Solicitation - N0018926QB147.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Created On:

18 Sep 2026, 19:05 PM Greenwich Mean Time

Section A - Solicitation/Contract Form

Sole Source Supplies for NMTSC

Product Service Code: 7810

N0018926QB147

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Aspire Upright Bike SL Models (Part #: ASPC-SL-ALLXN- 12), Arctic Silver Base, SL English Imperial.

SEE PWS FOR DELIVERY INSTRUCTIONS

Pricing Arrangement: Firm Fixed Price

12 Each

Aspire Treadmill SL Model (Part #: ASPT-SL-ALLXN-13)

SEE PWS FOR DELIVERY INSTRUCTIONS

Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

1-Year Extended Warranties on Parts & Labor for Upright Bikes (Part #: EW3-BIKE-PARTLBR-4YR) Covering each of the Twelve (12) Aspire Upright Bike SL Models (Part #:

ASPC-SL-ALLXN-12), Arctic Silver Base, SL English Imperial.

Pricing Arrangement: Firm Fixed Price

1 Years

Option Line Item

1-Year Extended Warranty on Parts & Labor for Treadmill (Part #: EW3-TREAD-PARTLBR-4YR) covering One (1) Aspire Treadmill SL Model (Part #: ASPT-SL-ALLXN-13), Arctic Silver

Pricing Arrangement: Firm Fixed Price

1 Years

Option Line Item

1-Year Extended Warranties on Parts & Labor for Upright Bikes (Part #: EW3-BIKE-PARTLBR-4YR) Covering each of the Twelve (12) Aspire Upright Bike SL Models (Part #:

ASPC-SL-ALLXN-12), Arctic Silver Base, SL English Imperial.

Pricing Arrangement: Firm Fixed Price

1 Years

Option Line Item

1-Year Extended Warranty on Parts & Labor for Treadmill (Part #: EW3-TREAD-PARTLBR-4YR) covering One (1) Aspire Treadmill SL Model (Part #: ASPT-SL-ALLXN-13), Arctic Silver

Pricing Arrangement: Firm Fixed Price

1 Years

Option Line Item

1-Year Extended Warranties on Parts & Labor for Upright Bikes (Part #: EW3-BIKE-PARTLBR-4YR) Covering each of the Twelve (12) Aspire Upright Bike SL Models (Part #:

ASPC-SL-ALLXN-12), Arctic Silver Base, SL English Imperial.

Pricing Arrangement: Firm Fixed Price

1 Years

Option Line Item

1-Year Extended Warranty on Parts & Labor for Treadmill (Part #: EW3-TREAD-PARTLBR-4YR) covering One (1) Aspire Treadmill SL Model (Part #: ASPT-SL-ALLXN-13), Arctic Silver

1 Years

Pricing Arrangement: Firm Fixed Price

Option Line Item

1-Year Extended Warranties on Parts & Labor for Upright Bikes (Part #: EW3-BIKE-PARTLBR-4YR) Covering each of the Twelve (12) Aspire Upright Bike SL Models (Part #:

ASPC-SL-ALLXN-12), Arctic Silver Base, SL English Imperial.

Pricing Arrangement: Firm Fixed Price

1 Years

Option Line Item

1-Year Extended Warranty on Parts & Labor for Treadmill (Part #: EW3-TREAD-PARTLBR-4YR) covering One (1) Aspire Treadmill SL Model (Part #: ASPT-SL-ALLXN-13), Arctic Silver

Pricing Arrangement: Firm Fixed Price

1 Years

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Section C - Description/Specifications/Statement of Work

PERFORMANCE WORK STATEMENT (PWS)FORPHYSICAL READINESS EQUIPMENT, PROCUREMENT,

INSTALLATION, AND MAINTENANCETOTHE JBSA JIMMY BROUGHT GYM

1. GENERAL INFORMATION

1.1 Title

Physical Readiness Equipment Procurement, Installation, and Maintenance Services

1.2 SCOPE

The contractor shall provide all labor, supervision, materials, equipment, and incidentals necessary to procure, deliver, install, and maintain commercial-grade physical readiness and fitness equipment located at The JBSA Jimmy Brought Gym located at 320 Wilson Way San Antonio, TX 78234

The objective is to equip these facilities with safe, reliable, and modern physical training equipment to support the health, wellness, and physical readiness testing requirements of assigned personnel, and to provide ongoing preventative and corrective maintenance.

2. BACKGROUND

Jimmy Brought Gym supports Navy Medicine training operations. Maintaining peak physical condition is a mandatory requirement for military personnel. The existing physical readiness facilities require new, commercial-grade fitness equipment (cardiovascular, strength training, and functional fitness) to replace aging items and ensure training can be conducted safely and efficiently. This requirement will standardize the equipment across the facility and establish a centralized maintenance schedule to minimize equipment downtime.

3. APPLICABLE DOCUMENTS

The contractor shall comply with all applicable regulations, including but not limited to:

-Federal Acquisition Regulation (FAR) -Department of Defense (DoD) and Navy Physical Readiness Program Instructions (e.g., OPNAVINST 6110.1 series) -Original Equipment Manufacturer (OEM) installation and safety standards -American College of Sports Medicine (ACSM) Health/Fitness Facility Standards (for equipment spacing and layout)

4. REQUIREMENTS

4.1 Deliverables

Twelve (12) Aspire Upright Bike SL Models (Part #: ASPC-SL-ALLXN-12), Arctic Silver Base, SL English Imperial One (1) Aspire Treadmill SL Model (Part #: ASPT-SL-ALLXN-13), Arctic Silver Low Volt Base, SL English Imperial, Low Volt Power Cord.

Twelve (12) 3-Year Extended Warranties on Parts & Labor for Upright Bikes (Part #: EW3-BIKE-PARTLBR-4YR).

One (1) 3-Year Extended Warranty on Parts & Labor for Treadmill (Part #: EW3-TREAD-PARTLBR-4YR).

4.2 Equipment Procurement and Delivery

The contractor shall procure and deliver all required physical readiness equipment to the designated facility.

Performance Standard:

All equipment must be new, commercial-grade, and meet OEM specifications.

Delivery must be coordinated with the facility manager at least 72 hours in advance. No loss of functionality during or after integration

4.3 Installation

The contractor shall:

Uncrate, assemble, and install all equipment in designated areas.

Ensure proper layout and spacing to meet safety and fire code requirements.

Bolt down equipment where required by manufacturer specifications (e.g., heavy functional training rigs).

4.

5.

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Dispose of all packaging, pallets, and residual debris from the installation off-base.

Clean up and repair any minor damages to walls or floors caused during installation to return them to pre-work condition.

Performance Standard:

Equipment is securely installed and fully operational.

Layout adheres to safety standards.

4.4 Technician Requirements

Any individual performing assembly, installation, or maintenance services shall possess appropriate certifications or documented training in good standing from the respective equipment manufacturers.

Performance Standard:

100% of personnel performing work must possess valid, active OEM certifications or documented manufacturer training, with verification records provided to the Government prior to the start of work

4.5 Testing and Commissioning

The contractor shall:

Perform a full safety and functional check on every piece of equipment installed.

Conduct a joint operational walk-through and acceptance testing with Government representatives.

Performance Standard:

Equipment performs all required functions smoothly and without safety defects.

Government acceptance achieved.

4.6 Training

The contractor shall provide orientation to designated Government personnel (e.g., facility managers, Command Fitness Leaders) on:

Proper use and adjustment of the equipment.

Basic routine care (e.g., daily wipe-downs, visual inspections).

Procedures for reporting maintenance issues.

Performance Standard:

Personnel demonstrate the ability to safely operate and oversee the equipment.

4.7 Maintenance & Support (Four-Year Requirement). The contractor shall provide maintenance services for all installed equipment for a period of four (4) years, including:

Bi-annual preventive maintenance (lubrication, belt tensioning, calibration).

Corrective maintenance and parts replacement for broken or malfunctioning equipment.

Support for warranty claims with the OEM.

Performance Standard:

Overall equipment uptime 95%.

Routine maintenance conducted on schedule.

4.8 Response Time

Response Time Completion time **

3.

1.

2.

1.

2.

3.

4.

Work Order Priority Description *

Emergency (Creates a severe safety hazard) Respond within 2 hours Repair within 1 calendar days

Urgent (Equipment inoperable but safe) Respond within 24 hours Repair within 3 business days

4.8 Work Area Requirements

Contractors shall clean up all debris and discard materials resulting from their operations at the end of each workday. Contractors shall maintain the worksite in a reasonably neat appearance. The contractor is responsible for securing all tools and materials at the close of business. Performance Standard:

4.9 Testing & Commissioning

The contractor shall:

Perform full system testing Validate integration functionality Conduct operational acceptance testing with Government representatives

Performance Standard:

Equipment performs all required functions without error Government acceptance achieved

5. DELIVERABLES

Deliverable Description Due Date

Project/Delivery Plan Time, Delivery, milestones, installation strategy Within 10 Days

Delivery Delivery of all components for assembly Within 30 days of Project delivery Plan

System Installation Assembly and installation of all equipment Within 7 days of delivery

Test & Acceptance Report Functional testing and safety validation results Upon completion

Training Completion Training documentation and attendance roster Upon completion

Maintenance Plan Preventive maintenance schedule and contact info Within 15 days post-install

Service Reports Documentation of repairs and preventative maintenance After each service visit

6. PERIOD OF PERFORMANCE

Base Requirement: Equipment procurement, delivery, and installation (estimated project duration TBD).

Option Period: Four (4) years for maintenance and support services

The Period of Performance reads as follows:

Base Year (Delivery/Install + Initial Warranty) Option Year I (Maintenance) Option Year II (Maintenance) Option Year III (Maintenance)

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7. PLACE OF PERFORMANCE:

The work to be performed under this contract will be at The JBSA Jimmy Brought Gym located at 320 Wilson Way San Antonio, TX 78234

8. SECURITY REQUIREMENTS:

Contractor personnel performing work under this contract must:

Comply with installation access procedures Ensure personnel are properly vetted (as required)

9. PHYSICAL SECURITY:

The contractor shall be responsible for safeguarding all government property and newly delivered equipment prior to final acceptance. At the close of each work period, government facilities, equipment, and materials shall be secured.

10. CONTRACTOR FURNISHED ITEMS

The contractor shall provide:

All fitness equipment specified in the contract.

All labor, hand tools, power tools, and hardware required for assembly.

Cleaning supplies for post-installation cleanup.

11. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Area Standard Method

Installation Fully assembled and safe equipment Joint Inspection/testing

Timelines Delivery meets agreed schedule Project Plan review

Maintenance 95% operational uptime Service logs & site checks

Response Time Timely issue resolution per Section 4.7 Service logs

12. ACCEPTANCE CRITERIA

Final acceptance will be granted when:

All equipment is delivered, assembled, and safely installed.

All testing and safety walk-throughs are successfully completed.

Required training is completed.

Warranty and maintenance documentation is provided to the Government.

Requirements Fitness equipment for NMTSC/Joint Base San Antonio

Additional Regulation or Supplemental Clauses Incorporated by Full Text

SUPTXT242-9405(6-20) EXPEDITING CONTRACT CLOSEOUT (May 2025)

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK

/PERFORMANCE WORK STATEMENT.

EXPEDITING CONTRACT CLOSEOUT

(a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $1,000 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party may be considered to the extent permitted by law.

(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.

