Request for Quotation

Blanket Purchase Agreement

W50S7726QA003 - HVAC Rental BPA - 147th Mission Support Group

Background:

The 147th Mission Support Group (147 MSG) has an urgent, mission-essential requirement for a temporary, rental HVAC chiller system due to the total failure and inoperability of the existing facility unit. While the installation’s long-term plan is a permanent “repair by replacement” project, the affected facility must remain open and operational without interruption for mission continuity. This temporary commercial rental will serve as a critical bridge to maintain day-to-day operations while the permanent replacement procurement is processed through proper procurement channels.

INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

Instructions to Offerors: To be eligible for evaluation and consideration for agreement establishment, offerors must strictly adhere to the submission instructions detailed below. Failure to submit a complete, conforming offer in accordance with these instructions will result in the offer being determined non-conforming and excluded from further competition.

L.1 Submission of Quotations

1. Quotations shall be submitted electronically via email to:

• Brandon Council, Contracting Officer: brandon.council.7@us.af.mil

• Socrates Rosimo, Contracting Officer: socrates.rosimo.2@us.af.mil

2. Quotes must be received not later than September 22, 2026 at 11:00 AM Central Time.

3. Email subject line shall read:

Quotation – W50S77-26-QA-003 – B1057 Chiller Rental BPA – [Vendor Name] mailto:brandon.council.7@us.af.mil mailto:socrates.rosimo.2@us.af.mil

L.2 Quotation Preparation Instructions Offerors shall organize their quotation into three (3) separate and clearly identified documents:

• Document I – Price Proposal:

• Completed Schedule of Supplies/Services

• Clear itemization of monthly rental rate, mobilization/demobilization, delivery, connection hardware, freeze protection, and removal.

• Document II – Technical Capability & Equipment Data:

• Detailed manufacturer specifications, cut sheets, and technical data demonstrating that the proposed rental chiller is within the 100–124 ton nominal cooling capacity range.

• Confirmation of supply for specified chilled-water hoses (four 4" x 25' hoses), four (4) Victaulic fittings, and four (4) 4/0 AWG 50' CAM-lok cables and bare-end tails.

• Description of freeze protection/water treatment plan, setup timeline, estimated power outage duration (if any), and 24/7 support response protocol.

• Submission of current Anti-Terrorism Certificate

• Document III – Past Performance & Responsibility Information:

• Identification of up to three (3) recent contracts (within the last 3 years) demonstrating successful performance of temporary commercial chiller rentals or HVAC Products of similar magnitude and complexity.

• CAGE Code, Unique Entity Identifier (UEI), and confirmation of active SAM registration.

EVALUATION FACTORS FOR ESTABLISHED

AGREEMENT

M.1 Basis for Agreement Agreements will be made to two responsible offeror’s whose quote represents the Best Value to the Government based on the factors below.

Evaluation Factors:

• Equipment Compliance. The quotation meets technical acceptance in accordance with the Performance Work Statement

• Antiterrorism Certificate – Current proof of certification as prescribed in

DFARS 252.204-7004

• Execution & Operational Plan. The offeror provides clear and feasible delivery, installation, freeze-protection, and outage coordination schedule that demonstrates ability to place the unit into service within the specified timeframe in accordance with the Performance Work Statement.

• Emergency Support. Demonstration of emergency support, maintenance, and emergency response throughout the 5-month rental term.

• Identification of up to three (3) recent contracts (within the last 3 years) demonstrating successful performance of temporary commercial chiller rentals or HVAC Products of similar magnitude and complexity.

• Any State/Federal Certifications pertaining to HVAC related Products (Example but not limited to: HVAC Professional certification/Electrician Certifications)

• CAGE Code, Unique Entity Identifier (UEI), and confirmation of active SAM registration.

• Ratings: Technical factors will be rated as either Acceptable (meets all minimum solicitation and PWS requirements) or Unacceptable (fails to meet one or more minimum requirements).

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quanti ty

Unit Unit Price Amount

0001 Monthly Rental Rate for HVAC Rental in accordance with Attachment 1 PWS

Product Service Code: 4120

Pricing Arrangement: Firm Fixed Price

1 Lot

W50S7726QA003

Section C - Description/Specifications/Statement of Work

Requirements BPA for HVAC Rental

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: Please contact listed POC for verification of inspect/accept information.

DoDAAC: F6S3CE CountryCode: USA

147TH CES

AF BPN NO MILSBILLS PROCESSES, 14657 SNEIDER STREET

ELLINGTON FIELD, TX 77034-5586

UNITED STATES

Cory Vincent

Section F - Deliveries or Performance

0001 Delivery Schedule From date of lead time event to delivery 30 Calendar Days

Date of Notice to Proceed Receipt 1 LotQuantity

Address and POC Ship To DoDAAC: F6S3CE CountryCode: USA

147TH CES

AF BPN NO MILSBILLS PROCESSES, 14657 SNEIDER STREET ELLINGTON

FIELD, TX 77034-5586 UNITED STATES

Cory Vincent

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

DFARS Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process Electronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF WAWF training.

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web WAWF methods of document submission.

entry, Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information when WAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following Document type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2 in 1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) The Contractor shall use the information in the Routing Data Document routing.

Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC W50S77

Admin DoDAAC W50S77

Inspect By DoDAAC

F6S3CE

Ship To Code

F6S3CE

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) The Contractor shall ensure a payment request includes Payment request.

documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the Receiving report.

requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Please contact Inspect Accept POC as listed

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

Special Agreement Terms and Conditions

1. Order Limitations The value of any individual task or delivery order issued under this Agreement shall not exceed the Simplified Acquisition Threshold (SAT).

2. Period of Performance This Agreement shall remain in effect for a cumulative period not to exceed five (5) years from the date of execution.

3. Delivery Schedule Upon formal receipt and acceptance of an order, the Vendor shall complete all deliveries within thirty (30) calendar days of the award date, in strict accordance with the requirements detailed in the Performance Work Statement (PWS).

4. Pricing and Rate Revalidation Established pricing shall be pre-published and remain firm-fixed for one (1) year from the effective date of this Agreement. Pricing shall undergo revalidation annually on the anniversary of the agreement's execution.

Only authorized callers will be allowed to make orders.

*End of Section*

*** END OF NARRATIVE 1 ***

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)

2026-02

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation 2026-O0038)

2026-02

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02

52.222-3 Convict Labor. (Deviation 2026- O0038)

2026-02

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation 2026-O0038)

2026-03

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

52.223-23 Sustainable Products. (Deviation 2026-O0038)

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)

2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial

2026-04

Services. (Deviation 2026-O0038)

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.223-7008 Prohibition of Hexavalent Chromium.

2023-01

252.225-7001 Buy American and Balance of Payments Program.

2024-02

252.225-7002 Qualifying Country Sources as Subcontractors.

2022-03

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.232-7010 Levies on Contract Payments. 2006-12

252.246-7008 Sources of Electronic Parts. 2023-01

252.247-7023 Transportation of Supplies by Sea.

2024-10

Identifier Document Name

Document Description

Reference Identifier

Date Line Item

Page Numbers

Document Type

Provided Under Separate Cover

0001 Attachment 1 - State ment of Wo rk 17 Sep 26

Statement of Work 17 Sep

Attachment No

Section K - Representations, Certification, & Other Statements

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026- O0038)

2026-02

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation.

2023-06

DFARS Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective

Date

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation.

2017-01

52.204-7 System for Award Management- Registration. (Deviation 2026- O0038)

2026-02

52.212-1 Instructions to Offerors- Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

2023-03