHI PL, ATTN: S/GSO

WASHINGTON, DC, UNITED STATES OF AMERICA

AMERICAN EMBASSY NEW DELHI

FMC-GV, SHANTIPATH, CHANKAYAPURI, ATTN: FMO

NEW DELHI INDIA

Supply Brand Pickup truck Brand New Single Cabin 1 ea Passenger SUV plus space for materials specifications and FAR & DOSAR Clauses set forth in the solicitation Vehicle model and brand will not be changed after bids/ placement of order.

one

Royce M Branch II 8/04/2026

8/04/2026

8/14/2026 1400 hrs

AMERICAN EMBASSY NEW DELHI

9000 NEW DELHI PL, ATTN: S/GSO

WASHINGTON DC 20521-9000

Solicitation Number 191N6526Q0102– Supply of Pickup truck

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 191N6526Q0102, Prices, Block 23

• Continuation To SF-1449, RFQ Number 191N6526Q0102, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 191N6526Q0102,

PRICES, BLOCK 23

I. SCOPE OF SERVICES

The Contractor shall deliver one Van, 17 seater (including driver), Right Hand Drive (RHD), EURO/BS–VI, to the U.S. Embassy New Delhi in India.

II. TYPE OF CONTRACT

This is a firm fixed price type of contract. The prices listed below shall include all expenses such as labor, materials, overhead, profit, insurance, and transportation necessary to deliver the required items to the U.S. Embassy New Delhi, India. No additional sums will be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this purchase order. Nor will the purchase order price be adjusted on account of fluctuations in the currency exchange rates.

The U.S. Government intends to award contracts to the responsible company submitting an acceptable quotation at the lowest price. We intend to award based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

III. PRICING

The offerors shall insert their prices for the subject vehicle below in PRICE table.

Offshore vendors shall include costing on door-to-door basis till Embassy premises in New Delhi, India. The Embassy shall not bear any additional charges except the total quoted price on the table below. Delivery shall be made on a Cost, Insurance, and Freight (CIF) basis to destination. The vendor shall bear all costs, risks, and charges associated with transportation, insurance, customs clearance, demurrages due to vendor’s negligence, taxes, and delivery of goods until they are received and accepted at U.S. Embassy in New Delhi.

Vendor Responsibilities Include:

• All export documentation and compliance

• International freight and insurance

• Import customs clearance procedures

• Local transportation and delivery to Embassy premises

• Coordination with Embassy security and receiving personnel for access

• Offloading and placement at designated location within Embassy compound

Duty Exemption: The U.S. Embassy will provide a Duty Exemption Certificate as applicable under the Vienna Convention on Diplomatic Relations and Government of India regulations. The vendor shall be responsible for processing customs clearance using the Embassy-provided exemption certificate.

Title and risk of loss shall pass to the U.S. Government only upon final acceptance of goods at the delivery destination.

Local vendors shall include GST and other taxes as per host government regulations and transportation of vehicles to the US Embassy in New Delhi.

GOODS AND SERVICES TAX. Goods and Services Tax (GST) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to GST; this percentage is multiplied only against that portion.

PRICE:

Line Item

Description Unit Unit Price Est.

Quantity Total Price

Brand New Single Cabin Passenger SUV plus space for materials (Toyota Hilux or Equivalent), EURO/BS–VI, Right Hand Drive (RHD), Vehicle model and brand will not be changed after receipt of bids/ placement of order.

Each

GST (local supplier in Delhi, India)

Grand Total

INSTRUCTIONS FOR OVERSEAS VENDORS

– SHIPPING TERMS: Delivery shall be made on a Cost, Insurance, and Freight (CIF) basis to destination in New Delhi. The vendor shall bear all costs, risks, and charges associated with transportation, insurance, customs clearance, and delivery of goods until they are received and accepted at U.S. Embassy New Delhi

– GST not applicable on offshore billing of vehicles.

– Offshore vendors must fill the price on door delivery basis in the grand total.

In accordance with FAR 52.211-6, brand names are mentioned for information / description purposes only and are not restrictive.

