Solicitation_HFP-2026-135967.pdf

ALP: HFP-2026-135967

Solicitation: 75F40126Q00416

Short Description: CVM Vanquish Neo System 1

FDA OAGS | Supplies | Page 1 FSB Version 2.1 (June 14, 2026)

COMBINED SYNOPSIS/SOLICITATION

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 75F40126Q00416 is issued as a/an ☒ RFQ for one (1) Thermo Scientific

Vanquish Neo System or equal, including all components and accessories necessary to provide a complete and functional system and two (2) days of on-site LC support. The system will support the Center for Veterinary Medicine (CVM) semicarbazide (SEM) alternative marker project and shall be compatible with the Government-owned Thermo Fisher Scientific Orbitrap Exploris 240 mass spectrometer and associated ion-source/interface configuration. The equipment shall be new, unused, fully operational upon Government acceptance, include a twelve (12) month warranty, and meet all salient characteristics and minimum requirements in Attachment 1.

This acquisition ☐ is / ☒ is not set-aside for small business concerns.

Set-Aside: ☒ None ☐ Total Small Business ☐ WOSB ☐ SDVOSB ☐ 8(a) ☐ HUBZone

☐ Other: [specify]

NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing

Small Business Size Standard: 1000 employees

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at: https://acquisition.gov/ | https://acquisition.gov/far-overhaul | https://acquisition.gov/hhsar

All responsible sources may submit a ☒ quotation ☐ bid ☐ proposal, which will be considered by the agency.

2. DELIVERY AND PERFORMANCE

Place of Delivery / Place of Performance: FDA Center for Veterinary Medicine, MOD II, Room 2511, HFV-510, 8401 Muirkirk Road, Laurel, MD 20708

FOB Point: [☒ Destination ☐ Origin]

Inspection and Acceptance: Inspection and acceptance shall be performed at the delivery location in accordance with the terms of clause 52.212-4.

Period of Performance

Delivery Timeframe and Warranty https://acquisition.gov/ https://acquisition.gov/far-overhaul https://acquisition.gov/far-overhaul https://acquisition.gov/hhsar

Short Description: CVM Vanquish Neo System 2

Delivery shall be completed within six (6) weeks after receipt of order (ARO). The delivered system shall include a twelve (12) month warranty. The warranty period begins upon Government acceptance following delivery and installation.

Following Government acceptance, the Contracting Officer may issue an administrative modification to memorialize the warranty period dates, anchored to the Government acceptance date. The modification will not change scope, price, or any other substantive term.

3. CONTRACT LINE ITEMS (CLINs)

CLIN Description Qty Unit Unit Price Total Price

0001 Thermo Scientific Vanquish Neo System or Equal – Complete and functional system including all components and accessories required by Attachment 1, including a twelve (12) month manufacturer’s warranty beginning upon Government acceptance of the equipment following delivery and installation.

1 EA $ $

0002 On-site LC support for system setup, installation, and implementation

2 DAY

4. POINTS OF CONTACT

Contracting Officer:

Name: Iris Johnson

Email: Iris.Johnson1@fda.hhs.gov

Phone: (301) 796-3353

Short Description: CVM Vanquish Neo System 3

5. CONTRACT CLAUSES

5A. Clauses Incorporated by Reference

Appl. Clause/Prov.

No.

Title Date

REQ

52.212-4 Terms and Conditions—Commercial Products and

Commercial Services Nov 2025

X 52.204-13 System for Award Management—Maintenance Nov 2025

X 52.204-91 Contractor Identification Nov 2025

X 52.209-6 Protecting the Government's Interest When

Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Nov 2025

X 52.209-10 Prohibition on Contracting with Inverted Domestic

Corporations Nov 2025

X 52.219-4 Notice of Price Evaluation Preference for HUBZone

Small Business Concerns Nov 2025

X 52.222-3 Convict Labor Nov 2025

X 52.222-19 Child Labor—Cooperation with Authorities and

Remedies Nov 2025

X 52.222-36 Equal Opportunity for Workers with Disabilities (or with

Alt I) Nov 2025

X 52.222-50 Combating Trafficking in Persons (or with Alt I) Nov 2025

REQ 52.222-90 Addressing DEI Discrimination by Federal Contractors Apr 2026

X 52.232-33 Payment by Electronic Funds Transfer—System for

Award Management Oct 2018

X 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors Mar 2023

X 52.233-3 Protest After Award Nov 2025

X 52.233-4 Applicable Law for Breach of Contract Claim Nov 2025

X 52.244-6 Subcontracts for Commercial Products and Commercial

Services Nov 2025

X 52.225-3 Buy American—Free Trade Agreements—Israeli Trade

Act (or applicable Alternate) Nov 2025

REQ

HHSAR

352.232-71

Electronic Submission of Payment Requests Apr 2026

5B. Clauses Incorporated by Full Text

Short Description: CVM Vanquish Neo System 4

52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov https://acquisition.gov/far-overhaul https://acquisition.gov/hhsar

(End of clause)

FDA Electronic Invoicing and Payment Requirements — Invoice Processing Platform (IPP) (Jan 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov c.

