Solicitation - HQ003425QE038 Transportation.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Solicitation/Contract Form

Transportation Service, within Washington D.C.

HQ003425QE038

Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

The contract requires expert transportation services to and from designated hotel/lodging to WJPC or designated offsite venue during 5- 16 May 2025.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

1 Lot

Description/Specifications/Statement of Work

To assist WJPC in fulfilling its responsibilities, Contractors shall provide transportation services to support a (11) eleven-day (5-16 May 2025) professional programs to be hosted in the metropolitan Washington, D.C., and Virginia areas. Access to and use of a GPS system is preferred to ensure driver delivers to the correct location.

Requirements The contract requires expert transportation services to and from designated hotel/lodging to WJPC or designated offsite venue during 5-16 May 2025.

Packaging and Marking

Inspection and Acceptance

Deliveries or Performance

From 05 May 2025 to 16 May 2025

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Period of Performance From 05 May 2025 To 16 May 2025

1 Lot

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports WAWF payment instructions.

in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Monica Degroot

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2 in 1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in Document routing.

WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0792

Issue By DoDAAC HQ0034

Admin DoDAAC HQ0034

Inspect By DoDAAC HQO8OO

Ship To Code HQO8OO

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) HQ0800

Service Acceptor (DoDAAC) HQ0800

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

George Furgeson

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Special Contract Requirements

Washington Headquarters Services ("WHS"), Acquisition Directorate("AD") is issuing this request for quote ("RFQ") in support of the .William J. Perry Center for Hemispheric Defense Studies (WJPC) transportation need In accordance with Statement of Work

("SOW"). This electronic version of the RFQ is theofficial version for this acquisition. No hard copy of this RFQ will be issued. This acquisition will be a Firm-Fixed Price ("FFP") type contract using

The proposed North American Industry Classification System (NAICS) code or this requirement is 485999, "All Other Transit and Ground Passenger Transportation".The associated product service code is V222 - "Transportation: Motor Charter ".The event dates will be 5 -16 May 2025.

Ensure that the RFQ number HQ003425QE038 and project name, "Transportation" is stated in the subject line. The Offeror shall submit its proposal electronically via email to the WHS NCR AD Mailbox DSCA Group: Ali Beshir at whs.ncr.ad.mbx.dsca-group@mail.mil ali.m.beshir.

and Nathan Pauly at civ@mail.mil nathan.r.pauly2.civ@mail.mil

If quote(s) fail to offer all items in accordance with the requirements stated, it may be deemed not technically acceptable and disqualified from further consideration.

Required Company Information:

1) Cage Code

2) DUNS Number

3) Tax Identification Number

4) Offeror's Business Size

5) NAICS Code for the Service and/or Product Requested

6) FSC Code

Award will be made to the Offeror that submitted the lowest priced, technically acceptable quote that meets all contractual requirements stated within this RFQ.

NOTE: Offeror MUST BE Registered in www.SAM.gov.

The Offeror agrees to hold the prices in its proposal for days from the date specified for receipt of offer(s) unless another 60 calendar time is specified in an amendment to the Solicitation.

Contract Clauses

52.219-1 Small Business Program Representations.

52.252-1 Solicitation Provisions Incorporated by Reference.

52.252-2 Clauses Incorporated by Reference.

52.252-6 Authorized Deviations in Clauses.

52.204-26 Covered Telecommunications Equipment or Services-Representation.

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services.

52.212-2 Evaluation--Commercial Products and Commercial Services

52.212-3 Offeror Representations and Certifications--Commercial Products and Commercial Services.

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services.

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Products and Commercial Services.

52.247-21 Contractor Liability for Personal Injury and/or Property Damage

WHS/AD LOCAL PROVISION: AGENCY-LEVEL PROTESTS

Potential bidders or offerors may submit an agency-level protest directly to the Contracting Officer. As an alternative to the Contracting Officer's consideration of a protest, a potential bidder or offeror may request an independent review of their protest by a WHS Protest Deciding Official. In either case, the agency-level protest must comply with the requirements and procedures in FAR 33.103 for submitting agency-level protests. A request for an independent review by the WHS Protest Deciding Official will be submitted to Andrea Montgomery andrea.m.montgomery.civ@mail.

mil. A protest decision by the Contracting Officer or WHS Protest Deciding Official is final and not subject to appeal or reconsideration within WHS.

(end of provision)

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.

Dec 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Nov 2021

52.204-27 Prohibition on a ByteDance Covered Application. Jun 2023 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov 2015 52.219-6 Notice of Total Small Business Set-Aside. Nov 2020 52.222-21 Prohibition of Segregated Facilities. Apr 2015 52.222-26 Equal Opportunity. Sep 2016 52.222-50 Combating Trafficking in Persons. Nov 2021 52.223-23 Sustainable Products and Services. May 2024 52.225-13 Restrictions on Certain Foreign Purchases. Feb 2021 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim. Oct 2004

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

(DEVIATION 2024-O0013 REVISION 1)

May 2024 Deviation 2024-O0013 May 2024

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023

List of Attachments

Representations, Certification, & Other Statements

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

Nov 2021

52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures. Dec 2023 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. Dec 2016

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

May 2021

252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022

Instructions, Conditions, & Notices to Offerors or Quoters

52.212-1FAR ADDENDUM

Washington Headquarters Services ("WHS") Acquisition Directorate ("AD") is requesting proposals for the William J. Perry Center for Hemispheric Defense Studies (WJPC) transportation need. In accordance with the Performance Work Statement ("PWS").This electronic version of the Request for Quote("RFQ") is the official version for this acquisition. No hard copy of this Solicitation will be issued.

QUESTIONS: DUE 28 March 2025 at 10:00 AM (ET).

Quotes are due on 3 April 2025 at 11:00 AM.

Please ensure that the Solicitation number and project name, ","HQ003425QE038 Transportation is stated in the subject line. The Offeror shall submit its proposal electronically via email to the whs.ncr.ad.mbx.dsca-group@mail.mil WHS NCRAD Mailbox DSCA Group and Ali Beshir at ali.m.beshir.civ@mail.mil and Nathan Pauly at nathan.r.pauly2.civ@mail.mil

PROPOSAL REQUIREMENTS:

The following are descriptions of the information that shall be provided with the proposal:

PROPOSAL REQUIREMENTS

PAGE

LIMITS

Administrative Section Part 1:

Cover sheet with Offerors proposal which includes Point of Contact authorized to negotiate and sign on behalf of the Offeror (include phone number and email address), Tax Identification Number, CAGE Code, DUNS code, GSA contract number (if applicable).

1 page

Administrative Section Part 2

Completed Clauses/Provisions: FAR 52.204-24, 52.204-26, 52.212-3 Alt 1, 52.219-1

No Page Limit

TECHNICAL SECTION: Offeror technical specifications Maximum 8 pages

HQ003425QE038

mailto:nathan.r.pauly2.civ@mail.mil

PRICE SECTION: Price Schedule (SF 1449) No Page Limit

A. Administrative Section: present all cover letters, certifications, and completedThe shall Offeror Provisions.

B. Technical Section: meet ALL the salient characteristics as identified in the RFQ and Performance WorkThe Offeror must Statement. The Offeror shall submit sufficient information, description, quantities, and technical specifications in the proposal for the Government to make capability in meeting the requirements listed in the Solicitation.

C. The Offeror shall propose a firm-fixed price for the contract by filling out the Standard Form 1449 that identify Price Section:

the quantity, unit, unit price, and amount.

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.201-1 Acquisition 360: Voluntary Survey. Sep 2023 52.204-7 System for Award Management. Nov 2024 52.204-16 Commercial and Government Entity Code Reporting. Aug 2020

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023

Evaluation Factors for Award

CRITERIAEVALUATION

52.212-2 Evaluation, FAR ADDENDUM

The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Offerors will be evaluated based on for The Offeror shall submit sufficient Lowest Price Technically Acceptable (LPTA) "Transportation)".

information, description, quantities, and technical specifications in the quote for the Government to make a comprehensive evaluation of its capability in providing the requirements listed in the Solicitation and Performance Work Statement. Proposals submitted by Offerors must meet characteristics presented in the RFQ to be deemed technically acceptable.

Table A-1. Technical

Rating Description

Acceptable Proposal/quotation meets the minimum requirements of the Solicitation.

Unacceptable Proposal/quotation does not meet the minimum requirements of the Solicitation.

For evaluation purposes, the Government will evaluate selections based on the lowest priced offer, and then determine technical acceptability. If the lowest priced offer is not technically acceptable, then the next lowest be evaluated. offer will

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may offer (or part of an offer),whether or not there are negotiations after its receipt, unless a written notice of withdrawal is accept an received before award.

ACQUISITION DIRECTORATE, 4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA, VA 22350

UNITED STATES

Ali BESHIR, Email: ali.m.beshir.civ@mail.mil Telephone: 7035450732