IV. CURRENCY

Overseas – All prices in US Dollars.

Local – All prices in INR.

V. PERIOD FOR ACCEPTANCE OF OFFERS

The offeror agrees to hold the prices firm in its offer for ninety (90) calendar days from the date specified for receipt of offers.

CONTINUATION TO SF-1449

RFQ NUMBER 191N6526Q0102,

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. VEHICLE SPECIFICATIONS

Pickup truck, RIGHT HAND DRIVE, EURO-6 OR ABOVE

Model Year – 2024, Color – White, Right Hand Drive, Emissions Euro 6, Model – High Auto Transmission, Alloy Wheels, Remote Locking, Power Steering, Power windows on all doors, Body Type - Single Cab, 2doors, 2seats, Fuel efficiency - 8.0L/100km (combined), Engine size

- Diesel Turbo 4, 2.8L, Transmission - 6 speed automatic, Warranty - 5 years/unlimited km warranty, Dimensions, Overall height1855mm, Overall length5265mm, Overall width1800mm, Ground clearance unladen216mm, Wheelbase3085mm, Kerb weight1800kg, Turning circle12.60m, Rear track6x17mm, Front track6x17mm, Gross trailer weight braked3500kg

Engine, Engine Capacity2755cc, Number of cylinders4, Fuel type Diesel, Fuel tank capacity80.00L, Fuel consumption8.0L/100km (combined), Maximum torque500Nm, Maximum power150kW, Brakes, Front brakesDisc - Ventilated, Rear brakesDrum, Suspension, Front suspensionCoil Spring;Double Wishbone, Rear suspensionLeaf Spring;Rigid Axle, Tyre , Front tyre size225/70 R17C, Rear tyre size225/70 R17C

Rear tyre size225/70 R17C, Interior, Base features, 12 Volt Power Outlet, Auto Climate Control with Dual Temp Zones, Apple CAR Play, Adjustable Front Seats - Manual, Alarm System/Remote Anti Theft, Adjustable Steering Wheel - Tilt & Telescopic, Android Auto, Bottle Holders - Front Seats, Bluetooth Connectivity, Cruise Control, Centre Courtesy/Dome Light/S, Carpet Floor Covering, Cup Holders - Front Seats, Chrome Interior Door Handles, Centre Console Box - Multi-Purpose, Central Locking Remote Control, Connect App Services, Cloth Trim, Digital Audio Broadcast Radio, Digital Clock, Driver Mode Selection, Display Screen 4.2 Inch, Grab Handles - Front & Rear, Headrests - Adjustable on All Seats, Hill Descent Control, Intermittent Wipers - Variable, Keyless Entry & Drive, Lockable Glove Box Compartment, Leather Gear Knob, Multi-Function Control Screen, Over-THE-AIR-Updates, Parking Distance Control Front & Rear, Power Mirrors with Indicators & Folding, Power Steering, Power Windows, Radio AM/FM, Rear Cross Traffic Alert, Remote Services, Rear Privacy Glass, Satellite Navigation, Seatback Pockets - Front Seats, Sound System with 9 Speakers, Start/Stop Button, Steering Wheel-Mounted Audio Controls, Spare Wheel - Full Size Alloy Wheel, Trip Computer, Traffic Sign Recognition, USB Input Socket, Voice Recognition System, Additional features, 19CY Multi Media Platform, 2 Seat Interior, Adjustable Steering Wheel - Tilt Only, Cargo Tie Down Hooks/Rings, Cloth Upholstery - Premium, Display Screen 8 Inch, Driver Seat Height Adjustable, Floor Mats - ALL Weather, Headlights - Manual Levelling, Intermittent Wipers - Front, Multi Information Display 4.2 Inch LCD, Power Mirrors, Seatback Hooks, Security Services, Sound System with 6 Speakers, Steering Wheel - Urethane Type, TFT Display, Toyota Connected Services, Urethane Gear Knob, Vanity Mirror – Passenger

