Solicitation - N0042126Q1213.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Created On:

02 Jun 2026, 15:29 PM Greenwich Mean Time

Section A - Solicitation/Contract Form

Pegasus HRT4D

US Government Tax Exempt

ISSUED BY

Name JaNae Lester Email janae.a.lester.civ@us.navy.mil

VENDOR CONTACT

Cage Code Company POC Phone Email

Reference Your Quote

TECHNICAL POC

Name Email

WAWF ACCEPTOR

PAYMENT INVOICING ISSUES PLEASE CONTACT COMPTROLLER BELOW

N64142 NAWCAD

COMPTROLLER

INTERNAL ENTITLEMENTS TEAM BLDG 440 ROOM 25

47122 LILJENCRANTZ ROAD

PATUXENT RIVER MD 20670 1549

INTERNAL ENTITLEMENTS TEAM 301 342 9586

EMAIL PAXR_ACCT_INTERNAL_ENTITLEMENTS@NAVY.MIL

WAWF Invoicing Help and Instructions Visit the website at https://wawf.eb.mil/ and you can find help via the link Vendors Getting Started Help under the New User section

EARLY AND PARTIAL SHIPMENTS ARE ACCEPTABLE

VENDOR IF ELECTRONIC EQUIPMENT, PLEASE MARK BOX/PACKAGE CONTAINING

ELECTRONIC EQUIPMENT WITH THE DO NOT SCAN STICKER

RECEIVING DOC HOURS ARE MONDAY THROUGH FRIDAY 0630 1500 EST

N0042126Q1213

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

0001 CONTRACT SERVICE PEGASUS HRT4D - PLATINU

Pricing Arrangement: Firm Fixed Price

1 Each

Section C - Description/Specifications/Statement of Work

Statement of Work (SOW)

Preventative Maintenance, Instrument Repair and Technical Support for LECO Pegasus(r) HRT 4D

A. SCOPE

The United States Naval Fuels & Lubricants Chemistry Laboratory located in the Propulsion Systems Evaluation Facility (PSEF) aboard Naval Air Station Patuxent River, is a leader in the advanced chemical analysis of the fuels and lubricants used for the aircraft and ships on the naval fleet. The PSEF chemistry laboratory is responsible for making sure that the equipment used for these chemical analysis are maintained to the highest standards in order to provide the proper support the fleet of aircraft and ships need when fuel and lubricant related service problems occur. Therefore, the PSEF Chemistry laboratory plans to issue a maintenance/service contract for the following equipment:

B. TASKING:

The contractor shall provide services for the LECO Corporation instrumentation currently owned and operated by the Fuels & Lubricants Branch at Patuxent River Naval Base, Patuxent River, MD listed below.

System: Pegasus(r) HRT 4D

Maintenance Plan: Platinum Maintenance Plan

Plan Part Number: SVC-840-PLAT-HRT4D

Package Description:

- Plan includes an uncapped number of repair visits including all cost associated with each repair visit (labor, travel, travel expenses, parts to complete repair).

- All software upgrade releases that relate to existing generation (major release number)

- Unlimited access to LECOLearn (online training videos)

- Unlimited hours of SmartLine (remote support)

Serial number Description

58340 TOF-MS PN:704-100-800

US2241A019 Agilent GC 8890

654117 Autosampler L-PAL3

C. DELIVERABLES/LOGISTICS:

Maintenance/Service shall be provided at the following address:

22229 Elmer Road, Building 2360

Patuxent River, MD 20670

Operation hours are Monday - Thursday 0700 - 1730. Friday hours can be coordinated upon request.

Primary POC:

Scott Bergey

Phone: (301) 757-3373

Email: norman.s.bergey.civ@us.navy.mil

Secondary POC:

Michael Peretich

Phone: (240) 572-6049

Email: michael.e.peretich.civ@us.navy.mil

Period of Performance (POP)

The period of performance shall be July 10, 2026 through July 09, 2027. This period of performance has been selected based on delivery date of instrumentation and initial one year warranty.

D. BILLING:

The total cost of this contract shall billed within 30 days of the contract award date.

E. COMMUNICATION

Direct communication between the laboratory and LECO shall be allowed to facilitate troubleshooting and scheduling of repairs and other service visits.

Requirements Preventative maintenance service for Pegasus HRT4D

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N00421 CountryCode: USA

COMMANDER

NAVAL AIR WARFARE CENTER AIR DIV, 47179 VAUGHN ROAD BLDG 665

PATUXENT RIVER, MD 20670-5000

UNITED STATES

Scott Bergey, TPOC Email: norman.s.bergey.civ@us.navy.mil Telephone: 3017573373

Section F - Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Delivery Period From 10 Jul 2026 to 09 Jul

Period of Performance From 10 Jul 2026 To 09 Jul 2027

1 Each Ship To DoDAAC: N00421 CountryCode: USA

COMMANDER

NAVAL AIR WARFARE CENTER AIR DIV, 22229 Elmer Road, BLDG

PATUXENT RIVER, MD 20670-5000

UNITED STATES

Scott Bergey, TPOC Email: norman.s.bergey.civ@us.navy.mil Telephone: 3017573373

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.247-34 F.o.b. Destination. Jan 1991

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

_2-in-1___

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC __N64142__

Issue By DoDAAC __N00421__

Admin DoDAAC __N00421__

Inspect By DoDAAC __N00421__

Ship To Code __N00421__

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) __N00421__

Service Acceptor (DoDAAC) __N00421__

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

__John Kelly, 301-757-3420, john.j.kelly126.civ@us.navy.mil__

(Contracting Officer: Insert applicable information or "Not applicable.")

Ben Flores, benjamin.r.flores3.civ@us.navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

N0042126Q1213 mailto:benjamin.r.flores3.civ@us.navy.mil

Section H - Special Contract Requirements

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management Maintenance. Oct 2018 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov 2015 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023 52.219-6 Notice of Total Small Business Set-Aside. (Deviation) Feb 2026 52.222-3 Convict Labor. (Deviation) Feb 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation) Feb 2026 52.222-37 Employment Reports on Veterans. (Deviation) Feb 2026 52.222-50 Combating Trafficking in Persons. (Deviation) Feb 2026 52.225-5 Trade Agreements. Nov 2023 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7000 Disclosure of Information. Oct 2016 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.225-7048 Export-Controlled Items. Jun 2013 252.232-7010 Levies on Contract Payments. Dec 2006

FAR Clauses Incorporated by Full Text

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

As prescribed in , insert the following clause:52.107(b)

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far [Insert one or more Internet addresses]____ ____

(End of clause)

Section J - List of Attachments

Section K - Representations, Certification, & Other Statements

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

Section M - Evaluation Factors for Award

BUILDING 439 SUITE F, 47110 LILJENCRANTZ ROAD UNIT 7 PATUXENT RIVER, MD 20670-1545 UNITED STATES