SUPTXT243-9400(1-92) AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER (May 2025)

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK

/PERFORMANCE WORK STATEMENT.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Section F - Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC Special Handling/Notes

Delivery Estimated By Delivery Date 30 Oct 2026

Period of Performance From 30 Sep 2026 To 29 Sep 2027

12 Each Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

UNITED STATES

CDR Rachel A. Bradshaw, Director for Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil Telephone: (210) 808-1058

FoB Details Contractor Destination

Delivery Estimated By Delivery Date 30 Oct 2026

Period of Performance From 30 Sep 2026 To 29 Sep 2027

1 Each Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

UNITED STATES

CDR Rachel A. Bradshaw, Director for Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil Telephone: (210) 808-1058

FoB Details Contractor Destination

Delivery Estimated By Delivery Date 30 Oct 2026

1 Years Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

Period of Performance From 30 Sep 2026 To 29 Sep 2027

UNITED STATES

CDR Rachel A. Bradshaw, Director for Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil Telephone: (210) 808-1058

Option Line Item

Delivery Estimated By Delivery Date 30 Oct 2026

Period of Performance From 30 Sep 2026 To 29 Sep 2027

1 Years Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

UNITED STATES

CDR Rachel A. Bradshaw, Director for Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil Telephone: (210) 808-1058

Option Line Item

Delivery Estimated By Delivery Date 30 Oct 2026

Period of Performance From 30 Sep 2026 To 29 Sep 2027

1 Years Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

UNITED STATES

CDR Rachel A. Bradshaw, Director for Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil Telephone: (210) 808-1058

Delivery Estimated By Delivery Date 30 Oct 2026

1 Years Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

UNITED STATES

CDR Rachel A. Bradshaw, Director for

Period of Performance From 30 Sep 2026 To 29 Sep 2027

Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil Telephone: (210) 808-1058

Option Line Item

Delivery Estimated By Delivery Date 30 Oct 2026

Period of Performance From 30 Sep 2026 To 29 Sep 2027

1 Years Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

UNITED STATES

CDR Rachel A. Bradshaw, Director for Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil Telephone: (210) 808-1058

Option Line Item

Delivery Estimated By Delivery Date 30 Oct 2026

Period of Performance From 30 Sep 2026 To 29 Sep 2027

1 Years Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

UNITED STATES

CDR Rachel A. Bradshaw, Director for Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil Telephone: (210) 808-1058

Option Line Item

Delivery Estimated By Delivery Date 30 Oct 2026

1 Years Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

UNITED STATES

CDR Rachel A. Bradshaw, Director for Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil

Period of Performance From 30 Sep 2026 To 29 Sep 2027

Telephone: (210) 808-1058

Option Line Item

Delivery Estimated By Delivery Date 30 Oct 2026

Period of Performance From 30 Sep 2026 To 29 Sep 2027

1 Years Ship To DoDAAC: N41620 CountryCode: USA

NAVY MED TRAINING SUPPORT COMMAND

BLDG 903, 2931 HARNEY RD

FORT SAM HOUSTON, TX 78234-7674

UNITED STATES

CDR Rachel A. Bradshaw, Director for Operations, Plans, and Readiness Email: rachel.a.bradshaw.mil@health.mil Telephone: (210) 808-1058

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.247-34 F.o.b. Destination. Jan 1991

Section G - Contract Administration Data

CONTRACT ADMINISTRATION PLAN (CAP)

FOR FIXED PRICE CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a. All pre-award duties such as solicitation, negotiation and award of contracts.

b. Any information or questions during the pre-award stage of the procurement.

c. Freedom of Information inquiries.

d. Changes in contract terms and/or conditions.

e. Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in the FAR 42.302 and DFARS 42.302 except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports WAWF payment instructions.

in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in Document routing.

WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026- O0038)

Feb 2026

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026- O0038)

Feb 2026

52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) Mar 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1)

Apr 2026

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-18 Availability of Funds. Apr 1984 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026- O0038)

Apr 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

(DEVIATION 2026-O0025)

May 2024 Deviation 2026-O0025 Jun 2026

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.204-7022 Expediting Contract Closeout. May 2021 252.225-7001 Buy American and Balance of Payments Program. Feb 2024 252.225-7048 Export-Controlled Items. Jun 2013 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

Jun 2023

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2024-O0014)

Aug 2024 Deviation 2024-O0014 Aug 2024

252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023

252.240-7007 Prohibitions Relating to Chinese Military Companies. (DEVIATION 2026- O0025)

Jun 2026 Deviation 2026-O0025 Jun 2026

252.240-7997 NIST SP 800-171 DoD Assessment Requirements. (DEVIATION 2026- O0025)

Feb 2026 Deviation 2026-O0025 Feb 2026

252.244-7999 Subcontracts for Commercial Products or Commercial Services.

(DEVIATION 2026-O0015)

Feb 2026 Deviation 2026-O0015 Jan 2026

252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.217-9 Option to Extend the Term of the Contract. (Mar 2000)

OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within [insert the period of time within which the ____ Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least days[ ] before the contract expires. The preliminary notice does not commit the ____ 60days unless a different number of days is inserted Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed (months) (years).____

(End of clause)

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

____ [Insert one or more Internet addresses]____ ____

(End of clause)

52.252-6 Authorized Deviations in Clauses. (Nov 2020)

AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any [insert regulation name] (48 CFR ) clause with an authorized deviation is indicated by ____ ____ the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

DFARS Clauses Incorporated by Full Text

252.211-7003 Item Unique Identification and Valuation. (Jan 2023)

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) . As used in this clause- Definitions

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at . https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at .https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number .____

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number .____

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) The Contractor shall ensure that- Data syntax and semantics of unique item identifiers.

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH

10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH

10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology - Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) . Unique item identifier

(i) The Contractor shall-

(A) Determine whether to-

Serialize within the enterprise identifier; (1)

Serialize within the part, lot, or batch number; or (2)

Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and (3)

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site /uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) , Unique Item Identifier Report for Embedded ____ Items, Contract Data Requirements List, DD Form 1423.

(g) . If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with Subcontracts paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial products or commercial services.

(End of clause)

Additional Regulation or Supplemental Clauses Incorporated by Full Text

204-9400(05-24)

SUPTXT204-9400(05-24) CONTRACTOR UNCLASSIFIED ACCESS TO

FEDERALLY CONTROLLED FACILITIES, SENSITIVE INFORMATION,

INFORMATION TECHNOLOGY (IT) SYSTEMS OR PROTECTED HEALTH

INFORMATION

(Jan 2024)

(a) Insert the following, as applicable, in full text in all solicitations and contracts (including commercial acquisitions) Statement of Work (SOW) or Performance Work Statement (PWS) under the Schedule of Supplies/Services.

To submit recommended contract language to be incorporated into the Naval Supply Systems Command (NAVSUP) Contracts Handbook (CH) as NAVSUP component text, the language must not meet the requirements for a regulation clarification or change. All submissions (utilizing the text template on Contracting Knowledge Site (CKS)) should be reviewed and approved by the activity's Chief of the Contracting Office (CCO) prior to submission.

(1) SUPTXT204-9400 (05-24) Prescription and Alternative Language

The following shall be inserted in full text in all solicitations and contracts (including commercial acquisitions) which require contractor unclassified access to federally controlled facilities, sensitive information, Information Technology (IT) systems or protected health information. For commercial acquisitions, this text shall be incorporated into either the SOW or PWS.

* Consult with your CSM and ISSM/IAM for local policy when Authorized User (non-sensitive) access is required for non-U.S. citizens outside the U.

S.

** Alternative language which may be included as appropriate:

Contractor and all Contractor employees with access to or responsibility for XXXXXX of this contract shall comply with DoD Directive 8500.1E IA, DoDI 8510.01 Risk Management Framework (RMF) for DoD IT, DoD Directive 5400.11 DoD Privacy Program, DoD 5200.2-R Personnel Security Program and HSPD 12

X.1 Be CAC ready at the properly designated IT System Level

X.2 At minimum, all contractor employees must possess/maintain the required background investigation as determined by the PDT and/or IT access user level. This requirement is critical in order to access the government data base systems It is the contractor's responsibility to ensure that 100% of the contractor employees have the ability to acquire a favorably adjudicated background investigation. In addition, interim approval of clearances is not authorized.

X.3 Be citizens of the U.S

X.4 If at any time, any contractor employee requiring a Common Access Card (CAC) is unable to possess/maintain the required adjudicated background investigation, the contractor shall immediately notify the NAVSUP COR to coordinate removal of such…