WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Section A - Solicitation/Contract Form

MHE Repair Services

N0018927QL011

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Estimated Quantity

Unit Unit Price Amount

5 YEAR ORDERING PERIOD FORKLIFT REPAIR SERVICES

IAW THE PERFORMANCE WORK STATEMENT

INCORPORATED HEREIN.

Pricing Arrangement: Firm Fixed Price

1 Lot

Section C - Description/Specifications/Statement of Work PERFORMANCE WORK STATEMENT (PWS)FOR MATERIAL HANDLING EQUIPMENT (FORKLIFT) REPAIR SERVICES

PART 1 GENERAL INFORMATION

1.1 General: This is a non-personnel services contract to provide unplanned parts and maintenance repair (MX), and service calls. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. The contractor shall provide all necessary personnel, supervision, and management to support MX functions.

1.2 Background: The Naval Oceanographic Office (NAVOCEANO) at Stennis Space Center, MS has a requirement to maintain 24 pieces of Material Handling Equipment (MHE) to include unplanned parts, repair, and service calls (MX) at NAVOCEANO at Stennis Space Center, MS.

1.3 Description of Requirement

1.3.1 The contractor shall provide repair, service calls (MX), and inspection for twenty-one (21) Forklifts and three (3) Electric Hand Pallet Jacks for material handling functions at NACOCEANO Stennis Space Center, MS. These twenty-four (24) pieces of equipment/forklifts consist of different makes and models, as identified on Attachment 1 - MHE Maintenance Contract Equipment List. The contractor shall provide all personnel, supervision, equipment, tools, materials, and other items necessary to perform the services.

1.4 Ordering Period, Task Order Period of Performance (POP), and Working Hours:

1.4.1 This Indefinite Delivery, Indefinite Quantity (IDIQ) contract will have five-year base ordering period from 1 Oct 2026 to 30 Sep 2031

1.4.2 Each task Order will provide the specific period of performance.

1.4.3 The contractor shall perform services at NAVOCEANO. NAVOCEANO is located at Stennis Space Center, Mississippi. Performance under this contract does not require travel.

1.4.4 Recognized Holidays/Government Closure: Federal law (5 U.S.C. 6103) establishes the public holidays for Federal employees. Any other day designated by federal statute, executive order, presidential proclamation and/or local determinations relating to adverse weather conditions, national emergencies, administrative closings, or similar Government directed facility closings may require office closure. During such periods of closure, contractor employees will not be allowed to work nor will the contractor be compensated, however, offsite work is allowed, with Contracting Officer's (KO) approval, on a case-by-case basis when mutually agreed upon by the Government and the contractor.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

1.4.5 Hours of Operation. The contractor is responsible for performing support services during an 8-hour workday between the hours of 0700 and 1630, Monday through Friday, or during core business hours, except as stated in 1.4.4. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within.

1.5 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity.

The contracting officer and the Contracting Officers Representative (COR) may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems experiencing, if any. The Government or the contractor, as applicable, shall take appropriate action to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work and act as a single point of contact for the Government. The contractor shall designate this person and an alternate in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

1.7 Personnel: The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operation, maintenance and repair within the Material Handling Equipment (MHE) function.

1.8 Certification, Training, and Licensing. All maintenance and repairs shall be performed by Certified Forklift Technician or personnel trained and certified by the OEM. All maintenance personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

Part 2 SPECIFIC TASK

2.1 Maintenance, repairs, and service calls (MX)

2.1.1 NAVOCEANO has a requirement for unplanned maintenance, repairs, and service calls (MX) for the above-listed forklifts and their associated systems. Specific tasks shall be provided at the task order level. The Contractor shall provide the qualified personnel, tools, and supplies to accomplish these tasks. NAVOCEANO shall grant the Contractor access to the forklifts at Stennis Space Center during core business hours (0700 to 1630, Monday through Friday, excluding Federal holidays) to work on the equipment as needed.

2.1.2 The Contractor shall inspect, test, repair, and install to include but not limited to all below equipment in accordance with each vehicle's manufacturer specifications and NAVSUP 538 requirements.

2.1.2.1 Main Engines & Motors: Diesel, propane (LPG), gasoline, or electric motors, associated panels, gauges, displays, throttle controls, shut-down controls, mounts, and other related items.

