Solicitation N0018926QL2060002.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Solicitation/Contract Form Continuation

Uninterruptible Power Supply (UPS) Unit Maintenance

N0018926QL2060002

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

PT-26-733 EATON UPS, to include the following:

-60kW Frame / 40kW Rated, (2) UPMs, 208V 3Ph 4W, No Sidecar, Single UPS, Industrial Gateway Card, Relay Card, & EMP Dual Feed, Top Air Exhaust Measurements: 22"W x 74"H x 42"D -QTY 2 UPS Floor stand, no sidecar, 12" height with Side Panels -QTY 2 48Vdc Shunt Trip for Battery Breaker and Input Breaker -Freight to Site -Container for storing equipment on site -1-Year Warranty

Pricing Arrangement: Firm Fixed Price

1 Job

0002 PT-26-733 FACTORY WITNESS TESTING

Pricing Arrangement: Firm Fixed Price

1 Job

0003 PT-26-733 ARC FLASH HAZARD ANALYSIS

Pricing Arrangement: Firm Fixed Price

1 Job

Installation and Replacement Labor in accordance with the

SOW.

1) Bypass current UPS and [M(1.1]power down existing UPS unit, UPS Model #9390-100-120 (Serial

#EY194CAA06)

2) Deinstall existing UPS unit.

3) Install new UPS unit, an Eaton 93PM model 208V UPS

4) Complete all electrical, ducting, and other connections needed.

5) Power up and test new UPS unit to ensure ready for operation.

6) Put new UPS unit back in line.

7) Remove all materials, including old UPS unit.

8) Warranty all equipment up to 12 months from startup.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

PT-26-733 WARRANTY FLEX

UPS PM, After Hrs, 7x24, 1 PM per year Option I: 1 July 2027 - 30 June 2028

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

PT-26-733 WARRANTY FLEX

Seal Batt PM, Any Time, 1 PM per year Option I: 01 July 2027 - 30 June 2028

1 Job

Pricing Arrangement: Firm Fixed Price

Option Line Item

3-Year Warranty Flex: 4 Hr Rsp, 7x24 Cvg Only Coverage Period: 20 July 2027 - 19 July 2030

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Option: Replacement Batteries (qty 40) PWHR12200W4FR

- to be used only as needed during the 5-year term of the contract.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Option: Replacement Capacitors - to be used as needed during the 5-year term of the contract.

Pricing Arrangement: Firm Fixed Price

1 Job

1.

2.

3.

Continuation of Description

Statement of Work

Uninterruptible Power Supply (UPS) Unit Maintenance

BACKGROUND

Under Chairman of the Joint Chiefs of Staff Instruction (CJCSI) 6130.01, the U. S. Naval Observatory (USNO) is directed to supply the Master Clock (MC) for the DoD at a level that meets or exceeds mission requirements.

The U. S. Naval Observatory (USNO) serves as the official source of time for the U. S. Department of Defense and a standard of time derived from the USNO Master Clock for the entire United States. Network Time Protocol (NTP) servers, web-based time synchronization, GPS timing products and services, Two-Way Satellite Time Transfer, and Astrometry / Geodetic calculations originate at the USNO. USNO is seeking qualified Eaton replacement and maintenance support for one (1) very large Eaton Uninterruptible Power Supply (UPS) unit that provides backup power at the USNO.

SCOPE

Consistent power during all possible external forcing functions is vital to keeping the clocks, measurement systems, and management computers operational. USNO intends to replace UPS system Model #9390-100-120, Serial #EY194CAA06, which will become End of Service Life (EOSL) on January 1, 2027.

The scope of this work includes providing all materials for the deinstallation of the old system, installation of the new, and removal of the old system from USNO, applying any buyback program credits where available.

Deliverables upon completion include producing complete sets of design documents, as-built drawings, user manuals, and initial end user training for the new unit.

The scope of this contract will also include warranty coverage on parts for at least one (1) year from start-up, following by a period of extended warranty service coverage of three (3) years. Thus the contract will be for five (5) total years - Installation, then 1 year of Warranty Coverage, then 3 years of extended Warranty Coverage.

