Solicitation J01P4600092 - NEC - VOIP.pdf

Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services

Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

J01P4600092 – (SR#2028832 – MDOT USE ONLY)

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

X FA I (Hardware, Associated Peripherals and Software) FA II (Manufacturer’s Extended Warranty and Maintenance

Services) X FA III (Time and Material Labor)

Manufacturer Name: NEC

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

Minority Business Enterprise (MBE) Goal for FA II & III Below (See “PBX IV- Telecommunications Equipment and Services Master

Contract MBE Participation Worksheet”):

0 %

Minority Business Enterprise (VSBE) Goal for FA II & III Below (See “PBX IV- Telecommunications Equipment and Services Master

Contract VSBE Participation Worksheet”):

0%

PORFP Issue Date:

(mm/dd/yyyy)

3/26/26 PROPOSAL DUE

DATE and TIME:

4/2/26 @ 12:00

Place of Performance: Maryland Department of Transportation/ Office of Transportation Technology 7201 Corporate Center Drive, Hanover MD 21076

Special Instructions: LIMITED TO MASTER CONTRACTORS Only Master Contractors that are awarded a contract under the Telecommunications Equipment and Services PBX-IV (PBX- IV), 001B0600162, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP).

1. The proposals shall be submitted in a format that provides a breakdown cost for each item, identified on a separate line, by location. The State reserves the right to select any or all of the items submitted for award.

2. Proposals should be emailed to the POC, with separate technical and financial proposals. Technical proposals should be provided in a Word document, and financial proposals should be provided in an Excel document

3. Equipment, licenses, services, etc/ must be delivered to:

The Maryland Department of Transportation HQ Attn: Mark Marrow 7201 Corporate Center Drive Hanover MD 21076

Master Contract

4. Must provide a Mercury Affidavit found here https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury- Affidavit.pdf

5. A statement that the Master Contractor is authorized by the manufacturer or distributor to provide the PBX IV Telecommunications Equipment and Services as of the date of the proposal

Security Requirements (if applicable):

Invoicing Instructions:

1. All invoices shall include the following information:

• Invoice Date

• Invoice Number

• Brief Description and amount due per line and total

• Issuing Purchase order number

• Timesheets for applicable functional areas

• Packing slips when applicable

2. Invoices submitted without the required information will not be processed for payment until the Contractor provides the required information listed above. All invoices shall be submitted no later than 30 days after receipt and acceptance of product.

3. Send Invoice to: FPMO@mdot.maryland.gov

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: The Secretary’s Office (TSO)

Agency POC Name: Amanda Longacre Agency POC

Phone Number:

410-865-1137

Agency POC Email Address:

alongacre@mdot.maryland.

gov

Agency POC Fax:

Agency POC Mailing Address:

7201 CORPORATE CENTER DR, HANOVER MD 21076

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

MARK MARROW Agency On-site Phone Number:

410-454-8014

Agency On-site Email Address:

MMARROW@MDOT.MARYLA

ND.GOV

Agency On-site Fax:

Agency On-site Address: 7201 CORPORATE CENTER DR, HANOVER MD 21076

Section 4 – Scope of Work FA I – Hardware, Associated Peripherals and Software

(Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required PBX IV- Telecommunications Equipment and Model Number/s

Quantity

1. NEC PBX MAINTENANCE RENEWAL – (SEE

SPECIFICATIONS ATTACHED

2.

1. See Bid Sheet for details mailto:MMARROW@MDOT.MARYLAND.GOV mailto:MMARROW@MDOT.MARYLAND.GOV

Due Date for Delivery:

(mm/dd/yyyy)

4/30/26

FA II – Manufacturer’s Extended Warranty and Maintenance Services (Provide itemized list of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA II & III value.)

List Required Maintenance Services

List deliverables

1. 1.

FA III – Time and Material Labor (Provide itemized list of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA II & III value.)

List Required Time and Material Labor List deliverables

1. NEC PBX MAINTENACE RENEWAL – (SEE

SPECIFICATIONS ATTACHED)

2.

1. See Bid Sheet attached

Est. Work Start Date:

(mm/dd/yyyy)

4/30/2026

Est. Work End Date:

(mm/dd/yyyy)

4/29/2027

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

The evaluation criteria are based on the most advantageous PO Proposal considering both the technical and financial submissions shall be selected for PO award. In making this selection, price and technical merit have equal weight.

1. The vendor(s) selected must have experience in installing, maintaining, troubleshooting, and repairing the respective equipment listed in this PORFP.

2. Ability to respond to the bid in the specified timeframe.

3. How well the proposal aligns with the State’s listed requirements, for each of the Functional Areas requested within this PORFP.

4. How well the proposal aligns with the Special Instructions identified within this PORFP.

5. Acknowledgement of the Special Invoicing Instructions identified within this PORFP.

6. Ability to meet the expected delivery dates including any backorder or product delays and permitting or access requirements.

7. Ability to perform some required work outside of normal business hours, as needed.

Please confirm that you can meet this requirement.

8. Proximity of vendor offices to the office locations listed above. List all vendor offices that may service the location listed in the PORFP.

9. Quantity of technicians certified on all manufacturers’ equipment installed at each office location. List the names of all technicians certified on the existing systems from each of the above offices. List additional certifications for each technician.

10. Office spares inventory. List all offices that have stock of all the essential inventory parts to restore the system to active service in the event of a catastrophic failure.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor. All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.