2.1.2.2 Electrical Power Systems: Batteries (including industrial lead-acid or lithium-ion MHE batteries), battery chargers, power converters, circuit breakers, receptacles, lighting, ground cables, terminal blocks, power cables, switches, alarms, relays, battery connectors, and other related items.

2.1.2.3 Drivetrain & Propulsion Systems: Transmissions, drive axles, differentials, drive shafts, couplings, bearings, and other related items.

2.1.2.4 Steering Systems: Steering wheels, steering columns, hydraulic steering pumps, steering rams/cylinders, tie rods, steering knuckles, lines, fittings, bearings, and other related items.

2.1.2.5 Fuel Systems: LPG tank brackets, fuel lines, regulators, vaporizers, fuel pumps, fuel filters, carburetors, fuel injectors, gauges, valves, and other related items.

2.1.2.6 Hydraulic Systems: Main hydraulic pumps, lift cylinders, tilt cylinders, side-shift cylinders, hydraulic valves, control levers, blocks, fittings, hydraulic lines/hoses, filters, strainers, gauges, and other related items.

2.1.2.7 Braking Systems: Service brakes, parking brakes, brake drums, shoes, pads, brake lines, master cylinders, wheel cylinders, and other related items.

2.1.2.8 Exhaust & Emissions Systems: Exhaust pipes, mufflers, catalytic converters, couplings, mounts, and other related items.

2.1.2.9 Lifting Equipment (Mast & Carriage): Masts, carriages, lift chains, chain rollers, load backrests, forks, fork pins, mast bearings, and other related items.

2.1.2.10 Operator Cabin/Compartment: Seats, seatbelts, operator restraint systems, overhead guards, vibration mounts, enclosures, cab heaters/fans (if equipped), mirrors, floor mats, and other related items.

2.1.2.11 Exterior Chassis & Running Gear: Pneumatic or solid/cushion tires, rims, lug nuts, chassis frames, counterweights, paint, safety decals, data plates, and other related items.

2.1.2.12 Safety & Warning Equipment: Fire extinguishers, strobe lights, headlights, backup alarms, horns, limit switches, dead-man switches, and other related items.

2.1.3 Equipment Alignment & Calibration: Align and calibrate hydraulic pressures, chain tensions, and electronic control modules (ECMs) to the tolerances determined by the OEMs.

2.1.4 Cosmetic and Structural Repair: Remove severe rust and corrosion. Prep, prime, and paint equipment chassis and load-bearing areas as required to prevent structural degradation.

2.1.5 Fork Inspections: Perform and document fork inspections in accordance with NAVSUP 538 upon repair or replacement of lifting components.

2.1.6 Transport & Off-Site Repair: If on-site repair at Stennis Space Center is not feasible, the Contractor shall provide towing/transport of the forklift

(s) to their facility.

2.1.7 Contractor shall protect all items from damage. The Contractor shall repair or replace, at no additional cost to NAVOCEANO, any items damaged accidentally or purposely due to actions by the Contractor, or due to the Contractor's negligence.

2.2 Service Call and Quoting Process

2.2.1 Upon notification of a non-operational forklift, the Contractor shall perform an on-site inspection within forty-eight (48) hours. Following the inspection, the Contractor shall provide a detailed written diagnostic evaluation and repair quote to the KO and COR within two (2) business days.

2.2.2 The quote shall be valid for sixty (60) days and shall include: a detailed description of the malfunction, an itemized parts list at OEM standards, estimated labor hours, and all associated travel/trip charges. The Contractor shall not perform any repair work, and the Government shall not be liable for any costs, until the Contracting Officer formally issues a Task Order approving the quote.

2.3 Warranty for Repairs. The Contractor shall provide a minimum thirty (30) calendar day warranty on all parts and associated labor installed under this contract. If a replaced part or associated repair fails within thirty (30) calendar days of Government acceptance, the Contractor shall repair or replace the failed component at no additional cost to the Government. The Contractor shall respond to warranty service calls within forty-eight (48) hours of notification by the COR and complete the warranty repair within the timelines established for standard service calls, with no travel, trip, diagnostic, or labor charges billed to the Government. Prior to requesting Government acceptance, the Contractor shall perform a full operational and functional test of the serviced equipment to ensure compliance with OSHA and NAVSUP safety standards. Upon completion of a repair, the Contractor shall generate an itemized Service/Repair Ticket detailing the labor and materials used.