REQUIREMENTS

The work to be completed under this contract is in two phases, replacement and follow-on Extended Warranty Service Plan maintenance.

Phase I: Replacement

Bypass current UPS and power down existing UPS unit, UPS Model #9390-100-120 (Serial No.

EY194CAA06)

Deinstall existing UPS unit Install new UPS unit, an Eaton 93PM model 208V UPS with the following specifications:

60 kilowatt (kW) Frame / 40kW Rated Qty 2 Uninterruptible Power Module (UPMs) Voltage: 208V three-phase 4-wire

4.

5.

6.

7.

8.

No Sidecar Single UPS Industrial Gateway Card Relay Card EMP Dual Feed, Top Air Exhaust Measurements: 22"W x 74"H x 42"D

Complete all electrical, ducting, and other connections needed.

Power up and test new UPS unit to ensure ready for operation.

Put new UPS unit back in line Remove all materials, including old UPS unit.

Warranty all equipment up to 12 months from startup.

The below milestones will apply:

Phase I: Replacement:

Milestone Estimated Delivery By*

Approval of plan submittal 30 days from Award

Equipment Delivery 22-26 weeks from Award

Final Installation of Equipment 30 days from Equipment Delivery

Equipment Start-Up and Closeout 10 days from Final Installation of Equipment

*These dates are estimated and will be coordinated with the Technical POC listed below following award.

Phase II: Extended Service Warranty Plan Maintenance

The first year after installation will be covered by the warranty, but the contract will include an extended warranty maintenance period of 3 additional years of maintenance. Each year will include:

Provide covered repairs under warranty above: 4-hour response time (Year 1 after installation [Year 2 of overall contract]), no additional cost.

Provide Warranty repair: 4-hour response time (Years 2-4 after installation [Years 3-5 of overall contract]) under Extended Warranty Plan to be purchased.

Provide annual preventive maintenance to include at a minimum:

At least 1 on-site visit per contract year to perform UPS Preventive Maintenance for a field technician to come onsite annually and inspect, test, calibrate and upgrade any critical power equipment components, while ensuring factory-specified performance At least 1 on-site visit per contract year to perform sealed battery preventive maintenance and on-site inspection as specified by the Eaton manufacturer.

Qualified Eaton UPS Maintenance Provider. Maintenance noted above must be performed by Original Equipment Manufacturer (OEM) and parts must be OEM components or alternates approved by the Technical Point of Contacts (TPOCs) listed below.

Provide an annual hourly rate for the cost of additional uncovered quick response break/fix repairs if necessary, including any discounts available under the Extended Warranty plan. When possible, additional break/fix services will be quoted separately and may be handled under a Government Purchase Card (GPC) provided they fall under the micropurchase threshold.

As an additional option, available to be used as needed over the 5-year contract term:

Include OPTION for 1 full battery replacement of the below parts, including all delivery and disposal costs and warranties, as batteries may need replacing over the term of the contract. The battery replacement should be a separate CLIN able to be used anytime within the 5-year life of the contract.

Model #93PM. OEM Battery Part # PWHR12200W4FR, VRLA Sealed, 40 jars. Internal batteries up to 60kW.

Include OPTION for 1 full capacitor replacement for the new Model #93PM unit, including all delivery and disposal costs and warranties, as capacitors may need replacing over the term of the contract. The capacitor replacement should be a separate CLIN able to be used anytime within the 5-year life of the contract.

FACILITIES, EQUIPMENT, AND TRAVEL:

Completion of these tasks will be performed at USNO's site in Washington, DC. Pricing should include the cost of on-site service.

REPORTS TO USNO:

Contractor shall provide complete sets of design documents, as-built drawings, user manuals, initial end user service maintenance reports to the USNO Technical Point of Contact (POC) listed training for the new unit, and below. These reports shall include progress made for each preventive maintenance visit, a summary of any problems or areas of concern for which government assistance or guidance is desired, a description of work planned for the following month, and a statement of any anticipated deviation in the contractor's planned effort to achieve contract objectives.