Safety, Base features, 295MM Rear Brakes, 319MM Front Brakes, Dual Front Airbags Package, Airbag - Knee Driver, Anti-Lock Braking, Automatic Collision Notification, Brake Assist, Brake Calipers With Logo, Blind Spot Monitoring, Electronic Brake Force Distribution, Emergency Call Button, Electronic Stability Program, Emergency Stop Signal, Head Airbags, High-Speed Active Cruise Control, Hill Holder, Engine Immobiliser, Lane Departure Warning, Pedestrian Recognition, PRE-Collision Systems, Panoramic View Monitor, Reversing Camera, Side Airbags, Seatbelts - Height Adjustable Front Seats, Seatbelts - Load Limiters Front Seats, Seatbelts - Lap/Sash for All Seats, Seatbelts - Pre-Tensioners Front Seats, Seatbelts - Reminder for All Seats, School Zone Speed Detection, Traction Control System, Toyota Safety Sense, Ventilated Front Disc Brakes, Vehicle Tracker, Additional features, Autonomous Emergency Braking, Curtain Airbags, Cyclist Recognition, Hill Start Assist, Road Sign Assist, SOS Emergency Call, Safety Services, Trailer Stability Control, Urethane Handbrake, Vehicle Stability Control, Exterior, Base features, Antenna - Roof-Mounted Shark Fin Type, 17 Inch Alloy Wheels, Chrome Front Grille, Door Handles - Black Gloss, Daytime Running Lights - LED, Dusk Sensing Headlights, Fog Lights - Front, Gloss Black Badging, Gloss Black Exterior Mirrors, Grey Wheel Arch Flares, LED Headlights, Puddle Lamps, Additional features, Body Coloured Exterior Door Handles, Black Grille, Daytime Running Lights, Headlights - Auto On/Off Function, Headlights Follow ME Home Function, Halogen Headlights, Painted Bumper - Front, Side Steps

- Black, Spare Wheel 17 Inch, Steel Wheels, Wheel Finish – Silver

Mechanical, Base features, Active Traction Control, Drive Start Control, Variable Flow Control Steering, Additional features, ALL Terrain Tyres, Diff Lock Rear, Diesel Particulate Filter, Dual- Range 4 Wheel Drive, Power Mode, Service station in Delhi, India

2. DELIVERY LOCATION AND TIME

1. The Contractor shall deliver all ordered items to the U S Embassy New Delhi on FOB destination basis. The address is:

U S Embassy Gate-C, Chandragupta Marg, Chanakyapuri, New Delhi – 110021, India

2. The offshore Contractor shall deliver all ordered items up to American Embassy in New Delhi on door-to-door basis. The American Embassy in New Delhi will obtain the necessary custom duty exemption documentation, for duty free clearance of the vehicles imported into India, which shall be provided to vendor for custom clearance and delivery to Embassy premises.

3. The Contractor shall deliver all items not later than 90 days after date of contract award.

3. COMPLIANCE WITH SPECIFICATIONS

The offerors shall submit with their offer a detailed matrix table indicating that the specifications of the offered vehicle are in compliance with the required minimum specifications set forth in Description/Specifications/Work Statement of this RFQ. Any deviations to the required minimum specifications shall be clearly stated in the matrix table. Product literature and/or catalog shall be provided as supplement to the specification data of the proposed vehicles model.

Seller to Complete the following matrix table. Failure to provide requested matrix table may result in the offer being found technically unacceptable or the contractor being found non-responsible.

Technical Specifications Brand New, Single Cabin Passenger SUV plus space for materials (Toyota Hilux or Equivalent)

REQUESTED BY EMBASSY QUOTED BY VENDOR

Model Year – 2024 Color – White Right Hand Drive Emissions Euro 6 Model – High Auto Transmission Alloy Wheels Remote Locking Power Steering Power windows on all doors Body Type - Single Cab, 2doors, 2seats Fuel efficiency - 8.0L/100km (combined) Engine size - Diesel Turbo 4, 2.8L Transmission - 6 speed automatic Warranty - 5 years/unlimited km warranty Dimensions Overall height1855mm Overall length5265mm Overall width1800mm Ground clearance unladen216mm Wheelbase3085mm Kerb weight1800kg Turning circle12.60m Rear track6x17mm Front track6x17mm Gross trailer weight braked3500kg

Engine

Engine Capacity2755cc Number of cylinders4 Fuel type Diesel Fuel tank capacity80.00L Fuel consumption8.0L/100km (combined) Maximum torque500Nm Maximum power150kW

Brakes Front brakesDisc - Ventilated Rear brakesDrum

Suspension Front suspensionCoil Spring;Double Wishbone

Rear suspensionLeaf Spring;Rigid Axle

Tyre Front tyre size225/70 R17C Rear tyre size225/70 R17C

Interior Base features 12 Volt Power Outlet Auto Climate Control with Dual Temp Zones

Apple CAR Play Adjustable Front Seats - Manual Alarm System/Remote Anti Theft Adjustable Steering Wheel - Tilt & Telescopic

Android Auto Bottle Holders - Front Seats Bluetooth Connectivity Cruise Control Centre Courtesy/Dome Light/S

Carpet Floor Covering Cup Holders - Front Seats Chrome Interior Door Handles Centre Console Box - Multi-Purpose Central Locking Remote Control Connect App Services Cloth Trim Digital Audio Broadcast Radio Digital Clock Driver Mode Selection Display Screen 4.2 Inch Grab Handles - Front & Rear Headrests - Adjustable on All Seats Hill Descent Control Intermittent Wipers - Variable Keyless Entry & Drive Lockable Glove Box Compartment Leather Gear Knob Multi-Function Control Screen Over-THE-AIR-Updates Parking Distance Control Front & Rear Power Mirrors with Indicators & Folding Power Steering Power Windows Radio AM/FM Rear Cross Traffic Alert Remote Services Rear Privacy Glass Satellite Navigation Seatback Pockets - Front Seats Sound System with 9 Speakers Start/Stop Button Steering Wheel-Mounted Audio Controls Spare Wheel - Full Size Alloy Wheel Trip Computer Traffic Sign Recognition

USB Input Socket Voice Recognition System Additional features 19CY Multi Media Platform 2 Seat Interior Adjustable Steering Wheel - Tilt Only Cargo Tie Down Hooks/Rings Cloth Upholstery - Premium Display Screen 8 Inch Driver Seat Height Adjustable Floor Mats - ALL Weather Headlights - Manual Levelling Intermittent Wipers - Front Multi Information Display 4.2 Inch LCD Power Mirrors Seatback Hooks Security Services Sound System with 6 Speakers Steering Wheel - Urethane Type TFT Display Toyota Connected Services Urethane Gear Knob Vanity Mirror – Passenger

Safety Base features 295MM Rear Brakes 319MM Front Brakes Dual Front Airbags Package Airbag - Knee Driver Anti-Lock Braking Automatic Collision Notification Brake Assist Brake Calipers With Logo Blind Spot Monitoring Electronic Brake Force Distribution

Emergency Call Button Electronic Stability Program Emergency Stop Signal Head Airbags High-Speed Active Cruise Control Hill Holder Engine Immobiliser Lane Departure Warning Pedestrian Recognition PRE-Collision Systems Panoramic View Monitor Reversing Camera Side Airbags Seatbelts - Height Adjustable Front Seats Seatbelts - Load Limiters Front Seats Seatbelts - Lap/Sash for All Seats Seatbelts - Pre-Tensioners Front Seats Seatbelts - Reminder for All Seats School Zone Speed Detection Traction Control System Toyota Safety Sense Ventilated Front Disc Brakes Vehicle Tracker Additional features Autonomous Emergency Braking Curtain Airbags Cyclist Recognition Hill Start Assist Road Sign Assist SOS Emergency Call Safety Services Trailer Stability Control Urethane Handbrake Vehicle Stability Control Exterior Base features

Antenna - Roof-Mounted Shark Fin Type 17 Inch Alloy Wheels Chrome Front Grille Door Handles - Black Gloss Daytime Running Lights - LED Dusk Sensing Headlights Fog Lights - Front Gloss Black Badging Gloss Black Exterior Mirrors Grey Wheel Arch Flares LED Headlights Puddle Lamps Additional features Body Coloured Exterior Door Handles Black Grille Daytime Running Lights Headlights - Auto On/Off Function Headlights Follow ME Home Function Halogen Headlights Painted Bumper - Front Side Steps - Black Spare Wheel 17 Inch Steel Wheels Wheel Finish – Silver

Mechanical Base features Active Traction Control Drive Start Control Variable Flow Control Steering Additional features ALL Terrain Tyres Diff Lock Rear Diesel Particulate Filter Dual-Range 4 Wheel Drive Power Mode

Service station in Delhi, India

4. TITLE TRANSFER AND SUPPLY CHAIN REQUIREMENTS (MANDATORY)

4.1. To ensure successful delivery and legal transfer of Government-owned assets, the contractor must demonstrate the ability to provide the required truck and convey clear, legal title to the American Embassy at the time of delivery.

4.2 Title Transfer Requirement

The contractor shall:

- Provide truck with clear, transferable title at time of delivery

- Ensure all units are delivered free and clear of liens, encumbrances, or ownership restrictions.

- Provide all documentation necessary for the Government to obtain legal ownership and registration.

Failure to provide valid and transferable title at delivery shall be considered nonconforming performance.

4.2 Proof of Authority to Sell and Transfer Title

The contractor shall demonstrate the legal authority to sell and transfer ownership of the truck.

Documentation shall include at least one of the following:

- Proof that the offeror is the original equipment manufacturer (OEM)

- Proof of a valid state-issued dealer license authorizing the sale of truck

- A written agreement with a licensed dealer or manufacturer authorizing the offeror to sell the truck and transfer title to the Government.

4.3 Supply Chain Documentation

The contractor shall demonstrate an established and verifiable supply chain for the proposed truck. Acceptable documentation includes:

- Manufacturer quotation

- Dealer quotation

- Purchase agreement or order confirmation

- Authorized distributor or reseller documentation (if applicable)

Documentation must clearly demonstrate that the offeror has the ability to procure and deliver the specified truck within the required timeframe.

4.4 Government Right to Verify

The Government reserves the right to request additional documentation at any time prior to award or during performance to verify:

- Supply chain validity

- Dealer/manufacturer authorization

- Ability to transfer legal title

Failure to provide requested documentation may result in the offer being found technically unacceptable or the contractor being found non-responsible.

4.5 Other mandatory requirements

- The truck shall be delivered with documentation sufficient to establish legal ownership by the Government, including title or Manufacturer’s Certificate of Origin (MCO), as applicable.

- The contractor shall quote only those brands of vehicle for which the manufacturer has authorized after sales service network in New Delhi, India.

- The following documents are mandatory requirement by the Government of India for import and registration of the vehicles in New Delhi:

a) EURO–VI certificate from manufacturer.

b) Copy of Manufacturer / dealer invoice

The contractor should ensure to quote only those make/brand of vehicles for which they can provide above documents in original.

- The invoice must reflect the seating capacity and color of the vehicle and fuel type.

- The contractor is responsible for all the shipping and handling, duties, insurance, storage, demurrages charges (occurring due to seller’s negligence and inappropriate documentation etc.) to pay and accepts risk of loss of goods.

- Engine and VIN numbers must be mentioned on the bill of lading.

- Buyer will obtain Import permission and duties/tax exemption certificate from Ministry of External Affair (MEA), Government of India upon getting original.

- All original documents shall be sent by courier to Embassy prior to dispatching of vehicle.

5. WARRANTY

The Contractor agrees that the vehicles furnished under this contract shall be covered by the most favorable manufacturer's commercial warranty in New Delhi, India.

The Contractor shall provide a copy in English of the applicable manufacturer's commercial warranty, with each vehicle covered by such a warranty, at no additional cost to the Government.

a) Warranty terms: ____months, or _________Km, whichever comes first (to be inserted by the offeror).

b) Period of availability of repair parts: _____years (to be inserted by the offeror).