PART 3 GOVERNMENT FURNISHED PROPERTY / EQUIPMENT / RESOURCES

3. There are no Government Furnished Vehicles or Equipment Associated with this Contract.

PART 4 SECURITY REQUIREMENTS / INFORMATION TECHNOLOGY (IT) SYSTEMS ACCESS

4. Security Requirements The overall classification of this contract is CUI (Controlled Unclassified Information). Contractor does not require access to classified information in the performance of this contract. All contract personnel shall comply with the directives and policies established in 2 CFR Part 117 "National Industrial Security Program Operating Manual" and SECNAVINST 5510.36B "Department of the Navy (DoN) Information Security Program." The contractor shall require logical and physical access to Naval Oceanographic Office facility.

PART 5 DELIVERABLE SCHEDULE

5. Deliverables The Contractor shall submit all required data, reports, and documentation (referred to as data deliverables) to the Contracting Officer's Representative (COR) and the Contracting Officer (KO) in accordance with the timelines and frequencies specified below. All deliverables shall be submitted electronically in a format compatible with Microsoft Office (Word, Excel, or PDF) unless otherwise directed by the COR.

5.1 Diagnostic Evaluation & Quote. For each service call initiated by the Government, the Contractor shall perform an on-site inspection and submit a comprehensive written diagnostic evaluation and repair quote. This quote must be delivered to both the KO and COR within two (2) business days following the on-site inspection. The quote must remain valid for a minimum of sixty (60) calendar days and must contain a detailed description of the malfunction, an itemized list of replacement parts with associated costs, labor hours, travel/trip charges, and a clear determination of whether the repair must be performed off-site.

5.2 Fork Maintenance Inspection Form. Whenever a repair impacts the lifting mechanism, carriage, mast, or forks of any forklift, the Contractor shall conduct a specialized safety inspection. The results of this inspection shall be documented on the Fork Maintenance Inspection Form (Figure 8-13 of NAVSUP Publication 538). The completed form must be submitted electronically to the COR immediately upon completion of the repair work and prior to the equipment being placed back into active service.

5.3 Operational/Functional Test Results. Prior to requesting Government acceptance for any completed repair task order, the Contractor shall perform a full operational and functional test of the serviced equipment in accordance with OSHA and NAVSUP safety standards. For hydraulic or mast-related repairs, a load test must be conducted. The Contractor shall document and submit the successful test results to the COR concurrent with, or prior to, the Government's final physical inspection.

5.4 Itemized Service/Repair Ticket. Upon successful completion and testing of a repair, the Contractor shall generate an itemized Service/Repair Ticket. This ticket must detail the actual labor hours utilized, specific OEM-compliant parts installed, and fluids replaced. The Contractor must submit this document to the COR immediately upon completion of the repair to verify performance and support invoice reconciliation within the Wide Area Work Workflow (WAWF) system.

5.5 Warranty Certification. The Contractor shall provide a written Warranty Certification for all replacement parts and associated labor. The warranty must cover a minimum of thirty (30) calendar days from the date of Government acceptance. This documentation must be submitted to the COR upon final acceptance of the repaired equipment.

REQUIRING ACTIVITY POINTS OF CONTACT:

Contracting Officer's Representative (COR):

Mr. Jeffrey S. Adcock, Sr, Naval Oceanographic Office (NAVOCEANO) Email: Jeffrey.s.adcock.civ@us.navy.mil Phone: 228-689-8342

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1.0 PURPOSE

This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the performance standards and acceptable performance levels (APL). Performance standards are "tools" the Government uses to measure level of performance. A standard is an optimum performance level against which actual performance is measured or evaluated. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

2.0 AUTHORITY

Authority for issuance of this QASP is provided under FAR 52-212-4(a), Inspection/Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for in the contract to be accomplished by the Contracting Officer or their duly authorized representative.

3.0 SCOPE

The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet quality standards set forth by the contract. The QASP is put in place to provide Government surveillance oversight of the Contractor's quality control efforts to assure that they are timely, effective and are delivering the results specified in the contract. The QASP is not a part of the contract nor is it intended to duplicate the Contractor's Management Plan. The Government may provide the Contractor an information copy of the QASP as an Attachment to the solicitation to support the Contractor's efforts in developing its plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

4.0 RESPONSIBILITIES

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer - The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor's performance.

Contracting Officer's Representative (COR) - An individual designated in writing by the Contracting Officer to act as his authorized representative to assist in administering a contract. The source and authority for the COR is the Contracting Officer.

COR limitations are contained in the written letter of appointment.

5.0 METHODS OF QA SURVEILLANCE

The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to, random or planned sampling, periodic inspection, observation of work practices, and validated customer complaints.

6.0 IDENTIFIED QA SURVEILLANCE ITEMS

The performance standards and acceptable performance levels (APL) have been identified for surveillance are identified in the Performance Work Statement (PWS). The Government shall rely on the contractors' existing quality assurance systems for the commercial item being acquired as per customary industry practices. The quality control plan shall ensure configuration, maintenance and repair services are performed in accordance with manufacturer's recommendations and generally accepted commercial practices.

The plan shall identify procedures to identify and prevent defective services from recurring.

7.0 DOCUMENTATION

The COR will maintain a complete Quality Assurance Surveillance file. The file shall contain such documents as copies of all receiving reports, evaluations, recommendations, and any other actions related to the Government's performance of the quality assurance function. All such records will be retained for the life of this contract. At a minimum, the Quality Assurance Surveillance file shall contain:

Copies of letters of appointment for the COR A copy of the contract and all modifications A copy of the QASP and all subsequent revisions The names and titles of individuals on the contract administration team A record of all accepted receiving reports, required documentation with the submission of each receiving report and reviews.

Memoranda for the record or minutes of any pre-performance meetings or conferences.

Memoranda for the record or minutes of any meetings or discussions with the contractor, or others, pertaining to the contract or contract performance or changes to the PWS.

8.0 ANALYSIS OF CONTRACTOR PERFORMANCE

The analysis of contractor performance shall be conducted at the end of each month and serves to provide a summary of the Contractor's performance to the Contracting Officer and the Contractor. Overall performance is important in determining whether to increase, decrease or maintain the current level of surveillance and/or whether to initiate corrective action to bring the Contractor's work up to the standards of the specification. Performance will be measured in accordance with the following table:

Deliverable or Service Requirement

Performance Standard Surveillance Method

Frequency Acceptable Quality Level

(AQL)

Contract Deliverables

Adhere to requirements specified in paragraph 2.0 of the PWS Review of work completed by

COR

100% Inspection of all work

100% accuracy rate for actions completed

On-Site Response Time

Contractor shall arrive on-site for inspection within 48 hours of service call notification from the COR as specified in section

2.2.1 of the PWS.

COR review of contractor check-in times and service call logs.

As required repairs are requested

95% of all service calls are responded to within the 48-hour requirement.

Quote Submission

Contractor shall submit a complete, written quote to the KO and COR within 2 business days of on-site inspection as specified in section 2.2.1 of the PWS.

COR review of email timestamps for quote submissions.

As required repairs are requested

95% of all quotes are submitted within the 2-business-day requirement.

Repair Quality & Acceptance

All repairs must be completed correctly the first time and pass the Government's final acceptance inspection as specified in section 5.3 of the PWS.

100% inspection of completed repairs by the

COR.

As required repairs are performed

98% of all completed repairs are accepted upon first inspection without requiring rework.

Warranty Performance

Contractor shall honor all warranty claims and perform warranty repairs at no cost to the Government as specified in section 2.3 of the PWS.

COR review of warranty service calls and subsequent invoices.

As required repairs are performed with no additional charges to the Government.

100% of all valid warranty repairs are performed with no additional charges to the Government.

Submission of Deliverables

All data deliverables (Fork Inspection Forms, Test Results, etc.) shall be submitted on time and be complete as specified in section 5.4 of the PWS.

COR review of all submitted documentation.

100% of all required data deliverables are submitted and are complete and accurate

Submission of Deliverables

Compliance with FAR Clause 52.222- 50 Combatting Trafficking In Persons (CTIP)

The COR will monitor the Contractor's performance regarding trafficking in persons such that non-compliance with FAR Clause 52.222-50 Combatting Trafficking In Persons (CTIP) is brought to the immediate attention of the Contracting Officer. Non-compliance will be immediately reported to the Contracting Officer (DFARS PGI 222.1703).

Inspection by the COR

Randomly 100% compliance

If performance is within acceptable levels, it will be satisfactory. If not, overall performance may be considered unsatisfactory.

INCENTIVES/DISINCENTIVES:

The COR makes an annual report on Contractor Performance (CPARS or other annual report). The Contractor's failure to achieve satisfactory performance under the contract, reflected in the COR's annual report, may result in termination of the contract and may also result in the loss of future Government contracts. Additionally, the Contractor's failure to achieve satisfactory performance under the contract may also result in the non-exercise of available options.