Dissemination control of output products such as documents: The output products of the report shall be considered "DISTRIBUTION D: DOD AND DOD CONTRACTORS ONLY," and shall not be further disseminated without written permission of USNO.

Contractor shall comply with all relevant USNO, Navy, DoD dissemination, security and information assurance rules.

Acceptance and Quality Assurance

The contractor shall present final reports to the USNO technical lead for acceptance. The USNO technical lead shall address any issues that may arise during the execution of this contract.

An option to extend for the continuance of services may be provided upon completion of the base period. The scope of work to be completed during the option period is dependent on the current status of the project at the end of the base period, however, as the schedule for completion of the project is a collaborative effort with the Government.

As noted above, CLINs will be executed for as long as maintenance is needed over the period above. Some CLINs may not be executed.

Requirements The proposed acquisition is for the purchase of services to replacement and maintenance support for one (1) very large Eaton Uninterruptible Power Supply (UPS) unit that provides backup power at the United States Naval Observatory. The UPS Model #9390-100-120 will reach EOSL on January 1, 2027, so itis imperative that a replacement be purchased, installed, and tested before that date. Additionally, once installed, the UPS must be maintained by Qualified Eaton Technicians.

Continuation of Packaging and Marking

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-5420

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Continuation of Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Delivery Period From 20 Jul 2026 to 19 Jul

Period of Performance From 20 Jul 2026 To 19 Jul 2027

1 Job Ship To DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Delivery Period From 20 Jul 2026 to 19 Jul

Period of Performance From 20 Jul 2026 To 19 Jul 2027

1 Job Ship To DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Delivery Period From 20 Jul 2026 to 19 Jul

Period of Performance From 20 Jul 2026 To 19 Jul 2027

1 Job Ship To DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Delivery Period From 20 Jul 2026 to 19 Jul

Period of Performance From 20 Jul 2026 To 19 Jul 2027

1 Job Ship To DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-

WASHINGTON, DC 20392-5420

UNITED STATES

Sarika Dutta, FPOC Email: sarika.dutta.civ@us.navy.mil

Option Line Item

Delivery Period From 20 Jul 2027 to 19 Jul

Period of Performance From 20 Jul 2027 To 19 Jul 2028

1 Job Ship To DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-

WASHINGTON, DC 20392-5420

UNITED STATES

Nathan Martina, TPOC Email: nathan.r.martina.civ@us.navy.mil

Option Line Item

Delivery Period From 20 Jul 2027 to 19 Jul

Period of Performance From 20 Jul 2027 To 19 Jul 2028

1 Job Ship To DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-

WASHINGTON, DC 20392-5420

UNITED STATES

Nathan Martina, TPOC Email: nathan.r.martina.civ@us.navy.mil

Option Line Item

Delivery Period From 20 Jul 2027 to 19 Jul

1 Job Ship To DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-

WASHINGTON, DC 20392-5420

UNITED STATES

Nathan Martina, TPOC

Period of Performance From 20 Jul 2027 To 19 Jul 2030

Email: nathan.r.martina.civ@us.navy.mil

Option Line Item

Delivery Period From 20 Jul 2026 to 19 Jul

Period of Performance From 20 Jul 2026 To 19 Jul 2031

1 Job Ship To DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-

WASHINGTON, DC 20392-5420

UNITED STATES

Nathan Martina, Technical Point of Contact Email: nathan.r.martina.civ@us.navy.mil

Option Line Item

Delivery Period From 20 Jul 2026 to 19 Jul

Period of Performance From 20 Jul 2026 To 19 Jul 2031

1 Job Ship To DoDAAC: N62285 CountryCode: USA

NAVAL OBSERVATORY

3450 MASSACHUSETTS AVE NW, WASHINGTON DC 20392-

WASHINGTON, DC 20392-5420

UNITED STATES

Nathan Martina, Technical Point of Contact Email: nathan.r.martina.civ@us.navy.mil

