Solicitation ILS Software as of 31 Aug 2023 Official Release.pdf

Request for Quote (RFQ)

502 CONS

FedRAMP Compliant Integrated Library System (ILS)/Library Services Platform (LSP) Software

1. This is a combined synopsis/solicitation for commercial products prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as Request for Quotation (RFQ) No. FA3016-23-U-0344.

2. The solicitation documents and incorporated provisions and clauses (Atch No. 3) are those in effect through Federal Acquisition circular FAC 2023-04, effective 02 June 2023 and DFARS Publication Notice 20230720 effective 20 July 2023.

3. The set-aside for this solicitation is full and open competition.

4. See the attached Schedule of Supplies (Atch No. 2) for applicable contract line items (CLINS), description of requirement, and quantities.

5. See the attached Schedule of Supplies (Atch No. 2) and Statement of Need (SON) (Atch No. 1) for further information on the requirements.

6. Place of Delivery:

1100 Wilford Hall Loop Bldg 4554 JBSA Lackland, TX 78236-9908

Delivery shall be FOB Destination.

7. The FAR provision 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Reference the addenda statements below to this provision.

ADDENDUM to FAR 52.212-1

Addendum to FAR 52.212-1(b), Submission of offers. This paragraph replaces as follows:

To assure timely and equitable evaluation of quotations, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including all terms and conditions of the RFQ, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quotation being ineligible for award.

Quoters must clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale.

Quoters shall submit the following items:

a. Price: Quoters are required to complete and return the attached Schedule of Supplies (Atch No. 2) or to provide a quote on company letterhead which must provide the following information, as listed in the Schedule of Supplies (Atch No. 2): Descriptions, Unit Prices and Total Prices. The Government intends to award based on initial responses, therefore, you are encouraged to offer your most advantageous pricing to include discounts, in the initial response.

b. Technical Specifications – Quotations must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The quotation shall demonstrate the contractor’s ability to provide and deliver FedRAMP Compliant Integrated Library System (ILS)/Library Services Platform (LSP) Software. The quotation submittal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims.

c. Amendments (if applicable) – vendors shall acknowledge all amendments in writing with the quotation submittal.

d. Completed Representation and Certifications

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to FAR 52.212-1(g), Contract award. This paragraph is tailored as follows:

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges (using Interchange Notices {INs}) if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the quoters that may address any aspect of the quote and may or may not be documented in real time. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any and/or all quoters responding to this solicitation.

8. The FAR provision 52.212-2, Evaluation - Commercial Items, applies to this acquisition.

Reference the addenda statements below to this provision.

ADDENDUM to FAR 52.212-2

If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will evaluate the three

(3) lowest priced quotes for Technical Acceptability. If the Government determines none of the three lowest-priced quotes are technically acceptable, the Government will evaluate additional quotes in order of increasing price until one is determined technically acceptable. The agency will reject and not consider for award any quote found technically unacceptable and ineligible for award under the terms of this RFQ.

*NOTE: Best value will be based on a Lowest Price Technically Acceptable (LPTA) approach. For this RFQ, best value means a single award shall be made to the quoter whose product is technically acceptable and quotes the lowest total evaluated price. The following two (2) factors shall be used to evaluate quote(s): Technical and Price.

a. Technical (Conformance to the Schedule of Supplies). The technical response shall demonstrate compliance with providing the FedRAMP compliant Integrated Library System (ILS)/Library Services Platform (LSP) Software, as specified in the attached Statement of Need (Atch 1) and Schedule of Supplies (Atch 2). The Technical Factor shall be rated acceptable or unacceptable as follows:

Adjectival Rating

Description

Acceptable Quote provides sufficient information to demonstrate the ability to provide FedRAMP compliant Integrated Library System (ILS)/Library Services Platform (LSP) Software, in accordance with (IAW) Statement of Need (Atch 1) and Schedule of Supplies (Atch 2).

Unacceptable Quote does not provide sufficient information to demonstrate the ability to provide FedRAMP compliant Integrated Library System (ILS)/Library Services Platform (LSP) Software, in accordance with (IAW) Statement of Need (Atch 1) and Schedule of Supplies (Atch 2).

b. Total Evaluated Price Factor. Vendors are required to complete and return the attached Schedule of Supplies (Atch 2) and/or to provide a quote on official company letterhead with the information as outlined in the Statement of Need (Atch 1) and Schedule of Supplies (Atch 2). The Government will evaluate quotations for award purposes by adding the extended price (quantities multiplied by unit prices) for each line item to obtain total evaluated price. The Government intends to award based on initial responses, therefore, you are encouraged to offer your most advantageous pricing to include discounts, in the initial response.

If you have any questions, please contact Brian Cooper at brian.cooper.18@us.af.mil

9. Quoter(s) is(are) required to include a completed copy of all provisions (i.e. 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services), with their quotation.

10. The FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services, applies to this acquisition.

11. The FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition. All FAR clauses cited in this clause are applicable to the acquisition.

12. The complete quotation package is due 13 Sept 2023 at 4:00 P.M. Central Time (CT). If you have any questions, please contact Brian Cooper at brian.cooper.18@us.af.mil . All questions and/or requests for information must be submitted no later than 8 Sept 2023 at 4:00 P.M. CT.

13. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date of receipt of quotations. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the vendor for any costs.

Three (3) Attachments:

1. Statement of Need as of 22 May 2023 Official Release

2. Schedule of Supplies Official Release

3. Clauses and Provisions Official release