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the Contractor. The Contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the Contractor's past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

CAD

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data;

b. Freedom of Information inquiries;

c. Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

d. Arranging the post award conference (See FAR 42.503).

Name: Stephanie Lent Address: NAVSUP Fleet Logistics Center (FLC) Norfolk 1968 Gilbert St, Suite 600, Norfolk, VA 23511-3392

Phone: 771-229-0253

Email: Stephanie.r.lent.civ@us.navy.mil

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

Name: Katie Hildebrandt Address: NAVSUP Fleet Logistics Center (FLC) Norfolk 1968 Gilbert St, Suite 600, Norfolk, VA 23511-3392 Email: katie.b.hildebrandt.civ@us.navy.mil

Name: Stephanie Lent Address: NAVSUP Fleet Logistics Center (FLC) Norfolk 1968 Gilbert St, Suite 600, Norfolk, VA 23511-3392 Phone: 771-229-0253 Email: Stephanie.r.lent.civ@us.navy.mil

3. DEFENSE CONTRACT MANAGEMENT AGENCY (DCMA) is responsible for contract administration functions delegated by the PCO.

Not Applicable

4. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

Name: DFAS CLEVELAND Address: CLEVELAND, OH 44199 Phone: N/A

5. CONTRACTING OFFICERS REPRESENTATIVE/TASK ORDER MANAGER (COR/TOM) is responsible for:

a. Liaison with personnel at the Government installation and the contractor personnel on site;

b. Technical advice/recommendations/clarification on the statement of work;

c. The statement of work for delivery/task orders placed under this contract.

d. An independent government estimate of the effort described in the definitized statement of work;

e. Quality assurance of services performed and acceptance of the services or deliverables;

f. Government furnished property;

g. Security requirements on Government installation;

h. Providing the PCO or his designated Ordering Officer with appropriate funds for issuance of the Delivery/Task order; and/or

i. Certification of invoice for payment.

NOTE: When, in the opinion of the Contractor, the COR/TOM requests effort outside the existing scope of the contract (or delivery/task order), the Contractor shall promptly notify the Contracting Officer (or Ordering Officer) in writing. No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or, in the case of a delivery/task order, until the Ordering Officer has issued a modification of the delivery/task order; or until the issue has otherwise been resolved. THE COR/TOM IS NOT

AN ADMINISTRATIVE CONTRACTING OFFICER AND DOES NOT HAVE THE AUTHORITY TO

DIRECT THE ACCOMPLISHMENT OF EFFORT WHICH IS BEYOND THE SCOPE OF THE STATEMENT

OF WORK IN THE CONTRACT OR DELIVERY/TASK ORDER.

Name: Jeffrey Adcock

Email: Jeffrey.s.adcock.civ@us.navy.mil

In the event that the COR/TOM named above is absent due to leave, illness, or official business, all responsibilities and functions assigned to the COR/TOM will be the responsibility of the alternate COR/TOM listed below:

ACOR/ATOM Name: ----------N/A---------------------------------

6. TECHNICAL ASSISTANT, if assigned by the requiring activity, is responsible for providing technical assistance and support to the COR in contract administration by:

N0018927QL011

mailto:Jeffrey.s.adcock.civ@us.navy.mil

a. Identifying contractor deficiencies to the COR;

b. Reviewing contract/delivery/task order deliverables and recommending acceptance/rejection of deliverables;

c. Identifying contractor noncompliance of reporting requirements;

d. Evaluating contractor proposals for specific contracts/orders and identifying areas of concern affecting negotiations;

e. Reviewing contractor reports providing recommendations for acceptance/rejection;

f. Reviewing invoices for appropriateness of costs and providing recommendations to facilitate certification of the invoice;

g. Providing COR with timely input regarding the SOW, technical direction to the contractor and recommending corrective actions; and

h. Providing written reports to the COR as required concerning trips, meetings or conversations with the contractor.

Name: -------N/A---------------------------------------- Address: ------------------------------------------------ Phone: ------------------------------------------------

(End of text)

CAP

CONTRACT ADMINISTRATION PLAN (CAP)FOR FIXED PRICE, INDEFINITE DELIVERY,

CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a. All pre-award duties such as solicitation, negotiation and award of contracts.

b. Any information or questions during the pre-award stage of the procurement.

c. Freedom of Information inquiries.

d. Changes in contract terms and/or conditions.

e. Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in FAR 42.302, except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Ordering Officer is responsible for:

a. Requesting, obtaining and evaluating proposals for orders to be issued.

b. Select the most advantageous offer to the Government for individual Task Orders in accordance with contract provisions. Determining that the price/estimated cost of the order is fair and reasonable for the effort proposed.

c. Obligating the funds by issuance of the delivery order/task order.

d. Authorizing the contractor to begin performance.

e. Providing subcontract approval.

f. Monitoring direct costs on orders issued.

NOTE: The PCO and the Ordering Officer may be the same individual, but in no case shall the COR perform the duties of the Ordering Officer.

5. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or CAO has issued a contractual change. The COR duties are as follows:

a. Technical Interface

(1) The COR is responsible for all Government technical interface concerning the contractor and furnishing technical instructions to the contractor. These instructions may include: technical advice/recommendations/clarifications of specific details relating to technical aspects of contract requirements; milestones to be met within the general terms of the contract or specific subtasks of the contract; or, any other interface of a technical nature necessary for the contractor to perform the work specified in the contract or order. The COR is the point of contact through whom the contractor can relay questions and problems of a technical nature to the PCO.

(2) The COR is prohibited from issuing any instruction which would constitute a contractual change. The COR shall not instruct the contractor how to perform. If there is any doubt whether technical instructions contemplated fall within the scope of work, contact the PCO for guidance before transmitting the instructions to the contractor.

b. Contract Surveillance

(1) The COR shall monitor the contractor's performance and progress under the contract. In performing contract surveillance duties, the COR should exercise extreme care to ensure that he/she does not cross the line of personal services. The COR must be able to distinguish between surveillance (which is proper and necessary) and supervision (which is not permitted). Surveillance becomes supervision when you go beyond enforcing the terms of the contract. If the contractor is directed to perform the contract services in a specific manner, the line is being crossed. In such as situation, the COR's actions would be equivalent to using the contractor's personnel as if they were government employees and would constitute transforming the contract into one for personal services.

(2) The COR shall monitor the contractor's performance to see that inefficient or wasteful methods are not being used. If such practices are observed, the COR is responsible for taking reasonable and timely action to alert the contractor and the PCO to the situation.

(3) The COR will take timely action to alert the PCO to any potential performance problems. If performance schedule slippage is detected, the COR should determine the factors causing the delay and report them to the PCO, along with the contractor's proposed actions to eliminate or overcome these factors and recover the slippage. Once a recovery plan has been put in place, the COR is responsible for monitoring the recovery and keeping the PCO advised of progress.

(4) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a Contractor Performance Assessment Report (CPAR) in the CPARS Automated Information System (AIS). The initial CPAR, under an eligible contract, must reflect evaluation of at least 180 days of contractor performance. The completed CPAR, including contractor comments if any, (NOTE: contractors are allowed 30 days to input their comments) should be available in the CPARS AIS for reviewing official (PCO) review no later than 270 days after start of contract performance. Subsequent CPARs covering any contract option periods should be ready at 1-year intervals thereafter.

c. Invoice Review and Approval/Inspection and Acceptance

(1) The COR is responsible for quality assurance of services performed and acceptance of the services or deliverables. The COR shall expeditiously review copies of the contractor's invoices or vouchers, certificate of performance and all other supporting documentation to determine the reasonableness of the billing. In making this determination, the COR must take into consideration all documentary information available and any information developed from personal observations.

(2) The COR must indicate either complete or partial concurrence with the contractor's invoice/voucher by executing the applicable certificate of performance furnished by the contractor.

(3) The COR will provide the PCO and the CAO with copies of acceptance documents such as Certificates of Performance.

(4) Upon completion of all services under the contract, the COR shall work with the Contractor to obtain and execute a final invoice no more than 60 days after completion of contract performance. The COR shall ensure that the invoice is clearly marked as a "Final Invoice."

d. Contract Modifications/Orders Under Indefinite Delivery Contracts.

(1) The COR is responsible (if necessary) for developing the statement of work for tasking orders, change orders, or modifications and for preparing an independent government cost estimate of the effort described in the proposed statement of work.

(2) The COR shall provide available and relevant Past Performance information with each request for new Task Orders. The COR shall review and evaluate the contractor's proposal and furnish comments and recommendations

e. Administrative Duties

(1) The COR is responsible for taking appropriate action on technical correspondence pertaining to the contract and for maintaining files on each contract. This includes all modifications, government cost estimates, contractor invoices/vouchers, certificates of performance, DD 250 forms and contractor's status reports.

(2) The COR shall maintain files on all correspondence relating to contractor performance, whether satisfactory or unsatisfactory, and on trip reports for all government personnel visiting the contractor's place of business for the purpose of discussing the contract.

(3) The COR must take prompt action to provide the PCO with any contractor or technical code request for change, deviation or waiver, along with any supporting analysis or other required documentation.

f. Government Furnished Property. When government property is to be furnished to the contractor, the COR will take the necessary steps to ensure that it is furnished in a timely fashion and in proper condition for use. The COR will maintain adequate records to ensure that property furnished is returned and/or that material has been consumed in the performance of work.

g. Security. The COR is responsible for ensuring that any applicable security requirements are strictly adhered to.

h. Standards of Conduct. The COR is responsible for reading and complying with all applicable agency standards of conduct and conflict of interest instructions.

i. Written Report/Contract Completion Statement.

(1) The COR is responsible for timely preparation and submission to the PCO, of a written, annual evaluation of the contractors performance.

The report shall be submitted within 30 days prior to the exercise of any contract option and 60 days after contract completion. The report shall include a written statement that services were received in accordance with the Contract terms and that the contract is now available for close-out. The report shall also include a statement as to the use made of any deliverables furnished by the contractor. For contracts where delivery orders are issued, one consolidated report which addresses all actions under the contract may be submitted.

(2) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a final Contractor Performance Assessment Report (CPAR) in the CPARS with 30 days of contract completion.

(3) The COR is responsible for providing necessary assistance to the Contracting Officer in performing Contract Close-out in accordance with FAR 4.804, Closeout of Contract Files.

6. The Technical Assistant (TA), if appointed, is responsible for providing routine administration and monitoring assistance to the COR. The TA does not have the authority to provide any technical direction or clarification to the contract. Duties that may be performed by the TA are as follows:

a. Identify contractor deficiencies to the COR.

b. Review contract/delivery order deliverables, recommend acceptance/rejection, and provide the COR with documentation to support the recommendation.

c. Assist in preparing the final report on contractor performance for the applicable contract/delivery order in accordance with the format and procedures prescribed by the COR.

d. Identify contract noncompliance with reporting requirements to the COR.

e. Evaluate the contractor's proposals for specific delivery orders and identify, for the COR, any potential problems, areas of concern, or issues to be discussed during negotiations.

f. Review contractor status and progress reports, identify deficiencies to the COR, and provide the COR with recommendations regarding acceptance, rejection, and/or Government technical clarification requests.

g. Review invoices for the appropriate mix of types and quantities of labor, materials, and other direct costs, and provide the COR with recommendations to facilitate COR certification of the invoice.

h. Provide the COR with timely input regarding technical clarifications for the statement of work, possible technical direction to provide the contractor, and recommend corrective actions.

i. Provide detailed written reports of any trip, meeting, or conversation to the COR subsequent to any interface between the TA and contractor.

Requirements Material Handling Equipment (MHE) Repair Services

Additional Regulation or Supplemental Clauses Incorporated by Full Text

SUPTXT242-9405(6-20) EXPEDITING CONTRACT CLOSEOUT (May 2025)

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK

/PERFORMANCE WORK STATEMENT.

EXPEDITING CONTRACT CLOSEOUT

(a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $1,000 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party may be considered to the extent permitted by law.

(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: Inspection and Acceptance in accordance with the Performance Work Statement (PWS)

DoDAAC: N62306 CountryCode: USA

NAVAL OCEANOGRAPHIC OFFICE

1002 BALCH BOULEVARD, STENNIS SPACE CENTER MS 39522-5001

STENNIS SPACE CENTER, MS 39522-5001

UNITED STATES

Jeffrey Adcock, COR/Technical Email: Jeffrey.s.adcock.civ@us.navy.mil Telephone: 228-689-8342

Section F - Deliveries or Performance

Overall Contract Delivery Period

Period of Performance From 01 Dec 2026 to 30 Nov 2031

The ordering period above may include unexercised options

Line Item Delivery Schedule Estimated Quantity

Address and POC

Period of Performance From 01 Dec 2026 To 30 Nov 2031

1 Lot

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.247-34 F.o.b. Destination. Jan 1991

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Tailored) (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

TO BE PROVIDED AT TASK ORDER LEVEL

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer:…