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time and materials or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

http://www.ipp.gov/vendors/index.htm https://www.ipp.gov/

Short Description: CVM Vanquish Neo System 5

e. Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred.

1. Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

2. Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects)- show rate, base and total amount;

3. Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

4. Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

5. Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

6. Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

7. Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(1) list of all invoices submitted to date under the subject award, including the following:

(i.) invoice number, amount, & date submitted (ii.) corresponding payment amount & date received

(2) total amount of all payments received to date under the subject contract or order

(3) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the Delivery Order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

Short Description: CVM Vanquish Neo System 6

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301- 827-ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov. Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue.

(End of clause)

6. SPECIFICATIONS

The Government requires a Thermo Scientific Vanquish Neo System or equal in accordance with Attachment 1, Statement of Need. The proposed system shall meet all minimum salient characteristics, include all components and accessories required for a complete and functional system, and be compatible with the Government-owned Thermo Fisher Scientific Orbitrap Exploris 240 mass spectrometer and associated ion-source/interface configuration. The requirement also includes two (2) days of on-site LC support for system setup, installation, and implementation.

Brand Name or Equal: Thermo Scientific Vanquish Neo System or equal. The brand name identifies the level of quality and performance required and is not intended to restrict competition. Equal products will be considered when the offeror demonstrates that the proposed product meets all salient characteristics and compatibility requirements in Attachment 1.

Short Description: CVM Vanquish Neo System 7

A. SOLICITATION PROVISIONS

A1. Provisions Incorporated by Reference

Appl. Clause/Prov.

No.

Title Date

REQ 52.204-7 System for Award Management—Registration Nov 2025

REQ

52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services Nov 2025

52.225-18 Place of Manufacture Aug 2018

X 52.225-4 Buy American—Free Trade Agreements—Israeli Trade

Act Certificate Nov 2025

Basis for Award

Lowest Price Technically Acceptable (LPTA): Award will be made to the lowest-priced offeror whose quotation is determined technically acceptable. Technical acceptability will be determined on a pass/fail basis against all salient characteristics and minimum requirements in Attachment 1. Quotations that do not meet all minimum requirements will be determined to be technically unacceptable and will not be considered for award. Price will be evaluated for reasonableness and in accordance with applicable Buy American/Free Trade Agreement and HUBZone price evaluation requirements.

A2. Addenda to 52.212-1

Offer Acceptance Period:

Paragraph (b) of the provision is hereby amended to extend the period for acceptance of offers from 60 calendar days to 90 calendar days from the date specified for receipt of offers.

B. OFFER SUBMISSION

Questions Due: Questions regarding this solicitation shall be submitted in writing to the Contracting Officer no later than Wednesday, September 2, 2026, 10:30 Am ET.

Offers Due: As listed on the SAM.gov notice.

Submission Method: Email to the POCs listed in the SAM.gov posting.

Preferred File Format: Searchable PDF and Excel

Page Limit (if applicable): N/A

Offerors Shall Submit:

• Technical quotation, including technical literature and a compliance matrix that addresses each salient characteristic in Attachment 1.

• Price quotation, with itemized unit and extended pricing for all CLINs.

Short Description: CVM Vanquish Neo System 8

• Warranty terms confirming a minimum twelve (12) month warranty beginning upon Government acceptance following delivery and installation.

• UEI and confirmation of active SAM.gov registration.

• Delivery lead time confirming delivery within six (6) weeks after receipt of order (ARO).

• Country of origin and place of manufacture for each proposed end product, including all representations and certifications required by FAR 52.225-4 and FAR 52.225-18.

• Manufacturer, make/model, and part number(s) of the proposed system. For an equal product, provide sufficient descriptive literature to establish compliance with every salient characteristic and the required Orbitrap Exploris 240 compatibility.

Points of Contact

As listed on the SAM.gov notice.

C. ADDITIONAL INFORMATION

Amendments:

Any amendments to this solicitation will be posted to SAM.gov. It is the offeror's responsibility to monitor SAM.gov for any amendments.

Attachments (if applicable):

Attachment 1 – Statement of Need / SOW, HFP-2026-135967, CVM Vanquish Neo System for

SEM.

Trade Agreements Statements (conditional — RFO FAR 5.101(c)(4)(iii)):

One or more of the items under this acquisition are subject to Free Trade Agreements under

FAR 52.225-3.