Continuation of Accounting and Appropriation Data

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) Mar 2026 52.222-35 Equal Opportunity for Veterans. (Deviation 2026-O0038) Feb 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026 52.222-37 Employment Reports on Veterans. (Deviation 2026-O0038) Feb 2026 52.222-54 Employment Eligibility Verification. (Deviation 2026-O0038) Feb 2026

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. (Deviation 2026- O0038)

Feb 2026

52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation 2026-O0038) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.222-41 Service Contract Labor Standards. (Deviation 2026-O0038) Feb 2026

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026- O0038)

Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023 252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

May 2019

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.243-7002 Requests for Equitable Adjustment. Dec 2022 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (Deviation 2026-O0038)

(Feb 2026)

NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (FEB 2026) (DEVIATION 2026- O0038)

Evaluation preference.(a)

Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except-(1)

(i) Offers from HUBZone small business concerns that have not waived the evaluation preference; and

(ii) Otherwise successful offers from small business concerns.

(b) . A HUBZone small business concern may choose to waive the evaluation preference. If the concern waives Waiver of evaluation preference the preference, the factor will be added to its offer for evaluation purposes.

Offeror chooses to waive the evaluation preference.

(c) A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by Joint venture.

the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business parties to the joint venture must be more than administrative functions.

(End of provision)

52.219-28 Postaward Small Business Program Rerepresentation. (Deviation 2026-O0038) (Feb 2026)

POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (FEB 2026) (DEVIATION 2026-O0038)

(a) . As used in this clause-Definitions

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

(2) , as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, Affiliates or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.

(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it is, is not a small business concern under NAICS Code assigned to contract number.____ ____

(2) [ .] The Contractor represents Complete only if the Contractor represented itself as a small business concern in paragraph (g)(1) of this clause that it is, is not, a small disadvantaged business concern as defined in .13 CFR 124.1001

(3) . The Contractor represents that it is, is not a Women-owned small business (WOSB) joint venture eligible under the WOSB Program joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity ____ identifier of each party to the joint venture: __.]

(4) . The Contractor represents that it is, is not a joint Economically disadvantaged women-owned small business (EDWOSB) joint venture venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier ____ of each party to the joint venture: __ .]

(5) . The Contractor represents that it Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the SDVOSB Program is, is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [ The ____ Contractor shall enter the name and unique entity identifier of each party to the joint venture: __.]

(6) [ ] The HUBZone joint venture eligible under the HUBZone Program. Complete only if the offeror is a HUBZone small business concern.

offeror represents, as part of its offer, that It is, is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .] Each HUBZone small business ____ concern participating in the HUBZone joint venture must be certified as a HUBZone concern. [ Contractor to sign and date and insert authorized ____ signer's name and title.]

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires. (May 2014)

Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( ), this clause identifies 29 CFR Part 4 the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

Machinery Maintenance Mechanic WG 8, step 2

FRINGE BENEFIT RATE (for all listed employee classes): 39.4% for FY26, see https://comptroller.war.gov/Portals/45/documents/rates/fy2025/2025_d.pdf

(End of clause)

DFARS Clauses Incorporated by Full Text

252.211-7003 Item Unique Identification and Valuation. (Jan 2023)

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) . As used in this clause- Definitions

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

N0018926QL2060002

https://comptroller.war.gov/Portals/45/documents/rates/fy2025/2025_d.pdf

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at . https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at .https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number .____

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number .____

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) The Contractor shall ensure that- Data syntax and semantics of unique item identifiers.

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH

10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH

10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology - Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) . Unique item identifier

(i) The Contractor shall-

(A) Determine whether to-

Serialize within the enterprise identifier; (1)

Serialize within the part, lot, or batch number; or (2)

Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and (3)

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site /uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) , Unique Item Identifier Report for Embedded ____ Items, Contract Data Requirements List, DD Form 1423.

(g) . If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with Subcontracts paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial products or commercial services.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

____N/A

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

____Invoice 2in1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

*** TO BE FILLED OUT AT TIME OF AWARD ***

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable…