Solicitation Letter.pdf

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt

Germany

Tel: +49 60 7535 3345

Email: GruenbeckP@State.gov

November 25, 2022

Subject: Solicitation No.: 19GE5023R0001

Event Organizer Services for PEPFAR Secretariat

U.S. Embassy Pretoria, South Africa

Dear Ladies and Gentlemen, The Regional Procurement Support Office (RPSO) would like to invite your company to submit a proposal for Event Organizer Services for the U.S. Embassy Pretoria. This solicitation may result in issuance of a firm fixed-price Indefinite-Delivery Indefinite-Quantity contract.

Use of the specifications for purposes other than submitting a proposal under this solicitation is prohibited. All discussions pertaining to these services will be in the English language. If you intend to submit a proposal, you should thoroughly examine all documents contained in the solicitation package.

Questions shall be submitted as soon as possible but not later than December 28, 2022, by 1500 hours Central European Time (CET). Any questions you may have concerning the solicitation document should be submitted in writing via email to Patticha Gruenbeck: GruenbeckP@state.gov and copy to FrankfurtRPSO@state.gov so that a response can be provided prior to the solicitation closing date.

The proposal shall be submitted as a pdf document emailed to GruenbeckP@state.gov and copy to

FrankfurtRPSO@state.gov as soon as possible but not later than January 31, 2023 by 1500 hours

Central European Time (CET). The email subject line must read “Proposal 19GE5023R0001”. The email size shall not exceed 45MB.

No proposal will be accepted after the specified time.

Each offeror will be responsible for determining the amount of labor that will be required to complete the services, and for pricing their proposal accordingly. Further, each offeror is responsible for furnishing complete information to its subcontractors. Subcontractors shall not be referred to the U.S.

Government concerning the requirement.

mailto:GruenbeckP@State.gov mailto:GruenbeckP@state.gov mailto:FrankfurtRPSO@state.gov mailto:FrankfurtRPSO@state.gov

The Contracting Officer reserves the right to reject any and all proposals and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding a contract, or to award the contract based upon initial proposals received without holding discussions.

Thank you for your interest in this U.S. Government procurement project.

Any questions regarding this solicitation should be directed to Patticha Gruenbeck, Contract

Specialist, tel: (+49) 69 7535 3345, or email: GruenbeckP@state.gov.

Sincerely, Nicolas A. Wilhelm

Contracting Officer