6. MARKING AND SUBMISSION OF DOCUMENTS

1. All vehicles and associated documents shall be labeled and marked for, and the shipping documents, including original bill(s) of lading, the certificates of origin or vehicle titles, and a copy of the commercial invoice(s), shall be submitted by courier or international courier to the consignee's following address:

American Embassy Shantipath, Chanakyapuri, New Delhi – 110021, India Kind Attention – Mr. Paul Nichols, S/GSO

Bill of Lading Instructions

Port of Discharge – Nhava Sheva, Mumbai.

Place of Delivery – ICD/TKD, New Delhi.

Notify Party – Same as consignee.

Bill of Lading – “Express Release”.

The “Engine and VIN number” must be mentioned on the bill of lading.

2. The documents mentioned in Para 1 shall be submitted to the American Embassy in New Delhi, in advance, so that Embassy can obtain the necessary customs and duty exemption documentation from the Government of India for the duty-free clearance of shipment prior to arrival of the vehicles at port of clearance. All communication and submittals in this regard shall be done with:

American Embassy New Delhi India Shantipath, Chanakyapuri, New Delhi –110021, India Kind Attention:

Mr. Ashok Chellaramani Procurement Agent Tel: +91 11 24198739 E-Mail: ChellaramaniA@state.gov

VII. INSPECTION, ACCEPTANCE, PAYMENT AND INVOICE SUBMISSION

mailto:ChellaramaniA@state.gov

The inspection and acceptance of the vehicles shall be performed by the U.S. Government upon their arrival at the U.S. Embassy New Delhi in India.

The payment(s) to the Contractor shall be made through EFT within 30 days following satisfactory inspection and acceptance of the vehicles at U.S. Embassy New Delhi, submission of legitimated invoice to Financial Management Office (FMO) along with proof of delivery and upon presentation of the certificates of origin or vehicle titles to the American Embassy New Delhi.

Invoices should be submitted via email to MissionIndiaPayments@state.gov with the Purchase Order number in the subject line. Invoices sent in physical copy or to other email addresses will delay payment. It is not necessary to send duplicate invoices.

VIII. CHOICE OF LAW

This purchase order shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Civilian Board of Contract Appeals and the United States Court of Federal Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

IX. QUESTIONS

All questions regarding this solicitation must be submitted via email to kamathsp@state.gov no later than August 14, 2026, by 1400 hrs Indian Standard Time (IST). Responses to vendor’s questions, if any, will be posted to SAM.gov. No questions shall be accepted after this time.

X. OFFER SUBMISSION INSTRUCTIONS

The date set for receipt of proposals is August 14, 2026, by/before 1400 hrs, Indian Standard Time (IST). No proposal shall be accepted after this time.

The offer should be submitted electronically at – Newdelhibids@state.gov with subject line “RFQ Number 191N6526Q0102 – Supply of Pickup truck to U. S. Embassy New Delhi”.

Quotation submitted to any other e-mail ID other than Newdelhibids@state.gov shall be rejected and dealt in accordance with FAR provision 52.215-1.

X. SAM REGISTRATION

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. If the Contractor was unable to register prior mailto:Newdelhibids@state.gov https://www.sam.gov/ to award, the contractor shall complete the registration in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.

Therefore, offerors are highly encouraged to start registration in SAM immediately if they are interested in submitting a response to this requirement.

XI. APPLICABLE TERMS AND CONDITIONS

This solicitation incorporates applicable Federal Acquisition Regulation (FAR) clauses and clauses by reference and/or full text, as applicable. Any resulting contract shall be governed by FAR Part 12 commercial contracting procedures.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (NOV 2023) (DEVIATION NOV 2025)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.

3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence.

Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall-

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(5) Interest.(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if-

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt;

or (C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon –

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "clickwrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS-

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(MAR 2026)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title II).

__ (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204-30.

https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.acquisition.gov/far/part-52#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_203_13 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim…