Solicitation No.191N3025Q0006-SELC_Space.pdf

Solicitation No. 191N3025Q0006 for

Space Experiential Learning Center at the American Center, Kolkata

TABLE OF CONTENTS

SF-18 OR SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample letter for “Performance and Guaranty Bond”

Attachment 2: Breakdown of Price/Bill of Quantities (BOQ)

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

A.1 GOODS AND SERVICES TAX (GST).

The Contractor shall include GST as a separate line item in the quotation and charge as a separate line item on the invoices.

A.2 LINE ITEMS

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this purchase order for the following firm fixed price and within the time specified herein.

This price shall include all labor, materials, overhead and profit.

Line

Item

Description QTY Unit price

(INR /

USD)

GST Total

(INR /

USD)

001 Supply of equipment and materials for the

Space Experiential Learning Center (SELC) at the American Center Kolkata, 38A, Jawaharlal Nehru Road, Kolkata – 700 071

(India).

Cost of equipment/materials only:

Pricing breakdown to be provided separately.

1 Lot

002 Cost of labor including overhead and profit.

Pricing breakdown to be provided separately.

1 Job

SECTION B - STATEMENT OF WORK

SPACE EXPERIENTIAL LEARNING CENTER (SELC)

Project Title: Space Experience: Inspiring STEM in India

1) PROJECT OVERVIEW:

The Space Experiential Learning Center (SELC) at the American Center Kolkata is an immersive, interactive exhibit space focused on showcasing U.S. achievements in space exploration and fostering

U.S.–India collaboration in science and technology. This installation will serve students and educators in

Eastern India, combining digital kiosks, physical models, and hands-on STEM activities to promote scientific inquiry, creativity, and interest in space sciences.

2) Primary Objective:

To establish the SELC as an interactive, visually engaging, and educational exhibit that promotes

American leadership in space technology and inspires STEM learning through experiential tools.

3) Target Audience:

High school and university students (ages 15–22), STEM educators, and science-focused visitors.

4) Project Timeline:

6 months from contract signing.

5) Key Components to be Developed Under This Scope of Work

A) Content Development

The vendor will curate high-quality, authentic content on:

• U.S. space history and milestones (NASA, Apollo, Artemis, Mars missions)

• American innovations in space technology and satellite systems

• U.S.–India collaboration (e.g., NISAR, Axiom missions)

• Life aboard the International Space Station

The content should be written in American English. The text and designs for all content will be approved by U.S. Consulate General Kolkata.

i) Deliverables:

• Text content for all exhibits and placards. The text and content should be suitable for individuals with visual impairments.

• Narration scripts for videos.

• Quiz content and gamified learning prompts.

• Instructional guide for reusable kits.

B). Video Production

The vendor will script, record, and edit short videos as follows:

• Welcome Video: Introduction to the SELC, explaining its sections and purpose.

• Model Explainers: Short videos to accompany the satellite and rocket models (e.g., what they are, what they do, historical significance).

• Kit Instruction Video: Step-by-step video explaining how to build and reuse the “Make Your

Own Rocket/Satellite” kits.

• Life in Space Simulation: Visual content for ISS simulation kiosks.

i) Specifications:

• HD MP4 format with subtitles.

• The video subtitles should be in Hindi.

• The video voiceover/narration should be done in an American voice.

• Duration: 1–3 minutes per video

• Delivered with editable source files

C). Interactive Design & Gamification

The vendor will design and deliver content for interactive, touch-screen kiosks. All content/modules will be installed/embedded/uploaded within an interactive touch-screen kiosk. The physical kiosk will be provided by the U.S. Consulate General Kolkata, and the vendor is responsible for designing and installing the content on the kiosks. The vendor will design four interactive modules/content with the following details:

• Interactive content to be displayed on a gamified quiz kiosk: The content will be embedded within an interactive touch-screen kiosk for an interactive quiz experience. The content should be developed like a quiz that tests visitor knowledge on American space achievements.

• Interactive digital content on the history of space exploration and American achievement in space exploration. The content will be embedded in an interactive touch-screen kiosk and should include the following:

o Timeline of space exploration.

o Milestones in American space exploration through animated videos and interactive elements. For e.g. Touch a spaceship/satellite to get details about its parts, uses etc.

o Facts about American astronauts.

• Interactive digital content on U.S.-India space collaboration. The content will be embedded in an interactive touch-screen kiosk and should highlight:

o U.S.-India space collaboration explained through animation and videos that feature milestones, personalities, and key moments in space history.

• Interactive Digital Content on the International Space Station (ISS). The content will be embedded in an interactive touch-screen kiosk and should include the following:

o History of the ISS.

o ISS achievement and contributions.

o Facts about American astronauts.

o Simulation of lab activities conducted at the ISS.

o Gamified activity of docking a space craft in the ISS.

i) Deliverables include:

• Interactive modules for touchscreen kiosks. The content should be user-friendly and visually appealing.

• The interactive modules should be developed on open Android 11 or above.

• The interactive modules should be functional in standalone mode and wifi (if required). Note:

The touchscreen panel supports USB multi-point infrared touch, multi-point capacitive touch, multi-point nano film touch, multipoint acoustic wave touch, multi-point optical touch and more.

• Source code and editable assets for updates. Note: The content should be updateable to fix bugs, add features, and ensure compatibility with new Android versions.

• Video formats: AVI, rm, rmvb, MKV, WMV, MOV, MP4, DAT, PMP, MPEG, MPG, MPG, FLV, ASF, TS, TP, 3GP, MPG and other

• Audio formats: Mp3, WMA, WAV, APE, FLAC, AAC, OGG, M4A, 3GPP and other formats.

• Image format: JPG, BMP, PNG.

• The media files should be optimized for Android devices to reduce file size without compromising quality.

D). Equipment-Based Exhibits and Educational Installations

Under this Scope of Work, the vendor will provide the following exhibit elements. All items must be high-quality, durable, safe for public use, and suitable for transportation and relocation within the

American Center facilities. Where applicable, the vendor must deliver accompanying videos, graphics, and instructional content, and hand over editable source files. Where applicable, the vendor will install exhibits at the American Center. All designs will be approved by U.S. Consulate General Kolkata.

i). Scaled Models of U.S. Satellites (Quantity: 2)

The vendor will design and fabricate two interactive, scaled-down models of significant American satellites (e.g., Landsat, Hubble, GOES). Each model must include:

• Realistic detailing, with size approx. 2 feet wide, 4 feet in height, customized as per size visit.

• Each model should be standalone. Accompanying videos of explainers (on tablet, screen, or QR-based)

• Printed educational placards with concise, engaging text. The text should be compatible with visually impaired individuals.

ii). Scaled Models of U.S. Rockets/Spacecrafts (Quantity: 3)

This includes three interactive, scaled-down physical models of iconic U.S. spacecraft (e.g., Apollo, Space Shuttle etc). Each model must include:

• Approximate size: 2–4 feet high, customized as per size visit.

• Hands-on components or visual cutaways to show interior sections

• A corresponding video narration or animation

• Educational placards with visitor-friendly explanations. The text should be compatible with visually impaired individuals.

iii). Solar System Models (Quantity: 1)

One full solar system display will be installed to create a decorative yet educational ambiance. The display must include:

• A central sun, and all 8 planets (scaled sizes and distances)

• Labels and graphics describing planetary facts

• Materials suitable for indoor use and classroom-level interaction iv). “Build Your Own Rocket/Satellite” Reusable Kits (Quantity: 20)

The vendor will supply 20 reusable educational kits designed for students to assemble simple models of rockets or satellites. Each kit must include:

• Durable, reusable plastic or wood components

• Printed step-by-step instruction manual

• A professionally produced instructional video explaining how to use the kit

• Packaged in branded boxes or pouches for repeated use

v. International Space Station Simulation Kiosk (ISS)

The vendor will design, create, and deliver one International Space Station kiosk which simulates daily life aboard the ISS in an engaging format.

• The kiosk should be approx. 3 feet wide, 5 feet in height with an arcade-style structure and compatible with advanced technology, customized as per size visit.

• The kiosk should be compatible with multiple operating systems and support interactive multimedia content. Please refer to point 5C of the scope of work.

• Durable, portable design (must have wheels).

vi). SELC Branding (Quantity: 1)

The vendor will design with the consultation of U.S. Consulate General Kolkata and install branding across all SELC exhibit areas. All branding and designs will be approved by U.S. Consulate General

Kolkata. Each set will include:

• Wall vinyls with SELC and America250 identity

• Branded skins for kiosks and display units

• Labeling for reusable kits and satellite/rocket models

• All files to be delivered in editable formats (PDF, AI, PSD, etc.)

vii). Visual Identity & Branding

Vendor will design and install:

• SELC and America250 branding across all exhibits

• Wall stickers and info panels

• Branded labels for kits and kiosks viii). Site Coordination & Quality Assurance

Vendor will:

• Conduct initial site assessments for space and layout customization

• Coordinate delivery and installation

• Provide regular progress updates and submit QA reports at key milestones

E. Staff Training and Implementation Support

The vendor will conduct on-site training for U.S. Consulate Genera Kolkata PD staff focusing on kiosk operation, kit usage, and audience engagement. After training, the staff will lead live sessions for their audience, which the vendor will observe and review.

• Three live sessions led by staff (audience engagement), observed by vendor

• Training manual (print + digital)

• Feedback report

All hardware and exhibit elements must be delivered fully assembled and tested onsite, and the vendor is responsible for installation.

7. Contractor Qualifications & Requirements

• Minimum 5 years of experience in educational exhibit design or science learning solutions

• Proven track record in interactive or STEM-based installations

• The team must include content experts, science communicators, designers, and technicians

• Experience with government or cultural institutions preferred

8. CONFIDENTIALITY CLAUSE

All project-specific materials, content, designs, and data developed under this engagement shall be the exclusive property of the U.S. Mission India. The vendor may not use or disclose these materials outside the scope of this project without prior written consent.

9. MILESTONES / PAYMENTS

Total Duration: Six months from the date of the contract award. Payments to be released upon completion and approval of each milestone:

Milestone 1 – 20% Payment

Site visits and space measurements, Submission and approval of curated content, exhibit designs, and video scripts.

Due: Within two months from the contract award

Milestone 2 – 70% Payment

Delivery, installation and setup of all exhibit elements and educational material.

Due: Within five months from contract award

Milestone 3 – 10% Payment

Training and live session observation feedback report.

Due: Within six months from contract award

------- END OF STATEMENT OF WORK -------

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

C.1 The Contractor shall follow the below instructions for import of materials, if applicable:

In case the offeror needs to import any equipment/materials from overseas to India, the Consulate will work with the concerned ministry of the local government to obtain the prior permission for duty-free import before the consignment is shipped. The contractor shall wait until a green signal is given for shipment by the Consulate. The contractor shall provide an Invoice-cum-Packing List that reflects the item description (with brochure, if available), model, quantity, and value, to obtain clearance from the

Ministry of External Affairs (MEA).

The following information shall be mentioned on the shipment documents for the subject shipment:

Description: DIPLOMATIC CARGO-OFFICE SUPPLIES (Item description…… make, model and serial number of the cargo/item, if any)

Value: _____________ for Customs Purpose Only (NCV)

Shipper:

Shipper’s name

Shipper’s address

Consignee:

American Consulate General

5/1 Ho Chi Minh Sarani

Kolkata 700071, India

Port of shipment (by sea): Kolkata Port

Port of shipment (by Air): NSCB International Airport, Kolkata

Airport code: CCU

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the

Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting

Officer or an authorized Government representative (including any required tests), the Contracting

Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The

Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting

Officer when final completion of the work has been achieved, as indicated by written notice to the

Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the

Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 15 working calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 60 Calander days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $300.00 USD or its equivalent in local currency (INR) for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for

Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as “5 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the

Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the

Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during 8:00am-6:00pm Monday through Saturday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above.

Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE –

A preconstruction conference will be held 10 days after contract award at the American Center Kolkata to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before completion date COR

Section D. Request for Final Acceptance 1

5 days before completion date. COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Resource Coordination Assistant.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-

Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the

Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting

Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-

5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) Bodily injury on or off the site, stated in U.S. dollars:

Per Occurrence $10,000.00 USD

Cumulative $30,000.00 USD

(2) Property damage on or off the site, stated in U.S. dollars:

Per Occurrence $10,000.00 USD

Cumulative $30,000.00 USD

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting

Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the

Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting

Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 15-20 days to perform. For each individual, the list shall include:

Full Name

Place and Date of Birth

Current Address

Copy of Government Photo ID

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The

Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT

NOV 2024

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

MAR 2023

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

NOV 2023

52.213-4 SIMPLIFIED ACQUISITIONS (OTHER THAN

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES) (JAN 2025) (DEVIATION FEB 2025)

FEB 2025

+++52.222-6 Construction Wage Rate Requirements (AUG 2018)

(DEVIATION FEB 2025)

52.223-17

AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED

ITEMS IN SERVICE AND CONSTRUCTION

CONTRACTS

AUG 2018

-- CONTRACTOR PERSONNEL IN A DIPLOMATIC OR

CONSULAR MISSION OUTSIDE THE UNITED STATES

MAY 2020

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE DEC 2007

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS

MAR 2023

52.246-26 REPORTING NONCONFORMING ITEMS

NOV 2021

52.222-9 APPRENTICES AND TRAINEES (JUL 2005)(DEVIATION

FEB 2025)

FEB 2025

52-222-11 SUBCONTRACTS (LABOR STANDARDS) (MAY 2014)

(DEVIATION FEB 2025

52-222-12

CONTRACT TERMINATION-DEBARMENT (MAY 2014)

(DEVIATION FEB 2025)

FEB 2025

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB

2025)

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a)Definitions. As used in this clause:

Covered article - The term "covered article" includes-

(1)"Information and Communications technology" which means--

(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government. The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within

48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the

Government from public, unclassified, classified, or any other sources. Examples of information that the

Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.

(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.

(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.

(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a

Department of State representative, the Contractor shall submit a SBOM to a designated representative.

This request may be requested on one (1) or more occasions and shall be delivered at no increase in contract price.

(g) SBOM Sharing Notice. The Contractor consents to the sharing of its SBOM data with other contractors, such as tool solution providers, for the sole purpose of mapping against known vulnerabilities.

(h) Notification procedures for cybersecurity supply chain events. When cybersecurity supply chain events occur, the Contractor must contact the Contracting Officer or his/her designee within 12 hours of the event.

(i) Subcontracts. The Contractor shall insert the substance of this clause in all subcontracts and other contractual instruments in support of this contract.

(j) Vulnerability Exploitability eXchange (VEX). The Contractor is required to notify the Department of any discovered software vulnerabilities within 12 hours. Within three (3) days, they shall provide a report using a VEX format.

(k) Attestation following Major Version Change. Critical Software, as defined by National Institute for

Science and Technology (NIST) Guidance, that is provided by the Contractor or subcontractors and is modified during the contract’s period of performance by a major version change (e.g., using a semantic versioning schema of Major.Minor.Patch, the software version number goes from 2.5 to 3.0) requires a new self-attestation. For indefinite delivery contract vehicles, this self-attestation must be provided for all critical software available for ordering on the contract vehicle when the software is modified during the contract vehicle’s ordering period of performance by a major version change. The Contractor shall either

(i) post the new attestation in a publicly available internet location within 15 days of the major version change and provide the COR, or Contracting Officer if a COR is not appointed, with the internet link or

(ii) shall contact the COR, or Contracting Officer if a COR is not appointed, and request the agency’s current software self-attestation form and submit it to the Government within 15 days of the major version change. The self-attestation form will contain the following elements: (i) the software producer's name;

(ii) a description of which product or products the statement refers to including the number of the major version change; and (iii) a statement attesting that the software producer follows secure development practices and tasks consistent with NIST Guidance.

(End of clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations https://www.acquisition.gov/far/part-52#FAR_52_203_19

Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31

U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-

78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN

2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of

Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT

2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JAN 2025) ( 31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT

2018) ( 41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (12)…